Loading...
HomeMy WebLinkAbout01/23/2012 mull LwAq dv r General Purpose and Administration Committee Minutes January 23, 2012 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, January 23, 2012 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Parks Supervisor, B. Genosko Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Woo attended the following: • The opening of the Durham Chinese Canadian Culture Centre Career Bridging Centre on Wednesday, January 18, 2012 in Oshawa, with Mayor Foster and Frank Wu. - 1 - General Purpose and Administration Committee Minutes January 23, 2012 Councillor Woo announced the following: • The second Public Information Centre for the Class Environmental Assessment (EA) and Preliminary Design of a new commercial vehicle inspection facility to replace the existing Bowmanville truck inspection facility will be held at the Newtonville Community Hall on January 23, 2012 with an Agency Drop-in Session between 3:00 p.m. to 4:00 p.m. followed by a Public Drop-in Session from 4:00 p.m. to 8:00 p.m. There will be a brief presentation to the public at 5:00 p.m. with the location of the inspection station to be announced. • The 1 st Annual Italian Supper at the Newcastle Community Hall on Sunday, January 29, 2011, with two sittings: 5:00 p.m. and 6:30 p.m. • Happy Chinese New Year, 2012 celebrates the 5th sign of the Chinese Zodiac, Year of the Dragon. • Durham Region Health Department announced the winners of the first annual Healthy Workplace Awards. The 2011 winners included Community Living Oshawa-Clarington and the Municipality of Clarington. Councillor Traill attended the following: • The Gift of Art Speaker Series on Wednesday, January 18, 2012 with Michael Hackenberger, from the Bowmanville Zoo. She noted that the lecture series will continue every Wednesday at 2:00 p.m. with Councillor Woo as the next lecturer. • The Big Brothers Big Sisters of Clarington's "Bowl for Kids Sake" fundraising Launch Party on Wednesday, January 18, 2012 at the Clarington Beech Centre. She noted that the bowling will take place at Liberty Bowl on February 21, 22 and 25, 2012. • The Day of Action in London on Saturday, January 21, 2012. Councillor Traill announced that there are still tickets available for the Robbie Burns Lunch on Tuesday, January 24, 2012 at the Clarington Beech Centre. Councillor Partner attended the following: • The Orono Oddfellow and Rebekka's Centre "Roof Raising Dinner" on Wednesday, January 18, 2012. She announced that the next dinner will be February 15, 2012. • The opening of Sensational Seams at Newcastle Home Decor on Saturday, January 21, 2012, with Councillors Hooper and Woo. • The Visual Arts Centre exhibition "Art from the High Schools" on Sunday, January 22, 2012, with Mayor Foster and Councillors Novak and Hooper. Councillor Novak attended the Big Brothers Big Sisters of Clarington's "Bowl for Kids Sake" fundraising Launch Party on Wednesday, January 18, 2012 at the Clarington Beech Centre. - 2 - General Purpose and Administration Committee Minutes January 23, 2012 Councillor Neal attended the Big Brothers Big Sisters of Clarington's "Bowl for Kids Sake" fundraising Launch Party on Wednesday, January 18, 2012 at the Clarington Beech Centre. He announced that the 4t" Annual Robbie Burns Dinner will be held at the Orono Town Hall on Saturday, January 28, 2012 to raise funds for the Museum. Councillor Hooper announced that the Clarington Board of Trade is hosting an event on how to pursue business opportunities associated with the Port Granby funding announcement on Thursday, January 26, 2012 at 9:00 a.m. in the Council Chambers. He also announced that the Robbie Burns Lunch will be held on Tuesday, January 24, 2012 at the Clarington Beech Centre. Mayor Foster announced the Clarington Board of Trade's Simply Social on January 25, 2012 at 5:30 p.m. He also encouraged Members of Council to take a tour of the John Howard Society. MINUTES Resolution #GPA-017-12 Moved by Councillor Novak, seconded by Councillor Neal THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on January 9, 2012, be approved. CARRIED Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application for a Proposed Draft Plan of Condominium and Proposed Revisions to Draft Approved Plans of Subdivision Applicant: Halloway Developments Ltd. and H&H Properties Inc. Report: PSD-005-12 Bob Russell, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to the application. Bruce Beveridge, local resident, spoke in support of the application. He noted that there is currently a drainage issue with the subject property, causing an icing issue in front of his property which he would like to see addressed. Mr. Beveridge also stated that the sidewalks adjacent to the subject property have not been plowed or sanded this season. - 3 - General Purpose and Administration Committee Minutes January 23, 2012 He stated that he believes that the buildings are appropriate, but that he is concerned about the general noise and traffic from the development after it is built. Glenn Genge, Planner, D.G. Biddle & Associates, was present representing the applicants. He stated that the drainage issues will be addressed through the site plan approval process. Mr. Genge informed the Committee that the maintenance of the sidewalk will be addressed. He stated that he was present to answer any questions from the Committee. He confirmed that there will be a noise study completed and that the Engineering Services Department has indicated that a traffic study is not required. Mayor Foster chaired this portion of the meeting. DELEGATIONS Hida Manns, Clarington Representative to the Durham Environmental Advisory Committee (DEAC), was present regarding the Durham Environmental Achievement Awards. Ms. Manns made a verbal presentation to accompany a PowerPoint presentation. She noted that she has been the DEAC representative for three years. Ms. Manns provided the Committee with the background regarding DEAC, including an explanation of the activities which DEAC has undertaken. She stated that a large part of the DEAC mandate is outreach activities, including the Environmental Achievement Awards. Ms. Manns informed the Committee that the awards recognize and acknowledge environmental achievements in six categories in memory of prominent citizens involved in the environment. She noted that several residents and organizations from Clarington have been recipients of the DEAC awards in recent years. Ms. Manns explained the nomination process for the awards. She requested that the Municipality of Clarington place the nomination form on the municipal website. Ms. Manns noted that the deadline for the application is Monday, February 20, 2012. Resolution #GPA-018-12 Moved by Councillor Woo, seconded by Councillor Novak THAT Hida Manns be thanked for her delegation and for bringing the awareness of the environment to our community; and THAT Council's decision be forwarded to the Region of Durham's Planning and Economic Development Department. CARRIED Rosemary McConkey was present regarding Report CLD-003-12, Local Look Back Project. Ms. McConkey made a verbal presentation and made reference to the correspondence which had been provided to Members of Council as part of the meeting's update memo. She reminded the Committee of the background of the project - 4 - General Purpose and Administration Committee Minutes January 23, 2012 and the information provided to the Committee in December. Ms. McConkey noted that Ms. Jenny Leahey, Administrative Assistant to the Director of Education, of the Peterborough Victoria Northumberland and Clarington Catholic District School Board agreed to distribute information from the Municipality should the Municipality assume responsibility for the project. She informed the Committee that the City of Oshawa is in support with Mayor Henry heading the project for Oshawa. Ms. McConkey noted that the time commitment is very low and clarified that she is asking for 1.5 hours of Council's time to listen to the speeches. She added that the workload for staff is very minimal and includes placing the link to the project website and the printing of 150 flyers to be distributed through the School Boards, via Ms. McConkey. Ms. McConkey stated that she will be establishing a Committee of retired teachers and friends to review the essays and narrow down the 12 finalists. She asked that Municipal Staff forward the invitation to the finalists and prepare certificate of appreciation for the finalists. Ms. McConkey informed the Committee that several of the other Durham municipalities have indicated support for the project. ALTER THE AGENDA Resolution #GPA-019-12 Moved by Councillor Neal, seconded by Councillor Woo THAT the agenda be altered, in order to consider Report CLD-003-12, regarding the Local Look Back Project, at this time. CARRIED LOCAL LOOK BACK PROJECT Resolution #GPA-020-12 Moved by Councillor Neal, seconded by Councillor Novak THAT Report CLD-003-12 be received; and THAT the request to participate in the Local Look Back Project be referred to the Clarington Museums and Archives Board with input from the Clarington Heritage Committee for their consideration. CARRIED - 5 - General Purpose and Administration Committee Minutes January 23, 2012 RECESS Resolution #GPA-021-12 Moved by Councillor Woo, seconded by Councillor Neal THAT the Committee recess for 10 minutes. MOTION LOST Brian Elston, local resident, was present regarding Report PSD-006-12, Watershed Management Plan for Robinson and Tooley Creeks. He noted that the three documents referenced in his presentation have been provided to the Municipal Clerk's Office electronically, for distribution to Members of Council. Mr. Elston stated that he supports the recommendations of Report PSD-006-12, but that he has specific concerns. In particular, he noted that he is concerned with possibility of higher flooding than predicted in the Report based on other government documents. Mr. Elston was concerned with the age of the flood plain reports and the lack of information, in particular the infill construction in the Robinson Creek area. He provided the Committee with personal anecdotes from his family regarding instances of flooding in the subject area. Mr. Elston stated that the Report is missing the human stories of the valley lands which he believes could provide perspective and understanding. He added that he also has concerns about the preservation of flora and fauna, frequency of hundred year storm and setbacks. Mr. Elston confirmed that his concerns have been offered to the Central Lake Ontario Conservation Authority (CLOCA), but have not yet been acted upon. PRESENTATIONS Rob Frizzell, Manager Water and Natural Resources Group Markham, and Jason Cole, Hydrogeologist, AECOM, were present regarding Report PSD-006-12, Watershed Management Plan for Robinson and Tooley Creeks. Mr. Frizzell made a verbal presentation to accompany a PowerPoint presentation. Mr. Cole provided the Committee with an explanation of the Watershed Plan. He explained the watershed planning process, which included characterizing the watershed; setting targets and evaluating management alternatives; and developing the watershed management plan. Mr. Cole explained, using an example, that the watershed management plan consists of setting management goals, setting objectives to meet the goals, and identifying management actions to achieve the goals and objectives. He informed the Committee that the Watershed Management Plan has been appoved by the CLOCA Board on January 17, 2012. Mr. Cole asked that the Report be referred to Staff for consideration during the Official Plan review process. - 6 - General Purpose and Administration Committee Minutes January 23, 2012 RECESS Resolution #GPA-022-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:24 a.m. with Councillor Novak in the Chair. PLANNING SERVICES DEPARTMENT APPLICATION FOR A COMMON ELEMENTS DRAFT PLAN OF CONDOMINIUM, AND REVISIONS TO DRAFT PLANS OF SUBDIVISION 18T-87087 & 18T-89021 APPLICANT: HALLOWAY DEVELOPMENTS LTD. AND H&H PROPERTIES INC. Resolution #GPA-023-12 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD-005-12 be received; THAT the application for a Common Elements Draft Plan of Condominium, and Revisions to Draft Approved Plans of Subdivision 18T-87087 and 18T-89021, continue to be processed, including the preparation of a subsequent report considering all agency comments and comments received at the Public Meeting; and THAT all interested parties listed in Report PSD-005-12 and any delegations be advised of Council's decision. CARRIED WATERSHED MANAGEMENT PLAN FOR ROBINSON AND TOOLEY CREEKS Resolution #GPA-024-12 Moved by Mayor Foster, seconded by Councillor Woo THAT Report PSD-006-12 be received; THAT AECOM be thanked and commended for their work in preparing the Watershed Management Plan for Robinson and Tooley Creeks; - 7 - General Purpose and Administration Committee Minutes January 23, 2012 THAT the CLOCA staff be thanked for their assistance in reviewing the Watershed Management Plan Robinson and Tooley Creeks; THAT the Watershed Management Plan be received and referred to Staff for consideration during the Official Plan Review process; THAT the Existing Conditions Report and Watershed Management Plan be utilized for the preparation of the Secondary Plans, particularly for the South Courtice Employment Lands, a special project of the Official Plan Review; THAT the Special Study Area, in the northern portion of Robinson Creek, on the future Town Centre site be carried out to inform the Courtice Main Street Secondary Plan; THAT, as per Policy 24.6 of the Official Plan, the identified existing natural heritage features on Map `C' be updated; and THAT all interested parties listed in Report PSD-006-12 and any delegations be advised of Council's decision. CARRIED GREEN PERMIT INITIATIVE — SHOWCASING WATER INNOVATION GRANT AND GREEN MUNICIPAL FUND GRANT Resolution #GPA-025-12 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD-007-12 be received; THAT Council supports the partnership with the Region of Durham for the Green Permit Initiative; THAT Staff be authorized to apply to the FCM — Green Municipal Fund Program; THAT the Municipality's financial contribution of $24,000 per year for the next three years be funded from the Municipal Government Enterprise Reserve Fund; THAT the Mayor and Clerk be authorized to execute the necessary agreements; and THAT the interested parties list in Report PSD-007-12 be advised of Council's decision. CARRIED - 8 - General Purpose and Administration Committee Minutes January 23, 2012 OFFICIAL PLAN REVIEW UPDATE Resolution #GPA-026-12 Moved by Councillor Partner, seconded by Councillor Woo THAT Staff Report PSD-008-12 be received for information. CARRIED Councillor Traill chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR DECEMBER, 2011 Resolution #GPA-027-12 Moved by Councillor Novak, seconded by Councillor Partner THAT Report EGD-004-12 be received for information. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORTS — NOVEMBER AND DECEMBER 2011 Resolution #GPA-028-12 Moved by Mayor Foster, seconded by Councillor Novak THAT Reports ESD-001-12 and ESD-002-12 be received for information. CARRIED Councillor Neal chaired this portion of the meeting. - 9 - General Purpose and Administration Committee Minutes January 23, 2012 COMMUNITY SERVICES DEPARTMENT NEWCASTLE & DISTRICT RECREATION COMPLEX — CONCESSION OPERATION EXPRESSION OF INTEREST TO PRIVATE SECTOR Resolution #GPA-029-12 Moved by Councillor Novak, seconded by Councillor Partner THAT Report CSD-001-12 be received for information. CARRIED Councillor Partner chaired this portion of the meeting. CLERK'S DEPARTMENT ANIMAL SERVICES QUARTERLY REPORT— OCTOBER— DECEMBER 2011 Resolution #GPA-030-12 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report CLD-002-12 be received; and THAT a copy of report CLD-002-12 be forwarded to the Animal Alliance of Canada. CARRIED Report CLD-003-12, regarding the Local Look Back Project, was considered earlier in the meeting, following Ms. McConkey's delegation. REQUEST FOR REPORT — 24 HOUR ANIMAL CONTROL SERVICES Resolution #GPA-031-12 Moved by Councillor Traill, seconded by Councillor Neal THAT Staff prepare a report on how the Municipality can provide Animal Control Services 24 hours a day, without relying on other Departments; and THAT the report give consideration on how other municipalities handle the same issue. CARRIED Mayor Foster chaired this portion of the meeting. - 10 - General Purpose and Administration Committee Minutes January 23, 2012 CORPORATE SERVICES DEPARTMENT PROCESS FOLLOWED FOR SURVEYS: STRATEGIC PLAN & MEDIA HABITS Resolution #GPA-032-12 Moved by Councillor Novak, seconded by Councillor Woo THAT Report COD-002-12 be received; and THAT all interested parties listed in Report COD-002-12 be advised of Council's decision. CARRIED LATER IN THE MEETING (See following motion) Resolution #GPA-033-12 Moved by Councillor Traill, seconded by Councillor Neal THAT Report COD-002-12 be tabled until the General Purpose and Administration Committee Meeting of February 6, 2012. MOTION LOST The foregoing Resolution #GPA-032-12 was then put to a vote and carried. FINANCE DEPARTMENT LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENTS OR REFUND OF TAXES Resolution #GPA-034-12 Moved by Councillor Partner, seconded by Councillor Neal THAT Report FND-003-12 be received; and THAT the list, attached to Report FND-003-12, of applications for cancellation, reduction, apportionments or refund of taxes be approved. CARRIED SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. - 11 - General Purpose and Administration Committee Minutes January 23, 2012 CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS There were no items considered under this section of the Agenda. OTHER BUSINESS CLARINGTON BEECH CENTRE PARKING — REQUEST TO ALLOCATE FUNDS Resolution #GPA-035-12 Moved by Councillor Hooper, seconded by Councillor Neal WHEREAS the 26 Beech Avenue property was purchased solely for the Older Adults of Clarington 14 years ago; AND WHEREAS they were assured that parking would be made available when necessary. With their current membership registrations and successful programming and events this time has arrived; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington allocate funds within the 2012 Budget to enable an engineered solution to the Clarington Beech Centre parking situation. MOTION LOST Resolution #GPA-036-12 Moved by Councillor Hooper, seconded by Councillor Novak WHEREAS the 26 Beech Avenue property was purchased solely for the Older Adults of Clarington 14 years ago; AND WHEREAS they were assured that parking would be made available when necessary. With their current membership registrations and successful programming and events this time has arrived; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington allocate funds within 2012 to provide a solution to the Clarington Beech Centre parking situation. CARRIED LATER IN THE MEETING (See following motion) - 12 - General Purpose and Administration Committee Minutes January 23, 2012 Resolution #GPA-037-12 Moved by Councillor Traill, seconded by Councillor Hooper THAT the question be now put. CARRIED The foregoing Resolution #GPA-036-12 was then put to a vote and carried. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-038-12 Moved by Councillor Novak, seconded by Councillor Partner THAT the meeting adjourn at 1:08 p.m. CARRIED J MAY R PUT (-CLERK - 13 -