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HomeMy WebLinkAbout01/09/2012 mull LwAq dv r General Purpose and Administration Committee Minutes January 9, 2012 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, January 9, 2012 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Hooper indicated that he would be declaring a pecuniary interest in Report PSD-001-12, regarding the community improvement annual report. Councillor Partner indicated that she would be declaring a pecuniary interest in Report PSD-004-12, regarding the rezoning application from Bruce and Karen Ellis. ANNOUNCEMENTS Councillor Partner attended the Bowmanville's Association of Hospital Volunteers' 100th Anniversary Wine & Cheese Party on Saturday with Mayor Foster and Councillors Woo and Hooper on Saturday, January 7, 2012 at the Newcastle Town Hall. - 1 - General Purpose and Administration Committee Minutes January 9, 2012 Councillor Woo attended the opening ceremony of the "Friendship Hockey Tournament" between the Finland and Bowmanville hockey games teams on Saturday, December 31, 2011 with Mayor Foster and Councillor Hooper. He also attended the Bowmanville's Association of Hospital Volunteers' 100th Anniversary Wine & Cheese Party on Saturday, January 7t". Councillor Woo announced that there will be an electronic waste collection event held on January 14, 2012 from 10:00 a.m. to 2:00 p.m. at the Waste Management Centre at 4600 Garrard Road in Whitby. Councillor Hooper attended the following: • The opening ceremony of the "Friendship Hockey Tournament" between the Finland and Bowmanville hockey games teams on Saturday, December 31, 2011 with Mayor Foster and Councillor Woo. • The Annual Mayor's Levee on Sunday, January 8, 2012. • The Valleys 2000 dinner on Sunday, January 8, 2012 which was held at Boston Pizza; who donated 10% of the revenues back to Valleys 2000. • The Animal's Gift Clarington presentation on January 3, 2012, at the Bowmanville Zoo, with Councillor Partner. Councillor Hooper noted that Hampton was featured in an article in the Toronto Star regarding the book, A Village Called Hampton. Councillor Neal attended the Annual Mayor's Levee on Sunday, January 8, 2012. He also attended the Valleys 2000 dinner on Sunday, January 8, 2012 which was held at Boston Pizza. Councillor Novak congratulated Hampton for the article on the book, A Village Called Hampton. She also attended the Annual Mayor's Levee on Sunday, January 8, 2012. Councillor Novak announced that on Thursday January 19, 2012, there will be an Open House for Lambs Road School property at the John M. James Public School. Mayor Foster thanked the Air Cadets and Clarington Staff for organizing the well attended Annual Mayor's Levee on Sunday, January 9, 2012. He participated in the Clarington Polar Bear Swim on January 1, 2012 to raise awareness of the urgent need of organ and tissue donations and to raise funds for the Sick Kids Foundation. Mayor Foster noted that the "2011 Festive R.I.D.E." statistics, conducted by Durham Regional Police Service, were higher than last year. He noted that local artist, Jane Eccles, was recognized at the Durham Art of Transition Awards. Mayor Foster informed the Committee that he and Councillor Woo attended a luncheon hosted by the Region of Durham to consider China as a place for foreign direct investment on Friday, January 6, 2011. Mayor Foster thanked Councillor Novak for performing the duties of Deputy Mayor during the past year and announced that Councillor Woo has taken over as Deputy Mayor, as per the established schedule. - 2 - General Purpose and Administration Committee Minutes January 9, 2012 MINUTES Resolution #GPA-001-12 Moved by Councillor Neal, seconded by Councillor Partner THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on December 12, 2011, be approved. CARRIED PUBLIC MEETING There were no public meetings held. DELEGATIONS Gary Jeffrey, Chair of the Agricultural Advisory Committee of Clarington (AACC), was present regarding the AACC Annual Update for 2011. Mr. Jeffrey noted that Council has been provided a copy of the AACC 2011 accomplishments. He reviewed the history of the Committee. Mr. Jeffrey noted that the issues which the Committee is involved with are wide ranging. He noted that Clarington has the largest agricultural production of all the Durham municipalities. Mr. Jeffrey noted that the coming year will see the AACC involved in several issues including the matter of the dog strangling vine, and the official plan review. Resolution #GPA-002-12 Moved by Councillor Partner, seconded by Councillor Woo THAT the delegation of Mr. Gary Jeffrey, regarding the annual update from the Agricultural Advisory Committee of Clarington, be received with thanks. CARRIED Anne Black was present regarding Report EGD-001-12, Train Whistle Cessation. Ms. Black provided the Committee with the history of the train whistle. She indicated that, since 1984, many communities throughout Canada have successfully initiated a train whistle cessation by-law. Ms. Black provided the Committee with noise disruption information pertaining to train whistles. She informed the Committee that 705 eligible voters of the Mearns Avenue and Wilmot Creek areas signed a petition for a ban on the train whistle (which she submitted). Ms. Black noted that the common concerns from the residents were decreased property values and health concerns due to sleep deprivation. She acknowledged that the safety is a concern but that other safety measures are in place at the intersections. Ms. Black noted that the train whistle noise affects more residents than the Orono Gun Club noise issue. She concluded by - 3 - General Purpose and Administration Committee Minutes January 9, 2012 requesting that Council being the process required by Transport Canada to eliminate the train whistle in our community. Ms. Black added that if the train ban cannot be Clarington-wide, then at minimum a partial ban that would include the crossings at Mearns Ave., Lambs Road, Bennett Road and Cobbledick Road. PRESENTATIONS There were no presentations. Councillor Novak chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT COMMUNITY IMPROVEMENT ANNUAL REPORT ORONO, BOWMANVILLE, NEWCASTLE AND COURTICE Councillor Hooper declared a pecuniary interest with respect to Report PSD-001-12 as he owns property in downtown Bowmanville. Councillor Hooper left the room and did not participate in discussions and voting on this matter. Resolution #GPA-003-12 Moved by Mayor Foster, seconded by Councillor Partner THAT Report PSD-001-12 be received; and THAT any interested parties to Report PSD-001-12 be notified of Council's decision. CARRIED Councillor Hooper returned to the meeting. ENVIRONMENTAL STEWARDSHIP 2011 PROGRAM UPDATE Resolution #GPA-004-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report PSD-002-12 be received; and THAT any interested parties listed in Report PSD-002-12 be notified of Council's decision. CARRIED - 4 - General Purpose and Administration Committee Minutes January 9, 2012 APPLICATION FOR REMOVAL OF HOLDING FOR 42 SEMI-DETACHED (LINK) DWELLING UNITS AND TWO (2) SINGLE DETACHED DWELLING UNITS APPLICANT: KAITLIN HOMES ASPEN IV LTD. Resolution #GPA-005-12 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD-003-12 be received; THAT the application submitted by Kaitlin Homes Aspen IV Ltd. to remove the Holding (H) symbol be approved; THAT the By-law attached to Report PSD-003-12 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-003-12, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED PROPOSED ZONING BY-LAW AMENDMENT TO PERMIT AN EXISTING NOW CONFORMING ACCESSORY BUILDING Councillor Partner declared a pecuniary interest with respect to Report PSD-004-12 as the applicants contributed to her 2010 Municipal Election Campaign. Councillor Partner left the room and did not participate in discussions and voting on this matter. Resolution #GPA-006-12 Moved by Councillor Woo, seconded by Councillor Traill THAT Report PSD-004-12 be received; THAT the rezoning application submitted by Borden Ladner Gervais LLP, on behalf of Bruce and Karen Ellis, be approved and that the proposed Zoning By-law contained in Attachment 2 of Report PSD-004-12 be passed and that no further public meeting be deemed necessary; and THAT the Regional Municipality of Durham Planning Department, all interested parties listed in Report PSD-004-12 and any delegations be advised of Council's decision. CARRIED Councillor Partner returned to the meeting. - 5 - General Purpose and Administration Committee Minutes January 9, 2012 Councillor Traill chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT TRAIN WHISTLE CESSATION Resolution #GPA-007-12 Moved by Councillor Novak, seconded by Councillor Partner THAT Report EGD-001-12 be tabled to the General Purpose and Administration Committee meeting scheduled for January 23, 2012. MOTION LOST Resolution #GPA-008-12 Moved by Mayor Foster, seconded by Councillor Neal THAT Report EGD-001-12 be received for information. CARRIED METROLINX-BIKELINX FUNDING FOR SHELTERED BICYCLE PARKING Resolution #GPA-009-12 Moved by Councillor Novak, seconded by Mayor Foster THAT Report EGD-002-12 be received; THAT the Region of Durham be requested to provide Bikelinx funding for sheltered bicycle parking in Clarington at the locations identified in Report EGD-002-12; and THAT, should Clarington receive funding, the Mayor and Municipal Clerk be authorized to execute an agreement with the Region governing the expenditure of the funds. CARRIED RECESS Resolution #GPA-010-12 Moved by Councillor Novak, seconded by Councillor Neal THAT the Committee recess for 10 minutes. CARRIED - 6 - General Purpose and Administration Committee Minutes January 9, 2012 The meeting reconvened at 11:20 a.m. Mayor Foster chaired this portion of the meeting. OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. CLERK'S DEPARTMENT There were no reports to be considered under this section of the Agenda. CORPORATE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER REQUEST FOR JOB DESCRIPTIONS FOR NEW EMPLOYEE POSITIONS Resolution #GPA-011-12 Moved by Councillor Neal, seconded by Councillor Traill THAT all Members of Council be provided with copies of detailed job descriptions for the new employee positions proposed in the 2012 budget. MOTION LOST - 7 - General Purpose and Administration Committee Minutes January 9, 2012 Resolution #GPA-012-12 Moved by Councillor Neal, seconded by Councillor Traill THAT all Members of Council be provided with copies of the job postings for the new employee positions proposed in the 2012 budget. CARRIED UNFINISHED BUSINESS There were no items considered under this section of the Agenda. OTHER BUSINESS TRAIN WHISTLE CESSATION COSTS AND FEASIBILITY Resolution #GPA-013-12 Moved by Councillor Traill, seconded by Councillor Woo THAT Staff report to Council with the detailed information regarding the cost and feasibility of potentially implementing whistle cessation at Mearns Avenue, Lambs Road, Cobbledick Road and Bennett Road crossings; and THAT Staff describe the steps that would need to be taken to implement said cessations. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) Resolution #GPA-014-12 Moved by Councillor Traill, seconded by Councillor Woo THAT the foregoing resolution #GPA-013-12 be amended to insert the words "all urban area crossings, including but not limited to" in the first sentence following the word "at". CARRIED LATER IN THE MEETING (See following motion) - 8 - General Purpose and Administration Committee Minutes January 9, 2012 Resolution #GPA-015-12 Moved by Councillor Traill, seconded by Councillor Neal THAT the question be now put. CARRIED The foregoing resolution #GPA-014-12 was then put to a vote and Carried. The foregoing resolution #GPA-013-12 was then put to a vote and Carried as Amended. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-016-12 Moved by Councillor Novak, seconded by Councillor Neal THAT the meeting adjourn at 12:04 p.m. CARRIED - MAYO_&% i6EPUTY CLERK - 9 -