HomeMy WebLinkAboutCS-31-91 �n , � y.` TOWN OF NEWCASTLE
�j
REPORT NO. CS-31-91 - 2 - JULY 22, 1991
2.0 DISCUSSION:
2 . 1 The Community Services Department actively promotes the use
of facilities, such as the Multi-Purpose Room at the
Bowmanville Recreation Complex, for housing special events,
banquets, dances and wedding receptions. As a community focal
point the demand for this facility is consistently increasing.
2 .2 The Town of Newcastle does not currently have a specific
policy providing for the non-fee use of Town facilities . In
the past, requests for payment exemption have been denied by
both the Community Services Department and Council. Although
each request is received and evaluated on its own merit, there
are other factors that must be taken into consideration during
the decision process.
2 . 3 The Community Services Department, with the approval of
Council, has established a schedule of rental rates that cover
the rental of the Multi-Purpose room at the Bowmanville
Recreation Complex. Through these fees, the Town has taken
into account the operational and labour costs associated with
the use of the requested space. Should an organization be
exempt from paying these facility fees, the burden of the
operational expenses that are incurred is placed on to the
taxpayers of the Municipality.
2 .4 In addition to the perceived impact on the Community, the
waiving of facility fees creates a precedent that will impact
on the way the Community Services Department conducts the
administration of the permit process . With this precedent in
place there would be a subsequent impact on the Department's
revenue projections used throughout the budget process . By
approving one request without specific guidelines or
eligibility criteria in place, it will be difficult to assess
future requests in relation to Town and Department objectives .
3.0 COMMENTS:
3 . 1 The United Way is an important and necessary community
. ./3
929
REPORT NO. CS-31-91 - 3 - JULY 22, 1991
organization whose programs and services are of a direct
benefit to this Municipality. The Town of Newcastle is a
strong partner of the United Way through the Municipal Grant
program, which provides operational dollars to United Way
affiliated organizations (eg. Newcastle Community Care,
Y.W.C.A. ) , and through the employee participation plan.
3 .2 It is the position of the Community Services Department that
approval of Mr. Mendes ' request for exemption from payment
will set a precedent which could inundate both staff and
Council with similar requests and, ultimately, have a
negative impact on the Department's budget projections.
Respectfully submitted, Recommended for presentation
to the Committee,
Jos-.).11 P. Caruana, Director .wrenc= E. Kotseff
Department of Community Services Chief A4 'nistrative Officer
JPC:JCC:sa
9 ) 0
OE? ���•, CT It�N t
OSHAWA•WHITBY•NEWCASTLE
United
JUN 51991
..:#0, ATTACHMENT #1
TOWN OF NEWCASTLE Jul 5 �ii 51 Gfl °9�
MAYOR'S OFFICE TO REPORT
CS-31- 1.
ears
0 u It
June 4 , 1991 COl v-v )
Sefv\T
Your Worship Mayor Hubbard ,.
Town of Newcastle,
Temperance Street ,
Bowmanville, Ontario .
Mayor Hubbard :
Requesting exemption from payment of fee for use of
Bowmanville Recreation Complex on August 3 , 1991 .
Further to our discussion, we would like to obtain use of the
hall at the Bowmanville Recreation Complex on the night of
August 3rd from 6pm - 2am for the purpose of raising funds for
the United Way. The theme of the evening will be "Hospitality
Nite" , and will be organized by the hospitality industry in
the region of Durham and sponsored by the O.H.M.A.Zone 14,
Molson Breweries , Strano Food Service, and other sponsors .
A cash bar will be available throughout the evening and light
snacks will be served . The necessary licenses for those services
are presently being obtained and all funds collected throughout
the function will go to the United Way.
We would like at this time to invite Your Worship to be a
Honorary Guest at the evenings event , and eagerly look
forward to your reply . -
Thanking you in advance for your generous support , I remain
Sincerl ,
\i\r‘ _,----C4A - ,;-,L ,
e, ILLIJ -
Christopher endes , 1r- 1-',l_ I
Director,United Way.
X-411- L- 7
L I
52 SIMCOE STREET SOUTH•OSHAWA,ONTARIO L1H 4G3•416-436-7377 FAX 416-436=6444---- ( f"�
Charitable Registration Number 0359166-05-13 -_"A 3c;,. L-gi.