HomeMy WebLinkAbout2022-05-17"Subject to Advisory Committee Approval"
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Clarington Heritage Committee Minutes ff
May 17, 2022
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Minutes of the Clarington Heritage Committee held via Microsoft Teams on May 17,
2022, at 7:00 PM.
Members Present: Victor Suppan, Peter Vogel, Steve Conway, Jason Moore
(ACO), Heather Graham, Noel Gamble, Myno Van Dyke
(NVDHS alternate), Councillor Ron Hooper, Monika
Machacek (Museum), David Reesor
Regrets: Ron Sproule, Bob Malone (NVDHS),
Staff Present: Faye Langmaid, Jane Wang, Sarah Allin, Planning and
Development Services
Guests: Rob Groen, Community Services
1 Declaration of Interest
There were no disclosures of interest stated at this meeting.
2 Land Acknowledgement Statement
P. Vogel read aloud Clarington's Land Acknowledgement Statement.
3 Adoption of Agenda
22.19 By Consensus
That the Agenda be adopted.
"Carried"
4 Adoption of Minutes of Previous Meeting
22.20 By Consensus
That the minutes of the April 19, 2022, Clarington Heritage Committee
meeting be adopted.
"Carried"
5 Delegations/Presentations:
5.1 Rob Groen, Community Services Department Re: Renovations at 156 Church
Street, Bowmanville (Shaw House)
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R. Groen provided an overview of the proposed redesign of the renovations at 156
Church Street, Bowmanville to create accessible office and meeting space. The
building, formerly known as the Edna Thompson Daycare, is the Shaw House. It
was designated under the Ontario Heritage Act by By-law 2018-60. The initial
design presented to the Heritage Committee in June 2021 came in over budget.
The proposed alterations have been redesigned to propose the accessible
entrance and ramp on the east side of the building (the ramp had originally been
proposed on the west side) through the one storey addition. The proposed interior
alterations are less extensive than the initial design and include an accessible
elevator and renovations necessary to accommodate the ramp and elevator, such
as the removal of steep staircase that does not comply with the Ontario Building
Code. Interior mill work will be retained to the extent possible. There is no elevator
in the building at this time, the work includes installing an elevator.
Committee members provided comments suggesting the proposed accessible
ramp and walkway being located further away from the east wall of the Shaw
House to better preserve the character and architectural details of the corner of
the building and provide access to the wall for maintenance of the heritage brick.
Committee asked that consideration be given to removing the flagstone planter at
the east corner of the porch to accommodate more space on the upper landing.
Questions were asked regarding the proposed location of the elevator as it relates
to the interior floorplan and minimizing impacts to heritage features.
R. Groen advised the comments would be provided to the architect and confirmed
the proposed re -design will be presented to the Accessibility Advisory Committee
as well.
5.2 R. Groen, Community Services Re: 127 Church Street, Orono (Clarington Public
Library — Orono Branch)
At the request of the Committee, R. Groen provided an overview of the proposed
accessibility improvements planned for the Clarington Public Library — Orono
Branch. The property is not currently designated under the Ontario Heritage Act. In
response to the delegation and request from the April meeting, the sub -committee
evaluated the property and proposed recommendations under the Project Report
section of the meeting's agenda.
The design has been reviewed by the Accessibility Advisory Committee, and bids
for the project are currently being reviewed. The accessibility ramp is proposed to
provide access to the building through the summer kitchen addition at the south
side of the building. The accessible entrance will become the main entrance for all
visitors to the library and will include a new canopy over the door and a book drop.
The new door for the entrance will replace an existing window. Interior renovations
to support the entrance will include raising the sub -floor of the summer kitchen
portion to match the main structure and removing an existing loft space. A
universal washroom will also be added as part of the work, and a new accessible
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May 17, 2022
parking space will be added on Church Street directly in line with the foot of the
ramp and the existing curb cut.
The accessibility improvements were requested by the Library Board and
Community Services staff have assisted with design and tendering.
Committee members expressed concern that the proposed alterations were not
presented to the Heritage Committee earlier in the process given the heritage
value of the building, recognizing the property is not currently designated and a
heritage permit is not required.
Committee members considered the proposed alterations to be impactful to the
heritage value or interest of the property and suggested consideration be given to
designing the accessibility ramp to create a path from the library parking lot to a
new entrance at the rear of the summer kitchen portion of the building. R. Groen
advised there is a service room located at the rear of the building that makes
coming in from the back challenging. The front access was also chosen to create a
functional new main entrance for all.
M. Machacek indicated the library's excitement about the proposed renovations
that will enable critical accessibility improvements to allow the building to continue
to be used as a public library, while maintaining the overall heritage character.
Committee members indicated interest in exploring options to ensure proposed
alterations to the property are done in a manner that is sympathetic to and
minimizes impacts on the heritage attributes.
6 Business Arising
6.1 156 Church Street, Bowmanville (Shaw House); Renovation Redesign
The proposed works require a heritage permit; the property was designated under
the Ontario Heritage Act in 2018. The previous design was considered minor by
the Committee. R. Groen confirmed the tender is anticipated to be presented to
Council at its meeting on June 20t"
22.21 Moved by V. Suppan, seconded by S. Conway
That the Heritage Committee (i) supports the redesigned alterations planned for
156 Church Street, Bowmanville subject to the accessibility ramp being moved
away from the wall of the house, and (ii) that the proposed alterations are
considered to be minor, and the heritage permit can be issued by the Director of
Planning and Development.
"Carried"
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6.2 127 Church Street, Orono (Clarington Public Library — Orono Branch);
Accessibility Improvements
Committee members discussed potential options to ensure the proposed
alterations minimize impacts on the heritage value of the property, given the
property is not designated and the plans have already been finalized in
accordance with the applicable processes.
Members expressed disappointment that the project was not brought to the
Committee, despite the building not being designated, and recognized the positive
relationship the Committee has with staff. In the subject case, there was no trigger
for the Committee's review as the building is not designated and would not require
a heritage permit. However, Committee members indicated the desire to be
consulted at the design phase of municipal projects on properties that are
identified on our Cultural Heritage Resources List, where there is potential heritage
value or interest. The Heritage Committee asked that its concerns about not being
consulted be captured in the minutes to inform Council of this desire.
M. Machacek offered to coordinate an opportunity for community consultation and
viewing of the proposed concept plans at the Orono Branch. The Committee Chair
and Vice-Chari will also be invited to attend the July Library Board meeting to
speak to this matter as a delegation. M. Machacek will report back to the Library
Board and the Committee, as necessary.
R. Groen advised the intent is to proceed with the award of the tender, depending
on the pricing, in light of the current competitive construction market.
6.3 Heritage Homes and Insurance
S. Conway has reached out to the owners of 4478 Highway 35/115 and is awaiting
a response regarding their potential participation in a meeting with the province to
discuss concerns about the insurance challenges associated with heritage homes.
V. Suppan advised a National Heritage Board survey about heritage homes and
insurance was undertaken recently and requested staff follow-up on its status.
6.4 Committee Meeting Format
As COVID-19 restrictions are being lifted, the Committee may be able to resume
in -person meetings as early as June 2022. The Committee will have the option to
hold in -person meetings, virtual meetings, or hybrid meetings, provided all
prevailing public health restrictions are adhered to and the meetings remain open
to the public. There was general consensus to move forward with a hybrid meeting
model. The Council Chambers will be undergoing renovations and will be
unavailable for meetings from June 21 St until August 31 St, therefore a hybrid option
may not be available during that time.
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22.22 Moved by S. Conway, seconded by Councillor R. Hooper
That the Heritage Committee will meet in -person for its June 21, 2022, meeting.
"Carried"
6.5 Heritage Conference Opportunities
Staff provided information about two conferences being held in 2022, including the
Community Heritage Ontario Conference scheduled for June 16-18 in Brockville, and
the National Trust Conference being held in October in Toronto.
22.23 Moved by N. Gamble, seconded by V. Suppan
That Heritage Committee members be provided the opportunity to attend heritage
related conferences to gain knowledge and network with other heritage groups, and that
the costs be covered by the Heritage Committees funds or by the Municipality.
"Carried"
7 Project Reports
7.1 Municipal Inventory/Register:
127 Church Street, Orono Library— Group One evaluation score; significant
landmark within the Orono community. Historical association with Waddell family,
particularly Mary Waddell, who should be recognized within the building. The
building should also be added to the information station initiative. Committee would
like to schedule a site visit to evaluate the interior of the building for significant
heritage attributes.
22.24 Moved by V. Suppan, seconded by M. Van Dyke
That the Heritage Committee (i) recommends to Council that the property located at
127 Church Street, Orono (Clarington Public Library — Orono Branch) be designated
under Part IV of the Ontario Heritage Act, and (ii) requests a site visit to enable the
sub -committee to further evaluate the interior of the building for additional heritage
attributes and report back to the Committee at a subsequent meeting.
"Carried"
7.2 Outreach/Education Sub -committee:
Heritage Information Station Project: No update
Heritage Barn Project: No update
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8 Correspondence and Council Referrals: None
9 New Business:
9.1 Bowmanville Zoo Building (340 King Street E.)
V. Suppan requested an update on the status of the Bowmanville Zoo property, as
there has been a request by a member of the public to evaluate the building. F.
Langmaid advised the Municipality has taken possession of the former
Bowmanville Zoo lands, however the building at 340 King Street E. remains under
private ownership as does the trailer park.
9.2 Upcoming Public Information Centres (PIC): Bowmanville East Urban Centre
Secondary Plan PIC will be held on June 1st; North Village Secondary Plan PIC is
scheduled for June 8th. Registration is required. Staff will forward public notice
information.
9.3 Staff: J. Wang has joined the Planning and Development Services Department as
a Planner 1 in the Special Projects Branch and is in attendance at the meeting. S.
Allin has moved into a new role with the Community Planning and Economic
Development Branch and will continue to assist with the Committee.
10 Reports from other Committees:
10.1 Bowmanville, Newcastle, and Orono CIPs — Meetings are taking place in May;
updates will be provided at the June Committee meeting.
10.2 Architectural Conservancy of Ontario (ACO), Clarington Branch — No update
10.3 Newcastle Village District Historical Society (NVDHS) — The Room will open on
Saturdays again. Work continues on the digitization project. Preparations are
underway for the 100t" Anniversary celebrations of the Community Hall.
10.4 Museum — M. Machacek was introduced as the new Library CEO, and
representative of the Museum on the Committee with the resignation of Katharine
Warren. Katharine Warren was thanked for her service by the Chair.
10.5 Heritage Conservation District —
Red Oak Tree at 21 Beech Avenue: The Tree has been pruned and the cabling
has been installed as per the arborist's recommendations. The cabling is very well
hidden.
10.6 Wilmot Creek Heritage Park — Nothing new to report. Staff will provide requested
information about how a Part 3 evaluation might commence under the Ontario
Heritage Act (OHA) before the next meeting.
Clarbgton
11 Standing Items
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Clarington Heritage Committee Minutes
May 17, 2022
11.1 81 Scugog Street: The matter is with Municipal Law Enforcement staff who are
attempting to reach the property owner.
11.2 Fletcher Tree: No update.
Adjournment: 9:30 p.m.
Next Meeting: June 21, 2022, 7:00 p.m.
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