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Home My WebLink About01/23/2012C1 s arin on Leading the Way 9t GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: January 23, 2012 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of January 9, 2012 5. PUBLIC MEETINGS 4 -1 (a) Application for a Proposed Draft Plan of Condominium and Proposed 5 -1 Revisions to Draft Approved Plans of Subdivision Applicant: Halloway Developments Ltd. and H &H Properties Inc. Report: PSD- 005 -12 6. DELEGATIONS (Draft List at Time of Publication — To be Replaced with Final 6 -1 List) (a) Rob Frizzell, Manager Water and Natural Resources Group Markham, and Jason Cole, Hydrogeologist, AECOM, Regarding Report PSD- 006 -12, Watershed Management Plan for Robinson and Tooley Creeks (b) Hida Manns, Clarington Representative to the Durham Environmental Advisory Committee, Regarding the Durham Environmental Achievement Awards (c) Rosemary McConkey, Regarding Report CLD- 003 -12, Local Look Back Project 7. PRESENTATIONS No Presentations CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 - 623 -3379 G.P. & A. Agenda - 2 - January 23, 2012 8. PLANNING SERVICES DEPARTMENT (a) PSD- 005 -12 Application for a Common Elements Draft Plan of 8 -1 Condominium, and Revisions to Draft Plans of Subdivision 18T -87087 & 18T -89021 Applicant: Halloway Developments Ltd. and H &H Properties Inc. (b) PSD- 006 -12 Watershed Management Plan for Robinson and Tooley 8 -8 Creeks _ (c) PSD- 007 -12 Green Permit Initiatives — Showcasing Water Innovation 8 -23 Grant and Green Municipal Fund Grant (d) PSD- 008 -12 Official Plan Review Update 8 -28 9. ENGINEERING SERVICES DEPARTMENT (a) EGD- 004 -12 ' Monthly Report on Building Permit Activity for 9 71 December, 2011. 10. OPERATIONS DEPARTMENT No Reports 11. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD- 001 -12 Monthly Activity Report —November 2011 11 -1 (b) ESD- 002 -12 Monthly Activity Report —December 2011 11 -7 12. COMMUNITY SERVICES DEPARTMENT (a) CSD- 001 -12 Newcastle & District Recreation Complex— Concession 12 -1 Operation Expression of Interest to Private Sector 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD- 002 -12 Animal Services Quarterly Report — 13 -1 October — December 2011 (b) CLD- 003 -12 Local Look Back Project 13 -8 14. CORPORATE SERVICES DEPARTMENT (a) COD - 002 -12 Process Followed for Surveys: - Strategic Plan & Media 14 -1 Habits G. P. &A. Agenda - 3 - January 23, 2012 15. FINANCE DEPARTMENT (a) FND- 003 -12 List of Applications for Cancellation, Reduction, 15 -1 Apportionments or Refund of Taxes 16. SOLICITOR'S DEPARTMENT No Reports 17. CHIEF ADMINISTRATIVE OFFICE No Reports 18. UNFINISHED BUSINESS 19. OTHER BUSINESS 20. COMMUNICATIONS None 21. CONFIDENTIAL REPORTS No Reports 22. ADJOURNMENT Clarin� ton l.eadeng the Way General Purpose and Administration Committee Minutes January 9, 2012 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, January 9, 2012 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner. Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Hooper indicated that he would be declaring a pecuniary interest in Report PSD- 001 -12, regarding the community improvement annual report. Councillor Partner indicated that she would be declaring a pecuniary interest in Report PSD- 004 -12, regarding the rezoning application from Bruce and Karen Ellis. ANNOUNCEMENTS Councillor Partner attended the Bowmanville's Association of Hospital Volunteers' 100th Anniversary Wine & Cheese Party on Saturday. with Mayor Foster and Councillors Woo and Hooper on Saturday, January 7, 2012 at the Newcastle Town Hall. - 1 - 4 -1 General Purpose and Administration Committee Minutes January 9, 2012 Councillor Woo attended the opening ceremony of the "Friendship Hockey Tournament" between the Finland and Bowmanville hockey games teams on Saturday, December 31, 2011 with Mayor Foster and Councillor Hooper. He also attended the Bowmanville's Association of Hospital Volunteers' 100th Anniversary Wine & Cheese Party on Saturday, January 7th. Councillor Woo announced that there will be an electronic waste collection event held on January 14, 2012 from 10:00 a.m. to 2:00 p.m. at the Waste Management Centre at 4600 Garrard Road in Whitby. Councillor Hooper attended the following: • The opening ceremony of the "Friendship Hockey Tournament" between the Finland and Bowmanville hockey games teams on Saturday, December 31, 2011 with Mayor Foster and Councillor Woo. • The Annual Mayor's Levee on Sunday, January 8, 2012. • The Valleys 2000 dinner on Sunday, January 8, 2012 which was held at Boston Pizza; who donated 10% of the revenues back to Valleys 2000. • The Animal's Gift Clarington presentation on January 3, 2012, at the Bowmanville Zoo, with Councillor Partner. Councillor Hooper noted that Hampton was featured in an article in the Toronto Star regarding the book, A Village Called Hampton. Councillor Neal attended the Annual Mayor's Levee. on Sunday, January 8, 2012. He also attended the Valleys 2000 dinner on Sunday, January 8, 2012 which was held at Boston Pizza. Councillor Novak congratulated Hampton for the article on the book, A Village Called Hampton. She also attended the Annual Mayor's Levee on Sunday, January 8, 2012. Councillor Novak announced that on Thursday January 19, 2012, there will be an Open House for Lambs Road School property at the John M.-James Public School. Mayor Foster thanked the Air Cadets and Clarington Staff for organizing the well attended Annual Mayor's Levee on Sunday, January 9, 2012. He participated in the Clarington Polar Bear Swim on January 1, 2012 to raise awareness of the urgent need of organ and tissue donations and to raise funds for the Sick Kids Foundation. Mayor Foster noted that the "2011 Festive R.I.D.E." statistics, conducted by Durham Regional Police Service, were higher than last year. He noted that local artist, Jane Eccles, was recognized at the Durham Art of Transition Awards. Mayor Foster informed the Committee that he and Councillor Woo attended a luncheon hosted by the Region of Durham to consider China as a place for foreign direct investment on Friday, January 6, 2011. Mayor Foster thanked Councillor Novak for performing the duties of Deputy Mayor during the past year and announced that Councillor Woo has taken over as Deputy Mayor, as per the established schedule. -2- 4 -2 General Purpose and Administration Committee Minutes January 9, 2012 MINUTES Resolution #GPA- 001 -12 Moved by Councillor Neal, seconded by Councillor Partner THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on December 12, 2011, be approved. CARRIED PUBLIC MEETING There were no public meetings held. DELEGATIONS Gary Jeffrey, Chair of the Agricultural Advisory Committee of Clarington (AACC), was present regarding the AACC Annual Update for 2011. Mr. Jeffrey noted that Council has been provided a copy of the AACC 2011 accomplishments. He reviewed the history of the Committee. Mr. Jeffrey noted that the issues which the Committee is involved with are wide ranging. He noted that Clarington has the largest agricultural production of all the Durham municipalities. Mr. Jeffrey noted that the coming year will see the AACC involved in several issues including the matter of the dog strangling vine, and the official plan review. Resolution #GPA- 002 -12 Moved by Councillor Partner, seconded by Councillor Woo THAT the-delegation of Mr. Gary Jeffrey, regarding the annual update from the Agricultural Advisory Committee of Clarington, be received with thanks. CARRIED Anne Black was present regarding Report EGD- 001 -12, Train Whistle Cessation. Ms. Black provided the Committee with the history of the train whistle. She indicated that, since 1984, many communities throughout Canada. have successfully initiated a train whistle cessation by -law. Ms. Black provided. the Committee with noise disruption information pertaining to train whistles. She informed the Committee that 705 eligible voters of the Mearns Avenue and Wilmot Creek areas signed a petition for a ban on the train whistle (which she submitted). Ms. Black noted that the common concerns from the residents were decreased property values and health concerns due to sleep deprivation. She acknowledged that the safety is a concern but that other safety measures are in place at the intersections. Ms. Black noted that the train whistle noise affects more residents than the Orono Gun Club noise issue. She concluded by -3- 4 -3 General Purpose and Administration Committee Minutes January 9, 2012 requesting that Council being the process required by Transport Canada to eliminate the train whistle in our community. Ms. Black added that if the train ban cannot be Clarington -wide, then at minimum a partial ban that would include the crossings at Mearns Ave., Lambs Road, Bennett Road and Cobbledick Road. PRESENTATIONS There were no presentations. Councillor Novak chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT COMMUNITY IMPROVEMENT ANNUAL REPORT ORONO, BOWMANVILLE, NEWCASTLE AND COURTICE Councillor Hooper declared a pecuniary interest with respect to Report PSD- 001 -12 as he owns property in downtown Bowmanville.. Councillor Hooper left the room and did not participate in discussions and voting on this matter. Resolution #GPA- 003 -12 Moved by Mayor Foster, seconded by Councillor Partner THAT Report PSD- 001 -12 be received; and THAT any interested parties to Report PSD- 001 -12 be notified of Council's decision. CARRIED Councillor Hooper returned to the meeting. ENVIRONMENTAL STEWARDSHIP 2011 PROGRAM UPDATE Resolution #GPA- 004 -12 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report PSD - 002 -12 be received; and THAT any interested parties listed in Report PSD- 002 -12 be notified of Council's decision. CARRIED 4 -4 General Purpose and Administration Committee Minutes January 9, 2012 APPLICATION FOR REMOVAL OF HOLDING FOR 42 SEMI - DETACHED (LINK) DWELLING UNITS AND TWO (2) SINGLE DETACHED DWELLING UNITS APPLICANT: KAITLIN HOMES ASPEN IV LTD. Resolution #GPA- 005 -12 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD- 003 -12 be received; THAT the application submitted by Kaitlin Homes Aspen IV Ltd.,to remove the Holding (H) symbol be approved; THAT the By -law attached to Report PSD- 003 -12 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD- 003 -12, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED PROPOSED ZONING BY -LAW AMENDMENT TO PERMIT AN EXISTING NOW CONFORMING ACCESSORY BUILDING Councillor Partner declared a pecuniary interest with respect to Report PSD- 004 -12 as the applicants contributed to her 2010 Municipal Election Campaign. Councillor Partner left the room and did not participate in discussions and voting on this matter. Resolution #GPA- 006 -12 Moved by Councillor Woo, seconded by Councillor Traill THAT Report PSD- 004 -12 be received; THAT the rezoning application submitted by Borden Ladner Gervais LLP, on behalf of Bruce and Karen Ellis, be approved and that the proposed Zoning By -law contained in Attachment 2 of Report PSD- 004 -12 be passed and that no further public meeting be deemed necessary; and THAT the Regional Municipality of Durham Planning Department, all interested parties listed in Report PSD- 004 -12 and any delegations be advised of Council's decision. CARRIED Councillor Partner returned to the meeting. -5- 4 -5 General Purpose and Administration Committee Minutes January 9, 2012 Councillor Traill chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT TRAIN WHISTLE CESSATION Resolution #GPA- 007 -12 Moved by Councillor Novak, seconded by Councillor Partner THAT Report EGD- 001 -12 be tabled to the General Purpose and Administration Committee meeting scheduled for January 23, 2012. MOTION LOST Resolution #GPA- 008 -12 Moved by Mayor Foster, seconded by Councillor Neal THAT Report EGD- 001 -12 be received for information. CARRIED METROLINX - BIKELINX FUNDING FOR SHELTERED BICYCLE PARKING Resolution #GPA- 009 -12 Moved by Councillor Novak, seconded by Mayor Foster THAT Report EGD- 002 -12 be received; THAT the Region of Durham be requested to provide Bikelinx funding for sheltered bicycle parking in Clarington at the locations identified in Report EGD- 002 -12; and THAT, should Clarington receive funding, the Mayor and Municipal Clerk be authorized to execute an agreement with the Region governing the expenditure of the funds. CARRIED RECESS Resolution #GPA - 010 -12 Moved by Councillor Novak, seconded by Councillor Neal THAT the Committee recess for 10 minutes. CARRIED elv HM-1 General Purpose and Administration Committee Minutes January 9, 2012 The meeting reconvened at 11:20 a.m. Mayor Foster chaired this portion of the meeting. OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. CLERK'S DEPARTMENT There were no reports to be considered under this section of the Agenda. CORPORATE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER REQUEST FOR JOB DESCRIPTIONS FOR NEW EMPLOYEE POSITIONS Resolution #GPA- 011 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT all Members of Council be provided with copies of detailed job descriptions for the new employee positions proposed in the 2012 budget. MOTION LOST r2l 4 -7 General Purpose and Administration Committee Minutes January 9, 2012 Resolution #GPA- 012 -12 Moved by Councillor Neal, seconded by Councillor Trail[ THAT all Members of Council be provided with copies of the job postings for the new employee positions proposed in the 2012 budget. CARRIED UNFINISHED BUSINESS There were no items considered under this section of the Agenda. OTHER BUSINESS TRAIN WHISTLE CESSATION COSTS AND FEASIBILITY Resolution #GPA- 013 -12 Moved -by Councillor Traill, seconded by Councillor Woo THAT Staff report to Council with the detailed information regarding the cost and feasibility of potentially implementing whistle cessation at Mearns Avenue, Lambs Road, Cobbledick Road and Bennett Road crossings; and THAT Staff describe the steps that would need to be taken to implement said cessations. CARRIED AS. AMENDED LATER IN THE MEETING (See following motions) Resolution #GPA- 014 -12 Moved by Councillor Trail[, seconded by Councillor Woo THAT the foregoing resolution #GPA- 013 -12 be amended to insert the words "all urban area crossings, including but not limited to" in the first sentence following the word "at ". CARRIED LATER IN THE MEETING (See following motion) =1 General Purpose and Administration Committee Minutes January 9, 2012 Resolution #GPA- 015 -12 Moved by Councillor Traill, seconded by Councillor Neal THAT the question be now put. CARRIED The foregoing resolution #GPA- 014 -12 was then put to a vote and Carried. The foregoing resolution #GPA- 013 -12 was then put to a vote and Carried as Amended. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA- 016 -12 Moved by Councillor Novak, seconded by Councillor Neal THAT the meeting adjourn at 12:04 p.m. MAYOR CARRIED DEPUTY CLERK 4 -9 Leading the Way NOTICE OFCOMF Q�z PUBLIC MEETING REPORT # PSD- 005 -12 Halloway Holdings Limited The Municipality of Clarington has received a Complete Application for a proposed Draft Plan of Condominium, and for proposed Revisions to Draft Approved Plans of Subdivision 18T -87087 & 18T- 89021. APPLICANT: Halloway Developments Ltd. and H &H Properties Inc. PROPERTY: Part Lot 12, Concession 2, Former Town of Bowmanville 237 & 239 Scugog Street, Bowmanville PROPOSAL: A proposed Common Elements Draft Plan of Condominium and proposed Revisions to Draft Approved Plans of Subdivision 18T -87087 & 18T -89021 FILE NO.s: C -C- 2011 -0002, 18T -87087 & 18T -89021 (X -REF: (SPA2011 -0035 & ZBA2011- 0036) . A Public Meeting to receive input on the application will be held on: DATE: Monday, January 23, 2012 TIME: 9:30 a.m. PLACE: Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario Additional information relating to the applications are available for inspection between 8:30 a.m. and 4:30 p.m. (during July and August 8:00 a.m. and 4:00 p.m.) at the Planning Services Department, 3rd Floor, 40 Temperance Street, Bowmanville, Ontario L1 C 3A6, or by calling Bob Russell- (905) 623- 3379, extension 2421 or by e -mail at brussell @clarington,net. If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday, January 30, 2012, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the - Clerks Department by noon. on Wednesday, January 25, 2012 . to have your name appear on the Agenda. If you wish to be notified of the decision.of the Clarington Council in respect of the proposed plan of condominium and the proposed revisions to the draft approved plans of subdivision, you must make a written request to the Municipality of Clarington, Planning Services Department. APPEAL If a person or public body does not make oral submissions at a public meeting or'make written submissions to the Municipality of Clarington, Planning Services Department in respect to. the proposed plan of condominium and the proposed revisions to the draft approved plans of subdivision, before the approval authority gives or refuses to give approval, the person .or public body: i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board, and ii) may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board; there are reasonable grounds to do so. Dated e Municipality of Clarington this � day of � 2011. David ..Crome, M.C.LP., R.P.P. 40 Temperance Street Director of Planning Services Bowmanville, Ontario Municipality of Clarington L1 C 3A6 - Cc: LDO 5 -1 ti n ® c O C C OZ IL 5 6® ;C o�' _ CO) L � CD a. a a o O �aL� { , c Z O O.o Q V �. m C.) O� £ s V EL 00QF` a LL 65 CL J to �i C' g �'�ar w as O 2 �, hN 40 - _ —T tar -_,-- = i ,.—F� '•.. `h' ^c N OD -L ti �� $ J. I. I - ' - Yi^.ytT � � '� - �• � � ll:. AIN - itlP _ _ `' \� i- ', \•�i 4 ! ` �k -{ `4i . �� LI.�+T J� ti� y ..I�I =1 'S`S\ _ , �I �eCCL� A \ _�,•� Sw iTRJis 000nos 5 -2 DRAFT LIST OF DELEGATIONS GPA Meeting: January 23, 2012 (a) Rob Frizzell, Manager Water and Natural Resources Group Markham, and Jason Cole, Hydrogeologist, AECOM, Regarding Report PSD- 006 -12, Watershed Management Plan for Robinson and Tooley Creeks (b) Hida Manns, Clarington Representative to the Durham Environmental Advisory Committee, Regarding the Durham Environmental Achievement Awards (c) Rosemary McConkey, Regarding Report CLD- 003 -12, Local Look Back Project 6 -1 • lar�. n Leading the Way REPORT PLANNING SERVICES DEPARTMENT PUBLIC'MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: January 23, 2012 Resolution #: By -law #: N/A Report #: PSD- 005 -12 File #: C -C 2011 -0002, 18T -87087 and 18T -89021 Subject: APPLICATION FOR A COMMON ELEMENTS DRAFT PLAN OF CONDOMINIUM, AND REVISIONS TO DRAFT PLANS OF SUBDIVISION 18T- 87087 & 18T -89021 APPLICANT: HALLOWAY DEVELOPMENTS LTD. AND H &H PROPERTIES INC. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 005 -12 be received; 2. THAT the application for a Common Elements Draft Plan of Condominium, and Revisions to Draft Approved Plans of Subdivision 18T -87087 and 18T- 89021, continue to be processed, including the preparation of a subsequent report considering all agency comments and comments received at the Public Meeting; and 3. THAT all interested parties listed in Report PSD- 005 -12 and any delegations be advised of Council's decision. Submitted by: _ a2k_= DgvicYJ. Crome, MCIP, RPP Director, Planning Services BR/CP /df /av 17 January 2012 Reviewed by: Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -0830 REPORT NO.: PSD- 005 -12 PAGE 2 1. APPLICATION DETAILS 1.1 Applicant/Owner: Halloway Developments Ltd. and H &H Properties Inc. 1.2 Agent: D.G. Biddle & Associates Limited 1.3 Proposed Draft Plan of Condominium: To permit a common element condominium tenure for private streets, pedestrian connections, amenity area, visitor /parking areas and utility building portion of the development. 1.4 Proposed Revisions to Draft Approved Plans of Subdivision 18T -87087 and 18T- 89021: To permit the creation of one block in each subdivision plan to be used jointly for the development of 120 townhouse units. 1.5 Area: 3.002 hectares (7.418 acres) 1.6 Location: Part Lot 12, Concession 2, Former Town of Bowmanville, 237 & 239 Scugog Street and unaddressed property at southeast corner of Scugog Street & Longworth Avenue, Bowmanville (See Attachment 1 to Report PSD- 005 -12 — Property Location Map and Site Plan). 2. BACKGROUND 2.1 A 120 unit common elements condominium townhouse development is proposed for the lands at the southeast corner of Longworth Avenue and Scugog Street. Part of Draft Approved Plan of Subdivision 18T -87087 is proposed to be revised and all of Draft Approved Plan of Subdivision 18T -89021 is proposed to be revised to accommodate the proposed development. The revisions would create one block in each plan of subdivision to be used jointly for the development of 120 townhouse units. The layout of the 120 unit development will be approved through application for Site Plan approval. Application for a Common Elements Plan of Condominium has also been submitted. 2.2 On November 22, 2011, the applicant submitted applications for: Draft Plan of Condominium, revisions to Draft Plans of Subdivision 18T -87087 and 18T- 89021, Removal of Part Lot Control and Site Plan Approval (Residential) all to permit the above- mentioned proposed development (See Attachment 1). If the proposed development is approved, each townhouse unit and the lot upon which it is constructed will be bought and sold individually by each respective purchaser. The owner(s) of each lot would have a shared common interest in the private streets, private sidewalks, amenity area, visitor parking areas and utility building. The shared common interest gives each of the owners the right to access and use the shared common areas. There is also a financial component of the condominium approval to ensure ongoing maintenance and repairs to the common areas. 8 -2 REPORT NO.: PSD- 005 -12 PAGE 3 2.3 Under the Condominium Act, the municipality may grant exemptions from sections of the Planning Act dealing with subdivision approvals, (such as the requirement to hold a public meeting and provide notice to land owners within a 120 metre radius). However, providing notice and holding a public meeting for the proposed plan of condominium is appropriate at this time, together with'applications to amend the draft approved plans of subdivision. 3. LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The subject lands are located at the southeast corner of Scugog Street and Longworth Avenue, with frontage on both Scugog Street and Longworth Avenue. The vacant land is generally flat and there are some trees in groupings and individually. 3.2 The surrounding uses are as follows: North - Longworth Avenue and beyond, Supermarket Commercial property being developed South - Residential East - Residential West - Scugog Street and beyond, Tributary Valleyland (EP Designation & Zone) and Residential 4. PROVINCIAL POLICY 4.1 Provincial Policy Statement (PPS) The PPS encourages growth within settlement areas on full municipal services. Land use patterns are to promote a mix of housing choices. The subject application is consistent with the PPS. 4.2 Growth Plan for the Greater Golden Horseshoe (Growth Plan) The Growth Plan directs growth to built up areas where the capacity exists to best accommodate expected population growth. Transit supportive densities and a healthy mix of residential uses are promoted. The Growth Plan principles are supportive of the subject application. 5. OFFICIAL PLANS 5.1 Durham Regional Official Plan The Durham Regional Official Plan designates the subject lands as "Living Area ". The proposed development conforms to the Durham Regional Official Plan. . REPORT NO.: PSD- 005 -12 5.2 Clarington Official Plan PAGE 4 The Clarington Official Plan designates the subject lands as "Urban Residential ". The proposed development conforms to the Clarington Official Plan. The Clarington Official Plan has an "M" (Medium Density) Symbol on the proposal site straddling the two properties. Table 9 -2 'Housing Targets by Neighbourhood' allows for 200 medium density units in the Elgin Neighbourhood. Approximately 124 units of the designated 200 medium density can still be accommodated in the Neighbourhood with little undeveloped land left elsewhere. Therefore, this 120 townhouse unit proposal can be developed in the Elgin Neighbourhood without exceeding the Clarington Plan housing unit targets for said Neighbourhood. The proposal site occupies the southeast corner of the intersection of two Type 'C' Arterial Roads necessitating a noise study. 6. ZONING BY -LAW 6.1 Within Zoning By -law 84 -63, as amended, the subject lands are zoned "Holding - Urban Residential Type Three ((H)R3) Zone ". The R3 zone permits link "townhouse units" with a maximum density of 40 units per ha. The proposed 120 townhouse units conform. 7. PUBLIC NOTICE AND SUBMISSIONS 7.1 Public notice was given by mail to each landowner within 120 metres of the subject site and two (2) public meeting signs were installed along the Scugog Street and Longworth Avenue frontages. 7.2 One inquiry on the subject applications was received at the time this report was written. One couple living east of the proposal advised that during severe storms, there was a drainage issue on -site. They inquired about tree preservation and traffic studies, as well as the appearance of the units and a noise study. 8. AGENCY COMMENTS 8.1 The application has been circulated to agencies for comments. Most comments have not been received as of yet. 8.2 The Clarington Engineering Services Department has commented that they have no objection to the two applications for Amendment to Draft Approval or the application for proposed Plan of Condominium however the Site Plan application needs further review. This includes addressing the following issues: • Traffic; • Noise attenuation; • Grading and drainage; 8 -4 REPORT NO.: PSD- 005 -12 • Storm Water Management; • Entrances and Access; • Privacy; • Parking; and • Servicing. 9. STAFF COMMENTS PAGE 5 9.1 In addition to typical proposed condominium plan, site plan and revised draft approved plan of subdivision drawings, staff has received from the applicant: • A functional servicing report; • A stormwater management brief; • An energy management/sustainability plan; • An environmental noise report; and • A tree preservation report. These will be reviewed by the relevant agencies. 9.2 The proposed amendments to draft approval eliminate a proposed public street which was draft approved in the early 90's with 6.0 metre wide townhouses on both sides of the street. This form of development, with townhouses across the street from townhouses, is typically not permitted today, due to on- street parking concerns. The proposed development eliminates that issue as well as the rear yards and noise fences occupying the majority of the frontage of the two Type 'C' arterial streets. 9.3 The proposed development will be reviewed in detail including the site plan approval prior to final recommendation to Committee and Council. Should the development be approved the site plan agreement will include clauses that will adequately protect the Municipality's interests, including: building placement and parking areas; servicing and grading; landscaping; entrance works; and financial securities. 9.4 Municipal planning documents focus more on built form versus tenure or ownership of the lands. Common Elements Condominium approval is an appropriate mechanism to create the shared private streets, private sidewalks, amenity area, visitor parking areas and utility building. 10. CONCURRENCE — Not Applicable 11. CONCLUSION 11.1 It is respectfully recommended that the Common Elements Condominium application, the application to revise Draft Approved Plans of Subdivision 18T -87087 and 18T -89021 be referred back to staff for further processing. REPORT NO.: PSD- 005 -12 CONFORMITY WITH STRATEGIC PLAN PAGE 6 The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Bob Russell Attachments: Attachment 1: Property Location Map and Site Plan List of interested parties to be advised of Council's decision: Halloway Developments Ltd. H &H Properties Inc. D.G. Biddle & Associates Limited Durham Regional Planning Department M. Attachment 1 To Report PSD- 005 -12 G ? W a J LLJ W t0 E ��' ® � cn ® > _� Z 0Z ld r a O ado ci = E N CD Z c. 5 CDi V CO > o d N Z 0Oo O cow o e 011 U'� zZF --a s °'00 C'J$ '.Y W d L a ❑ W ' O �t r= N 40 7020 Z� rte, �� • M1' % /Vole y� k�. PIN ID' LS I� � i �'•I I �2 11 ," 8 g. 14, I �i I E I. d7 i ='4<i4 % /r °�• n' 1u.a .�¢ I I. I 9 I `Yk ^ �, it A W r-$ �-1 R: S I• \ .1 `� _ \�7, J I AvMX 00� I # �..°°„� ;._. l 1 Ik. I ., .15 00 II 'I �_— ^� Ih� • ,I Y i . �v DD,V��\d.`�� -� 3 ~I- .� �Il�fa,- _ -- �� II � _yY� r• � " -y'• r��T3._.. . ---r -. � �___`_'j.sra ?. •_r__u3 nN.e»'� 1J :� :� 3. )'tf T Gil•v1.1 1 1332:J1S eoenos C-iding the Way REPORT PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: January 23, 2012 Resolution #: By -law #: N/A Report #: PSD- 006 -12 File #: PLN 17.13.9 Subject: WATERSHED MANAGEMENT PLAN FOR ROBINSON AND TOOLEY CREEKS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 006 -12 be received; 2. THAT AECOM be thanked and commended for their work in preparing the Watershed Management Plan for Robinson and Tooley Creeks; 3. THAT the CLOCA staff be thanked for their assistance in reviewing the Watershed Management Plan Robinson and Tooley Creeks; 4. THAT the Watershed Management Plan be received and referred to Staff for consideration during the Official Plan Review process; 5. THAT the Existing Conditions Report and Watershed Management Plan be utilized for the preparation of the Secondary Plans, particularly for the South Courtice Employment Lands, a special project of the Official Plan Review; 6. THAT the Special Study Area identified in the northern portion of Robinson Creek, on the future Town Centre site be carried out to` inform'the Courtice Main Street Secondary Plan; 7. THAT as per Policy 24.6 of the Official Plan, the identified existing natural heritage features on Map 'C' be updated; and THAT all interested parties listed in Report PSD- 006 -12 and any delegations be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -0830 REPORT NO.: PSD- 006 -12 Submitted by: Da i rome, RPP, MCIP Director of Planning Services FL /df 16 January 2012 • PAGE 2 Reviewed by: Franklin Wu, Chief Administrative Officer REPORT NO.: PSD- 006 -12 PAGE 3 1. BACKGROUND 1.1 In recent years, planners, decision makers and the public have developed a deeper understanding of the cumulative negative impact that our use of the land has on the natural environment that sustains us. This has required a fundamental shift from a focus on protecting individual natural features to protecting the entire natural heritage system and its vital ecological functions. In turn, this has resulted in an increased emphasis on incorporating consideration of the natural heritage system into all aspects of land use planning, from official plan policies and secondary plans through to zoning, subdivision and site plan approvals. 1.2 Watershed planning is currently recognized as one of the most effective mechanisms for the protection, management and enhancement of the natural environment. It uses a holistic approach to managing all aspects of a watershed's natural heritage system, including hydrological resources (groundwater and surface water), terrestrial resources (wildlife habitat and habitat connectivity), aquatic resources and habitat (e.g. fish, streams, wetlands), and the inter - relationships that exist between these resources. Watershed plans are also locally based and therefore reflect, and are responsive to, the unique conditions including human land uses that exist within each watershed. 1.3 Both the Durham Region and the Clarington Official Plans include policies that recognize the importance of watershed planning to the protection and wise management of natural heritage resources, and support the preparation of multi - stakeholder watershed planning studies. The Regional and Clarington Official Plans include policies to implement individual watershed plans. 1.4 In 2002, the provincial government, through the Oak Ridges Moraine Conservation Plan, directed every upper -tier and single -tier municipality to prepare watershed plans for every watershed whose streams originate on the Moraine; the Greenbelt Plan also endorses watershed planning. In response to these legislative requirements, the CA's in partnership with the Region of Durham and the Municipality of Clarington and other watershed municipalities, have coordinated the preparation of watershed plans for the lands regulated by GRCA. KRCA have watershed plans for Blackstock and East Cross Creeks in final draft. CLOCA has been working on the Harmony /Black /Farewell; Oshawa and Soper /Bowmanville Creek Watershed Plans (see Attachment 1). 1.5 There are a number of small creeks that do not originate on the Oak Ridges Moraine and carrying out watershed plans for these creeks is necessary prior to development being able to proceed in that geographical area. As part of the Official Plan Review, Clarington undertook the watershed planning exercise for Robinson and Tooley Creeks (Attachment 2). AECOM was retained to carry out the watershed plan as per PSD- 030 -09. These two watersheds are experiencing pressures for urban development. Watershed planning is the basis for the Secondary Plans and future urban residential areas of Courtice plus the South Courtice Employment Lands, a special project of the Official Plan Review. 8 -10 REPORT NO.: PSD- 006 -12 2. WATERSHED PLANNING PROCESS 2.1 The process for preparing a watershed plan involves eight steps, as follows: Step 1: Scoping Step 2: Characterization of the watershed system Step 3: Setting goals, objectives and working targets Step 4: Developing management alternatives Step 5: Evaluating management alternatives Step 6: Selecting preferred management alternatives Step 7: Finalizing targets Step 8: Developing implementation and monitoring plans PAGE 4 2.2 Step 1 ( Scoping) involves choosing a study area, identifying issues of concern and information gaps, and creating a Terms of Reference for the study. Step 2 (Characterization of the Watershed) entails defining the historical and current conditions of the study area (i.e. the watershed). AECOM completed the scoping exercise and the ABC (Abiotic, Biotic and Cultural) Background Reports for each of the subject watersheds in 2009. These background reports contain the scientific information and local knowledge necessary for the preparation of the actual Watershed Plans (Steps 3 to 8 of the process). The Robinson/Tooley Creek studies were carried out at a finer detail level than many other watershed studies because of the extensive field work and site specific information that is characterized in the Existing Studies report. 2.3 A successful watershed planning process is, by necessity, a cooperative process that involves a variety of governmental and non - governmental stakeholders. A Technical Review Committee composed of Municipal Staff assisted by CLOCA was created to provide technical assistance to AECOM in the preparation of the watershed plans. 2.4 The planning process employed by AECOM in preparing the existing conditions study and Watershed Management Plan is employed throughout the province. It is consistent with the process used by the other Conservation Authorities that have jurisdiction over lands in Clarington. They are employing a similar process for their watershed plans. The Robinson and Tooley. Watershed Management Plan is consistent with this process and will be presented to the CLOCA Board for approval on January 17th, 2012. 2.5 Public input during the process was sought through two open houses. A number of additional stakeholder meetings have been held with various land owners, developers and consultants as we have moved through the process (See Section 4). 2.6 The CLOCA Board endorsed "How Much Nature is Enough" as the approved methodology for all of their watershed planning exercises at the June 2010 Board meeting. The methodology for the determination of the functional natural heritage system was provided to AECOM by CLOCA; AECOM because of the extensive field knowledge took the principles of the methodology and applied them at a finer scale than has been done for other watershed studies. It is anticipated that this finer level of detail will be helpful for the Secondary Plans that have yet to be prepared and will provide a basis for all future Environmental Impact Studies (EIS). 8 -11 REPORT NO.: PSD- 006 -12 3. OVERVIEW OF THE WATERSHED MANAGEMENT PLAN PAGE 5 3.1 The Watershed Management Plan divides the watersheds into eight separate components to facilitate the presentation of information and the discussion of issues, as follows: • Groundwater quantity • Surface water quantity • Groundwater quality • Surface water quality • Fisheries and Aquatic habitat • Terrestrial natural heritage 3.2 Issues /Opportunities, Goals, Obiectives and Management Actions 3.2.1 The discussion of each watershed component was, in turn, divided into a number of sub - categories, as discussed below. 3.2.2 Issues and Opportunities —These are current or future activities and conditions that currently or could negatively impact the watershed. For example, an issue identified with respect to Surface Water Quantity relates to the need to better understand natural flow variations in the various watercourses in the watersheds. 3.2.3 Management Goals — A goal statement was created for each watershed component to identify a desired outcome to be achieved through the implementation of the watershed plan. For example, the goal for Surface Water is "Protect and Maintain Surface Water Quantity ". 3.2.4 Objectives — Objectives were created for each goal statement in order to facilitate and achieve the desired goal for the watershed component. All issues and opportunities identified in the Watershed Plan are addressed by the Objective statements. For example, one of the objectives for Surface Water Quantity is "Maintain and enhance the water balance and baseflow ". 3.2.5 Management Actions — Activities that need to occur were identified under each Objective in order to achieve the goal of each watershed component. Management actions are defined in three categories: Regulation and Policy, Education and Stewardship, and Land Acquisition and Dedication. Monitoring is also listed as an implementation action to assist in understanding how the recommendations in the Watershed Plans are influencing the watersheds. The management actions most relevant to the Municipality are those listed under Regulations and Planning, which are primarily policies intended to be incorporated into municipal, Conservation Authority and. other agency planning and regulation documentation. Some of the management actions listed under Stewardship are applicable to the Municipality — for example, encouraging the adoption of urban land use design practices that increase groundwater recharge; as well, the Municipality is involved with and supports CLOCA's stewardship programs. 8 -12 REPORT NO.: PSD- 006 -12 4. CONSULTATION 2,Tcl MID 4.1 Two Public Open Houses where held. On June 17, 2010 the Existing Conditions information and report was presented and reviewed. On February 24th, 2011 the natural heritage system and targeted systems was presented. The Feb 24th meeting was moved during the day of the meeting to Courtice Complex due to a power outage at South Courtice, press releases were issued, interested parties were notified by e-mail and signage was posted to ensure attendees were directed to the correct location. 4.2 In late August 2011 the final draft of the Management Plan was posted to the Official Plan review website. The existing conditions report has been on the website since June 2010. Notifications were sent to all the interested parties that the final draft had been posted and that comments on the draft would be appreciated before September 30, 2011. In addition newspaper advertisements appeared on September 2 and 9 in the Clarington this Week, the announcement also appeared in the E- update. 4.3 A number of stakeholder meetings have taken place with land owners, developers and consultants representing various interests during the summer and fall of 2011. A summary of the comments we have received is Attachment 3. Many of the comments focus on the process to implement the management policies of the Watershed Plan and how the information generated from the Watershed Plan will be utilized in the Official Plan, Secondary Plans and EIS's. 4.4 By referring the Watershed Plan to the Official Plan Review it is anticipated that the information regarding the existing natural heritage system will become part of Map C the Natural Heritage System, as per Policy 24.6. Map 'C' is amended when natural features are identified. Both the Clarington Official Plan and Region's Official Plan policies recognize that not all natural features can be identified on the various schedules. If natural heritage features (including features lying below the surface such as high volume recharge areas) are existing, on or adjacent to a property, it is required that they be identified, assessed and mitigation measures proposed through an Environmental Impact Study (EIS). 4.5 Clarington through the policies in the 1996 Official Plan was a leader in the development of the use of EIS's to determine and assist in the protection of ecological functions and overall goal of developing and encouraging sustainable communities. The public consultation undertaken at the beginning of the Official Plan review reaffirmed "preserving the natural environment" as the number one priority with a 93% approval rating from the public. . 4.6 It is not surprising that the Robinson and Tooley Creek Watershed Management Plan have garnered greater comment than the other watershed planning studies. These watersheds are almost entirely within the urban area. Their headwaters are the former Lake Iroquois Beach, an area of high volume recharge close to the surface and already impacted by development. The ecosystem is under stress and the management policies recommended reflect this reality. 5. CONCURRENCE - Not applicable 8 -13 REPORT NO.: PSD- 006 -12 6. CONCLUSION PAGE 7 6.1 The preparation of a Watershed Management Plan is the first step in the ongoing process of managing and protecting the resources and ecological functions of a watershed. In order to be effective in achieving its stated goals and objectives, the management actions recommended by the Watershed Management Plan need to be implemented by the various stakeholders to the watershed planning process. Provincial legislation and the Provincial Policy Statement plus the policies in the Durham Region Official Plan require the Municipality to incorporate appropriate policies into our Official Plan in order to implement watershed plans. 6.2 It is therefore appropriate that the Watershed Management Plan for Robinson and Tooley Creeks be referred to Staff for detailed consideration through the ongoing Clarington Official Plan review process. 6.3 There are current development applications in the watersheds that the Existing Conditions Report and Watershed Management Plan can assist with providing background information for. Specifically a special study area was identified in the headwaters of the Robinson Creek on the Courtice Town Centre site that requires further study. The Existing Conditions and Watershed Management Plan should also be utilized for the preparation of the Secondary Plan for the South Courtice Employment Lands, a special project of the Official Plan Review. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington X Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Attachments: Faye Langmaid Attachment 1 - Watersheds in Clarington Attachment 2 - Robinson and Tooley Watersheds Attachment 3 - Comments Chart The watershed plan was distributed to Members of Council under separate cover by CD. 8 -14 REPORT NO.: PSD- 006 -12 List of interested parties to be advised of Council's decision: Central Lake Ontario Conservation Authority Durham Region Planning Department AECOM: Jason Cole and Rob Frizzell Edward Oegema Thomas Robinson M. Domovitch Mark Foley Bryce Jordan Curt Morris Templar Trinaistich Dom Dan Remollino Dean Kemper Henry Tang Nick Mensink J. Robinson F. Filippo Warren May Glen Severn Laura Paris Gord Lund Lucas Farlan Harry Zonik Hugh Neill Tammy Chung Mark Stanisz Steve Conway John Lovisek Mary Novak Libby Racansky Adrian Foster Michelle Breault Ian Kelsey Corina Brdar Margaret Edmondson John Fusco 8 -15 Richard Szarek Bill Creamer Peter Campbell Bryan DeCunha Chris Darling Mara Samardzic, BURPI Cam McCaulty Hannu Halminen Peter and Michelle Viney Glenn Genge Ronald Armstrong Kyle Bland Councillor Joe Neal Bill Bagg Lesli Anne Bagg Graham Bagg Heather Brooks Stefanie Gauley Russ Powell Don Fraser Abe Afana Linda Hellas Peter Campbell Rebecca Evans Glenn Fehr J. Shewchuk David Phalp Kerry Meydam Stan, Mary Ann Found Dan Moore Fred Biesenthal Bryce Jordan Brian Elston PAGE 8 -� Watersheds In The Municipality Of Clarington 0 z M 0 D rD N v � n � S o� 9� N N a I WWI OVA RAA i Ilk ALI MW plow NOT LANON , Date Individual Comment Response Sept 4, Edward How is his property affected, 1869 Bloor Ed thanked us for response. Change would be when 2011 Oegema St East development occurs in the future, management policies are similar to existing policies in O.P. August Nick Mensink Provided letter and peer review of Responded to Nick and provided him with link to study. Followed 30, 2011 on behalf of Ormiston property regarding natural up with voice mail about meeting. On Sept 7 followed up with e- Preston features, called an requested a meeting mail asking for specifics of the request, that an application and /or Group week of Sept 12 definition of FNHS would not be accepted in advance of Secondary Plan and application Oct 11, Nick Met to discuss peer review of Ormiston Peer Review for ELC did not use the same methodology as 2011 Mensink, property. AECOM and what is approved by CLOCA Board. In addition, the Janice Figures provided in Peer Review did not combine the various Robinson for layers to determine a functional natural heritage system. Preston Discussion on "no net loss" will be at the Secondary Plan stage, Group, Allen Municipality cannot commit to a proposed realignment of an Beech from intermittent tributary in advance of the Secondary Plan. While we Dillon understand the argument put forward that the stream could be enhanced, that could happen in the existing or a proposed location at a future date. An EIS of a specific site is pre- mature at this time. Issue is whether existing natural heritage system is defined on both Schedule C (natural heritage) and A (Land Use ) of Official Plan. Sept 6, Bryce Provided letter that their issues identified Forwarded to AECOM on Sept 6 for written response to Bryce, 2011 Jordon on at March meeting had not been informed Bryce on Sept 12 that we would be getting back to him, behalf of addressed, felt minutes misrepresented AECOM issued a letter on* October 20th addressing the various Intracorp results of meeting items identified. November Intracorp, 1. Delineation of FNHS Meeting held on November 7, 2011 to discuss various items 7, 2011 Bryce (a) Valleyland on Intracorp Property outlined by Intracorp and their consultants. Jordon - We agree that the valleyland is (Sernas), worthy of identification as FNHS Review of how the Watershed Plan would be addressed as part Don Fraser - We question the accuracy of the of the Official Plan Review process. That functional natural (Beacon) mapping given it was done by ' heritage system would be used to inform Secondary Plan process air photo interpretation. Section as would existing conditions report. o 6 of the report identifies a number of actions (e.g. 3.1, 4.2) o 5.1) Whereby the FNHS associated with the creeks is to be determined. We � D � h � m � n T O O �p Q1 � i r-r N W K-1 Date Individual Comment Response can agree to the larger of: top -of- bank based on a stable slope, Regional Floodline or 30 metres from the stream as defining the FNHS. We cannot agree to the FNHS as mapped defining the FNHS. (b) Thickets on east side of eastern tributary on Intracorp Property (see attached plan) - We do not agree that these are worthy of identification as FNHS (c) FODM4 -5 and FODM4/WDM5 -3 on north side of Bloor Street on Intracorp Property (see attached plan) - We disagree with the classification of this area as "Forest" - It is not worthy of designation as FNHS (d) Meadow on property to the north of Intracorp Property (see attached plan) - We do not agree that this area is worthy of identification as FNHS 2. Targeted Natural Heritage System We believe that the 30% target for natural cover is fundamentally inappropriate to these small, urban watersheds 3. Implementation Under the Planning Act - We require a full understanding of how the Municipality intends to implement the recommendations of this study under the Planning Act Date Individual Comment Response Sept 14, Mark Foley 1678 Bloor Street, Courtice Provided an email response thanking Mark for comments. At 2011 The majority of this property appears to this point the process moving forward would be to have Council retain its future urban residential receive the Watershed Plan as a background document to the designation with the exception of Official Plan Review. This is the same process that we have approximately 291.50 ft (88.85m) located followed for all other watershed studies (please see attached between our northeast property limit and report). As part of the Official Plan Review the functional natural the westerly limit of the Courtice Flea heritage area would be information for Schedule C of the Official Market; and a limited area at the Plan. The articulation of specific land uses would come at the northern boundary of the property time of the Secondary Plan for the future urban residential areas. abutting 2141 Trulls Road to the north. It is at that point that the specific land uses including natural We are pleased to report, we have no heritage areas would be designated- on Schedule A. objection to the section of property approximately 88.85m in width and located immediately north of the Courtice Flea Market having a proposed Functional Natural Heritage System (FNHS) designation, however we do not support a FNHS designation at the north boundary of the property abutting 2141 Trulls Road (to the north) as this affects our future urban residential development tans for the area. Sept 14, Mark Foley 2141 Trulls Road, Courtice Provided an e-mail response thanking Mark for comments. At 2011 This property is located on the east side this point the process moving forward would be to have Council of Trulls Road, immediately north and receive the Watershed Plan as a background document to the abutting our lands at 1678 Bloor Street. It Official Plan Review. This is the same process that we have would appear the FNHS proposed followed for all other watershed studies (please see attached designation encroaches on the future report). As part of the Official Plan Review the functional natural urban residential designation for the heritage area would be information for Schedule C of the Official property east of the boundary between Plan. The articulation of specific land uses would come at the the two watersheds. We are pleased to, time of the Secondary Plan for the future urban residential areas. report, we have no objection to the It is at that point that the specific land uses including natural easterly 291.50 ft. (88.95m) of the heritage areas would be designated on Schedule A. property having a proposed FNHS designation as this would be an extension of the proposed FNHS designation to the south. However, we 0 Date Individual Comment Response do not support .a FNHS designation beyond this point to the west, particularly the area abutting 1678 Bloor Street as this affects our future urban residential development plans for the area. Sept 29, MNR Comments on Darlington Provincial The higher level of imperviousness shown for the north west 2011, Park, comment that drawing may be in portion of Darlington PP is simply a product of the sub - watershed error. Support for the management scale approach to the imperviousness mapping. This portion of policies proposed in the study the park is in the same sub - watershed as lands covered by Hwy 401 and developed areas north of the 401 Sept 29, CLOCA Met with Heather Brooks and Debbie V. Final version of the Watershed Plan has addressed CLOCA 2011 To review comments from CLOCA staff comments. to be incorporated into final version of the report. Sept Mr. Massey 2472 Hancock Road — inquiry about the Called Mr. Massey and provided him with 407 timing as-we 29,30 small tributary north of his property and understand it , informed him that the Municipality has not how the 407 storm pond at Highway 2 received detail drawings and do not anticipate them for a number would affect it. Inquiring if we have of years. The tributary will be protected through the policies in detailed drawings of it to share with him. the Official Plan as reinforced by the Watershed Plan. October 4 Region of Applicable Planning Initiatives, Wording in the report has been updated as requested. 2011 Durham suggested rewording for sections Clarification of what ROPA policies and ROPA 128 Appeal relating to DROP and ROPA 128, process included in final version. comment on source of water budget and recommended wording for implementation October Linda Hellas, Function Natural Heritage System Sent a letter responding to the various issues on October 24, 2011 BIRD and Figure 5.1. In our opinion, the FNHS 2011. HALE Ltd. depicted on Figure 5.1 is not accurate. Lucy Stocco, There should be text indicating that the At this point the process moving forward would be to have Tribute limits of the FNHS are representative Council receive the Watershed Plan as a background document Communities and would be confirmed through more to the Official Plan Review. This is the same process that we Bryce detailed site specific investigations (e.g., have followed for all other watershed studies (please see Jordan, an EIS). attached report). As part of the Official Plan Review the Sernas Targetted Natural Heritage System In functional natural heritage area would be information for Associates our opinion, the concept of a 30% Schedule C of the Official Plan. The articulation of specific land natural cover is being misapplied to a uses would come at the time of the Secondary Plan for the future small urban watershed. Artificially urban residential areas. It is at that point that the specific land Date Individual- Comment Response increasing the NHS in this instance is uses including natural heritage areas would be designated on unnecessarily taking developable land Schedule A. that is not to be protected under the PPS and sterilizing it from urban use. This will The property owned by Tribute Homes is outside the current lead to "environmental sprawl" and urban boundary so attempting to establish land uses at this point unnecessary increases in serving costs is very pre- mature. EIS will be required in -the future should they per unit. These small watersheds should eventually acquire development rights. be combined with the larger,. over- arching watershed of the Harmony, Provided copy of the methodology "Developing Natural Heritage Black, Farewell system in measuring a System ". 30% natural cover. target. Groundwater Quantity Management Action 1.2: This recommendation would restrict development and site alteration within and adjacent to (120m) a HVRA unless a water budget and hydrogeological evaluation is undertaken., scope studies for small developments. Surface Water Quantity Management Action 3. 1, Surface Water Quality Management Action 4.2, Fisheries and Aquatic Habitat Management Action 5.1: These recommendations would restrict development to the area outside the greater of a number of features. The Terrestrial Natural Heritage Management Actions: Figure 5.1 should be provided for information only, not as a schedule in the Official Plan. It should be subject to further study and refinement. i N N REPORT PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: January 23, 2012 Resolution #: By -law #: Report #: PSD- 007 -12 File Nos.: PLN 11.4 Subject: GREEN PERMIT INITIATIVE - SHOWCASING WATER INNOVATION. GRANT AND GREEN MUNICIPAL FUND GRANT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 007 -12 be received; 2. THAT Council support the partnership with the Region of Durham for the Green Permit Initiative; 3. THAT staff be authorized to apply to the FCM — Green Municipal Fund Program; 4. THAT the Municipality's financial contribution of $24,000 per year for the next three years be funded from the Municipal Government Enterprise Reserve Fund; 5. THAT the Mayor and Clerk be authorized to execute the necessary agreements; and 6. THAT the interested parties list in Report PSD- 007 -12 be advised of Council's decision. Submitted by: Davi J. Crome, MCIP, RPP Director, Planning Services COS /df /sn 12 January 2012 Reviewed Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -0830 8 -23 REPORT NO.: PSD- 007 -12 1. PURPOSE PAGE 2 1.1 One of the six priorities of the Municipality's Strategic Plan for 2011 -2014 is Promoting Green Initiatives. Within this priority, two objectives identified were to reduce the Municipality's energy consumption and to create a culture of 'going green'. The latter included actions to continue the Green Committee of Clarington and develop community participation programs. The Clarington Green Permit Project is one such project derived from the Clarington Green Community Strategy, the work of the Durham Water Efficiency Coordinator and the Regional Roundtable on Climate Change. In 2011, municipal staff were approached by the Region with respect to developing a joint proposal for the Showcasing Water Innovation Program. It was indicated that any project would need to have a direct relationship to the Municipality's responsibilities. The Green Permit concept was developed and in June 2011, a proposal was submitted to the Ministry of Environment Showcasing Water Innovation Program. The proposal was successful and the Ministry has awarded the Municipality a grant of $217,500.00 The joint proposal with the Region of Durham was subject to Council approving the local matching contributions in the amount of $72,500. The Region of Durham is making an in -kind contribution of $40,000. The proposal calls for additional funding Green Municipal Fund of the Federation of Canadian Municipalities - FCM. The purpose of this report is to request Council approval of the funding and authorization to proceed with the FCM Grant Application. The FCM Green Municipal Fund opened for another round of applications as of December 11, 2011 with projects in the area of energy, transportation, water and wastewater, and brownfields ,redevelopment. This project would be submitted under the water and waste water category. 2. BACKGROUND 2.1 Over the last few years, municipalities throughout Ontario have undertaken different initiatives to promote sustainability through better green development practices from site and subdivision design to construction. Clarington has also made a commitment to sustainable development. The following sections provide and overview of Clarington's sustainable initiatives. The Municipality's Official Plan has, as one of its three pillars, the concept of "sustainable development" with many concrete policies regarding ecosystem integrity, energy conservation, and water and air quality. The Municipality adopted in principle a Green Community Strategy prepared by the Living Green Community Advisory Committee. The strategy focuses on transportation, energy efficiency (in both new and existing buildings), zero waste, a thriving green economy, and a healthy natural environment. The strategy awaits further resource allocation for implementation. 8 -24 REPORT NO.: PSD- 007 -12 PAGE 3 The Municipality has created an Energy Management Plan to enhance the business - related environmental footprint. The plan aims to create a culture of energy conservation in the workplace, and to reduce greenhouse gas emissions. Clarington has been working to promote green building principles in both commercial and residential developments. The Region of Durham has also taken a strong stand to support sustainable development including such initiatives as: Establishing the Durham Region Roundtable on Climate Change to provide leadership in addressing regional climate change issues. The Roundtable is currently completing the third phase of the Local Action Plan winnowing down the potential projects the key projects which hold the promise of substantive impact. Undertaking a pilot project known as the Water Efficient Demonstration Community project in conjunction with Tribute Communities, Natural Resources Canada (NRCan), and the Federation of Canadian Municipalities (FCM), to assess the potential to improve efficiency in new homes by offering buyers a high - efficiency upgrade option. This project achieved reductions of 22% in water use, 13% in electricity, 9% in natural gas, and 11 % in CO2 emissions. 3. OVERVIEW 3.1 The Green Permit Concept The Green Permit Concept is a way of advancing the objectives of both Clarington and Regional Council in a pilot project. It builds upon the results of the Region's Efficient Community project. The most highly ranked incentive from the development community is expedited approvals. The Green Permit Concept is not an actual permit but an approach. Any project would have to meet other criteria in the Official Plan and is not a way of advancing non - sequential development. The key components of the concept are: • A review of municipal applications and permit processes to identify areas for improvement and where prioritization could be used in order to fast track "green applications ". • Collaboration with the development community to develop specific criteria for what qualifies as a "green application" with a focus on water conservation • Working with a developer for the pilot project. • Providing a municipal staff member to escort "green applications" through the process. • Design and develop a monitoring program for savings in water, energy, and CO2 emissions for developments adopting the "green" standard. • Prepare final report with the identified best practices and recommendations to present it to Council and through workshops and presentations to other municipalities. 8 -25 REPORT NO.: PSD- 007 -12 _ PAGE 4 3.2 Funding The proposed budget for the Green Permit Concept is a combination of funding from the three levels of government for a period of three years. The Province of Ontario through the Ministry of Environment Showcasing Water Innovation Program has announced a grant of $217, 500.00 for Clarington. The following table illustrates the proposed cash contributions: Cash Status Contribution MOE 217,500 confirmed Region of Durham 40,000 confirmed —Municipality of Clarin ton 72,500 As recommended in this report FCM — Green Fund 217,500 Application pending Total Contributions $547,500 In addition, the project requires a contribution of staff time as an in -kind contribution over the three years. The funds provide for a contract position to coordinate and manage the project for the three years. The project would also cover all the costs like workshops with the development community, purchase/ leasing of monitoring equipment, and data collection and monitoring and preparation of final reports. Upon Council approval, staff may apply for other sources of funding to leverage Clarington's contribution to increase communications and community awareness of the project. Staff recommend funding Clarington's cash share of this initiative over three years from the Municipal Government Enterprise Reserve Fund. 4. CONCURRENCE The Finance Department concurs with the funding recommendations of this report. 5. CONCLUSION 5.1 Over the last few years, municipalities have sought to address one of the key issues of our generation, environmental sustainability. The Green Permit Project is a joint project with Durham Region to explore one possible action. It will develop the criteria for more sustainable greenfield development and pilot a project for an approval system designed to reward developers optimizing the sustainable features in their projects. It includes concrete measurement of the impacts of the projects. It is just one step in the direction of creating a culture of "going green ". 8 -26 REPORT NO.: PSD- 007 -12 CONFORMITY WITH STRATEGIC PLAN PAGE 5 The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington X Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Carlos Salazar List of interested parties to be notified of Council's decision: Glen Pleasance, Region of Durham 8 -27 2mr.-Nol TI REPORT PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: January 23, 2012 Resolution #: By -law #: N/A Report#: PSD- 008 -12 File #: PLN 38.1 Subject: OFFICIAL PLAN REVIEW UPDATE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Staff Report PSD- 008 -12 be received for information. Submitted by: 4DaviCrgome.,�MCIP, RPP Director of Planning Services COS /LB /df 18 January 2012 Reviewed by: Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 8 -28 REPORT NO.: PSD- 008 -11 PURPOSE Page 2 1.1 The purpose of this report is to update Council on the progress of the Official Plan Review and advise of changes to the Work Program. 2. BACKGROUND 2.1 Since the adoption of the Official Plan in 1996 there have been significant changes at the Provincial level. Changes to the Planning Act, the Provincial Policy Statement and the introduction of Provincial Plans like the Oak Ridges Moraine and the Greenbelt, and the Places to Grow Act have introduced new planning policies and procedures at the local level. These provincial initiatives required that the Region of Durham update the Regional Official Plan, and in turn, the Clarington Official Plan must be updated to conform to Regional and Provincial Policy. 2.2 Growing Durham The Region completed many elements of their Official Plan Review and adopted it through Regional Official Plan Amendment 114 in September, 2006. As their review was being completed, the Province's Growth Plan for the Greater Golden Horseshoe (Places to Grow) was legislated. This led to the Region's Growth Plan process known as Growing Durham. Staff has spent considerable time participating in the Region's Growth Plan exercise and reviewing the implications of the proposed Regional Official Plan Amendment 128 (ROPA 128). A number of concerns were raised due to the implications for Clarington. Staff advised and sought Council approval (Staff Report PSD- 031 -09) as to Clarington's position regarding the proposed Amendment. Clarington had requested: • An Eastward expansion of the Courtice Urban Area for additional residential and employment lands near the Courtice Road interchange and the Durham East Link; • Resolution of Deferral Area 4 in Orono to designate it Employment Area; • An expansion of the Bowmanville Urban Area to Living Area to facilitate the proposed Phase 8 of the Wilmot Creek Retirement Community; • A Regional Corridor designation for Courtice Road from Highway 401 to Highway 2 connecting the future GO Train Station site to the Highway 2 Transit way Station for the Durham East Link; and • The exclusion of the designation of future Employment Area and Living Area lands (Schedule 'F') beyond 2031. The majority of Clarington's concerns were positively considered by the Region except for the employment area expansion in Courtice. ROPA 128 was adopted by Regional Council in June 2009. It was then sent to the Province for approval. 8 -29 REPORT NO.: PSD- 008 -12 Paqe 3 The Province issued its Decision on ROPA 128 in October 2010. Parts of the Ministry's decision were not supportive of Clarington Council's position, specifically the refusal of the eastward expansion of the Courtice Urban Boundary as Employment Area. In addition, the Ministry withheld their decision on a number of Clarington specific issues including: The eastward expansion of the Courtice Urban Boundary as Living Area; The expansion of the Bowmanville Urban Boundary for the proposed Phase 8 of the Wilmot Creek retirement community; and The eastward expansion of the Orono Urban Boundary for Employment. Several aspects of ROPA 128 that were not approved by the Minister are subject to Ontario Municipal Board (OMB) appeals including the Municipality of Clarington as one of the appellants. These include area municipal population, housing and employment allocations, greenfield density and intensification targets and proposed urban boundary expansions. The OMB appeal will also deal with elements of the methodology for calculating these projections. The final outcome of the various OMB appeals will have an impact on the Regional Official Plan policies and targets allocated to Clarington. The Region has advised staff that they will not consider lower tier Official Plan conformity proposals implementing the Growth Plan and the Regional Plan (ROPA 128) until after the appeals to the OMB are settled. 3. APPROACH TO THE CLARINGTON OFFICIAL PLAN REVIEW 3.1 Introductory Discussion Paper and Public Consultation The purpose of the Introductory Discussion Paper released in May, 2008 was to open dialogue with regard to the effectiveness of our current planning policies and the challenges Clarington's community could be facing over the next 25 years. The Introductory Discussion Paper provided an overview of the current Official Plan, how it has changed since 1996 and a discussion of what needs to be reviewed by using /revisiting our current vision. The existing principles in the Official Plan of Sustainable Development, Healthy Communities and Growth Management were the starting point. 3.2 Work Plan Council formally initiated the Official Plan Review process with a special meeting of Council. At the meeting, Council approved an approach for Clarington's Official Plan review which does not follow the traditional model; Clarington's workplan emphasizes continuous public involvement with phased implementation rather than one exercise with a final amendment. To facilitate this, the Review has been broken into several major components including: M. 1] REPORT NO.: PSD- 008 -12 • Community Vision; • Built Environment and Planning Process; • Planning for Prosperity and Growth; • Planning for the Countryside; and • Planning for Sustainable and Healthy Communities. Special Projects: • Courtice Main Street; • Courtice Employment Lands Secondary Plan; and • Parks, Open Space and Trails Plan. Paae 4 Each component follows the same process, beginning with Discussion Papers and finishing with an Official Plan Amendment. Public input and review opportunities are presented as often as possible to ensure that the Official Plan Amendments proposed to Council meet the needs of the community. 3.3 Consulting Services The Official Plan Work Plan was designed with a combination of staff -led and consultant -led components. The consultant -led components require considerable staff time to administer including the compilation and co- ordination of background information, mapping, analysis review and to ensure that the final reports are fully complete and satisfactory. Dillon Consulting was selected in 2009 as the principal consultant with their supporting sub - consultants in urban design and land economics. Other consultants have been hired: • Hemson has been the Municipality's consultant for Development Charges and the growth forecasts for the development charges study and the Official Plan are co- ordinated. • AECOM is the Municipality's consulting engineer and have been involved in certain components, such as the Courtice Main Street Study. • Urban Metrics was the retail market analyst for the commercial policy review and is updating their work as part of the Official Plan Review Process. Specialized Consultant costs are anticipated as part of the Review. For the most part, 90% of the costs are covered by Development Charges funds. 4. WORK PROGRAM STATUS 4.1 Community Vision The first phase of public consultation began following the release of the Introductory Discussion Paper. More than 600 residents provided input during this initial phase which consisted of: 8 -31 REPORT NO.: PSD- 008 -12 Paqe 5 • Community sessions in Bowmanville, Courtice, Newcastle, Newtonville, Orono and Solina; • Stakeholder meetings with the Agricultural Advisory Committee of Clarington, Living Green Community Advisory Committee, Clarington Heritage Committee, Clarington Board of Trade, Building Industry and Land Development Association and the Visual Arts Centre Board; • Community surveys with 400 Clarington residents and 75 business owners/ managers; and • Consultation with government agencies, including the Durham Regional Planning Department, Inter - ministry Working Group, Ganaraska and Central Lake Ontario Conservation Authorities, School Boards and Municipal Departments. The following three community priorities have remained at the forefront: 1. Preservation of the natural environment, including environmental features, open spaces and agricultural lands. 2. Commitment to creating employment opportunities, not just residential development. 3. Maintenance of the rural, small town character of Clarington, partly through the preservation and enhancement of historic downtowns. 4.2 Built Environment and the Planning Process The second discussion paper, Let's Have a Discussion... Improving our Built Environment and the Planning Process, was released in 2009. This Discussion Paper explores the new tools that have been provided to municipalities to help manage the land use planning process and built environment including, Employment Areas protection, Community Benefits (bonusing) and Urban Design. It also focuses on the changes to the Planning Act that emphasize transparency and the shift of information needs to the beginning of the planning process. On September 13, 2010 Council held the statutory public meeting to present Official Plan Amendment 77 to the public. After this input, staff has revised the Official Plan Amendment. The revised Amendment will be the focus of Council's public meeting on February 6, 2012. 4.3 Planning for Prosperity and Growth Planning for Prosperity and Growth is a major component of the Official Plan Review and has been subdivided into several topics: • Clarington Community Forecast: Population and Employment Projections • Commercial Market Analysis Update • Economic Base and Employment Lands Discussion Paper • Intensification Discussion Paper • Growth Management Discussion Paper 8 -32 REPORT NO.: PSD- 008 -12 4.3.1 Community Forecasts Population and Employment Projections e6 Hemson Consulting was retained by the Municipality of Clarington to prepare growth forecasts based on the Provincial Growth Plan and the Durham Regional Official Plan. The growth forecasts are for population, housing and employment for the entire Municipality and for the four urban communities and the rural areas within Clarington. The paper was released in September 2011. Area 2006 2031 Percent Change Bowmanville 31,600 66,400 110% Courtice 23,200 35,000 51% Newcastle 8,900 20,900 134% Orono /rural 17,200 18,100 5% Total 80,900 140,300 74% 4.3.2 Commercial Market Analysis Update The Update will be based on the 2005 Commercial Policy Review analysis that resulted in the allocation of retail space based on a population threshold of 91,000 people for Clarington. The Update by Urban Metrics will evaluate the appropriateness of the existing retail and service space (supply and demand) in Clarington and assesses whether there is sufficient commercial land designated in each of the Urban Areas ( Courtice, Bowmanville, Newcastle, Orono) to accommodate demand until 2031. The Commercial Market Analysis Update will serve as background information to the Growth Management component of the Official Plan Review. The Update will be released in the first quarter of 2012. 4.3.3 Economic Base and Employment Lands Discussion Paper The purpose of this discussion paper was to provide information and analysis on the economic base and employment lands in Clarington. This Paper was released in July 2010. This discussion paper included a review of: • Clarington's role in the context of the GTA economy including its share of employment in Durham Region by sector and labour flows; • Clarington's economic base including employment and sector growth; • Projected employment levels by the type and location in Clarington; and • Employment lands in Clarington and their suitability to meet employment targets. Some Conclusions from this paper include: • Clarington has sufficient employment lands supply to accommodate forecasted employment growth to 2031, however lack of servicing will limit growth potential. Less than 10% of the vacant employment lands in Clarington are serviced; • Clarington's economic development and investment attraction efforts are being hampered by a low supply of serviced vacant employment lands; 8 -33 REPORT NO.: PSD- 008 -12 Page 7 Unserviced lands in Clarington have attracted cost - sensitive, space extensive uses with outside storage which detracts from the attractiveness of such lands for prestige and technology uses; and Space extensive uses normally have low employment levels which impact the Municipality's ability to meet the employment density targets stipulated in Places to Grow. The lack of servicing will continue to attract such space extensive uses. 4.3.4 Intensification Discussion Paper The Intensification Paper released in September 2011 includes an analysis of Regional Official Plan Amendment (ROPA) 128 and provides recommendations for Clarington's conformity requirements to meet the residential intensification targets of 6181 units between 2015 and 2031. These recommendations will be confirmed once a decision has been made on the outstanding Regional Official Plan Amendment 128 policies (see Section 2.2). However, for the purposes of discussion, the Paper set the stage for meaningful public consultation regarding the implication of planning for residential intensification and also provided a platform to formulate an intensification strategy for Clarington. The Discussion Paper set out the context for intensification. It describes the drivers of intensification, identifies opportunities and constraints for intensification, completes a capacity analysis, and concludes with recommendations for an intensification strategy and proposed Official Plan policy directions. The paper concludes that the Municipality needs to provide incentives for intensification and that we have the land supply within the existing Urban Boundaries to accommodate a total of 9960 intensification residential units, 61 % more than our target. 4.3.5 Growth Management Discussion Paper Staff and the consulting team are currently finalizing the Growth Management Discussion Paper. The Discussion Paper explores how and where Clarington should continue to grow. It examines historical growth patterns, current development plans, infill and intensification opportunities and infrastructure opportunities and constraints. The paper also examines the implications of the Growth Plan and ROPA 128. This information has led to the creation of three development scenarios. The development scenarios define how and where Clarington's urban development should occur. Staff expect to release the Paper in February 2012. The Official Plan policy implications contained in this discussion paper and those in the Intensification Discussion Paper will be the subject of several public consultation meetings to be held in Courtice, Bowmanville and Newcastle in March. 4.3.6 Draft Official Plan Amendment The background studies and Discussion Papers will lead to an amendment to the Clarington Official Plan. We anticipate the draft Amendment will be released in the third quarter of 2012. 8 -34 REPORT NO.: PSD- 008 -12 4.4 Planning for the Countryside Page 8 The Countryside Discussion Paper is under preparation ,by staff and it will evaluate the effectiveness of rural and agricultural Official Plan policies in achieving the goals and objectives identified. A major part of the review is ensuring that the Clarington Official Plan is in conformity with the Greenbelt Plan. Clarington's rural area plays a significant role in supporting: • Protection of agricultural land for food and crop production; • A continuous major open space system for natural heritage conservation and recreation; • Hamlets and Rural settlements; and • The aggregate resource industry. Clarington's rural area comprises 70% of our land base and houses approximately 18% of our population, but it also is the home of one of our top economic producers; the predominance of good soils, proximity to markets and growing season supports a prosperous agricultural industry. The Countryside Discussion Paper is anticipated to be released in the third quarter of 2012. 4.5 Planning for Sustainability and Healthy Communities 4.5.1 Natural Heritage System The Clarington Official Plan has very strong policies regarding protection of the natural heritage system including wetlands. Proposed Official Plan Amendment 80 (Staff report PSD- 030 -11) was developed to place the lands identified as Provincially Significant Wetland (PSW) by the Ministry of Natural Resources into Environmental Protection Area designations, and to update the natural heritage features information of the Plan to accurately reflect the location of PSWs. Following the public meeting in April, 2011, a session was held with a group of concerned residents. Since that time, staff has re- evaluated the proposed PSW amendment in the context of the entire Official Plan Review and determined that any refinements to the natural heritage system to include the PSWs should be made through the Greenbelt Conformity exercise. Staff have amended the Official Plan Review Work Plan such that, the Natural Heritage System will include a discussion paper and public input before recommending Official Plan changes. Staff is coordinating this process with Staff from both Conservation Authorities. The Natural Heritage Discussion Paper to be released later this year, will provide an overview of natural heritage system planning including how to define a system and why protection is important. The role of the Conservation Authorities as the provider of 8 -35 REPORT NO.: PSD- 008 -12 Page 9 Natural Heritage information, the Provincial Policy framework and the interrelations to the Regional and Municipal Official Plans will be also discussed. The Paper will discuss proposed changes contemplated to existing Clarington Official Plan policies and /or mapping. 4.5.2 Parks, Open Space and Trails Masterplan Public expectations for an accessible public open space are increasing. The Masterplan will review the existing policy context and framework for the provision of parkland and trails and provide recommendations to modify the existing Official Plan policies. The Masterplan will guide the strategic provision and use of public parkland and open space and the development of trails within the Municipality for the next 20 years. There are four possible phases to the project. The first and second are the policy review and recommendations that will dovetail with the Official Plan Review that is underway and the third is the policy recommendations for the OP amendment. It is possible that a future fourth phase could be incorporated if deemed necessary by Engineering, Operations and Community Services. It would address in more detail issues related to specific parks and trails providing recommendations for their improvement through change in use, refurbishment and maintenance practices. This work has not commenced. It is anticipated to commence mid - year, after the completion of other phases of the Official Plan Review. 4.5.3 Integrated Sustainability Local Action Plan Funding has been set aside to develop an Integrated Sustainability Local Action Plan. This work would likely follow the Federation of Canadian Municipalities (FCM) Partners in Climate Protection process. It is a five step process and can be applied on the corporate or community level. It could build on some of the work that was done by the Living Green Committee but has more of a scientific basis by establishing baseline conditions and setting targets for greenhouse gas emissions. This element of the work program has not been scheduled yet. It would commence later as time and resources permit. 5. SPECIAL STUDIES 5.1 Robinson /Tooley Watershed Study The Robinson and Tooley Watersheds are two small watersheds in Courtice with headwaters in the Lake Iroquois Beach. By virtue of their size, smaller watersheds are especially vulnerable to the effects of changing land use and the impact of development. REPORT NO.: PSD- 008 -12 Page 10 Although initially not part of the Work Plan, it has been important to undertake this background work to provide a basis for site specific studies, specifically the Courtice Main Street Study and the Courtice Employment Lands Study. The Robinson and Tooley Creeks Watershed Management Plan was endorsed by the CLOCA Board of Directors on January 17, 2011. It will be presented to the General Purpose and Administration meeting on January 23, 2012. As with the other watershed plans that have been prepared, staff are recommending that the Robinson and Tooley Creek Watershed Plan be referred to the Official Plan review for implementation. 5.2 Courtice Main Street Secondary Plan The Courtice Main Street Secondary Plan is one of the Special Projects in the Official Plan Review. The purpose of this project is to create a comprehensive Secondary Plan and implementing Zoning By -law for the properties fronting onto Durham Highway 2 between Townline Road in the west to the Courtice Urban Boundary in the east. The Secondary Plan policies will reflect the new Provincial growth management and intensification targets. Preparation of the Secondary Plan began with background research, the identification of opportunities and constraints and a visioning session with the Public in July, 2009. Phase two explored possible development options with the public workshop and an open house that resulted in the Master Development Plan. The Master Development Plan was adopted in principle by Council in September 2010. CLOCA initiated the preparation of the Harmony, Farewell and Black Creeks Watershed Plan in 2010. The details from the 'Existing Conditions Report' has informed the preparation. of the Secondary Plan, and Zoning by -law for the Courtice Main Street and Study. Staff has been preparing a Secondary Plan and Zoning By -law that will be presented to the community at an Open House in March, 2012. The Secondary Plan and Zoning By- law need to reflect the findings of the Watershed Plans that have recently concluded. The completed watershed plans were not available at the time of finalizing the Master Development Plan in mid 2010. It is anticipated that a recommendation will be presented to Council and the public in May or June of 2012. 5.3 Courtice Employment Lands Secondary Plan The employment lands located in Courtice are considered some of the best in Durham Region due to their accessibility to Highway 401. This Study is examining the lands on the north side of Highway 401. It excludes the Energy Business Park which already has a Secondary Plan in place. This location will be further enhanced with the. proposed Highway 401 -407 Link and future GO Train Station and the future trunk sewer that will bisect the lands, addressing a long time servicing concern. In addition, the expansion and refurbishment of 8 -37 REPORT NO.: PSD- 008 -12 11 Darlington Nuclear Station and the developing Clarington Energy Business Park makes this area highly attractive for the development. Given the infrastructure investment planned for the area, it will be important to update and refine the vision for the area. The work program will develop the land use and transportation policies in greater detail, including road alignments, ultimately leading to a Secondary Plan, Zoning By -law Amendment and Urban Design 'policies. This work has not commenced to date. Staff negotiated with Dillon to remove this item from their work program and it is planned to retender this component later in 2012, using the funds originally assigned to this project. 6. CHANGES TO THE WORK PROGRAM In summary,, the following changes have been made to the Work Plan. • Provincially Significant Wetlands (contained in proposed Amendment 80) Provincially Significant Wetlands were initially advanced to be considered separately from. the other components of implementing the Greenbelt Plan and Provincial Policy Statements. This was done to address issues in the Hancock Neighbourhood surrounding development applications. However, as a result of broader concerns of rural residents, Council directed staff to hold a Town Hall meeting on the issue. Staff held discussions with the key residents, former and current staff members of the Ministry of Natural Resources and staff from both Conservation Authorities in preparation for such a larger meeting. It is now proposed that the issue of Provincially Significant Wetlands be considered under the Natural Heritage component so that all of the proposed changes will be known and a broader education component can be undertaken. CLOCA and GRCA staff have agreed partner in this project and prepare the Discussion Paper and policy amendments. Proposed Amendment 80 would be scoped down to include only lands within the Hancock Neighbourhood and the revised amendment would be considered in conjunction with the Hancock Neighbourhood Design Plan Update. Staff will advise the residents who expressed an interest in the wetlands amendment of the revised approach subsequent to Council's consideration of this report. • Courtice Employment Area Although this project was originally part of the contract with Dillon, this work is being retendered approximately mid -year 2012. REPORT NO.: PSD- 008 -12 Page 12 • Courtice Main Street The work initially included only the preparation of a Secondary Plan for the Courtice Main Street Area. Staff have broadened the scope of work (undertaken by staff) to include the zoning amendment, so that the Official Plan and Zoning will be updated concurrently. • Countryside If staff resource permit, it would be desirable to prepare the Countryside rezoning amendment to follow in close sequence to the Official Plan amendment that will implement the Greenbelt Plan and Countryside. This work would commence in 2013. 7. CONCURRENCE — Not Applicable 8. CONCLUSION 8.1 To date, through the Official Plan Review, we have released 6 discussion papers, held 15 open houses, and 3 statutory public meetings. All information has been available electronically from the Official Plan review website at www.claringon.net /ourplan, and all of the Discussion Papers, in hard copy, at the Libraries. 8.2 In 2012, major steps will be completed towards updating the Clarington Official Plan including: • Several proposed amendments; • The release of further Discussion Papers; and • Numerous open houses and public meetings. 8.3 The updated Official Plan will guide development in Clarington for the next 20 years. It will also provide a solid foundation for long term financial and infrastructure planning. The Official Plan will set the framework so that development respects our environment, supports job creation, and enhances the character of our communities. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development X Maintaining financial stability Connecting Clarington X Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan 5tatf Contact: Carlos Salazar /Lisa Backus List of interested parties - available upon request from the Clerk's Department. 1. Leading the Way REPORT ENGINEERING SERVICES DEPARTMENT Meeting GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: January 23, 2012 Resolution #: By -law #: Report EGD- 004 -12 File #: Subject MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR DECEMBER, 2011. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD- 004 -12 be received for information. Submitted by:�;�Cn j A. S. Cannella, C.E.T. Director of Engineering Services ASC /bb Reviewed by: 6 oskw Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -1824 9 -1 REPORT NO.: EGD- 004 -12 1. BACKGROUND PAGE 2 1.1 With respect to the Building Permit Activity for the month of DECEMBER 2011, Staff wish to highlight the following statistics for the information of Committee and Council. MONTH OF DECEMBER 2011 2010 BUILDING CATEGORY NUMBER OF PERMITS VALUE OF CONSTRUCTION NUMBER OF PERMITS VALUE OF - CONSTRUCTION % CHANGE OF VALUE 2011 -2010 Residential 181 $54,603,936 49 $9,419,523 479.7% Industrial 0 $0 1 $5,000 N/A Government 0 $0 0 $0 N/A Commercial 5 $7,745,000 3 $790,000 880.4% Institutional 0 $0 1 $14,600 N/A Agricultural 0 $0 1 $42,905 _ N/A Demolition 1 $0 0 $0 N/A TOTAL 187 $62,348,936 55 $10,272,028 507.0% YEAR TO DATE 2011 1 2010 BUILDING CATEGORY NUMBER OF PERMITS VALUE OF CONSTRUCTION NUMBER OF PERMITS VALUE OF CONSTRUCTION % CHANGE OF VALUE 2011 -2010 Residential 1,037 $237,405,670 856 $155,007,174 53.2% Industrial 15 $53,971,838 6 $2,107,125 2,461.4% Government 6 $486,000 8 $2,562,900 -81.0% Commercial 61 $28,226,799 52 $27,361,659 3.2% Institutional 21 $4,355,200 28 $12,700,440 -65.7% Agricultural 16 $2,856,216 28 $3,448,139 -17.2% Demolition 32 $0 64 $0 N/A TOTAL 1,188 $327,301,723 1,042 $203,187,437 61.1% 9 -2 REPORT NO.: EGD- 004 -12 PAGE 3 1.2 With respect to building permit activities (over $250,000) and large residential building permit activities, the details are provided as follows: Owner / Applicant Construction Type Location Value ASPEN HEIGHTS II LTD Condominium Building (Bldg 1 SIDNEY LANE, BOWMANVILLE $5,742,400 A) ASPEN HEIGHTS II LTD Condominium Building (Bldg 5 SIDNEY LANE, BOWMANVILLE $5,632,000 B) 1804603 ONTARIO INC. Interior Alterations - Freshco 680 LONGWORTH AVENUE, $6,850,000 BOWMANVILLE TOM ORDANIS Alteration to Dental Office 1,425 HIGHWAY 2, COURTICE $250,000 1 HARTWELL BOWMANVILLE INC Alteration to Dental Office 9 HARTWELL AV, BOWMANVILLE $500,000 9 -3 REPORT NO,: EGD- 004 -12 PAGE 4 The following is a comparison of the types of dwelling units issued for the month of "DECEMBER and "YEAR TO DATE ". Dwelling Unit Type "DECEMBER" 2011 83 Apartment - 36% ' 111 Single Detached 12 '. 49 Townhouse -°_ 5% U Single Detached 111 22 t.iSemi- Detached 22 Semi - Detached 1.2 Townhouse 12 10% R Apartment 83 Dwelling Unit Type "YEAR TO DATE 2011" 89 Apartment 10% 137 �..� Townhouse. . 527 16% ' Single �i. Detached j' 61% 110 Semi - Detached U Single Detached 527 13% t.l Semi - Detached 110 Townhouse 137 13 Apartment 89 The following is a historical comparison of the building permits issued for the month of "DECEMBER" and' "YEAR TO DATE" for a three year period. Historical Data for Month of "DECEMBER" $60,00 0,000 $50,00 0,000 $40,00 0,000 $30,00 0,000 $20,00 0,000 $10,00 0,000 — — Historical Data "YEAR i'® DATE" $300,000,000 H $250,000,000 $200,000,000 $150,000,000 $100,000,000 $50,000,000 $0 2011 2010 2009 Value $327,301,723 $203,187,437 $132,165,301 IM 0,000 — — $0 2011 2 2010 2 2009 Value $ $62,348,836 $ $10,205,014 $ $10,728,448 $300,000,000 H $250,000,000 $200,000,000 $150,000,000 $100,000,000 $50,000,000 $0 2011 2010 2009 Value $327,301,723 $203,187,437 $132,165,301 IM REPORT NO.: EGD- 004 -12 PAGE 5 PERMIT FEES PERMIT REVENUES 2011 December Year to Date $ 385,942 1 $ 2,190,053 INSPECTION SERVICES 2010 December Year to Date $ 68,796 $ 1,455,121 NUMBER OF NEW RESIDENTIAL UNITS 2011 2010 December Year to Date December Year to Date Building Inspections 389 6,078 380 5,663 Plumbing & Heating Inspections 493 7,045 351 5,734 Pool Enclosure Inspections 1 66 0 90 TOTAL 883 13,189 731 11,487 NUMBER OF NEW RESIDENTIAL UNITS 9 -5 2011 2010 December Year to Date December Year to Date Single Detached 111 527' 20 347 Semi - Detached 22 110 8 114 Townhouse 12 137 0 111 Apartments 83 89 0 21 TOTAL 228 863 28 593 9 -5 REPORT NO.: EGD- 004 -12 RESIDENTIAL UNITS HISTORICAL COMPARISON PAGE 6 YEAR: AREA 2011 (to end of December) 2010 2009 2008 2007 2006 2005 2004 2003 2002 2001 Bowmanville 360 282 98 340 451 609 307 587 468 345 312 Courtice 312 236 113 134 82 126 241 173 180 133 129 Newcastle 165 37 24 60 77 84 202 191 123 131 76 Wilmot Creek 5 8 9 30 16 15 15 . 25 29 38 24 Orono 1 1 0 2 1 1 1 2 0 1 0 Darlington 5 8 6 10 6 7 .14 15 13 17 47 Clarke 8 6 11 5 11 12 13 10 16 15 9 Burketon 0 1 0 0 0 0 1 1 1 1 0 Enfield 0 0 0 0 0 0 0 0 0 0 0 Enniskillen 0 3 2 0 0 1 ,1 1 0 2 5 Hampton 1 0 0 0 1 1 1 0 3 1 1 Haydon 0 .0 0 0 0 0 0 0 0 0 0 Kendal 0 1 1 0 1 0 0 1 0 3 2 Kirby 0 1 0 0 0 0 0 0 0 0 0 Leskard 0 0 0 0 0 0 0 0 0 1 0 Maple Grove 0 0 0 0 0 0 0 0 1 0 0 Mitchell Corners 1 0 0 0 1 0 0 1 0 0 0 Newtonville 3 7 5 7 2 2 4 5 3 3 0 Solina 1 1 5 0 6 3 3 3 3 1 1 Tyrone 1 1 0 5 0 0 0 0 3 9 3 TOTALS 863 593 274 593 655 861 802 1 1,015 - 843 701 609 REPORT NO.: EGD- 004 -12 2. CONCURRENCE - Not Applicable CONFORMITY WITH STRATEGIC PLAN - Not Applicable Staff Contact: Rick Pigeon, Chief Building Official PAGE 7 9 -7 Ciarbgton REPORT EMERGENCY AND FIRE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: JANUARY 23, 2012 Resolution #: By -law#: Report#: ESD- 001 -12 File #: Subiect: MONTHLY ACTIVITY REPORT - NOVEMBER 2011 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report ESD- 001 -12 be received for information. \✓ l t ed b : Reviewed b : Submit y Y ord W_ eir, Director of Emergency Services GW /tw Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 - 623 -3379 11-1 REPORT NO.: ESD - 001 -12 1. BACKGROUND PAGE 2 Report ESD- 001 -12 covers the month of October and is intended to provide Council with relevant, timely information on the activity of the Emergency and Fire Services Department. 2. COMMENTS The Department responded to 265 calls during this period and recorded total fire losses of $239,000. Attachment # 1 provides a monthly station response summary, description of call types, a call type summary, a dollar loss summary, an enforcement summary and a public education summary. 3. CONCURRENCE — Not'Applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Mark Berney, Deputy Fire Chief Attachments: Attachment 1 — Activity Report — November 11 -2 Attachment # 1 to Report ESD- 001 -12 CLARINGTON EMERGENCY & FIRE SERVICES ACTIVITY REPORT REPORT PERIOD: November 1, 2011 00:00:00hrs - November 30, 2011 23:59:59hrs STATION RESPONSE, SUMMARY STATION 1 STATION 2 STATION 3 STATION 4 STATION 5 THIS Bowmanville Newcastle Orono Courtice Enniskillen MONTH TH IS 134 38 13 70 10 265 MONTH TO DATE 1645 349 207 815 139 3155 DESCRIPTION OF CALL TYPES Fire and Explosions: Instance or destructive and uncontrolled burning involving structures, vehicles and open area fires, including explosion of combustible solids, liquids or gasses which may or may not have resulted in a dollar loss or an explosion or rupture as a result of pressure, no fire Outdoor, No Loss Fires: Uncontrolled fires, outdoors, that did not result in a loss, injury or fatality and is not suspected to be caused by arson, vandalism or children playing Pre Fire Conditions: Incidents with no fire that involve heat or potential pre fire conditions e.g. pot on stove, cooking - smoke or steam, lightening, fireworks Burning (controlled): Complaint call related to outdoor controlled burning, authorized or unauthorized. Fire Department did not take suppression action. False Fire Call: Alarm activation or fire call that when investigated, is determined to be as a result of equipment failure, malicious /prank, perceived emergency, accidental activation of alarm by a person CO (carbon monoxide) False Call: a call where it is determined that the detection equipment malfunctioned or there was a perceived emergency - no CO leak Public Hazard Call: Includes a response for spills and leaks of a hazardous product such as natural gas, propane, refrigerant, miscellaneous /unknown, gasoline or fuel, toxic chemical, radio - active material, power lines down or arcing, bomb, explosive removal standby, CO (carbon monoxide) or other public hazard. Rescue Call: a call for a person in danger due to their proximity to the occurrence and who is unable to self evacuate and is assisted by Fire Department personnel i.e. vehicle accident, building collapse, commercial /ind,ustrial accident, home /residential accident, persons trapped in elevator, water rescue or water /ice rescue. Medical /Resuscitator Call: Includes a response to a patient(s) suffering from asphyxia, respiratory condition, convulsions, epileptic, diabetic seizure, electric shock, traumatic shock, heart attack, stroke, drug related, cuts, abrasions, fractures, burns, person fainted, nausea and pre - hospital care such as administering oxygen, CPR, defibrillation, or first aid. Other Response: Assistance to other Fire Departments, calls'cancelled on route, non fire incidents where an illegal grow operation or drug operation was discovered. 1'1 -3 DOLLAR LOSS SUMMARY 2011 2010 THIS TO DATE PERIOD $239,000 $3,611,351 11 -4 SAME TODATE PERIOD $376,250 $4,282,360 THIS PERIOD TO DATE SAME PERIOD TO DATE TOTALS 265 3155 281 2953 FIRES 8 88 5 126 OUTDOOR; NO LOSS FIRES 3 66 4 39 NON FIRE CALLS 254 3001 272 2788 Burning (controlled) 9 90 7 110 CO False calls 8 170 12 181 False. fire calls 29 294 23 265 Medical /resuscitator calls 139 1663 136 1516 Other response calls 17 208 24 220 Pre fire conditions /no fire calls 7 52 4 45 Public hazard calls 9 130 18 110 Rescue calls 36 394 48 341 DOLLAR LOSS SUMMARY 2011 2010 THIS TO DATE PERIOD $239,000 $3,611,351 11 -4 SAME TODATE PERIOD $376,250 $4,282,360 THIS ACTIVITY TODATE PERIOD SAM E TO DATE PERIOD FIRE INSPECTIONS 19 254 7 209 COMPLAINT INSPECTIONS 10 110 21 102 FIRE SAFETY PLAN REVIEW 3 42 7 23 PLANS REVIEW 14 103 13 108 SITE VISIT/ 2 42 0 39 SAFETY LECTURES 6 83 0 11 144 APPROVAL /PERMIT 8 0 4 ALARM FOR LIFE PROGRAM 0 453 0 594 RESIDENTIAL VISITS PART 1 SMOKE ALARM 0 0 0 1 TICKETS ISSUED PART 3 FIRE CODE 0 3 0 0 CHARGES FIRE INVESTIGATION 2 28 1 10 PUBLIC EDUCATION SUMMARY 2010 2009 ACTIVITY THIS PERIOD TODATE SAME PERIOD TODATE STATION TOURS 10 32 7 45 SCHOOL VISITS 2 13 18 40 FIRE SAFETY HOUSE VISITS 0 12 0 4 PUBLIC EVENTS 2 42 0 39 SAFETY LECTURES 12 49 0 21 FIRE EXTINGUISHER TRAINING 2 8 0 4 11 -5 Attachment # 1 to Report ESD- 001 -12 CLARINGTON EMERGENCY & FIRE SERVICES ACTIVITY REPORT FIRE TRUCK VISITS Cr7 PERCENTAGE OF TIME THIS MONTH FULL TIME PUMPER TRUCKS WERE STAFF WITH 4 OR MORE FIREFIGHTERS 71% PROPERTY CLASS REPORT Number of incidents Estimated Loss GROUP A ASSEMBLY ie Arena, Day Care Centre, School 0 GROUP B CARE and DETENTION ie Care Facility, Group Home, Hospital 0 GROUP C RESIDENTIAL ie Residential Dwellings, Hotel /Motel, 5 $211,000 GROUP D BUSINESS and Personal Services ie Bank, Post Office, Laundry 0 GROUP E Mercantile ie Department Store, Restaurant, Supermarket, 0 GROUP F Industrial ie Generating Station, Service Station, Manufacturing 1 $3,000 Structures /Properties not classified by O.B.C. ie Barn, Grass, Deck 0 Vehicles 2 $25,000 TOTALS 8 $239,000 11 -6 Clarftwn REPORT EMERGENCY AND FIRE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: JANUARY 23, 2012 Resolution #: By -law #: Report#: ESD- 002 -12 File #: Subject: MONTHLY ACTIVITY REPORT - DECEMBER 2011 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report ESD- 002 -12 be received for information. Submitted by: GW /tw .> c Reviewed by: Gord Weir, Director of Emergency Services ') f�"A_0_ — a–), Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 11 -7 REPORT NO.: ESD- 002 -12 1. BACKGROUND PAGE 2 Report ESD- 002 -12 covers the month of October and is intended to provide Council with relevant, timely information on the activity of the Emergency and Fire Services Department. 2. COMMENTS The Department responded to 319 calls during this period and recorded total fire losses of $1,211,900. Attachment # 1 provides a monthly station response summary, description of call types, a call type summary, a dollar loss summary, an enforcement summary and a public education summary. 3. CONCURRENCE — Not Applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Mark Berney, Deputy Fire Chief Attachments: Attachment 1 —Activity Report - December 11 -8 Attachment # 1 to Report ESD- 002 -12 CLARINGTON EMERGENCY & FIRE SERVICES ACTIVITY REPORT REPORT PERIOD: DECEMBER 1,2011 00:00:00hrs - DECEMBER 31, 2011 23:59:59hrs STATION RESPONSE: SUMMARY STATION 1 STATION 2 STATION 3 STATION 4 STATION 5 THIS Bowmanville Newcastle Orono Courtice Enniskillen MONTH THIS 170 33 19 81 16 319 MONTH TO DATE 1815 382 226 896 155 3474 .DESCRIPTION OF CALL TYPES ,. - Fire and Explosions: Instance or destructive and uncontrolled burning involving structures, vehicles and open area fires, including explosion of combustible solids, liquids or gasses which may or may not have resulted in a dollar loss or an explosion or rupture as a result of pressure, no fire Outdoor, No Loss Fires: Uncontrolled fires, outdoors, that did not result in a loss, injury or fatality and is not suspected to be caused by arson, vandalism or children playing Pre Fire Conditions: Incidents with no fire that involve heat or potential pre fire conditions e.g. pot on stove, cooking - smoke or steam, lightening, fireworks Burning (controlled): Complaint call related to outdoor controlled burning, authorized or unauthorized. Fire Department did not take suppression action. False Fire Call: Alarm activation or fire call that when investigated, is determined to be as a result of equipment failure, malicious /prank, perceived emergency, accidental activation of alarm by a person CO (carbon monoxide) False Call: a call where it is determined that the detection equipment malfunctioned or there was a perceived emergency - no CO leak Public Hazard Call: Includes a response for spills and leaks of a hazardous product such as natural gas, propane, refrigerant, miscellaneous /unknown, gasoline or fuel, toxic chemical, radio - active material, power lines down or arcing, bomb, explosive removal standby, CO (carbon monoxide) or other public hazard. Rescue Call: a call for a person in danger due to their proximity to the occurrence and who is unable to self evacuate and is assisted by Fire Department personnel i.e. vehicle accident, building collapse, commercial /industrial accident, home /residential accident, persons trapped in elevator, water rescue or water /ice rescue. Medical /Resuscitator Call: Includes a response to a patient(s) suffering from asphyxia, respiratory condition, convulsions, epileptic, diabetic seizure, electric shock, traumatic shock, heart attack, stroke, drug related, cuts, abrasions, fractures, burns, person fainted, nausea and pre - hospital care such as administering oxygen, CPR, defibrillation, or first aid. Other Response: Assistance to other Fire Departments, calls cancelled on route, non fire incidents where an illegal grow operation or drug operation was discovered. 11 -9 Attachment # 1 to Report ESD- 002 -12 CLARINGTON EMERGENCY & FIRE SERVICES ACTIVITY REPORT CALL TYPE SUMMARY 2011 2010 THIS PERIOD TO DATE SAME PERIOD TO DATE :TOTALS _ - 319 3474 319 3272 :FIRES_ 12 100 5 131 OUTDOOR, NO -LOSS FIRES 6 72 1 40 NON FIRE CALLS 301 3302 313 3101 Burning (controlled) 0 90 1 111 CO False calls 25 195 21 202 False fire calls 33 327 34 299 Medical /resuscitator calls 142 1805 167 1683 Other response calls 31 239 18 238 Pre fire conditions /no fire calls Public hazard calls Rescue calls 11 -10 7 1 59 5 1 50 16 146 21 131 47 441 46 387 DOLLAR LOSS SUMMARY 2011 2010 THIS TO DAT E PERIOD $1,211,900 $4,823,251 SAME TO DATE PERIOD $512,200 $4,794,560 THIS ACTIVITY TODATE PERIOD SAME TODATE PERIOD FIRE INSPECTIONS 19 273 9 218 COMPLAINT INSPECTIONS 10 120 11 113 FIRE SAFETY PLAN REVIEW 2 44 1 24 PLANS REVIEW 0 103 2 110 SITE VISIT/ 7 90 5 149 APPROVAL /PERMIT ALARM FOR LIFE PROGRAM 0 453 0 594 RESIDENTIAL VISITS PART 1 SMOKE ALARM 0 0 0 1 TICKETS ISSUED PART 3 FIRE CODE 0 3 0 0 CHARGES FIRE INVESTIGATION 5 33 6 16 PUBLIC EDUCATION SUMMARY,,,,, 2010 2009 THIS ACTIVITY TODATE PERIOD STATION TOURS 0 32 SCHOOL VISITS 0 13 FIRE SAFETY HOUSE VISITS 0 12 PUBLIC EVENTS 1 43 SAFETY LECTURES 2 51 FIRE EXTINGUISHER 0 8 TRAINING SAME TODATE PERIOD 2 47 3 43 0 4 2 41 2 23 2 6 11 -11 SAME TODATE PERIOD 2 47 3 43 0 4 2 41 2 23 2 6 11 -11 11 -11 Attachment # 1 to Report ESD- 002 -12 CLARINGTON EMERGENCY & FIRE SERVICES ACTIVITY REPORT FIRE TRUCK VISITS 0 I 6 I 0 4 PERCENTAGE OF TIME THIS MONTH FULL TIME PUMPER TRUCKS WERE STAFF WITH 4 OR MORE FIREFIGHTERS 73/° PROPERTY CLASS REPORT ." ' GROUP A ASSEMBLY ie Arena, Day Care Centre, School 0 GROUP B CARE and DETENTION ie Care Facility, Group Home, Hospital 0 GROUP C RESIDENTIAL ie Residential Dwelings, Hotel /Motel, 5 $322,500 GROUP D BUSINESS and Personal Services ie Bank, Post Office, Laundry 0 GROUP E Mercantile ie Department Store, Restaurant, Supermarket, 0 GROUP F Industrial ie Generating Station, Service Station, Manufacturing 0 $871,000 Structures /Properties not classified by O.B.C. ie Barn, Grass, Deck 4 Vehicles 4 $23,400 TOTALS 13 $1,216,900 11 -12 Clarftwn REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: January 23, 2012 Resolution #: By -law #: Report#: CSD= 001 -12 File #: Subject: NEWCASTLE & DISTRICT RECREATION COMPLEX — CONCESSION OPERATION EXPRESSION OF INTEREST TO PRIVATE SECTOR RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD- p01 -12 be received for information. Submitted by: JPC /ga Reviewed by: Jr,kiph P. Caruana Tervices ector, Community Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 12 -1 REPORT NO.: CSD- 001 -12 1.0 BACKGROUND PAGE 2 1.1 At the October 3, 2011 Council meeting, Resolution #GPA- 578 -11 was approved. This directed staff to re -issue the Expression of Interest for the concession operation at the Newcastle & District Recreation Complex and open it up to private sector service providers. 2.0 EXPRESSION OF INTEREST PROCESS 2.1 The Request for Expressions of Interest was advertised on the Municipality's website. The ad was placed on the website on November 3, 2011 and several local firms were advised by fax and email of the bid opportunity. 2.2 According to download records, two catering firms and one equipment supplier downloaded the document. No bids were received. 3.0 COMMENTS 3.1 With the resulting lack of interest from both community organizations and the private sector to operate a concession in this facility, staff will work with our vending machine operator to expand the products offered in this facility to best serve our patrons. 3.2 The Manager of Purchasing has been consulted during the preparation of this report and provided the overview of the Expression of Interest process. 3.3 The department will continue to monitor the food and beverage needs of the patrons of this facility. Should the needs change in the future that warrant re- visiting this issue or should an alternate use of this space arise, staff will bring this back to Council for consideration. 4.0 CONCURRENCE: Not applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: George Acorn, Facilities Manager 12 -2 Date: January 23, 2012 Resolution #: By -law#: Report#: CLD- 002 -12 File #: ANIMAL SERVICES QUARTERLY REPORT — OCTOBER — DECEMBER 2011 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD- 002 -12 be received, and 2. THAT a copy of report CLD- 002 -12 be forwarded to the Animal Alliance of Canada. Submitted by PLB /CAG Reviewed by: Pa ti . Ba e Municipal Clerk Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 13 -1 REPORT NO.: CLD- 002 -12 PAGE 2 1. BACKGROUND Animal Services activities are report to Council on a quarterly basis. The attachment to this report summarizes the activities and revenues pertaining to Animal Services for the months October to December, 2011, as recorded by staff as at the time this report was prepared. 2. COMMENTS As was previously reported in the Animal Services third quarter report, we continued to experience an unusually high degree of staff absenteeism due to medical issues during this final quarter, and as such, we have been required to reduce our hours of operation. Operating at a skeletal staff compliment over this time period continued our reduction in service level standards over the same quarter in 2010, which is reflected in our year- end statistics. We have returned to our full compliment in January 2011 and therefore our service levels should return to normal. 3. CONCURRENCE - Not applicable. 4. CONCLUSION Animal Services continues to strive to maintain service levels for the residents of Clarington. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Anne Greentree, Deputy Clerk Attachments: Attachment 1: Quarterly & Year -end Statistics Interested Parties: Ms. Liz White, Animal Alliance of Canada 13 -2 Attachment 1 4th Quarter & YTD Statistics 2011 Dispatch Summary Issue Types Total By GIL Code 4th P _ - Description P o t 1 1 1 2011 1 1 100 -19- 190 - 30705 - 6400 - Animal Service 19 1030.00 29 $1,635.00 97 4985.00 127 $6,610.00 Impound /Surrender Fee 100 -19- 190 - 30715 -6401 — Animal Trap Rentals 0 0 3 $38.08 6 104.72 5 $57.12 100 -00- 000 - 00000 -6506 —Cash Over /Short 0 0 0 0 0 0 3 $(98.02) Account 100 -21- 000 - 00000 -6506 — Finance Charges 0 0 0 0 1 25.00 0 0 after NSF 100 -19- 130 - 30641 -6400 — Licences Paid after 0 0 0 0 0 0 NSF 0 0 100 -19- 190 - 00000 -7162 — Vet Services — 0 0 0 0 1 73.11 3 $374.53 Repayment for Expenses 100-19-190-00000-7180 —Spay /Neuter Rebate 0 0 0 0 0 0 1 $50.00 100 -19- 190 - 30720 - 6400 - Disposal of Animals 3 293.00 3 $280.00 11 974.00 21 $1,374.65 100 -19- 190 - 35525 -6500 - Dog /Cat Licences 135 8353.50 588 $12,681.00 1 4363 106562.00 F5145 T$115,595.00 523 -00- 000 - 00000 -6760 -.Donations 20 1277.00 9 $954.00 60 3660.64 34 $4,249.00 100 -00- 000 - 02033 -2003 - GST 0 0 1 $1.50 0 0 101 $470.03 100 -19- 130 - 35520 -6500 — Other Licences - 0 0 0 0 12 1300.00 131 $1,493.24 Kennel 100 -00- 000 - 02034 -2003 — PST /HST 73 981.32 63 $671.40 186 2413.42 98 $739.77 100 -19- 190 -30710 -6400 - Sale of Animals 70 7051.77 58 $4,876.06 169 16706.84 212 $19,389.56 100 -19- 00000 -7250 — Commissions Expense 13 326.00 31 1164.00 Totals 333 19312.59 754 $21,137.04 1 4937 137968.73 1 5881 $150,304.88 13 -3 Shelter Statistics - Ou Adopl Adopt Adopt Adopt Adopt Adopt Bite C DOA DOA• Eutha Eutha Eutha Intern Rectal Reder Relea Stolen Transf Unass Unass WildlifE Other Total Attachment 1 4th Quarter & YTD Statistics 2011 by Animal Type .,d 6 5 8 j 13 -�- 0 0 - -.0 0 —Y° 32 3 44 - 29 -� 2° °�i I� 5 2� _ -0� I ° -� T• 1._- 91 10 1 471 :d Offsite- p 0 1 01 0 �I -_ -- _ :d Offsite(Altered) O _ -0 j 0 3 I OT 0 i 01 - -� 0, - -- —� - 3 1; 21 j 27 42 ;d Offsite(Unaltered) 0 1 0 0, 5 0 0 ! 0 6[ _ 6 11 22 ;d Unaltered - -- - -- ! 3 r- - I 41 0 18 _— i 0 0[ - _� '- 0 _ I �...__ 25 I 21 1 57 v- -J . _ 74 uarantine (Home) 0 0 0 0 0 u I I 0- 0 �- 01 0- 1 -- - - -- 0�- 0 -- 10 -- - - OT` 0 -0 __ -_ j - ° i 4� 1_ 34 — --- 1 Final Disposition 0 0 0 0 0` 0 0 _----- -1 -- 0 O I 2 _.44.� 3 iasia In Field O I O I 01 0[ 01 0' 0� 0; 1 f 1' 0 51 71 - 1 25'i - sized b Offsite Vet 0 0 O i 01 _ _ 0; 01 sized y 0 0 - - - - -� 2 0 -- 0 1 0 I 0 2 1 3 14 16 j--- 0 0 0 0 0- T O — 0 0 -_- 01 - 0 0! ned 27 0 F 3 ] 01 01 01 01 301 41�- 1551 1691 __-._ iption (Offsite) - -- -- - - -- -- 0 -� 0 u0 �- - - �- _ { - - - - ed -- __ 0[ p 0 r - T 2 f -- - 3 r - -- -. 0 l __ OT - - --- 5 r -- - -- o 8-1 - - I 1 I - - -- - -- sr Out 3 ! 2 -- f 4 3 0 r O [ - - -0 12 -- 2 t_ 37 21 sted Death __._ - j- 0 _- -__ -_� 0 0 ^:..= _j -_.0 r 0 of f 0! 0 1' 3 I Y 10i sted Death - In Foster - -- —_ —_T_ 0 -- 0 0 0 0 �' 0 I _.'�Q 0 0' 01 01 �0 - -0 r Released 01- -- - -0_;_ O iO - 1 o � o fI_� I 1.. o- �---- _- �.o�o I - ° - - - °! - - -- +--- - - - - -- ° 1 OT _--1 — 0 l 0; 0, 01 0 r - -- -- O T I - -- 0 i 42 -- 11 — - 37 �- - 44 -- 03 -� 0 0 - - 134 1191 4491" 49 517 Note: due to staffing constraints some of the third quarter entries were entered during the fourth quarter. 13 -4 Attachment 1 4th Quarter & YTD Statistics 2011 Shelter Statistics - Identification Comparison nml f4. i utter 2A ?#hurter— Z�1�_YTp iYTp peg Sty a . �� 3tra"f� #�I fatray Stray 'Tta Tta! ; Tot'1 a (�41t1 fDji �No >ID!),W3th'= {alt s. 24111 2t1�1� 0 119 j�Le_. 0 27 40 41 0 t: Animals cY Number of Days 0 4352 1154 2460 0 346 0 8312 rC N Average 0 161 28 60 0 31 0 Number of 0 34 45 27 0 8 0 114 Animals �a o Total Length of Stay 13 -5 m 11 0 119 Number of 0 27 40 41 0 t: Animals cY Number of Days 0 4352 1154 2460 0 346 0 8312 rC N Average 0 161 28 60 0 31 0 Number of 0 34 45 27 0 8 0 114 Animals �a o Number of,Days 0 4549 148 2448 0 75 0 7220 s r' v N Average 0 133 3 90 0 9 0 Number of 1 129 167 87 0 17 0 401 Animals Number of Days 0 16572 1963 4848 0 367 0 23750 Average 0 128 11 55 0 21 0 Number of 0 139 205 86 0 25 1 456 Animals CD a c Number of Days 0 12898 1475 6473 0 480 31 21357 N Avera e 0 92 7 75 0 19 31 13 -5 w I rn Shelter Statistics - Incoming (including transfers) 4th Quarter 2011 Attachment 1 4th Quarter & YTD Statistics 2011 YTD 2011 .. ,0 Dog TA— $6 i -- 0 l �0 1 0 I 8 0 f � I 0 74 I 0 !T 0 1 1717 PuPPY 3 O j p p i p p T " I 2 o U r - ! Cat 1 11 j 0 01 28 ;Kitten 1 ' 0 OI 3j 0 1 0 ! .1 _! 0 � 1 OE I 12 I 01 9 0 � _ 01 841 0� 0 ! 137 20 68 Oj 0 ! 102 ! f ^Mamma --�—-- 0 f— —0 —__...0 `O --- O —�0� 0_.F 0.�__.. _-� -- —�--_..1 -4.0_ —.......OT 1 I 01 1 I I I q ! ;Total 101 I 0 1 i 32 E 1 i 1 - 2 1 30 91 221 2291 0 1 - 0 429 Attachment 1 4th Quarter & YTD Statistics 2011 4th Quarter 2010 Dog_. _..._._i _ 21 ` 0 :puppy^ 4 0 0 0 _= 91 _ Z r �— 0 f i 22 = - - -- ----o ---- 0 [ 45 I 00 I Puppy -I 0 0^ 0' 0 0 5 3 0 vi 8 Cat 3 I_ I 1 ` I " I 9 2 OT _ � 01 Kitten 1 �" " 1 0 0 r 13 1 _ .11 0 � 01 181 18 1 Total _� 25� 3! I �4 4 ' I �� 5? 3I 1 ��- � 01 0 1 — - --- -92.1 YTD 2010 miffing Dog 100 2 1 9 0 90 3 0 0 205 :puppy^ 4 0 0 0 _= 91 11 1 10 0 0 34 Cat ^, -23� 31T 4 11 - -0 -- 98 2 29 07 165 Kitten 11 31 23 42- 36 I 88r -- 7o--- 0 �_—_OT____ I _ 3 Bird (wildlife) 0 1 0 ----F- 0 1- 0�� - - - - -0 f - -0� 01 1 Mammal OT4.1 —._�� 0�� —_ o _ =J FN_� 41 Rabbit` - 0j OF 0�----- -0Ij- j. 0I 10 �� 1 -�- Total - -- _ -� 128 F 411 61 22 I -_ -- - 45 I 2881 �r -13 r) �0I 1 ° I � .-_. - -0 _54 Animal Bite /Attack & OTR Summary Detail 4th Quarter 2011 4th Quarter 2010 YTD 2011 YTD 2010 Dog Bites Reported 9 1 20 11 Dog Attacks Reported 11 2 29 23 OTRs Issued 9 2 23 21 3 -7 Clarington MUNICIPAL REPORT CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: January 23, 2012 Resolution #: By -law #: Report#: CLD- 003 -12 File #: Subiect: LOCAL LOOK BACK PROJECT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD- 003 -12 be received; 2. THAT the Municipality of Clarington endorse the Local Look Back Project in principle only; and 3. THAT all interested parties listed in CLD- 003 -12 be advised of Council's decision. Submitted by: Reviewed by: ie Municipal Clerk Olt Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 13 -8 REPORT NO.: CLD- 003 -12 1. BACKGROUND PAGE 2 At the Council meeting of December 19, 2011, Council referred correspondence and a delegation from Rosemary McConkey regarding the Local Look Back Project to staff to report back in January 2012. The Local Look Back Project is being advertised as an opportunity for young people to connect with members of their municipal government and share a local look back at how their communities have evolved. The competition would be open to grade 7 and 8 students in Durham Region, who would be invited to write a 500 word essay /speech describing the origins of their school and what their community was like at the time their school was built. The essay submission deadline would be May 1, 2012. 2. MUNICIPAL INVOLVEMENT At the time of Ms. McConkey's first contact with the Municipality, her requet to Members of Council was to meet with the selected students and their families in Clarington Council Chambers sometime in May, at a date and time Council decides, and listen to their speeches and provide the winning student with an award (which could be perhaps a one -year free family members to a Clarington community centre). On January 5, 2012, Ms. McConkey forwarded an email outlining the following specific request of Council 1. A commitment.to host a Clarington Local Look Back event finale in Clarington Council Chambers sometime in May, 2012; 2. Name the date and time in May decided on by Council members for the Clarington Local Look Back event finale and post it on the Municipality's website with details about the essay /speech competition; 3. Name one or two Council members as the 'point to' person(s) for the Clarington Local Look Back project who will respond to media questions /interviews and emcee the event finale; 4. Decide how many Members of Council will be involved in the Clarington Local Look Back event finale in May, i.e. whether all Members of Council will be participating, or a minimum of three Council members, who will listen to and help adjudicate the student speeches; 5. Decide on the number of student speeches to be presented in total; 6. Prepare and issue a predetermined number of `Clarington Certificates of Participation' to present to representatives of the top participating schools at the May event; 13 -9 REPORT NO.: CLD- 003 -12 PAGE 3 7. Determine the prize to be awarded to the student who has presented the best essay /speech overall (example: a one year family membership at one of Clarington's community centres). Prizes will vary between Durham municipalities. Each municipality will promote the prize it will be awarding the competition winner on its website and in any media releases and flyers distributed to the schools and /or libraries. The decision about naming the winner will be reserved, and the winner's name will be made public a short time following the May event finale (and possibly be invited to repeat their speech to Durham Region Council in June), although the top participating schools may be recognized at the May event finale as in paragraph 6 above (that is, those schools that submitted the greatest number of high quality essays). Selection of the overall winning student will be made by a minimum of three Members of Council who listened to the speeches and any other adjudicator(s) Council may want to involve in the judging. 8. After the May.1 st submission deadline, issue formal invitations with RSVP requests to the May event finale in Clarington's Council Chambers to the students who have been selected to represent their school and include invitations to the selected student's families, teachers and principal, local school board superintendents /trustees as well as issue a Media Release in advance; 9. Encourage any interested local heritage /library/community groups to assist in whatever capacity Clarington Council may consider beneficial, ie, displays of local heritage memorabilia and /or offering refreshments; and 10. Design and print flyers that incorporate Clarington's logo and other information specific to Clarington (such as the prize being awarded, the Municipality's address and event finale date) into the standard flyer format. 3. PROJECT SUPPORT In order to garner support for her project, Ms. McConkey has contacted each of the area municipalities and each school board. As of the writing of this report, the following are the responses received: City of Oshawa — Endorsed in principle only Town of Whitby — The Operations Committee referred the request to staff for review. Committee had concerns with the time commitment for staff and Council, and felt that the speeches should be at the schools and it should be a school driven process. 13 -10 REPORT NO.: CLD- 003 -12 PAGE 4 Town of Ajax — Staff are recommending that the Town provide limited support for this year only, as follows: Having at least three Council members-attend an evening of speeches that will last no more than two hours, presenting participation certificates and selecting a winner. If sufficient Council members are unable to volunteer, a suitable panel will be made up of members of the Heritage Advisory Committee, prominent citizens familiar with the Town's history, etc.; 2. The Town will modify the flyer to make it Ajax- specific and provide 150 copies for distribution to the schools and posted in Town and other public facilities, on their website, etc.; 3. The Town will compile an invite list and send out invites for the final speaking event; and 4. The Town will determine an appropriate prize for the winner. City of Pickering — Council asked to have correspondence brought back with detailed information on how the project would work. The correspondence will be presented at the January 23`d meeting. Township of Uxbridge Hoping that Ms. McConkey will make a deputation regarding the project. Township of Brock — Council supports the concept by way of hosting the awards but Ms. McConkey's requests are to be referred back to her for implementation. Region of Durham — Rosemary McConkey appeared as a delegation at the Health & Social Services Committee meeting of November 24, 2011 and then to the December 14, 2011 Regional Council meeting. Questions were asked of the delegation, but no further action was taken. Kawartha Pine Ridge District School Board — Forwarding the information to the individual schools and letting each school decide if they wish to take part. Peterborough Victoria Northumberland Clarington Catholic District School Board — Will not be participating in the project. Durham District School Board — Support of the project as it has a literacy focus. Durham Catholic District School Board — Support of the project, ie, circulating flyers through their courier system. 4. CONCURRENCE - Not applicable 13 -11 REPORT NO.: CLD- 003 -12 5. CONCLUSION PAGE 5 Given the amount of time and resources required to implement the project which is not one of the Municipality's core functions, the fact that no funds have been allocated in the 2012 budget and the fact that the school boards with jurisdiction within the Municipality (the Kawartha Pine Ridge District School Board and the Peterborough Victoria Northumberland Clarington Catholic District School Board) have not fully endorsed the project, it is recommended that the Municipality of Clarington support the project in principle, but not participate in the project this year. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Patti Barrie, Municipal Clerk List of interested parties to be advised of Council's decision: Rosemary McConkey 13 -12 Clarftwn REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: January 23, 2012 Resolution #: By -law #: Report#: COD - 002 -12 File #: Subiect: PROCESS FOLLOWED FOR SURVEYS: STRATEGIC PLAN & MEDIA HABITS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD - 002 -12 be received for information; and 2. . THAT all interested parties listed in Report COD - 002 -12 be advised of Council's decision. Submitted by: ze a Director of Corporate Services MM /gj Reviewed by: Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 14 -1 REPORT NO.: COD - 002 -12 1. BACKGROUND PAGE 2 At the December 5 2011 meeting Council passed the following resolution: "THAT Correspondence Item D -2 from Jim Richards and the delegation of Ron Collis, be referred to staff for a report outlining details of the process followed for the undertaking of the Strategic Plan Survey and the Media Habits Survey, if they were the sole sourced or tendered and the associated costs." 2. INFORMATION REQUESTED: The following questions were raised in the correspondence received from Mr. Richards, and /or in his delegation to Council: 1. What was the stated purpose of each of these polls? 2. What were the final results of these polls? 3. Will these findings be acted upon? 4. How much money was spent on each of these polls? 5. What budget paid for these polls? 6. Did Council as a whole vote to source these polls? 7. Did the contracts go out for bids, or were they single- sourced? 8. Who made that decision? 9. Who authorized these expenditures? 10. Did the Mayor declare a conflict? 3. RESPONSE TO QUESTIONS: A. STRATEGIC PLAN SURVEY 1. The purpose of the Strategic Plan survey was outlined and approved by report CAO- 002 -11 Municipality of Clarington — Strategic Plan (attachment #1), and followed up with the status of the draft strategic plan in CAO- 003 -11 Municipality of Clarington — Draft Strategic Plan (attachment #2). Report CAO- 002 -11 notes: "A public opinion survey company will be engaged to develop a series of questions and to seek the views and opinions from these external stakeholders." 2. The results of the polls were referenced in the CAD's final report which adopted the Strategic Plan, CAO- 004 -11 Municipality of Clarington — Final Draft Strategic Plan (attachment #3). That report identified that the citizen survey results from Collis & Reed Research was helpful in laying the foundation in the formulation of the framework of the Strategic Plan. The Strategic Plan was attached to the report and it was approved by Council on June 20, 2011. 3. The findings of the survey formed the basis of the Strategic Plan, approved by Council on June 20, 2011. The specific recommendations contained within the plan and are subject to Council approval through the annual budget exercise, or by resolution of Council on an individual basis. 14 -2 REPORT NO.: COD - 002 -12 PAGE 3 4. The Strategic Plan survey estimated cost was approved in CAO- 002 -11 at approximately $15- 20,000. The final cost of this survey was $7,000 plus HST. 5. Report CAO- 002 -11 section 6, identified the funding source as the Professional Fee Reserve Account. Also the CAO verbally advised Council in the discussion on report CAO- 002 -11, that the Professional Fees Reserve Account would fund the cost identified in the report. 6. Council approved the undertaking of the survey in approval of CAO- 002 -11, and endorsed the undertaking and results in subsequent reports CAO- 003 -11 and CAO- 004 -11. 7. The survey did not require competitive bids. The Purchasing By -law provides the following related to Consulting and Professional Services: Section 73 "Where it is estimated that the Cost of Consulting and Professional Services will be less than $30,000 and funds are allocated in the approved budget, the Department may obtain the services, provided that if the requested services are engineering or related services referred to in the AECOM agreement, the Director of Engineering Services shall be consulted before the services are purchased." Section 74 "Where it is estimated that the Cost of Consulting and Professional Services will be more than $30,000, and funds are allocated in the approved budget, the Purchasing Manager shall issue an RFP and, in consultation with the Department Head, shall submit a report to Committee providing a list of Bid amounts received with a recommendation for award." 8. The decision to contract with Collis -Reed was made by the CAO after consideration of the local expertise and community knowledge, as permitted under the Purchasing By -law, and approved by Council through CAO- 002 -11. 9. The expenditures were authorized with the approval of CAO- 002 -11 which specified the funding source as the Professional Fee Reserve Account. 10. The Mayor's pecuniary interest with respect to Report CAO- 002 -11 was noted in the January 24 GPA minutes as follows: Mayor Foster declared a pecuniary interest with respect to Report CAO- 002-11 as he has a close personal relationship with a principal of one of the companies which may be considered to contract for work on the Plan. Mayor Foster left the room and did not participate in discussions and voting on this matter. Deputy Mayor Novak chaired this portion of the agenda. Resolution #GPA- 049 -11 Moved by Councillor Traill, seconded by Councillor Woo That Report CAO- 002 -11 be received; and That Council endorse the Strategic Planning Process as provided for in Report CAO- 002 -11. At the January 31 Council meeting, it was noted as follows: Mayor Foster stated a pecuniary interest with respect to Item #14 of Report #1 as he has a close personal relationship with a principal of one of the companies which may be considered to contract for work on the 14 -3 REPORT NO.: COD - 002 -12 PAGE 4 Strategic Plan and left the Council Chambers during discussion and voting on this item. Deputy Mayor Novak chaired this portion of the meeting. Item #14 Resolution #C- 059 -11 Moved by Councillor Woo, seconded by Councillor Hooper That Report CAO- 002 -11 be received; and That the Strategic Planning Process as provided for in Report CAO -002- 11 be endorsed. MITROMMI-11 B. MEDIA HABITS SURVEY The purpose of the Media Habits survey was to gain insight as to where Clarington residents get their news. This is useful in determining how municipal advertising dollars are spent as well as identifying the most reliable method of communicating with our target audience (residents, businesses, tourists, etc.).. 2. The survey results are still being analyzed although preliminary results suggest : • Men watch television slightly less than women • People who are 51 years of age and older still get their news by reading newspapers • People who are 50 years of age and younger get their news via the internet • Majority of people who indicated they listened to the radio did so between 5:00 to 9:00 AM. 3. The final results and conclusions from the survey will be used in the developing and formulating the corporate communications strategy and plan that is underway, as one of the goals identified in the Strategic Priority: Connecting Clarington. 4. The cost of the Media Habits survey was $3,800 plus HST and approximately $500 for promotion of the survey opportunity, through post cards and advertisement. 5. The Communications & Tourism budget under Corporate Services, paid for the survey; Design account for the survey; Printing account for the post card promotion of the survey; and Advertising account for the advertising and promotion. 6. In approval of the Strategic Plan through report CAO- 004 -11 Council as a whole endorsed the principle of a survey as identified under the Connecting Clarington goal to improve communication (page 10 of the Strategic Plan). 14 -4 REPORT NO.: COD- 002 -12 PAGE 5 7. As noted under item 7 above, the survey did not require competitive bids in accordance with the provisions of the Purchasing By -law. 8. Consistent with practice and the Purchasing By -law provisions, the decision to contract Collis -Reed was made by the Manager of Communications & Tourism after consideration of the community data /intelligence residing with the local firm. 9. The authorization was within the approval authority of the Manger of Communications & Tourism. 10. The Mayor was not involved in the decision of service provider for the Media Habits survey. 4. CONCURRENCE - Not applicable 5. CONCLUSION The surveys above were undertaken in accordance with Municipal practice, budget, and policy, with approvals by Council as appropriate. It is recommended that the report be received for information. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: x Promoting economic development x Maintaining financial stability x Connecting Clarington x Promoting green initiatives x Investing in infrastructure x Showcasing our community Not in conformity with Strategic Plan Staff Contact: Marie Marano, Director of Corporate Services Attachments: Attachment 1 - Report CAO- 002 -11 Municipality of Clarington — Strategic Plan Attachment 2 - Report CAO- 003 -11 Municipality of Clarington — Draft Strategic Plan Attachment 3 - Report CAO- 004 -11 Municipality of Clarington — Final Draft Strategic Plan 14 -5 REPORT NO.: COD - 002 -12 List of interested parties to be advised of Council's. decision: Jim Richards, Ron Collis, Collis -Reed 14 -6 PAGE 6 II • Lead :ng the Way ATTACHMENT #1 REPORT CHIEF ADMINISTRATIVE OFFICER Meeting: GPA Date: January 24, 2011 Resolution #: Report #: CAO -002 -11 File#: Subiect: MUNICIPALITY OF. CLARINGTON . STRATEGIC PLAN RECOMMENDATIONS: 1" That Report CAO- 002 -11 be received; and By -law#: N/A 2. That Council endorse the Strategic Planning Process as provided for in Report CAO- 002 -11. (� Submitted by: -~- ,- Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -0720 14 -7 REPORT NO.: CAO- 002 -11 REPORT: 1. What is Strategic Planning? PAGE 2 Strategic planning is essentially the process of determining a municipality's long term vision and goals, which lay the foundation. for the development of an action plan to implement these goals. 2. Why do a Strategic Plan? There are many, reasons for developing such a Plan. The reasons that are more relevant to local government include: a) Developing a collective vision — particularly critical as we expect Clarington to continue to grow b) Planning for the Future — our future will involve changes and a strategic planning process can identify both the internal and external forces influencing changes c) Maximizing resources — as a management tool, a strategic plan provides a useful framework to enable effective resource deployment d) Establishing a framework for other plans — the Strategic plan will be the umbrella document that guides the development of other plans such as the Official Plan, community plans, capital work plan, departmental master plan, etc. e) Communicating priorities — citizens benefit from understanding the municipality's priorities and decisions as articulated through its vision and goals 3. What was the past experience of Strategic Planning in Clarington? a) The first Strategic /Business Plan for Clarington was initiated and completed shortly after the new Council was elected in 2001. Subsequent Plans were developed coinciding with every new term of council in 2004- and in 2007. b) In the development of each of the past three strategic/Business plans, the planning process as well as the facilitation was led by the GAO. The process was entirely internal and the Plan was jointly developed by Council members and senior management staff. 4. What are the basic steps involved in developing 'a new Strategic Plan for the Municipality? The following six step process is generally used by local government in the planning process involved in the development of a Municipal Strategic Plan. The process is streamlined with emphasis on producing the Plan in a: relatively short time frame. The six steps are: Step 1 Obtain input from citizens Step 2 Develop a vision and a mission statement 14 -8 REPORT NO.: CAO -002 -11 Step 3 Develop strategic goals and objectives Step 4 Develop strategic initiatives Step 5 Develop an action plan to implement the strategic initiatives Step 6 Develop a follow up system to track and /or measure performance PAGE 3 5. Who would be involved in the development of the strategic planning exercise, and what is the time frame related to each step? Step 1 — Obtain Input from the Citizens This involves seeking input from the citizens. A public opinion survey company will be engaged to develop a series of questions, and to seek the views and opinions from these external stakeholders. The results will be analyzed,and will serve as valuable information prior to the commencement of the next step. This is a critical step, without which the subsequent works on the strategic plan could run the risk of a total or partial disconnect with the views of the citizens. Estimated timeline: Completion by early March Steps 2 — 4 All members of council, CAO and department heads will devote at least one full day brainstorming session to develop the Strategic Plan. The session will be facilitated by an external facilitator who will also be charged with the responsibility of gathering, synthesizing the information developed through the brainstorming session and to develop the mission statement, goals and strategic initiatives. Estimated timeline: Session is scheduled for March 10th, 2011 at the Courtice Community Complex. The draft Strategic Plan will be completed within four (4) weeks of the session. Steps 5 - 6 The same facilitator will lead the department heads to draft an Action Plan in order to implement the proposed strategic initiatives. This involves a one day session to be held on April 13, 2011.. Estimated timeline: The Strategic Plan and accompanying Action Plan will be submitted to Council by end of April, 2011. 14 -9 REPORT NO.: CAO- 002 -11 6. What is the cost of developing the Strategic Plan? PAGE 4 The cost of the citizen survey, facilitation and completion of the Plan will be approximately $15- 20,000. As this is a one -time cost, funds will be drawn from the Professional Fee Reserve Account and therefore would not affect the annual operating budget. Conclusion The CAO will coordinate the works of all those involved and ensure that the Strategic Plan will be completed in a timely fashion. 14 -10 ATTACHMENT #2 'REPORT L~Wax CHIEF ADMINISTRATIVE OFFICER Meeting: SPECIAL GENERAL PURPOSE AND ADMINISTRATION Date: May 25, 2011 Report M CAO -003 -11 Resolution #: C PA "3 ?6 -1 r File #: By -law#: NIA Subject: MUNICIPALITY OF CLARINGTON r- DRAFT STRATEGIC PLAN RECOMMENDATIONS: 1. That Report CAO -003 -11 be received; and 2. That the Draft Strategic Plan be approved subject to any changes that may be made by the Committee. Submitted by.CJ Franklin Wu, M.A.O.M Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (906)623 -3379 F (906)623 -0720 14 -11 REPORT NO.: CAO- 003 -11 REPORT: PAGE 2 1. On February 1, 2011, Council approved proceeding with the preparation of a Strategic Plan. As part of the process, Council and Senior Staff attended a brainstorming session on March 10, 2011. With the assistance of a professional facilitator, the group was able to develop a draft mission statement and identify several priorities. 2. in accordance to the process established in Report CAO -002 -11, the facilitator led the Department Heads to elaborate on the priorities which consist of developing a set of objectives related to each priority. Strategies and /or actions were identified to implement each objective. The aforementioned works took two full days on April 13th, 2011 and May 4t", 2011. 3. The result was the completion of a draft document with sufficient details suitable for review and further discussion by Council Members. A copy of the draft document was provided to Members of Council earlier under separate cover. Our May 25th meeting will be facilitated by Mr. Peter Spratt. , 4. Subject to any change that Members of Council may desire and agree to by the majority of Council Members, Mr. Spratt will incorporate the changes to produce the final document for Council's approval. 14 -12 ATTACHMENT #3 • Leadang the Way REPORT CHIEF ADMINISTRATIVE OFFICE Meeting: GENERAL PURPOSE AND ADMINISTRATION Date: ,tune 13, 2011 Resolution #: dPAM �Y37 -11 By -law#: NIA Report M CAO- 004 -11 File#: Subject: MUNICIPALITY OF CLARINGTON - FINAL DRAFT STRATEGIC PLAN' RECOMMENDATIONS: 1. That Report CAO -004 -11 be received; , 2. That the Final Draft of the Strategic Plan be approved; and 3. That the CAO provide an annual status report on the progress of the implementation of the Strategic Plan commencing in mid 20.12. Submitted b c) tom. Y Franklin Wu, M.A.O.M. Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -0720 14 -13 REPORT NO.: CAO -004 -11 REPORT: 1. Background PAGE 2 1.1 On February 1, 2011, Council approved proceeding with the preparation of a Strategic Plan and endorsed a process leading to the completion of the Plan. The intent of this initiative is to provide a- road map to guide the b.usiness decisions of the Municipality for the duration of the present term of Council. 1.2 The development of the Strategic Plan includes two key components.'-The first component involved engaging Collis and Reed Research to conduct a citizen survey. The results were helpful in laying the foundation in the formulation of the framework of the Strategic Plan. 1.3 The second component involved a series of four separate full day workshops facilitated by Mr. Peter Spratt of ROGG Consultant. The first workshop was attended by all members of council and senior staff. At the conclusion of the workshop, the participants agreed on the Vision of the Plan, developed a draft Mission Statement, and most important of all, identified several key initiatives: 1.4 Senior Staff then attended two workshops to develop the goals for each initiative as well as identify the strategic actions that are necessary to implement the goals. As economic development was identified as the top initiative, the Executive Director of the Clarington Board of Trade was invited to the workshop. 1.5 The fourth and last workshop was held on May 25 when the participants of the first workshop reassembled. The purpose was to review the details of all the strategic actions drafted by the senior staff. The facilitator guided everyone through the review. process and incorporated the changes suggested by the group. The result is the Final Draft which is appended to this report. 14 -14 REPORT NO.: CAO- 004 -11 2. Comments PAGE 3 2.1 A significant amount of time and effort has gone into the preparation of the Strategic Plan. Judging by the active participation by all, it was a very positive experience as evidenced by the collaboration and frank discussion at the workshops. 2.2 Now that we know what we desire to do, the next step. would involve the implementation of the various strategic actions as per the timeline identified. This next, step represents a significant challenge to the Municipality as it would ultimately test the commitment and willingness to make the Plan work. 2.3 A Strategic Plan is not a static document. It must be reviewed regularly and be flexible to reflect those unforeseen circumstances that may hamper its implementation. In this regard, it is suggested that the Plan be reviewed annually through a progress or status report so that changes to the strategic actions can be made if necessary. 3. Rolling Out the Plan 3.1 The appended Final Draft contains the information that are necessary for Council to approve, but is not quite ready for publication. The content of the Final Draft would need to be type set, properly formatted, and be printed professionally. Our staff in the Communication and Marketing Division will undertake this task. Our goal is to have the Plan printed and roll it out around mid -July. 14 -15 .p I rn 7W 0 Ciffi Leading the Way COMMUNITY STRATEGIC PLAN: 2011 - 2014 RQCG global eomultants.- .local "penenr.r- Final Draft June 3, 2011 MUNICIPALITY OF CLARINGTON COMMUNITY STRATEGIC PLAN 2011 -2014 FINAL DRAFT: JUNE 3, 2011 Introduction: The Municipality of Clarington has embarked upon the development of a Community Strategic Plan (CSP). The purpose of this plan is to provide strategic direction and a road map for Council and Staff in setting and addressing Clarington's priorities over the next four years and beyond. Process '1. Collis & Reed Research Inc. gathered input on priorities for Clarington through community consultation conducted in February 2011, (separate report). 2. Members of Council and Senior Staff were interviewed to identify expectations and confirm key deliverables within the CSP, (March 1 -8, 2011) 3. Workshop #1: Council & Senior Staff reviewed and modified Clarington's current Mission, Vision, and reached consensus on Strategic Priorities, (March 10, 2011) 4. Workshop #2: Senior Staff identified Goals in alignment with the Strategic Priorities, (April 13, 2011) 5. Workshop #3: Senior Staff developed Strategies to address the Goals, (May 4, 2011) 6. Workshop #4: Council & Senior Staff reached consensus on the Mission, and reviewed and modified the draft Plan of Action: Goals, Measures & Strategies; (May 25, 2011) ROCG� - 2 - j MUNICIPALITY OF CLARINGTON co COMMUNITY STRATEGIC PLAN 2011 -2014 FINAL DRAFT: JUNE 3, 2011 Mission... our primary, daily focus, what the community expects of us. "Committed to leadership, respect, and the delivery of quality services" (Reached by consensus, May 25, 2019) Vision ...identifying our hopes and dreams for the future of our community. "Building a sustainable, creative, caring community" (Reached by consensus, March 10, 2011) Guiding Principles... how we will conduct business, principles for decision- making Guiding principles tend to be unique to different departments. Agreement was reached that individual departments will continue to establish their own guiding principles for purposes of decision - making. (Existing practice confirmed by consensus, March 10, 2011) ROCG -3- MUNICIPALITY OF CLARINGTON COMMUNITY STRATEGIC PLAN 2011 -2014 Strategic Priorities... where we need to focus our energy and resources FINAL DRAFT: JUNE 3, 2011 Council and Senior Staff identified the following emerging themes as priorities for the next four years and beyond. R( Promoting economic development Ef Maintaining financial stability Q Connecting Clarington Q Promoting green initiatives Q Investing in infrastructure 0 Showcasing our community Plan of Action ... how we will address these priorities Goals, measures & strategies C:�p ROCG� -4- 4I MUNICIPALITY OF CLARI.NGTON oN COMMUNITY STRATEGIC PLAN 2011 -2014 FINAL DRAFT: JUNE 3, 2011 Strategic Priority: Promote Economic Development Goals -, -d 1. Expedite business / industrial park development Serviced land inventory • Building permits: number and square footage. Strategies: (How will we achieve these goals ?) Responsibility Additional Resources Start ho will lead? hat will it take to accomplish this? hen? 1.1 Collaborate with Region to expedite servicing of Engineering Future budget implications: (e.g. Ongoing industrial parks, including the science & technology servicing study) park and the energy park Political champions: Council & partners in senior level government 1.2 Investigate alternative methods of- financing Finance Not identified at this time 2011 services in industrial parks 1.3 Complete EA study for Baseline Road Engineering Capital budget 2012 1.4 Encourage public /private partnerships to front -end Municipality Not identified at this time Ongoing the costs -of servicing strategically selected parcels CBOT of land to relieve the pressure on the inventory of shovel -ready sites 1.5 Ease processing of industrial development Planning Not identified at this time Ongoing applications ROCG -5- MUNICIPALITY OF CLARINGTON COMMUNITY STRATEGIC PLAN 2011 -2014 FINAL DRAFT: JUNE 3, 2011 Strategic Priority: Promote Economic Development Goals 2. Attract new businesses and retain existing businesses to . Property assessment: proportion residential vs non - improve / increase non - residential assessment growth and residential (ratio, percent) employment opportunities • Number of jobs created • Consultation • Regular progress reporting by CBOT Strategies: (How will we achieve these goals ?) Responsibility Additional Resources Start ho will lead? hat will it take to accomplish this? hen? 2.1 Create a small business advisory committee to CBOT Not identified at this time 2011 focus on small'business development 2.2 Develop a handbook to support small business Planning Not identified at this time 2011 development 2.3 Enhance pre - consultation process to be more Planning Not identified at this time 2011 - effective in communicating and educating businesses in development requirements 2.4 Ensure positive messaging is reaching our Municipality Not identified at this time 2011 stakeholders 2.5 Undertake a review of municipal processes and Planning Additional staff & operating budget 2012 regulations to identify opportunities to streamline development application process 2.6 Explore the feasibility of a business development CAO Additional staff 2013 facilitator position to assist businesses in working through the municipality's processes 2.7 Continue the relationship with the CBOT for the Municipality Not identified at this time Ongoing provision of economic development services on behalf of the Municipality 4 1 - ROCG - 6 - N "` .p I N N MUNICIPALITY OF CLARINGTON COMMUNITY STRATEGIC PLAN 2011 -2014 FINAL DRAFT: JUNE 3, 2011 2.8 Continue to investigate incentives for new Finance Not identified at this time Ongoing development 2.9 Enhance and expand use of community CBOT & Not identified at this time Ongoing ambassadors to promote economic development Municipality 2.10 Explore BIA initiatives for downtown Municipality Project dependent Ongoing redevelopment such as community improvement plans 2.11 Improve appearance of existing industrial areas Municipality Project dependent Ongoing ROCG -7- MUNICIPALITY OF CLARINGTON COMMUNITY STRATEGIC PLAN 2011 -2014 FINAL DRAFT: JUNE 3, 2011 Strategic • Stability Goals -• 1. Achieve tax rate stability Annual tax rate fluctuation Strategies: (How will we achieve these goals ?) Responsibility ''Additional Resources Start ho will lead? hat will it take to accomplish this? hen? 1.1 Build awareness around reasonable expectations to Municipality Not identified at this time Ongoing match service level wishes 1.2 Examine the feasibility to establish a 'policy limiting Finance Not identified at this time 2012 rate variances 1.3 Define and establish service levels by category and All Departments 2012 function (e.g. fire fighting services, snow removal services, etc.) 1.4 Establish policies, procedures and rationalization for Finance Additional staff 2013 changes to levels of services -" ROCG� - $ - N W MUNICIPALITY OF CLARINGTON COMMUNITY STRATEGIC PLAN 2011 -2014 FwA, nRAPr It iniF gni l -g •" • Goals -• 2. Expand and consolidate asset replacement strategy • Completion of an Asset Condition Assessment • Prioritized plan of replacement Strategies: (How will we achieve these goals ?) Responsibility Additional Resources Start ho will lead? hat will it take to accomplish this? When? 2.1 Complete corporate wide building condition survey; All Departments Operating budget (technology) Ongoing include age, replacement cost, expected operational hen? 3.1 Formalize borrowing practices in policy Finance life span, risk assessment 2011 3.2 Develop funding guidelines for replenishing reserve Finance 2.2 Prioritize corporate wide asset inventory Finance Not identified at this time 2012 replacement 2.3 Provide adequate funding for asset replacement; Council Capital & operating budgets 2013 annual funding allocation -: .. Goals - -. 3. Develop policies for long -term financial health Development of two policies /guidelines: 1. Reserve funds management 2. Debt management Strategies: (How will we achieve these goals ?) Responsibility Additional Resources Start ho will lead? hat will it take to accomplish this? hen? 3.1 Formalize borrowing practices in policy Finance Not identified at this time 2011 3.2 Develop funding guidelines for replenishing reserve Finance Not identified at this time 2013 funds ROCG -9- MUNICIPALITY OF CLARINGTON COMMUNITY STRATEGIC PLAN 2011 -2014 FINAL DRAFT: JUNE 3, 2011 1. Improve communication Citizen, business and staff feedback (surveys, cards) • Comments received from blog / website postings Strategies: (How will we achieve these goals ?) Responsibility Additional Resources Start ho will lead? hat will it take to accomplish this? hen? 1.1 Develop a comprehensive, proactive Corporate Additional staff and /or external 2011 -2013 communication strategy including all forms of Services resources media, technology, and community engagement 1.2 Encourage and support staff in becoming All Departments Not identified at this time Ongoing ambassadors for the Municipality (i.e. re- establish and enhance programs such as High Five and Customer Services Program) 1.3 Conduct regular update of community data. Ensure Corporate Not identified at this time Ongoing data collected and communicated is timely, Services accurate and accessible 1.4 Ensure two -way communication is enhancing Corporate Operating budget 2012 understanding of issues, proposed solutions, and Services accomplishments ROCG� C3'1 4 I P N rn MUNICIPALITY OF CLARINGTON COMMUNITY STRATEGIC PLAN 2011 -2014 FINAL DRAFT: JUNE 3, 2011 1. Reduce the Municipality's energy consumption Regular reporting • Dedicated resources • # of buildings retrofitted • Energy savings and consumption data Strategies: (How will we achieve these goals ?) Responsibility Additional Resources Start ho will lead? hat will it take to accomplish this? hen? 1.1 Prioritize and communicate Energy Management Energy Not identified at this time Underway Plan recommendations and suggest implementation Management process Committee 1.2 Develop financing strategy to ensure Finance Project dependent Ongoing recommendations are corporately supported and . implemented 1.3 Develop LEED policy for municipal buildings Energy Not identified at this time 2012 Management Committee ROCG MUNICIPALITY OF CLARINGTON COMMUNITY STRATEGIC PLAN 2011 -2014 FINAL DRAFT: JUNE 3, 2011 2. Create a culture of `going green' . Citizen survey • Waste diversion • Transit use, including carpooling • Energy .consumption data • LEED certified building permits • Changes to carbon footprint • Number of hybrid / alternative fuel vehicles Strategies: (How will we achieve these goals ?) Responsibility Additional Resources Start ho will lead? hat will it take to accomplish this? hen? 2.1 Continue Green Committee for Clarington Planning Additional staff resources & operating 2011 -2012 budget 2.2 Develop municipal buildings waste reduction Community Operating budget (green bins) 2011 program Services & Operations 2.3 Develop community participation programs Operations Additional staff resources Ongoing 2.4 Collaborate with Region of Durham climate change CAO Additional staff resources 2011 initiatives 2.5 Involve all staff in development of corporate green CAO Additional staff resources 2013 culture and then encourage promotion by all ROCG -12- v MUNICIPALITY OF CLARINGTON N COMMUNITY STRATEGIC PLAN 2011-2014 FINAI DRAFT- gn11 -• ic f-rionty. investing in infrastructure Goals _• 1. Expand and integrate transportation network Levels of service • Kilometers of trails added • Continuous kilometers of trails Strategies: (How will we achieve these goals ?) Responsibility Additional Resources Start ho will lead? hat will it take to accomplish this? hen? 1.1 Improve traffic management by updating and Engineering Capital budget 2012 expanding traffic data collection 1.2 Develop a comprehensive transportation master Engineering ' Capital budget 2012 plan that reviews all modes of transportation (i.e. vehicular, cycling, pedestrian) on our roads, sidewalks, and trails (including multi -lane paths) 1.3 Implement transportation master plan Engineering Capital & operating budgets (external 2013 resources) Strategic • • in Infrastructure Goals _• 2. Review existing waterfront land acquisition strategy Project specific metrics: • Tax levy support • Number of properties • Acreage / hectares acquired • Length of shoreline acquired Strategies: (How will we achieve these goals ?) Responsibility Additional Resources Start ho will lead? hat will it take to accomplish this? hen? 2.1 Review and update current land acquisition Planning Operating budget 2012 strategy, including transition plan L2.2 Explore availability of appropriate funding Finance Operating budget 2012 ROCG -13- MUNICIPALITY OF CLARINGTON COMMUNITY STRATEGIC PLAN 2011 -2014 FINAL DRAFT: JUNE 3, 2011 Strategic Priority: Goals- -• C 3. Advocate, influence, and lobby senior levels of government Project specific metrics: to invest in infrastructure programs Number of projects / programs awarded • $ Value of projects/ programs awarded Strategies: (How will we achieve these goals ?) Responsibility I Additional Resources Start ho will lead? hat will it take to accomplish this? hen? 3.1 Promote Provincial investment in Hwy 407 Council Not identified at this time Ongoing extension 3.2 Promote Provincial investment in GO extension Council Not identified at this time Ongoing . 3.3 Promote Provincial investment in Hwy 401 corridor Council Not identified at this time Ongoing and interchange improvements 3.4Advocate for further Provincial & Federal Council Not identified at this time Ongoing infrastructure funding and gas tax funding 3.5 Promote Regional investment in roads, transit, Council Not identified at this time Ongoing sanitary sewer, and municipal water infrastructure ROCG -14- N co �. MUNICIPALITY OF CLARINGTON COMMUNITY STRATEGIC PLAN 2011-2014 FINAL DRAFT: JUNE 3, 2011 • • • in Infrastructure Goals 4. Develop waterfront parks Project specific metrics: • Number of parks developed • Acreage / hectares developed Strategies: (How will we achieve these goals ?) Responsibility Additional Resources Start ho will lead? hat will it take to accomplish this? hen? 4.1 Build West Beach park Engineering Capital & operating budgets 2011 4.2 Develop comprehensive strategy for park Engineering Capital & operating budgets 2012 implementation, including provisions for funding of new parks 4.3 Develop conceptual plans with public participation Engineering Capital & operating budgets 2013 4.4 Build Bond Head park Engineering Capital & operating budgets 2014 4.5 Pursue P3 and /or senior government funding Engineering Future budget implications Ongoing opportunities for waterfront park development 4.6 Determine future status of dredging Bowmanville Legal Not identified at this time Ongoing Creek ROCG -15- MUNICIPALITY OF CLARINGTON COMMUNITY STRATEGIC PLAN 2011 -2014 FINAL DRAFT: .TUNE 3. 2011 -• • rity: Showcasing Community Goals -• 1. Promote Clarington as a tourism destination . Visitation stats (e.g. $'s spent / revenue) • Web visits / impressions • Brochure consignment Strategies: (How will we achieve these goals ?) Responsibility Additional Resources Start ho will lead? hat will it take to accomplish this? hen? 1.1 Prepare a comprehensive, long -term tourism Corporate Operating budget f community / 2013 marketing strategy / master plan Services business partners 1.2 Continue to promote special events with community Corporate BIAs, community groups, private Ongoing & tourism partners Services & sector donations Operations .� ROCG -��- W MUNICIPALITY OF CLARINGTON C0 COMMUNITY STRATEGIC PLAN 2011 -2014 N FINAL DRAFT' It INF 7(11 Strategic • rity: Showcasing Community Goals 2. Improve the visual appearance of the Municipality. Measured . Gateway enhancements completed • Complaints received • Ratings from 1St Impressions Program • Number of partnerships (e.g. Pitch -In) • Number of new programs introduced • Citizen surveys Strategies: (How will we achieve these goals ?) 2.1 Improve appearance of all Municipal buildings. Responsibility ho will lead? Operations & Community Additional Resources hat will it take to accomplish this? Capital budget Start When? 2011 Services 2.2 Explore opportunities for boulevard /median beautification and maintenance work with Operations Capital & operating budgets 2012 community partners 2.3 Create gateways for each urban area Engineering Capital & operating budgets Ongoing 2.4 Improve road -side environment through by -law enforcement Clerks Capital & operating budgets Ongoing 2.5 Continue to support and enhance Clarington Blooms Corporate Services Not identified at this time Ongoing 2.6 Explore opportunities to enhance uniform banner Operations Operating budget Ongoing ngoing ROCG -17- MUNICIPALITY OF CLARINGTON COMMUNITY STRATEGIC PLAN 2011 -2014 FINAL DRAFT: JUNE 3, 2011 ROCG -18- w Goals _d 3. Promote our heritage (historical, cultural, agricultural, etc.) . Publications produced & distributed • Web visits / impressions • Feedback via social media • -Special events • Participation levels Strategies: (How will.we achieve these goals ?) Responsibility Additional Resources Start I will lead? hat will it take to accomplish this? hen? 3.1 Explore possibility of `Buy Local' program for . CBOT Not identified at this time 2011 agricultural produce 3.2 Establish a position on Camp 30 Planning Not identified at this time 2012 3.3 Facilitate all BIAs working together on Clarington - Council / BIA Not identified at this time Ongoing wide initiatives liaison 3.4 Continue to assist local groups to apply for senior- Engineering & Not identified at this time Ongoing . level government grants Operations 3.5 Continue to support and promote cultural initiatives Community Not identified at this time Ongoing (e.g. Doors Open) Services & Corporate Services ROCG -18- w Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: January 23, 2012 Resolution #: By -law #: Report#: FND- 003 -12 File #: Subject: LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENTS OR REFUND OF TAXES RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND- 003 -12 be received; and 2. THAT the attached list of applications for cancellation, reduction, apportionments or refund of taxes be approved. Submitted by: 1J� Reviewed by: Nancy T ylor, K, CA. Franklin Wu, Director of Finance/ Chief Administrative Officer Treasurer NT /MM /blm CORPORATION OF 7 . HE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET. BOWMANVIL.LE, ONTARIO L1C 3A6 T 905 - 623 -3379 15 -1 REPORT NO.: FND- 003 -12 1.0 BACKGROUND PAGE 2 1.1 Pursuant to Sections 354, 356, 357 and 358 of the Municipal Act, 2001, C25, a list of applications for cancellation, reduction, apportionments or refund of taxes is presented to Committee for its review and approval. 1.2 Section 357(3 & 4) indicates that the Council shall hear and dispose of every application not later than the 30th day of April in the year following the year in respect of which the application is made. The last day for making application for the previous year's tax reduction is the 28th day of February in the following year 1.3 More specifically, under Section 354, the Treasurer shall recommend to Council that outstanding taxes be stricken from the roll. To strike taxes from the roll it must be by reason of a decision under Section 357 or 358, or of a decision of a judge of any court that the taxes are uncollectible. 1.4 An application for a cancellation, reduction or refund may be made for one of the following reasons: • Ceased to be liable to be taxed at rate it was; • real property becomes exempt; • razed by fire, demolition or otherwise; • damaged by fire, demolition or otherwise (substantially unusable) • removal of a mobile unit; • sickness or extreme poverty; • gross or manifest clerical error; and • repairs /renovations preventing normal use of period of 3 months. 1.5 The 357 and the 358 process begins when an application is prepared by either the Regional Assessment Office or the Tax Department. The neighbourhood assessor will perform an on -site inspection of the property. The assessor will verify the reason for the application, the period of time for which the tax relief is claimed, and the amount and type of assessment that is affected. The application is then sent back to the Tax Department where the actual tax adjustment is calculated and the taxpayer's account adjusted. 1.6 Section 356, deals with severances or divisions into parcels. These parcels of land were taxed in blocks in the year(s) prior to severance /consolidation. Taxes are being apportioned to the individual properties which are now severed /consolidated. Therefore, tax amounts are removed from one roll number and applied to another roll number as determined by MPAC. 15 -2 REPORT NO.: FND- 003 -12 PAGE 3 2.0 CONCLUSION 2.1 The total amount of taxes to be written off, for September 1, 2011 to December 31, 2011, as shown in this report total $8,634.23. The total for the 2011 calendar year was $124,503.62. This total represents the Municipality's share only. For comparison, the values of taxes written off under Section 357 and 358 at December 31, 2010 was $37,970.53 for the municipal portion only. The increase for 2011 relates to specific properties that were addressed through Report FND- 020 -11 in September 2011 for court decisions in unique circumstances. 3.0 CONCURRENCE — not applicable CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: _ Promoting economic development X Maintaining financial stability Connecting Clarington _ Promoting green initiatives _ Investing in infrastructure _ Showcasing our community Not in conformity with Strategic Plan Staff Contact: Nancy Taylor, B.B.A., C.A., Director of Finance/Treasurer Attachments: Attachment "A" - Write -Off Report September 1 to December 31, 2011 15 -3 Page 1 C7 M` 00 Write -Off Report 2011 For the Period of - September 1 - December 31, 2011 Council 2011 I Date Person(s) Taxes Adj/WTX Commercial Residential Year Reason Claimed by -P Ref. No. Industrial etc Farm Adjusted Applicant Applicant Number Municipal Managed Forest For Municipal 1 Sep -11 Roll Severed to 6 lots WTX0621 0.00 2011 Severance /Consolidation 2 Sep -11 Roll Severed to 2 lots WTX0621 0.00 2011 Severance /Consolidation 3 Sep -11 Roll Severed to 2 lots WTX0621 0.00 2011 Severance /Consolidation 4 Sep -11 Roll Severed to 2 lots WTX0621 0.00 2011 Severance /Consolidation 5 Sep -11 Roll Severed to 2 lots WTX0621 0.00 2011 Severance /Consolidation .6 Sep -11 Roll Severed to 2 lots WTX0621 0.00 2011 Severance /Consolidation 7 Sep -11 Roll Severed to 2 lots WTX0621 0.00 2011 Severance /Consolidation 8 Sep -11 Roll Severed to 2 lots WTX0621. 0.00 2011 Severance/Consolidation 9 Sep -11 Roll Severed to 2 lots WTX0621 0.00 2011 Severance /Consolidation 10 Sep -11 Roll Severed to 2 lots WTX0621 0.00 2011 Severance/Consolidation 11 Sep -11 Roll Severed to 2 lots WTX0621 0.00 2011 Severance /Consolidation 12 Sep -11 Roll Severed to 2 lots WTX0621 0.00 2011 Severance/Consolidation 13 Sep -11 The Greater Toronto Transit WTX0622 2,668.21 0.00 2009 -2010 Class change from Industrial to Commercial 14 Sep -11 Clarington Municipality WTX0623 101.07 2011 Property became exempt 15 Sep -11 Brayley Darell WTX0623 366.55 2011 Fire, Demolition 16 Sep -11 Roll Severed to 2 lots WTX0623 0.00 2011 Severance /Consolidation 17 Sep -11 Roll Severed to 2 lots WTX0623 0.00 2011 Severance /Consolidation 18 Sep -11 Clarington Municipality WTX0623 29.03 2011 Property became exempt 19 Sep -11 Cupelli Luigi WTX0623-624 1,044.21 (720.35) 2009 - 2010 -2011 Class change from Commercial to Residential 20 Sep -11 Hariland Mihkel WTX0624 2,070.25 2009 -2010 Class change adding farm 21 Sep -11 Hariland Mihkel WTX0624 0.00 2009 -2010 Severance /Consolidation 22 Sep -11 Ramphal Jacqueline WTX0625 690.90 2011 Fire, Demolition 23 Sep -11 Roll Severed to 2 lots WTX0625 1,353.21 2011 Severance /Consolidation 24 Sep -11 Roll Severed to 2 lots WTX0626 0.00 2011 Severance/Consolidation 25 Sep -11 2231231 Ontario WTX0626 610.59 (489.13) 2011 Class change from Commercial to Residential 26 Sep -11 Roll Severed to 2 lots WTX0630 0.00 2011 Severance /Consolidation 27 Oct -11 Roll Severed to 2 lots WTX0630 0.00 2011 Severance /Consolidation 28 Oct -11 Roll Severed to 5 lots WTX0630 0.00 2011 Severance /Consolidation Total Page 1 of 3 4,323.01 3,401.53 Page 1 C7 M` 00 Page 2 Write -Off Report 2011 For the - Period of - September 1 - December 31, 2011 Cound12011 Date Person(s) Taxes Adj/WT'X Commercial Residential Year Reason Claimed by Ref. No. Industrial etc Farm Adjusted Applicant Applicant Number Municipal Managed Forest For Municipal Balance Forward from Page 1 4,323.01 3,401.53 29 Oct -11 Roll Severed to 2 lots WTX0630 - 0.00 2011 Severance /Consolidation 30 Oct -11 Roll Severed to 6 lots WTX0630 0.00 2011 Severance /Consolidation 31 Oct -11 Roll Severed to 2 lots WTX0630 0.00 2011 Severance /Consolidation 32 Oct -11 Roll Severed to 2 lots WTX0630 0.00 2011 Severance/Consolidation 33 Oct -11 Roll Severed to 6 lots WTX0630 0.00 2011 Severance /Consolidation 34 Oct -11 Roll Severed to 2 lots WTX0630 - 0.00 2,011 Severance /Consolidation 35 Oct -11 Roll Severed to 7 lots WTX0630 0.00 2011 Severance/Consolidation 36 Oct -11 2010785 Ontario Ltd WTX0631 709.25 0.00 2011 Fire, Demolotion etc... 37 Oct -11 Christian Holdings WTX0631 1,544.73 2011 Property became exempt 38 Oct -11 Clarington Municipality WTX0631 25.50 2011 Property became exempt 39 Oct -11 Clarington Municipality WTX0631 49.73 2011 Property became exempt 40 Oct -11 Clarington Municipality WTX0631 39.79 2011 Property became exempt 41 Oct -11 Clarington Municipality WTX0631 57.36 2011 Property became exempt 42 Oct -11 Roll Severed to 2 lots WTX0631 0.00 2011 Severance /Consolidation 43 Nov -11 Roll Severed to 2 lots WTX0637 0.00 2011 Severance /Consolidation 44 Nov -11 Roll Severed to 2 lots WTX0637 0.00 2011 Severance /Consolidation 45 Nov -11 Roll Severed to 4 lots WTX0637 0.00 2011 Severance /Consolidation 46 Nov -11 Roll Severed to 2 lots WTX0637 0.00 2011 Severance /Consolidation 47 Nov -11 Roll Severed to 2 lots WTX0637 0.00 2011 Severance /Consolidation 48 Nov -11 Roll Severed to 2 lots WTX0637 0.00 2011 Severance /Consolidation 49 Nov -11 Roll Severed to 2 lots WTX0637 0.00 2011 Severance /Consolidation 50 Nov -11 Roll Severed to 2 lots WTX0637 0.00 2011 Severance /Consolidation 52 Nov -11 Roll Severed to 2 lots WTX0637 0.00 2011 Severance /Consolidation 53 Nov -11 Roll Severed to 2 lots WTX0637 0.00 2011 Severance/Consolidation 54 Nov -11 Roll Severed to 2 lots WTX0637 0.00 2011 Severance /Consolidation 55 Dec -11 Reid Damian James WTX0638 168.51 (117.85) 2011 Class change from Commercial to Residential 56 Dec -11 Transportation Ministry WTX0638 (2,193.96) 2011 ceased to be taxed at rate 57 Dec -11 Ardis Trevor Adrian WTX0638 -639 571.42 2009 - 2010 -2011 MPAC Overcharge Clerical Error CTI - 01 Total Page 2 of 3 5,200.77 3,378.25 Page 2 Write -Off Report 2011 For the Period of - September 1 - December 31, 2011 Counci12011 Date Person(s) Taxes Adj/WTX Commercial I Residential Year Cn Ref. No. Industrial etc' Farm Adjusted Applicant Number Municipal Managed Forest For Municipal Balance Forward from Page 2 58 Dec -11 Clarington Municipality WTX0640 5,200.77 Reason Claimed by Applicant 3,378.25 55.21 2011 Property became exempt West Beach Total Page 3 of 3 5,200.77 ' 3,433.46 Grand Total To Be Written Off Not Including Minutes of Settlements, or ARB Decisions For the Period of September 1st, 2011 to December 31, 2011 8,634.23 Page 3 • MEMO Leading the Way CLERIC'S DEPARTMENT To: Mayor Foster and Members of Council From: Anne Greentree, Deputy Clerk Date: January 20, 2012 Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA —JANUARY 23, 2012 — UPDATE Please be advised of the following amendments to the GPA agenda for the meeting to be held on Monday, January 23, 2012: i 6. DELEGATIONS See attached Final List. (Attachment#1) In addition, please find attached (Attachment#2) information from Rosemary McConkey regarding her delegation. 7. PRESENTATIONS The following has been moved to the presentation section: a) Rob Frizzell, Manager Water and Natural Resources Group Markham, and Jason Cole, Hydrogeologist, AECOM, Regarding Report PSD-006-12, Watershed Management Plan for Robinson and Tooley Creeks 8. PLANNING SERVICES DEPARTMENT d) Please find attached (Attachment#3) replacement Page 11 of Report PSD-008-12. The second paragraph in Section 6 has been replaced. A ne Greentre uty Clerk AG/jeg cc: F. Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506 Attachment #1 of Update Memo FINAL LIST OF DELEGATIONS GPA Meeting: January 23, 2012 (a) Hida Manns, Clarington Representative to the Durham Environmental Advisory Committee, Regarding the Durham Environmental Achievement Awards (b) Rosemary McConkey, Regarding Report CLD-003-12, Local Look Back Project (c) Brian Elston, Regarding Report PSD-006-12, Watershed Management Plan for Robinson and Tooley Creeks I I ATTACHMENT# TO Gallagher, June , i.'W d From: Rosemary McConkey Sent: Wednesday, January 18, 2012 10:43 AM To: Gallagher, June; Barrie, Patti Subject: 201.2 Local Look Back project Attachments: DCDSB support letter.pdf; DDSB support letter.pdf; Metroland support.eml; radio station interviews.eml Categories: Red Category June and Patti, Thank you for the email and copy of the staff report. Yes, I would like to appear again as a delegation on the GPA agenda for Jan 20th. Could you please include this email and the attached support letters from both the Durham Public and Durham Catholic School Boards, and emails agreeing to promote the project from Metroland newspaper and CKDO radio station announcer Terry Johnston with correspondence/documents going to Pickering Council Monday night. Copied below are some points made by school principal Jasper Hoogendam in an encouraging email he sent me last week after he heard about the project from someone at the Town of Whitby: I think this Essay and Speech contest is an excellent educational opportunity for students. Our grade 7&8 classroom teachers are excited about it for several reasons: 1. The topic is relevant to the students 2. The venue clearly defines the audience they will be addressing 3. The students develop a greater appreciation for the community in which they live 4. The students are motivated to do some relevant research (consulting primary sources as researchers would call it.) Thanks Rosemary i o��O pIST1��C�,s Durham Catholic District School 774 0 January 12, 2012 j Rosemary McConkey Dear Rosemary: I am delighted to provide the Durham Catholic District School Board's support for the "Local Look Back" essay/speech competition. The contest provides our -� students with a great opportunity to learn more about the history of the community in which they live and may some day, serve. Congratulations on developing this wonderful opportunity to enhance the lives of our young students. We look forward to working with you and the various municipalities to make this inaugural competition a success. Yours truly, a Paul Pulla Director of Education P P/nw r i 650 Rossland Road West,Oshawa,Ontario UJ 7G4 Tel 905 576-6150 Tall Free 1 877 462,0722 www.dcdah,ca Paul Pulla 8,Sc„S.Ed„MSc,Ed, Director of Education /Secretary/Treasurer o`�.�g\CT scyo® '��rratitr `�rlru�aliar 7rrrim�- � �ar'7nma i 400 Taunton Road East December 5, 2011 Whitby, Ontario L 1R 2K6 Telephone:(905)6665500 Fax:(905)666-6474 www.durham,edu.on.ca Dear Rosemary: On behalf of the Durham District School Board, I would like to confirm our support for the "Local Look Back" essay/speech competition. The combination of history and literacy development through this contest provides an excellent educational opportunity for our students. The Board looks forward to working with you and with local municipalities on this innovative project. I Please contact my office if you require additional information. I Yours truly, Marlyn Beckett Director of Education MB:kdd 4 cc: Luigia Ayotte, Superintendent of Education/Program Services/ Staff Development t Mission Statement Students will be prepared to embrace challenges and inspired to create opportunities for their futures. •r_ _ r 5. r rv. l Gallagher, June From: Burghardt, Joanne Sent: Thursday, January 05, 2012 11:53 AM To: Cc: Johnston, Mike Subject: Local Look Back project Rosemary, further to our conversation this morning I can confirm that, while not a sponsor of the ' Local Look Back' project, Metroland will publish the winning local entry in each of our Durham community newspapers. Publication will be contingent on receiving a signed release from each student's parent agreeing to the publication of the entry AND the student's first and last name. Thanks and good luck with this project, Joanne Burghardt Editor-in-Chief Metroland Media Group Ltd. Durham Region/ Northumberland County Division "You were born to win, but to be a winner you must plan to win, prepare to win, and expect to win." - Zig Ziglar i http://www.twitter.com/Jbnewsdurham i http://www.ca.linkedin.com/in/joanneburghardt 865 Farewell St., Oshawa ON L1H7L5 * phone: +1-905-579-4400 #2247 * fax: +1-905-435-4710 i http://www.durhamregion,com i http://www.facebool<.com/newsdurham i http://www.twitter.com/newsdurham i http://www.northumberlandnews.com i http://www.twitter.com/north news "The Principles That Guide Us: Responsibility, Accuracy, Integrity, Independence, Respect, Fair Play" I i i i 1 � I i i Gallagher, June From: Terry Johnston Sent: Tuesday, November 22, 20114:13 AM To: _ Subject: RE: Local Look Back Good morning R, Your proposal was brought forward at our planning meeting & it was decided that we can offer a couple of interviews & our online calendars on both CKDO & KX96. These listings are also used for on-air reports that runn 3 times daily on both stations. Hope that might help a little. Sorry for the delay in responding, Terry Johnston CKDO'Mornings 107.7 FM& 1580 AM From: Terry Johnston Sent: November-15-11 4:07 AM To: Rosemary McConkey Subject: RE: Local Look Back Hey R, Great to hear from you...whew...glad I don't have to lose weight—but I'm sure that's coming in the new year! Sounds like you've put a lot of work into this...looks like a pretty good idea. I'll forward the info to our Promotions &Programming Departments to take a quick look &get back to you. Hope all is well & thanks for thinking of us to help promote the contest, Terry Johnston CKDO Mornings 107.7 FM& 1580 AM From: Rosemary McConkey a w� Sent: Monday, November 14, 20117:32 PM To: Terry Johnston Subject: Local Look Back Hi Terry, Hope all is well with you. I was wondering if you have time to call. I wanted to bounce an idea around with you. Don't worry, it's not about losing weight or fundraising... It's about something I am trying to organize that involves elementary school kids, their municipal politicians and local history...I've put together a draft website 1 i i that outlines better what's involved... When you have a minute perhaps you can check it out www.locallookback.com Naturally I am thinking of you and your radio station to help promote it... I am asking each of the municipalities to get involved and award a year's family membership at one of their community centres and do a judging event sometime in May. j I'm aiming to launch this initiative in January and in order to get going on it I'm making my first pitch at this Thursday's Oshawa Community Services Committee. So l was hoping to speak with you before that... I spoke with Tim Whittaker and Jillian Follert at Metroland and they are supportive. I've also talked with a couple administrators at the Durham Public and Separate School Boards, and a few councillors and staff members in Oshawa, Whitby and Ajax and everyone seems receptive to the idea...hope you will be too! Regards, Rosemary I 2 ATTACHMENT# YO R REPORT NO.: PSD-008-12 Page 11 Darlington Nuclear Station and the developing Caalington Energy Business Park makes this area highly attractive for the development. j i Given the infrastructure investment planned for the area, it will be important to update j and refine the vision for the'area. The work program will develop the land use and transportation policies in greater detail, including road alignments, ultimately leading to a Secondary Plan, Zoning By-law Amendment and Urban Design policies. This work has not commenced to date. Staff negotiated with Dillon to remove this item from their work program and it is planned to retender this component later in 2012, using the funds originally assigned to this project. 6. CHANGES TO THE WORK PROGRAM In summary, the following changes have been made to the Work Plan. ® Provincially Significant Wetlands (contained in proposed Amendment 80) Provincially Significant Wetlands were initially advanced to be considered separately from the other components of implementing the Greenbelt Plan and Provincial Policy Statements. This was done to address issues in the Hancock Neighbourhood surrounding development applications. However, as a result of broader concerns of rural residents, Council directed staff to hold a Town Hall meeting on the issue. Staff held discussions with the key residents, former and current staff members of the Ministry of Natural Resources and staff from both Conservation Authorities in preparation for such a larger meeting. It is now proposed that the issue of Provincially Significant Wetlands be considered under the Natural Heritage component so that all of the proposed changes will be known and a broader education component can be undertaken. CLOCA and GRCA staff have agreed partner in this project and prepare the Discussion Paper and policy amendments. Proposed Amendment 80 would be scoped down to include only lands within the Hancock Neighbourhood and the revised amendment would be considered in conjunction with the Hancock Neighbourhood Design Plan Update. Staff will advise the residents who expressed an interest in the wetlands amendment of the revised approach subsequent to Council's consideration of this report. ® Courtice Employment Area Although this project was originally part of the contract with Dillon, this work is being retendered approximately mid-year 2012. I I HAN DOUTS /C I RCULATI ONS APP1 *1cat*ion By:* Halloway Developments Ltd . and H H Propert*ies Inc D a Draft Plan of 6_ Condominium - Common Elements, and Revisions to Draft Plans of Subdivision 18T-87087 & 18T-89021 Property Location Map(Bowmanville)/ i V v a l r subject Site 4 / {L LLI�� "..�,� J U) JJ j FI V — �' �; 'I •'" © 41 r L u T (� a Lands Subject To Plan CC 2011-0002 DRAFT PLAN OF CONDOMINIUM REVISIONS TO DRAFT APPROVED PLANS OF SUBDIVISION 18T-87087&18T-89021 N Owner: Halloway Developments Ltd. ,/ and H&H Properties Inc. Proposal Location ,�� • i� law' .. .-, �.9Y �� '�' AMA ggt77 ..p� ii#�tjjg# wed ntit R.�.1 F1lpr• � •.;,,� ��..'� rate - ti NIr= CC 2011-0002 Clarington Engineering Services has no objection to the two applications for Amendment to Subdivision Draft Approval or the application for Draft Approval of a Common Elements Plan of Condominium. ■ The application for Site Plan Approval needs further review, specifically, regarding: • Traffic, Entrances & Access • Noise Attenuation • Grading & Drainage and Stormwater Management • Parking and ■ Servicing Comments Cont*inued • 3 inquiries from neighbours received Draft Plan of Condominium and Plans of Subdivision t .N� ,. s ir I�� — � ,s �'" � '�' as ► li 'L — r - sip PAI M-6 IN UML f -q•I., �1 Durham Region Environmental Advisory Committee dt2vironmental Achievement Awards Hida Manns Kendal, Ont. DEAC representative Clarington JYDEAC • voluntary advisory committee of citizen members • provide advice on environmental planning matters • to . Regional Planning & Economic Development Committee • Regional Planning Staff ,%AActivities • Environmental Impact Studies prepared for various Regional Official Plan Amendment applications • Environmental Assessment studies being undertaken by the Region • Outreach Activities • Environmental Stewardship Workshop • EAC Symposium • Children's Nature Guide • Environmental Achievement Awards 0 1 0t" year Environmental Achievement Awards • Certificate of Merit (and picture taken) . Recognize and acknowledge environmental achievements . individuals and organizations . in the public, private and non-profit sectors . within Durham Region • 6 categories in memory of individuals AWARDS ame of award activity involved maintenance, protection, or • George A. Scott Stewardship Award preservation of the natural environment • Dr. J. Murray Speirs restoration of degraded natural environments Restoration Award fostering effective communications, • Irene Kock sharing knowledge, or exhibiting Education/Communication Award leadership in natural environment education • Jessica Markland m cooperative efforts to enhance the Partnerships Award environment involving public, community and private interests • Eric Krause Innovative m forward-thinking efforts to Plans/Policies/Initiatives Award encourage positive change with respect to the natural environment • Evylin Stroud m continually promote the protection Lifetime Achievement Award of the environment through small, but meaningful ways %Lyets applaud our efforts 2011: Evylin Stroud Lifetime Achievement Award — John Slater (Clarington) 2010: George A. Scott Stewardship Award — Eric and Jennifer Bowman, Bowmanview Farm 2010: Eric Krause Innovative Plans/Policies/Initiatives Award - Algoma Orchards Limited. (Clarington) 2009: Irene Kock Education/Communication Award — Samuel Wilmot Nature Area Management Advisory Committee (Clarington) 2008: Jessica Markland Partnership Award — Ontario Power Generation (Pickering and Darlington) (Pickering and Clarington) Deserving efforts n Clarington ? it • May 10, 2010 at the Regional Headquarters Awards Presentation • Nomination forms • Region of Durham Planning & Economic Development Department • Region's website ( www.durham.ca/deac). • Attached an electronic copy to the clerk • The deadline for submission is Monday, February 20th. • Nomination forms should be submitted to: Jonah Kelly Planning and Economic Development Department, Regional Municipality of Durham Box 623, 605 Rossland Road East Whitby, Ontario, LIN 6A3 Phone: 905-668-7711, Fax: 905-666-6208 Email: deac @durham.ca ENVIRONMENTAL ACHIEVEMENTA WARDS a W Environmental H Ativl""Cammlttee Nomination Form The Durham Environmental Advisory Committee (DEAC) is celebrating its 10t—" annual Environmental Achievement Awards! This annual awards program recognizes individual and collective efforts to promote, preserve and enhance Durham's natural environment. The deadline for nominations is Monday, February 20, 2012. The awards will be presented at a special DEAC meeting on Thursday, May 10, 2012. Name of Nominee First and Last Name (please print) Address Telephone Fax Email Name of Nominator First and Last Name (please print) Address Telephone Fax Email Award Category (check one only) George A. Scott Stewardship Award: This award is given to those whose efforts have helped maintain, protect and preserve our natural environment. Dr. J. Murray Speirs Restoration Award: This award commends the work of those whose efforts have helped to restore the natural environment. Irene Kock Education/Communication Award: This award is presented to those who foster effective communication, share knowledge, and exhibit leadership in helping others learn about the natural environment. Eric Krause Innovative Plans/Policies/Initiatives Award: This award is presented for forward-thinking and innovative efforts to encourage positive change with respect to the environment. Jessica Markland Partnership Award: This award recognizes the cooperative efforts of those who strive to enhance the environment by building partnerships with public, community and private interests. Evylin Stroud Lifetime Achievement Award: This award recognizes individuals who continually promote the protection of the environment, through small, but meaningful ways. ENVIRONMENTAL ACHIEVEMENTA WARDS a W Environmental H Ativlso'Cammlttee Nomination Form Criteria: Nominees will be judged on the impact of their accomplishments. For example: • Degree of innovativeness, originality or pioneering that has enhanced environmental protection and preservation; • Degree that contributions promote leadership in protecting the environment; • Size, scope and impact of accomplishments; • Degree that efforts promote educational opportunities for the public; • Degree that accomplishments influence positive change to the environment; • Short or long-term benefits to the environment. Description of Accomplishments: Attach a typed, two-page description of the nominee's accomplishments that addresses the following: • What was/is the project or activity? • What effect did the nominee have on the environment? (Please base your answer on benefits related to community awareness, environmental quality, technical contributions, etc.). • How was the program financed? • What geographical area(s) was covered by the accomplishment? • Have the nominee's accomplishments had a long-lasting effect on the environment or on environmental education and public awareness? • What benefits will be derived from the nominee's accomplishment? • Was this an original or pioneering effort in the field? Describe any unique or innovative aspects of the initiative, particularly any challenges overcome as part of the implementation, and any outstanding creativity involved. • What environmental need within the community did the nominee address? • What specific examples demonstrate the environmental impact or improvement? • Please provide a brief biography of the individual or group, highlighting their environmental activities. • What other pertinent information about this nominee would you like the judges to consider? In addition, one letter of support must accompany all nominations. This letter must be written by someone other than the nominator and should explain the impact of the nominee's actions, its environmental significance and its relevance in meeting a specific need. You may also include photographs and newspaper clippings supporting this nomination (please do not send videotapes). Materials submitted will not be returned. Nomination forms should be submitted, by Monday, February 20, 2011 to: Mr. Jonah Kelly, MCIP, RPP Planning and Economic Development Department, Regional Municipality of Durham Box 623, 4t" Floor, 605 Rossland Road East Whitby, Ontario, L1 N 6A3 Phone: 905-668-7711 Fax: 905-666-6208 Email: deac�ham.ca Gallagher, June From: Rosemary McConkey Sent: Wednesday, January 18, 2012 10:43 AM To: Gallagher, June; Barrie, Patti Subject: 2012 Local Look Back project Attachments: DCDSB support letter.pdf; DDSB support letter.pdf; Metroland support.eml; radio station interviews.eml Categories: Red Category June and Patti, Thank you for the email and copy of the staff report. Yes, I would like to appear again as a delegation on the GPA agenda for Jan 20th. Could you please include this email and the attached support letters from both the Durham Public and Durham Catholic School Boards, and emails agreeing to promote the project from Metroland newspaper and CKDO radio station announcer Terry Johnston with correspondence/documents going to Pickering Council Monday night. Copied below are some points made by school principal Jasper Hoogendam in an encouraging email he sent me last week after he heard about the project from someone at the Town of Whitby: I think this Essay and Speech contest is an excellent educational opportunity for students. Our grade 7&8 classroom teachers are excited about it for several reasons: 1. The topic is relevant to the students 2. The venue clearly defines the audience they will be addressing 3. The students develop a greater appreciation for the corrimunity in which they live 4. The students are motivated to do some relevant research (consulting primary sources as researchers would call it.) Thanks Rosemary ��o�a olsrR�orsa y°o Durham Catholic District School Board t` January 12, 2012 Rosemary McConkey ge Dear Rosemary: I am delighted to provide the Durham Catholic District School Board's support for the "Local Look Back" essaylspeech competition. The contest provides our students with a great opportunity to learn more about the history of the community in which they live and may some day, serve. Congratulations on developing this wonderful opportunity to enhance the lives of our young students. ` We look forward to working with you and the various municipalities to make this inaugural competition a success. Yours truly, Paul Pulla Director of Education P Plnw 650 Rossland Road West,Oshawa,Ontario LiJ 704 Tel 905 578.8150 Toll Free 1 877 462.0722 wnvtirtAoft.ca Paul Pulla 9.5c„8.Ed.,Mo.Ed, Director of Education/Secretary/Treasurer ` O0 f 0 4 `(grratilr `�.1cahort Tnd�r/ �lfE tlfllr/E[lifEi 400 Taunton Road East � December 5, 2011 Whitby, Ontario L TR 210 Telephone:(905)666.5540 Fax:(905)666.6474 �rnvv.dtrrtram.edts.on.ca ' f 1 Dear Rosemary: I On behalf of the Durham District School Board, I would like to confirm our support j for the "Local Look Back" essay/speech competition. The combination of history and literacy development through this contest provides an excellent educational opportunity for our students. The Board looks forward to working with you and with local municipalities on this f innovative project. Please contact my office if you require additional information. Yours truly, i Martyn Beckett Director of Education i MB:kdd s cc: Luigia Ayotte, Superintendent of Education/Program Services/ Staff Development Mission Statement Sl000nts will bo proparod to ©mbraco challenges and rnspirP.d'to create opportunities for their f(do os. �c _,p ry 1A;1t� �fr3gc>t,�' ;}�, l,o r i, r f, ;.is➢ _ "C.r..:fi it; ' f _ '7) r .. 'E .?<Er Gallagher, June From: Burghardt, Joanne Sent: Thursday, January 05, 2092 11:53 AM To: Cc: Johnston, Mike Subject: Local took Back project Rosemary, further to our conversation this morning I can confirm that, while not a sponsor of the 'Local Look Back' project, Metroland will publish the winning local entry in each of our Durham community newspapers. Publication will be contingent on receiving a signed release from each student's parent agreeing to the publication of the entry AND the student's first and last name. Thanks and good luck with this project, Joanne Burghardt Editor-in-Chief Metroland Media Group Ltd. Durham Region/ Northumberland County Division "You were born to win, but to be a winner you must plan to win, prepare to win, and expect to win." - Zig Ziglar i htt : ww.twitter.com/Jbnewsdurham i htfip:/ www.ca.linkedin.coat/in/;ioanneburghardt 865 Farewell St., Oshawa ON L1H7L5 • phone: +1-905-579-4400 #2247 • fax: +1-905-435-4710 i http://www.durhamregion.coni i http://wtvw.faceboo,k.com/newsdurham i http://www.twitter.com/newsdurham i http://www.northumberlandnews.com i http:.f�www.twitter.com/north news "The Principles That Guide Us: Responsibility, Accuracy, Integrity, Independence, Respect, Fair Play" 7. Gallagher, June From: Terry Johnston Sent: Tuesday, November 22, 20114:13 AM To: _ Subject: RE: Local Look Back Good morning R, Your proposal was brought forward at our planning meeting &it was decided that we can offer a couple of interviews& our online calendars on both CKDO &KX96. These listings are also used for on-air reports that runn 3 times daily on both stations. Hope that might help a little. Sorry for the delay in responding, Terry Johnston CKDO Mornings 107.7 FM& 1580 AM From: Terry Johnston Sent: November-15-11 4:07 AM To: Rosemary McConkey Subject: RE: Local Look Back Hey R, Great to hear from you..,whew...glad I don't have to lose weight...but I'm sure that's coming in the new year! Sounds like you've put a lot of work into this...looks like a pretty good idea. I'll forward the info to our Promotions & Programming Departments to take a quick look&get back to you. Hope all is well &thanks for thinking of us to help promote the contest, 'ferry Johnston CKDO Mornings 107.7 FM& 1580 AM From: Rosemary McConkey Sent: Monday, November 14, 20117:32 PM To: Terry Johnston Subject: Local Look Back Hi Terry, Hope all is well with you. I was wondering if you have time to call. I wanted to bounce an idea around with you. Don't worry, it's not about losing weight or fundraising... It's about something I am trying to organize that involves elementary school kids, their municipal politicians and local history...I've put together a draft website that outlines better what's involved... When you have a minute perhaps you can check it out www.locallookback.com Naturally I am thinking of you and your radio station to help promote it... am asking each of the municipalities to get involved and award a year's family membership at one of their community centres and do a judging event sometime in May. I'm aiming to launch this initiative in January and in order to get going on it I'm making my first pitch at this Thursday's Oshawa Community Services Committee. So I was hoping to speak with you before that... I spoke with Tim Whittaker and Jillian Follert at Metroland and they are supportive. I've also talked with a couple administrators at the Durham Public and Separate School Boards, and a few councillors and staff members in Oshawa, Whitby and Ajax and everyone seems receptive to the idea...hope you will be too! Regards, Rosemary 2 Robinson Creek and Toole y Creek Watershed Management Plan Presented By: Jason Cole, M .Sc. , P.Geo Rob Frizzell , M .Sc. , P.Geo Municipality of Clarington Council Monday January 23 , 2012 j r ` Central -, - Lae Ontario ACOM R - Conservation What is a watershed p Ian ? • A management document that lays the framework for protecting and enhancing the natural environment, while guiding development within the watershed • Recommendations are based on scientific studies and community input • Durham Region and Clarington Official Plans include policies that recognize the importance of watershed planning • As part of the OP Review Clarington has undertaken this study • VVI , mp oymen an Is con ary an ^ p r c Central Lake Ontario COM Bpi www AConservation v , Fx� Lo 11' n E� �c ac Kawartha Lair s 9 z - r I , 8DW'Tdrl V.Vld,CiBek�•. f - - x FdreWe1F. _ - Robinson Creek ° . Iari g � Tooley Creek Whi G •. 'S �•° '.� - y ~ROw� n class crest - _ '-� ' -- ''y j' .coiaeu crevt �:�,C �-raf - ��,•'�, - •- _ r .fbaA '. Lake Ontario Central C111Il 3 Lake Ontario ACOM Cal■�■bW1i �Conservation LD `- ti 1 . Characterize the Watershed Set Targets and Evaluate Develop a Watershed Management Alternatives Management Plan ll ➢Set Natural Environment Targets ➢Establish Existing Conditions ➢Natural Heritage System g Y ➢Based on Existing Conditions • Groundwater Quantity/Quality • Based on existing natural environment and the Preferred Management • Surface Water Quantity/Quality features Alternative • Aquatic Species and Habitat • Enhancement scenarios based on • Terrestrial Natural Heritage CLOCA model ➢Specific Recommendations to ➢Water Budget Guide Development and • Land-use (Current and Future) Preserve the Natural • Based on methods used for Source Identify Water Protection Studies Environment • How the Watershed Functions Imperviousness • Opportunities for Improvement • Based on current and future land-use ➢Management Alternatives • Environmental Constraints ,,{ ,� • Central � � . l/1C1111■ n Lake Ontario Conservation aCOM R f + 7. -4- Existing Conditions ➢ Land-use dominated by urban residential and agriculture, with limited remaining •i natural environment features Headwaters located north of Bloor Street ➢Creek primarily supported by surface water runoff y ➢ Natural environment features concentrated f along riparian corridors and in wetland area north of Bloor St. tie Y Central _ Ga ingon SLake Ontario ACOM Cai■�■b Wii 1 Conservation S Y Existing Conditions - yy ) s ➢ Land-use dominated by urban residential a k - ;. and agriculture, with limited remaining natural environment features ➢ Headwaters located north of Hwy 2 in Maple Yy Grove Wetland PSW 3. ➢Creek south of Hwy 2 primarily supported by surface water runoff . � m .. o ➢ Natural environment features concentrated ,.r }. along riparian corridors and in Maple Grove Wetland 4n, d Central Lake Ontario F Clarin n 4 . Conservation AXOM Fi I � N Natural Heritage System Based on existing natural environment features and targeted enhancements ➢A� Includes Environmental Protection for a Natural Heritage System Water Budget Defined High Volume Recharge Areas (HVRA) Maintain pre-development infiltration rates post- development in HVRAs % Impervious Surfaces Enhanced stormwater control measures ➢ Minimize runoff using new and existing technologie,.� Central ?Lake Ontario 4. Garing.4on Conservation ACOM i I `�� i `v r' �Ci I� � � C•�J �� 1�j , �(�J � �`,�i \�I � � � �1, � � _ I l�J ➢ Management Recommendations are made based on Existing Conditions and the Environmental Constraints. ➢ Set Management Goals ➢ Set Objectives to meet the Goals ➢ Identify Management Actions to achieve the Goals and Objectives ■ Regulation and Policy ■ Education and Stewardship ■ Land Dedication and Acquisition ■ Monitoring ; d Central _ l[ $Lake Ontario A COM �Wl[ Conservation I 1 �. II I . ILll�ll -U1'��.0 III ''vl,� � n 1p � GOAL — To Maintain and Enhance the Health, Quality, and Functionality of the Ecosystem Onjective — Protect and Enhance the Natural Heritage System Regulation and Policy ➢Define and Protect a Natural Heritage System within the Official Plan ➢Minimize the Impact of Development on Natural Heritage System • An Environmental Impact Study (EIS) will be required for development approval. ➢Negotiate Net Gains Education and Stewardship — Support programs that increase natural cover, forest cover, and riparian vegetation Land Dedication and Acquisition — Focus on NHS Lands Monitorin — To determine if objective is having desired effect , ' ,t 9. �• Central aari��ton " Lae Ontario ,a►=coM Conservation ➢ Watershed Management Plan was approved by CLOCA Board on Tuesday January 17, 2012. ;r ➢ Watershed Management Plan is provided to Municipality of Clarington Council to be referred to Staff for consideration during the OP Review r. process. A ,. ➢ The Watershed Management Plan will Y_ be used as the basis for development of Secondary Plans { Central ke Ontario A l �aClll n aC0M wCai■ ■bWll 1 Conservation QUESTIONS Presented by: Jason Cole and Rob Frizzell AECOM 300 Town Centre Blvd Markham , ON L3R 5Z6 Central .,. 'm'.'`• yl 1Take Ontario �COM x 11■ Conservation _