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Home My WebLink About2022-05-09Clar*wn General Government Committee Post -Meeting Agenda Date: May 9, 2022 Time: 9:30 a.m. Location: Council Members (in Chambers or MS Teams) I Members of the Public (MS Teams) Inquiries and Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Lindsey Patenaude, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at Iatenaude@clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. AudioNideo Record: The Municipality of Clarington makes an audio and/or video record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be recording you and will make the recording public by on the Municipality's website, www.clarington.net/calendar Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non -audible mode during the meeting. Copies of Reports are available at www.clarington.net/archive The Revised Agenda will be published on Friday after 3:30 p.m. Late items added or a change to an item will appear with a * beside them. Pages 1. Call to Order 2. Land Acknowledgement Statement 3. Declaration of Interest 4. Announcements 5. Presentations/Delegations (10 minute time limit) 5.1. Lloyd Rang, Valleys 2000, Regarding Item 8.1.2, New Business - 4 Bowmanville Zoo Lands 5.2. Joshua Glover, Regarding Flying the National Flag of Canada 6. Reports/Correspondence Related to Presentations/Delegations 7. Communications 7.1. Natasha Lawrence, Philip Lawrence, Regarding By the Glass 12 Endorsement (That the Council of the Municipality of Clarington supports the issuance of the By -the -Glass Endorsement to the Winery Licence for 1840 Farmhouse and Vineyard located at 3775 Ganaraska Road, Orono) 7.2. Dustin Scheenaard, Regarding the Request for a Nuisance Feeding of 13 Animals By-law (Motion for Direction) 7.3. Arend J. Wakeford, Senior Solicitor, Region of Durham, Regarding Host 16 Community Agreement Dispute (Receive for Information) 8. Staff Reports, Staff Memos and New Business Consideration 8.1. Public Works 8.1.1. PWD-014-22 Proposed Amendment to Traffic By-law 2014-059 18 8.1.2. New Business - Bowmanville Zoo Lands (Councillor Anderson) 22 Page 2 8.2. Emergency and Fire Services 8.2.1. ESD-002-22 Amendment to Emergency Management By -Law 23 2018-010 8.3. Community Services 8.3.1. CSD-010-22 COVID Support for Community Halls and Arenas 29 8.3.2. CSD-011-22 Extension of Existing Community Services Rates 32 and Fees 8.3.3. Memo-025-22 - Update from Truth and Reconciliation Staff 38 Committee 8.4. Financial Services 8.4.1. FSD-021-22 2021 Annual Statement for the Development 41 Charges Reserve Funds 9. Unfinished Business 10. Questions to Department Heads/Request for Staff Report(s) 11. Confidential Items 11.1. Confidential Memo-002-22 Railway Safety Improvement Funding Update for Cobbledick Road (Distributed Under Separate Cover) *11.2. Confidential Memo from Rob Maciver, Director of Legislative Services/Solicitor, Regarding Item 7.3 Arend J. Wakeford, Senior Solicitor, Region of Durham, Regarding Host Community Agreement Dispute (Distributed Under Separate Cover) 12. Adjournment Page 3 06{ Bowmanville /.00 Park �� #�*�fyGr � +.*� r��°�•*,. `��1-- .' Ski - �. ' Pulplic Engagement Proposal - Valleys 5 w - - ; •�'kr _ I.r* ;?4�;'� � f's'�i., �' '�Jjy��w' .�5 �..i1 �'t�.#.e � y - • M' �'� � � �� y .. -• � - _ +4' {Xf'` �FY '� F'• +i��l 5. -3' ,T -. •. Ar �! i y 4w��.! `w•'y- M , ` All �r ,4 i'_ { ��,I .+ •' -54 x • + .' ',a ' *� � i ��,.ti - s � 5t - •5ti •{ N 1 ' OX IN if 1 i� k I J�'�JJCC �ff�'�'A.R �;`A k''ti � 's � v .• � 1_ - `�' *,a � 711� � - � ' ''tr A �.w �4 Ilk Valleys 20'00 is a volu-nteer charity organization. WA Rd 0 Who board is made up of community leaders • Our mandate is"to raise funds for — and to help promote — park services and initiatives along the, BcManville and Soper Creek valleys We fund and oversee projects that serve the people of our community today, and into the future. Fish Bypass Project • Connected Creeks The Opportunity • Council directed Staff of the Public Works Department to prepare a comprehensive Parks Master Plan for the Bowmanville Zoo lands • Plan would include design concepts and cost estimates for new recommended recreational facilities or amenities • Staff of the Public Works Department were required to consult with various stakeholders and submit a report to Council prior to the end of October, 2022 • We can help! VALLEYS Page 6 4h MEL u The Proposal • Building on our experience with Connected Creeks and the Fish Bypass, Valleys 2000 would: • Secure and pay for a firm to lead the consultation on the Zoo Lands Park L • Using a charrette process, bring a diverse group of local stakeholders together to feed into the master plan process • Prepare a final high-level report with renderings and costing summarizing the group's findings • Following the finalization of the Master Plan, fundraise to support the park's redevelopment Page 7 f JF F io A Activities to date • Valleys has already reviewed several firms and their proposals • Following a competitive process, we have tentatively chosen The Planning Partnership to lead the charette process (pending approval) • TPP is a Toronto -based Landscape Architecture, Planning, Urban Design & Communications Firm. • Led by David Leinster, a recognized leader in public realm design with over 30 years of experience in landscape architecture and urban design • TPP has worked on numerous park and master planning projects in and around Ontario, including Evergreen Brickworks in Toronto, ByWard Market in Ottawa, and the Fort Erie Waterfront Master Plan. 0 They are prepared to help us begin immediately am The Process — Part 1 INVENTORY & ANALYSIS • Start up meeting to confirm the requirements, participant list • Review background documents and plans • Site visit and review of existing conditions and services CONFIRM PARK DEVELOPMENT PROGRAM AND MATERIAL FOR THE CHARRETTE • Confirm park development program (and options if applicable — IE rink) to itemize the elements/park components to be considered in design • Confirm the agenda for the charrette and prepare briefing materials for charrette participants • Meeting with to confirm development program and charrette agenda Page 9 The Process — Part 2 CHARRETTE • Invite charrette participants • Facilitate the charrette with two landscape architects to lead the design exercise • Combination of small and large group sessions to develop concept options, review and confirm PARK CONCEPT PLAN • Prepare park concept plan, including visioning graphics and reference photos • Meeting with the Board and Staff to present • Prepare final presentation/brief report to Staff summarizing the park concept plan Page 10 L\ Outcome • Consultation process led by one of the premier architectural design firms in Canada • Process fully funded by Valleys 2000 • Vision document and cost estimates delivered to staff with input from staff, Valleys and diverse community stakeholders • Vision document to play a major role in developing the Parks Master Plan for the Bowmanville Zoo lands • Commitment by Valleys to fundraise to support the park once the Master Plan is approved by council Page 11 3775 Ganaraska Road - Orono, Ontario LOB MO C� � n 1840farmhousevineyard(c�gmail.com (v1 V 905-983-6000 FARMHOUSE & VINEYARD April 21, 2022 To Mayor Adrian Foster and Clarington Town Council, Thank you in advance for your consideration of the following request. 1840 Farmhouse & Vineyard is a family run vineyard and winery in Orono. We have 8 acres of grapes planted on our farm and we take great pride in this ground -breaking endeavour and hope to highlight the unique agricultural potential in the Municipality of Clarington. We are striving to produce exceptional Canadian wines in Clarington. We have successfully obtained all necessary federal and provincial licenses in order to grow, process, manufacturer and sell wine from our farm's location. Obviously when our customers come to our premises to purchase a bottle of wine many would like the opportunity to taste the product by drinking a glass on site. The Alcohol and Gaming Commission of Ontario ("AGCO") requires that we obtain a "By -the -Glass" Endorsement or amendment to our licence to allow clients to enjoy a glass of wine on our premise. One of the requirements to obtaining the said Endorsement is a resolution of support from Council. Please note that the AGCO and CRA closely regulate all licensees, with smart serve requirements, set hours (11am-6pm) and closely monitors activity with monthly reporting required. Periodic inspections for compliance are also standard. We humbly ask for your support of our agricultural business and growth of this new industry in Clarington. We hope to draw people to the area to visit our winery and vineyards and the "By the Glass" Endorsement will increase our appeal and our ability to promote not only our agricultural product/business but surrounding businesses and agriculture experiences in the area. Yours Truly, Natasha Lawrence, Philip Lawrence 1840 Farmhouse and Vineyard Page 12 Patenaude, Lindsey From: ClerksExternal Email Sent: Tuesday, May 3, 2022 12:13 PM To: Patenaude, Lindsey Subject: FW: Bird feeders and squirrel feeders From: Dustin Scheenaard <dustin_5470@icloud.com> Sent: Sunday, May 1, 2022 10:01 PM To: ClerksExternalEmail <clerks@clarington.net> Subject: Bird feeders and squirrel feeders [You don't often get email from dustin_5470@icloud.com. Learn why this is important at https://aka.ms/LearnAboutSenderidentification.] EXTERNAL Hello, my name is Dustin Scheenaard and I live at 88 Penfound Dr in Bowmanville. The neighbor on the north side of me has many bird feeders up, in excess of 10 in a single tree along with some squirrel feeders. I my property and vehicles are constantly covered in bird crap and the squirrels are dragging the peanut shells onto my yard 10-15 meters away. His property is covered in birdseed and shells. I have seen anywhere from 50-100 birds in the trees at times. I approached the home owner and ask if he could reduce the number of feeders. He replied "absolutely not, it's my favorite past time". I contacted Ajax by law and this is what they have in place: 8. NUISANCE FEEDING OF ANIMALS 8.1 No person shall throw or place, or permit to be thrown or placed, any type of food, for the purposes of feeding any birds, wildlife, or animals found to be running at large. 8.2 Section 8.1 of this By-law shall not apply to bird feeders that are suspended off the ground, dispense commercially available bird food such as seeds and nectars. 8.3 No person shall be permitted to have more than 3 bird feeders located on any property. 8.4 Every owner of a bird feeder shall: (a) keep the bird feeder clean by regularly disinfecting with a mild bleach solution; and (b) maintain the ground underneath the bird feeder by regularly raking the ground thoroughly to remove grain and bird droppings. I would maybe suggest adding a size limitation as well to the bird feeders. Since the town dredged out the storm water ponds behind Ross Tilley public school our neighborhood has been battling rats that have pushed up to the neighborhood now. This is just another food source and adding to that problem. I appreciate your time Dustin Scheenaard 88 Penfound Dr. Sent from my Whone Page 13 , 116 Zr U l 4v 777 - The Regional Municipality of Durham Corporate Services Department Legal Services 605 Rossland Rd. E. Level 1 PO Box 623 Whitby, ON L1 N 6A3 Canada Sent Via Email rmaciver@clarington.net April 28, 2022 Robert Maciver Municipal Solicitor Municipality of Clarington 40 Temperance Street Bowmanville, ON L1 C 3A6 Dear Rob: RE: Host Community Agreement Dispute Further to our virtual meeting last week, this is to confirm that I have received instructions from my client to ensure that this matter continues to progress towards a conclusion. My client appreciates the efforts of Clarington and the staff who participated in the mediation to reach a resolution. However, recognizing that some time has passed since the mediation concluded without an agreement, the Region took the step of terminating the mediation, by letter dated 905-668-7711 December 7, 2021 1-800-372-1102 1 understand from Clarington's response letter dated January 4, Fax: 905-668-4752 durham.ca 2022, that your client took issue with the Region's termination of the Mediation and suggested that termination was premature. Don Beaton Unfortunately, the Region's position remains unchanged as BCom, M.P.A. confirmed in our letter dated January 6, 2022. Further, the Region Commissioner of Corporate Services does not accept that the HCA applies to the AD Facility. The Region participated in the mediation in an effort to understand Clarington's objections to the siting of the Mixed Waste Pre -Sort and Anaerobic Digester Facility (the "AD Facility") and to work to reach a resolution which satisfied both parties. As of December 7, 2021, Clarington had not accepted the offer to settle presented at the mediation, nor had the Region received a responding offer to settle acceptable to our client. As efforts to resolve this matter have failed, the Region intends to move forward with the development of the AD Facility as approved by Regional council. If you require this information in an accessible format, please call 1-800-372-1102 extension 2166. Page 16 If Clarington does in fact intend to advance this dispute further, it is my client's position that the HCA does not apply. In order to achieve the required clarity and to ensure that this matter moves forward I have recommended to my client that an application be brought before the Superior Court of Justice seeking a declaration that that the HCA does not speak to or have any bearing on the location of the AD Facility within the Clarington Energy Business Park. My client would like to avoid the costs of such an application as well as engaging in further dispute with Clarington on this matter. A formal withdrawal of Clarington's dispute under the HCA would avoid the need to take this issue to Superior Court. I would be pleased to discuss this option further at your convenience. Further, the Region remains open, on a limited basis, to a timely acceptance of the offer it made in September. This offer provides significant benefits to Clarington, including benefits which Clarington is not otherwise entitled or likely to receive should the matter proceed to Court. Yours Truly, Arend J. Wakeford Senior Solicitor c: Elaine Baxter-Trahair, CAO Jason Hunt, Regional Solicitor and Director of Legal Services If you require this information in an accessible format, please call at 1-800-372-1102 ext. 2166. Page 17 Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 9, 2022 Report Number: PWD-014-22 Submitted By: Stephen Brake, Director of Public Works Reviewed By: Mary -Anne Dempster, CAO Resolution#: File Number: By-law Number: Report Subject: Proposed Amendment to Traffic By-law 2014-059 Recommendations: 1. That Report PWD-014-22 and any related delegations or communication items, be received; 2. That the By-law, amending specific schedules of the Traffic By-law, attached to Report PWD-014-22, as Attachment 1, be approved; and 3. That all interested parties listed in Report PWD-014-22 and any delegations be advised of Council's decision. Page 18 Municipality of Clarington Report PWD-014-22 Report Overview Page 2 The purpose of this report is to amend the Traffic and Parking By-law 2014-051. The recommended amendment will allow for the installation of a new All Way STOP condition at Trulls Road and Strathallan Drive/Avondale Drive to help improve safety and right-of-way control at this intersection. 1. Background 1.1 The Traffic and Parking By-law 2014-059 serves to compliment the Ontario Highway Traffic Act and provides a set of rules to help control traffic and parking in Clarington. As a legislative requirement, STOP and other select signs must be included in the by-law in order to be enforceable. Staff continuously monitor local traffic situations and are recommending a new All Way STOP intersection to be installed in Courtice. 2. Recommended All Way STOP intersection Trulls Road at Strathallan Drive/Avondale Drive 2.1 The recent property development at the southeast corner of Highway 2 and Trulls Road in Courtice includes FreschCo, Shoppers Drug Mart, Dollarama, Starbucks, Mary Browns as confirmed tenants to date. The site is still under development and will result in additional trip generators. Currently, the only egress to the west is via the newly built Avondale Drive section onto Trulls Road. In the future, Avondale Drive will extend and connect with the existing section of Avondale Drive to the east, and will provide access to Highway 2 via a new street and a traffic signal at a midpoint between Trulls Road and Courtice Road. However, the timing of this addition is unknown. Since opening of the plaza, staff have received several requests for traffic control at Trulls Road and Avondale Drive to aid vehicles and pedestrians in accessing and exiting the plaza. 2.2 Staff have conducted several traffic studies in 2021 targeting weekdays and a weekend, and have applied the vehicular and pedestrian traffic data to the Clarington's All Way STOP Warrant. The following was found: • Data collected Wednesday, September 29, 2021 o Total required traffic volume warranted at 269% o Minor Street entering volume warranted at 194% o Traffic split at 24% (required minimum is 25%) Page 19 Municipality of Clarington Report PWD-014-22 • Data collected Saturday, October 2, 2021 o Total required traffic volume warranted at 248% o Minor Street entering volume warranted at 181 % o Traffic split at 24% (required minimum is 25%) Based on the above results, and with the anticipated near future growth, staff recommend an All Way STOP at this intersection. 3. Concurrence Page 3 This report has been reviewed by the Director of Legislative Services who concurs with the recommendations. 4. Conclusion It is respectfully recommended that the above All Way STOP at Trulls Road and Avondale Drive be approved so the Traffic and Parking By-law 2014-051 can be updated. Staff Contact: Slav Potrykus, Traffic Engineering Supervisor, 905-623-3379 extension 2315 or spotrykus@clarington.net. Attachments: Attachment 1 — By-law to Report PWD-014-22 Interested Parties: There are no interested parties to be notified of Council's decision. Page 20 Attachment 1 to Report PWD-014-22 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. The Corporation of the Municipality of Clarington By-law 2022-XXX Being a by-law to amend By-law 2014-059 entitled "a By-law to Regulate Traffic and Parking on Highways, Private Property and Municipal Property". Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to amend by-law 2014-059; Now therefore the Council of the Municipality of Clarington enacts as follows: 1. That the following lines in Schedule 9 — Through Highways, of Clarington By-law 2014-059 "Trulls Road (from) North limit of Durham Region Road 22 (to) South limit of Avondale Drive" "Trulls Road (from) North limit of Avondale (to) South limit of Durham Region Highway 2" are repealed and replaced with the following lines: "Trulls Road (from) North limit of Durham Region Road 22 (to) South limit of Yorkville Drive" "Trulls Road (from) North limit of Yorkville Drive (to) South limit of Strathallan Drive" 2. That the following line be added to Schedule 10 — Stop Signs, of Clarington By-law 2014-059 "Trulls Road and Strathallan Drive and Avondale Drive (all -way stop) (Facing Traffic) Westbound on Avondale Drive, northbound and southbound on Trulls Road eastbound on Strathallan Drive" 3. That this By-law come into effect on the date it is enacted. Passed in Open Council this XX day of MMMM, 2022. Adrian Foster, Mayor June Gallagher, Municipal Clerk Page 21 MUNICIPALITY OF CLARINGTON GENERAL GOVERNMENT COMMITTEE MEETING RESOLUTION # DATE: May 9, 2022 MOVED BY Councillor Anderson SECONDED BY Councillor Zwart Whereas, at the regular Council meeting held on December 13, 2021, Council passed Resolution #C-408-21 that directed Staff of the Public Works Department to undertake the preparation of a comprehensive Parks Master Plan for the Bowmanville Zoo lands that would include design concepts and cost estimates for any new recommended recreational facilities or amenities, including investigation into a possible skating trail as previously requested by Council; And Whereas Staff of the Public Works Department were required, after consultation with various stakeholders, to submit a report to Council on the matter prior to the end of October, 2022; And Whereas the Directors of the Valley's 2000 organization have recently expressed interest in working with the Municipality to help guide the recreational development, enhancement, promotion and preservation of the lands; And Whereas the Valley's 2000 group have also committed to solely fund and procure a specialized planning consultant to assist with the creation of a themed use for the new park and to develop a major contributing donor list that will help to build the proposed amenities in the future. Now therefore it be resolved: 1. That Staff of the Public Works Department be directed to form a partnership with the Valley's 2000 organization with the intent of jointly developing the Parks Master Plan for the Bowmanville Zoo lands; 2. That, following a suitable period of design and consultation with the various affected stakeholders and other interested parties, Staff report back to Council on the matter at the Joint Committee meeting to be held on September 12, 2022; and 3. That all interested parties be notified of Council's decision. Page 22 Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 2, 2022 Report Number: ESD-002-22 Submitted By: Mariano Perini, Director of Emergency Services Reviewed By: Mary -Anne Dempster, CAO Resolution#: File Number: By-law Number: Report Subject: Amendment to Emergency Management By -Law 2018-010 Recommendations: 1. That Report ESD-002-22 be received; and 2. That the draft By -Law (Attachment 1 of the Report ESD- 002-22), amending the Emergency Management By-law 2018-010, regarding Emergency Management Program Committee members and members of the Municipal Emergency Control Group, be approved. Page 23 Municipality of Clarington Report ESD-002-22 Report Overview Page 2 The purpose of this report is to update the current Emergency Management By -Law to reflect the recent Organizational restructure. In addition, this report also recommends amending the number members of the Emergency Control Group to create a more efficient and streamlined process. 1. Background 1.1 Council approved By -Law 2018-010, known as the "Emergency Management By -Law" on February 5, 2018 pursuant to the Emergency Management and Civil Protection Act (EMCPA). The Emergency Plan, including the By-law undergoes annual compliance review by the Office of Fire Marshal and Emergency Management (OFMEM). 1.2 Council approved By -Law 2018-072 on September 17, 2018 amending section 2.6 appointing members of the Emergency Management Program Committee. 1.3 As part of the 2021 compliance review, the OFMEM recommends the by-law be amended to reflect the current Organizational structure. It should also be noted, considering the recommendation by the OFMEM, the Municipality was in compliance with the EMPCA. 2. Discussion 2.1 By -Law 2018-072, Section 2.6, appoints the Director of Operations and Director of Engineering as members of the Emergency Management Program Committee. 2.2 Section 2.7 of the By -Law 2018-072 appoints members to the Municipal Emergency Control Group (MECG). The current members appointed within the By -Law: a) Mayor; b) Chief Administrative Officer; c) Director of Emergency and Fire Services; d) Director of Operations; e) Director of Community Services f) Municipal Clerk; g) Director of Finance; Page 24 Municipality of Clarington Report ESD-002-22 h) Director of Corporate Services; i) Director of Engineering; j) Director of Planning; k) Communications and Tourism Manager; 1) Municipal Solicitor; and m) Manager of Information Technology Page 3 2.3 The recent Covid emergency has identified means to be more efficient. The use of technology has allowed for meetings to be conducted virtually thus reducing the need to be in -person within the Emergency Operations Centre (EOC). 2.4 Ontario Regulation 380/04, Section 12(8), allows for MECG members to consult with other persons or organizations relating to emergency management. The use of technology will allow MECG members seek consultation on matters specifically related to the emergency thus reducing the need for a larger group to convene in the EOC. 3. Recommendation 3.1 It is recommended that Section 2.6 of the By -Law be amended to remove the Director of Operations and Director of Engineering and it be replaced with the Director of Public Works. 3.2 It is recommended that Section 2.7 of the By -Law be amended to appoint the following as members of the Municipal Emergency Control Group: a) Mayor; b) Chief Administrative Officer; c) Director of Emergency and Fire Services; d) Director of Public Works; e) Director of Community Services f) Manager of Corporate Communications; Page 25 Municipality of Clarington Report ESD-002-22 4. Concurrence Page 4 The recommendations provided in this report have been discussed with the Directors of Financial Services, Planning and Development Services, the Director of Legislative Services, and the Municipal Clerk who concur with the recommendations. 5. Conclusion It is respectfully recommended that the recommendations be adopted and the amendments to the By -Law be passed. Staff Contact: Mariano Perini, Director, Emergency and Fire Services, 905-623-5126 ext. 2802 or mperini@clarington.net. Attachments: Attachment 1 — Emergency Management By -Law Amendment Interested Parties: There are no interested parties to be notified of Council's decision. Page 26 Attachment 1 to Report ESD-002-22 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. The Corporation of the Municipality of Clarington By-law 2022-XXX Being a by-law to repeal By-law 2018-072 and to amend By-law 2018-010, a by-law to provide for the establishment and adoption of an Emergency Management Program for the Municipality of Clarington and to amend the Emergency Management Structure. Whereas By-law 2018-010 established Clarington's Emergency Management Structure; And Whereas the Office of the Fire Marshal and Emergency Management requires that the committee membership be appointed by Council; And Whereas Council deems it necessary to update the by-law to reflect changes in the organization and emergency management, as outlined in Report ESD-xxx-22; Now therefore the Council of the Municipality of Clarington hereby enacts as follows: 1. Section 2.6 of the Emergency Management By-law 2018-010 is deleted in its entirety and replaced with the following: "2.6 The persons, from time to time, holding the following positions in the municipality, or their designates, shall be members of the Emergency Management Program Committee: a) Community Emergency Management Co-ordinator (CEMC) and Alternate CEMCs; b) Director of Public Works; c) Staff Sergeant, Durham Regional Police Services; d) A Member of Council, appointed by Council resolution; and e) Representatives of organizations, or industries, who are involved in emergency management." Page 27 The Corporation of the Municipality of Clarington By-law 2022-XXX 2. Section 2.7 of the Emergency Management By-law 2018-010 is deleted in its entirety and replaced with the following: "The Municipal Emergency Control Group (MECG) shall control operations during an emergency. The persons, from time to time, holding the following positions in the municipality, or their designates, shall be members of the MECG: a) the Mayor of the municipality (the "Executive Authority"); b) the Chief Administrative Officer (the "Operations Officer"); c) the Director of Emergency and Fire Services; d) the Director of Public Works; e) the Director of Community Services; and f) Manager of Communications. 3. The by-law come into effect on the date this by-law is passed by Council. Passed in Open Council this day of June, 2022. Adrian Foster, Mayor June Gallagher, Municipal Clerk Page 28 Clarbgton Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 9, 2022 Report Number: CSD-010-22 Submitted By: George Acorn, Director of Community Services Reviewed By: Mary -Anne Dempster, CAO By-law Number: File Number: Resolution#: Report Subject: COVID Support for Community Halls and Arenas Recommendation: 1. That Report CSD-010-22, and any related communication items be received for information. Page 29 Municipality of Clarington Page 2 Report CSD-010-22 Report Overview Staff presented report CSD-007-21 on October 18, 2021. The report outlined the ongoing challenges being faced by Community Hall and Arena Boards in meeting the requirements of the Reopening Ontario Act (ROA). Through that report, Resolution C-322-21 directed the Director of Financial Services/Treasurer to provide funding for the proof of vaccination process, utilizing the COVID-19 Recover Funds and/or Safe Restart funds. The arrangement was to remain in place until March 31, 2022, or earlier if amendments were made to the ROA to eliminate the need for proof of vaccination. Staff committed to reporting back in the spring of 2022 on the total costs of supporting the proof of vaccination requirements. This report identifies that the total cost for proof of vaccination is $25,920.14 for the hall and arena boards. 1. Background 1.1 Starting at the beginning of the pandemic, staff recognized the impact of the closures on our Community Hall and Arena Boards. As a result, different financial supports were put in place to assist the boards. 1.2 Most recently, through report CSD-007-21, it was identified that to meet the requirements under the Reopening Ontario Act (ROA), vaccination status was required to be verified when entering recreation facilities, starting on September 22, 2021, including Community Halls and Arenas. The requirement was lifted by the Province of Ontario as of March 1, 2022. 1.3 To support our community hall and arena operations, Council, through resolution C-322- 21 identified the need to support our Community Hall and Arena Boards to meet these requirements. Boards were able to access support in one of two ways. Boards could either choose to pay for their own verification process and then submit costs to the Municipality for reimbursement, or the Boards could choose to access the Security company under contract to the Municipality. 1.4 Community Services staff were responsible to work with each Board to, either make the necessary arrangements to schedule private security services, or to coordinate the reporting of costs incurred by the Board and arrange for reimbursement. 1.5 Staff also worked with Finance to track the costs of providing this support to the Boards and have outlined the financial impact in this report. Page 30 Municipality of Clarington Report CSD-010-22 2. Financial Impact Page 3 2.1 Of the 11 eligible Boards, eight took advantage of the offered support for vaccine verification. The locations included: Brownsdale Community Centre, Hampton Community Association, Memorial Park Clubhouse, Newcastle Community Hall, Newtonville Community Hall, Tyrone Community Centre, Orono Arena and Community Centre and Newcastle Memorial Arena. The three Boards that did not use the service are Haydon Community Hall, Orono Town Hall and Solina Community Centre. 2.2 The total cost for support for vaccine verification was $25,920.14 from October 2021 through March 1, 2022. As outlined in the resolution, the funding for this support was taken from the Safe Restart Program funding. 3. Concurrence 3.1 This report has been reviewed by the Director of Financial Services/Treasurer who concurs with the recommendation. 4. Conclusion 4.1 Resolution C-322-21 requested that staff report back to Council on the financial support provided to Community Hall and Arena Boards to support the ROA requirements to complete vaccine verification. The report outlines that the total cost for providing support for that service was $25,920.14 from October 2021 to March 1, 2022. At that time the requirement for vaccine verification was lifted by the Province of Ontario. 4.2 By directing staff to undertake this program, Council provided valuable assistance to our volunteer boards, that unburdened them of the added operating costs for vaccination verification. This helped remove one barrier as they worked through the many challenges of reopening their operations to the members of their communities. Staff Contact: Lee -Ann Reck, Manager, Client Services, 905-623-3379 ext. 2508 or Ireck(cD_clarington.net Attachments: Not Applicable Interested Parties: List of interested Parties available from Department. Page 31 Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 9, 2022 Report Number: CSD-011-22 Submitted By: George Acorn, Director of Community Services Reviewed By: Mary -Anne Dempster, CAO Resolution#: File Number: By-law Number: Report Subject: Extension of Existing Community Services Rates and Fees Recommendations: 1. That Report CSD-011-22 and any related communication items, be received; 2. That the existing fees as approved through report CSD-001-21 be extended for programs and indoor facility rates, with the exception of ice, floor and indoor turf, to December 31, 2022; and 3. That Council approve an interim increase of 1.75% to all ice, floor, and indoor turf rates from September 1, 2022 to April 30, 2023. Page 32 Municipality of Clarington Report CSD-011-22 Report Overview Page 2 Staff have used the opportunity provided by the pandemic to review several areas of service delivery. Staff is currently completing reviews in the areas of Facility Rentals, Camps, and Fitness Memberships. These reviews are being conducted for various reasons outlined in this report. The key goals are to maximize facility usage to address community demand for multi -purpose space, align camp fees to recover costs and align with other municipal comparators and change fitness membership rates to be more reflective of service delivery costs. Part of these reviews provided an opportunity to evaluate the implementation and effective dates of current rates. Currently, all rates, except outdoor permit fees, are effective from September 1 to August 31 of each year. Staff is seeking consideration for an extension of the current rates. Specifically, program and some indoor facility rates move to the same schedule as outdoor permits, January 1 to December 31 each year. For ice, floor, and indoor turf rates, we propose moving to a schedule of May 1 to April 30 of each year. The difference between these service areas is related to the sports season they support; changing fees during the peak of ice, floor and indoor turf season would pose unique challenges to the major user groups, thereby supporting a different effective date for these rates. The newly proposed effective dates would require an extension of the existing rates as previously approved by Council. The current rates are in effect until August 31, 2022. Extensions would be required for programs and some indoor facility rates to December 31, 2022. Ice, floor, and indoor turf are proposed to see a 1.75% increase from September 1, 2022, to April 30, 2023. A full report with the new rates and changes to structures would be proposed through the rates and fees report in September of 2022 for Council's consideration. 1. Background Improvements to Rates and Fees Process 1.1 The process of rates and fees (rates) has undergone improvements over the last number of years. In 2019, program fees were converted to a per -hour rate, providing staff flexibility to offer varying length programs (i.e.,12 weeks vs. 8 weeks depending on the calendar). For the most part, Facility Rates remained unchanged in structure. 1.2 Prior to 2021, rates were approved every two years. In 2021, the rate report moved to an annual approval to provide staff with the opportunity to be more responsive to new trends and changing landscapes. Traditionally rates have been approved from September 1 in the year of approval to the following August 31. Page 33 Municipality of Clarington Report CSD-011-22 Page 3 1.3 Outdoor permits transitioned to Community Services during this period will now be included in future Community Services rates and fees reports, starting in September 2022. Council recently approved structural changes to outdoor sports fees, effective January 1, 2022, to December 31, 2022. 1.4 Annually, staff benchmark various municipalities to ensure proposed rates fall in line with our comparators, industry trends, and best practices. 1.5 The pandemic provided staff an opportunity to identify areas that should be reviewed for potential service delivery improvements, including the effective dates of rates. As a result of those evaluations, reviews are being conducted in camps, fitness, and facilities. As a result of the work required for these reviews, some extensions of rates are required, as proposed in this report. 2. Rationale for Extending Current Fees Facility Rates 2.1 Over the last number of years (prior to the pandemic) staff has seen an increased community demand for community rental space. This can be for various reasons including social events, community meetings, special events, and community group programming. As a result of the increased demand, Community Services is looking to expand what spaces in current recreation facilities can be made available for booking. This will increase facility use of underutilized space and meet the community demand for booking requests. 2.2 To meet the expansion of bookable spaces, a restructuring of facility rates is required. The restructuring will ensure that appropriate rates are charged for each space. 2.3 As part of the restructuring, rooms are being categorized and appropriate uses per room are being defined. Spaces previously used solely for programming will now be available for community use, around our planned programs. This will provide an opportunity to maximize facility usage. 2.4 Ice, Floor, and Indoor Turf rates operate differently than indoor multi -purpose space, mainly because of the sports season these amenities support. The major sports user groups using these amenities often set their registration fees for the duration of the season. Implementing a rental rate increase in the middle of their season could pose unique challenges to those groups. As a result, staff recommends different effective dates for rates associated with arenas and indoor turf. 2.5 Considering the changes staff are working on, the recommendation is to change the effective date for the ice, floor, and indoor turf from September 1 to August 31 of each year, to May 1 to April 30. With inflationary increases, staff is recommending an interim Page 34 Municipality of Clarington Report CSD-011-22 Page 4 increase of 1.75% to these rates (Attachment 1). Staff will continue to assess the operating costs in these areas and recommend any additional changes for consideration as part of the rate report to Council in September 2022. Camp Rates 2.6 Staff completed a benchmarking exercise comparing Clarington's camp offerings against other GTHA municipalities and with municipalities to the east. Upon investigation, staff found that there were efficiencies to be found in specialty camps, transportation, purchasing of supplies/materials, camp ratios, and staff qualifications. 2.7 To address these areas of potential efficiencies, staff have undertaken a review of the categories for camps, and what is to be included in each category. The goal of this exercise is to align Clarington camps with industry best practices. 2.8 Restructuring of the camp rates and definitions allows staff to align fees with the costs for delivery of the program. The new recommendations will be included in the September report. The currently approved fees are effective August 31, 2022, therefore requiring an extension to December 31, 2022. Fitness and Membership Rates 2.9 The pandemic had a significant impact on our fitness service area. Staff has been reviewing the current structure of membership packages and evaluating the level of cost recovery of each current membership. The pandemic saw operating hours impacted, while costs for memberships have remained the same, creating a potential disparity that is important for staff to address. 2.10 An area identified regularly by the customer base is the lack of clarity surrounding the differences between the 55+ membership compared to a regular fitness membership. Staff is working to improve the distinction between memberships through this review and improve the information to customers. 2.11 Benchmarking across comparable municipalities and private sector fitness providers is part of the review. The benchmarking provides insight into industry standards and best practices. Part of the benchmarking exercise included a survey of current fitness members to assess what is most important to them. 2.12 The goal of the membership review is to streamline membership packages making costs representative of the services being provided and continue to provide family - friendly and affordable options that are easy to understand. This will maintain our position with our residents of being seen as a family -friendly option and a viable alternative to the private sector. Page 35 Municipality of Clarington Report CSD-011-22 Page 5 2.13 The current membership rates will require an extension to December 31, 2022, and the new proposal will be included in the September rate report. 3. Concurrence 3.1 Not Applicable. 4. Conclusion 4.1 It is respectfully recommended that Council approve an extension of the program and indoor facility multi -purpose rental fees to December 31, 2022. That ice, floor, and indoor turf rates be approved with an increase of 1.75% from September 1, 2022, to April 30, 2023. 4.2 These extensions, if approved, will enable staff to complete their reviews and include improvement recommendations to Council in a comprehensive Community Services Rates and Fees Report at the September Joint Committee meeting in September 2022. Approval of these extensions/increases also positions Community Services rates and fees to align with and inform operating budget submissions in future years. This alignment will position services to move toward a cost -recovery model and increase the efficiency of service delivery. 4.3 Staff will continue to be mindful of the tax supported needs for our operating costs, while keeping access to our facilities, programs, and services affordable for the members of our community. Staff Contact: Lee -Ann Reck, Manager, Client Services, at 905-623-3379 ext. 2508 or Ireck@clarington.net Attachments: Attachment 1 - Ice, Floor, and Indoor Turf Rates September 1, 2022, to April 30, 2023 Interested Parties: There are no interested parties to be notified of Council's decision. Page 36 Attachment 1 to Report CSD-011-22 Community Services Department - Ice, Floor, and Indoor Turf Schedule of Rates and Fees September 1, 2022, to April 30, 2023 Program HST Unit of 2021-2022 2022-2023 or Service Category Y/N Measure Approved Proposed HST Fee Fee 2022 Fee (tax incl) 2022 over 2021 $ Change Arena Rentals - Ice Prime Time: Adult Yes 1 hr $217.00 $220.80 $28.70 $249.50 $3.80 Prime Time Youth Yes 1 hr $172.00 $175.01 $22.75 $197.76 $3.01 Non -Prime Time: Sept 1-June 30 Adult Yes 1 hr $163.00 $165.85 $21.56 $187.41 $2.85 Non Prime Time Sept 1 - June 30 Youth Yes 1 hr $117.00 $119.05 $15.48 $134.52 $2.05 Discount Ice -Monday -Sunday 11 pm and later Adult Yes 1 hr $125.80 $128.00 $16.64 $144.64 $2.20 Skate Patroller I Per Staff Yes I per hour 1 $15.501 $15.771 $2.051 $17.821 $0.27 Non -Prime: July 1 - August 31 JAII I Yes 11 hr 1 $140.001 $142.451 $18.521 $160.971 $2.45 Arena Rentals - Dry Floor Floor Adult Yes 1 hr $87.00 $88.52 $11.51 $100.03 $1.52 Floor Youth Yes 1 hr $73.00 $74.28 $9.66 $83.93 $1.28 Exhibit Function Comm Grp Yes daily $92.10 $93.71 $12.18 $105.89 $1.61 Exhibit Function All Yes daily $112.00 $113.96 $14.81 $128.77 $1.96 Exhibit Function - Set up All Yes daily $89.30 $90.86 $11.81 $102.67 $1.56 Indoor Soccer (Tu Full Field Prime Time Adult Yes 1 hr $192.50 $195.87 $25.46 $221.33 $3.37 Prime Time Youth Yes 1 hr $158.50 $161.27 $20.97 $182.24 $2.77 Non -Prime Time Adult Yes 1 hr $158.50 $161.27 $20.97 $182.24 $2.77 Non -Prime Time Youth Yes 1 hr $115.25 $117.27 $15.24 $132.51 $2.02 Half Field Prime Time Adult Yes 1 hr $97.00 $98.70 $12.83 $111.53 $1.70 Prime Time Youth Yes 1 hr $79.25 $80.64 $10.48 $91.12 $1.39 Non -Prime Time Adult Yes 1 hr $79.25 $80.64 $10.48 $91.12 $1.39 Non -Prime Time Youth Yes 1 hr $58.00 $59.02 $7.67 $66.69 $1.02 Page 37 Clarington MEMO If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee From: Truth and Reconciliation Staff Committee Date: May 9, 2022 Re: Update from Truth and Reconciliation Staff Committee Background On July 5, 2021, through Resolution #GG-424-21, Council directed staff to "examine the Truth and Reconciliation Commission of Canada's 94 Calls to Action, in consultation with our relevant Advisory Committees, and members of our Indigenous community, and report back to Council by early 2022 to identify recommendations that the Municipality could undertake to move forward with reconciliation." A Truth and Reconciliation Staff Committee (TRSC) was formed with representatives from various departments. The Committee is made up of staff who currently engage or have experience engaging with our Indigenous communities, and those who work in areas that could inform and support the various themes identified in the Calls to Action. Councillor Margaret Zwart also expressed an interest in participating and joined the Committee. The TRSC began work in October 2021 with an initial focus on learning about the Truth and Reconciliation Commission (TRC)'s work, conducting an overview of the Calls to Action and participating in education opportunities to have a better understanding of the issues. Initial Process Initially, the Committee reviewed the TRC's Calls to Action, identifying any work and initiatives (such as offering training for staff and Council and recognizing the National Day for Truth and Reconciliation) that are currently being undertaken as a corporation that support the Calls to Action. Committee members also connected with other municipalities across Canada who have done similar work to learn best practices and share resources. The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local:905-623-3379 1 info@clarington.net I www.clarington.net Page 38 Page 2 In reviewing the Calls to Action, Committee members examined the items that were aimed at different levels of government with a focus on items directed at a local level. The Committee examined what the Municipality could implement to further some of the Calls to Action and what staff resources and community support were available to assist. Consultation A large part of the work will include consultation with our Indigenous communities. It is vital that we meet with the various Indigenous communities to understand their needs and priorities to ensure their rights and interests are included in any recommended strategy or action plan. We need to move forward collaboratively to ensure that our work rebuilds trust and fosters inclusive and transparent relationships focused on learning from past mistakes and building a future by taking real actions that demonstrate real change. A working group of the TRSC has been formed to focus on consultation. Orange Crosswalk In September 2021, Council directed staff to investigate an Orange Crosswalk representing awareness of Indigenous Communities (Resolution #JC-019-21). The idea came from multiple Clarington residents. Since then, staff consulted with Clarington's Diversity Advisory Committee who expressed support for a public recognition for our Indigenous communities, like a crosswalk. The Diversity Advisory Committee recommended further consultation with our local Indigenous community to identify the best way to show recognition and support. Through discussions with colleagues in other Durham Region municipalities, staff learned that many other municipalities are looking to consult on similar initiatives. To be respectful of the Indigenous community's capacity, a joint consultation request on behalf of four of the lakeshore municipalities is being coordinated through the Region of Durham's Diversity, Equity, and Inclusion Unit. Next Steps The work being undertaken by the TRSC, in consultation with our Indigenous communities, is a transformational journey and part of an ongoing process of learning and rebuilding relationships. This will take time as we embark on this journey, considering the number of municipalities looking to consult with Indigenous communities. Meaningful consultation and relationship building is a long process, one that the TRSC is committed to. The staff committee will provide Council with incremental updates on our ongoing work and seek Council approval when decisions are needed. The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local:905-623-3379 1 info@clarington.net I www.clarington.net Page 39 Page 3 Since this work is starting conversations and prompting staff across Departments to find ways to incorporate reconciliation into the programs and services we provide, Council may receive additional updates about service delivery or program changes as these occur. Thank you, on behalf of the Truth and Reconciliation Staff Committee: Erica Mittag, Community Development Coordinator Sarah Allin, Planner II — Heritage Andrew Johnson, Landscape Architect Faye Langmaid, Manager, Special Projects Justin MacLean, Advisor, Corporate Policy and Strategic Initiatives Basia Radomski, Corporate Communications Officer Melissa Redden, Deputy Director, Clarington Public Library, Museums, & Archives Shelagh Staunton, Records Information & Legislative Projects Coordinator Jessica Ward, Communications Coordinator Amanda Welsh, Councillors' Office Assistant Councillor Margaret Zwart, Councillor Ward 4 The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local:905-623-3379 1 info@clarington.net I www.clarington.net Page 40 Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 9, 2022 Report Number: FSD-021-22 Submitted By: Trevor Pinn, Director of Finance/Treasurer Reviewed By: Mary -Anne Dempster, CAO By-law Number: File Number: Resolution#: Report Subject: 2021 Annual Statement for the Development Charges Reserve Funds Recommendations: 1. That Report FSD-021-22 be received; and 2. That a copy of this report be posted on the Municipality's website. Page 41 Municipality of Clarington Report FSD-021-22 Report Overview Page 2 This report complies with the reporting requirements of Section 43 of the Development Charges Act, 1997 to disclose the annual activity in the Development Charges Reserve Funds for 2021. 1. Background 1.1 In accordance with the Development Charges Act, 1997, Schedule "A" attached shows the activity in the Development Charges Reserve Funds for the year ended December 31, 2021, including opening and closing balances. 1.2 Schedule "B" attached shows capital projects which were funded during the year ended December 31, 2021 with development charges. The table shows the total expenses, development charge financing and non -development charge financing. 1.3 Schedule "C" attached shows operating expenses which were funded during the year ended December 31, 2021 with development charges. The table shows the total expenses, development charge financing and non -development charge financing. 1.4 Schedule "D" attached shows projects which have been previously approved by Council through resolution or prior years' budgets. The amount committed relates solely to the development charges portion. 1.5 This statement is compliant with subsection 59.1(1) of the Development Charges Act, 1997. 2. Additional Information 2.1 For the year ended December 31, 2021, a total of 912 residential building permits were issued of various types. Approximately 1,135 units were anticipated for 2021 in the 2020/21 Development Charges Background Study. A total of 34 capital fund (2020 — 41) and 6 (2020 — 11) revenue fund projects have been financed by development charges. 2.2 The Municipality collected $10,444,068 in municipal development charges in 2021, this compares to $14,526,735 in 2020. 2.3 On January 18, 2021, Council passed by-law 2021-010, approving the Municipality's Draft Development Charges Background Study, October 15, 2020 and the Addendum to the Development Charges Background Study, November 3, 2020 prepared by Watson & Associates Economists Ltd. The by-law came into force on January 19, 2021 and will expire five years after that date. Page 42 Municipality of Clarington Page 3 Report FSD-021-22 2.4 As identified in Schedule "A", the General Government DC Reserve Fund has an available balance of $2,020,998 at December 31, 2021, with commitments in the 2022 Budget of $2,140,469, leaving a deficit of $119,471. The commitments include various Planning studies and secondary plans, with the largest commitment being the required update to the Official Plan. The funds available in the DC General Government reserve fund plus expected incoming development charge proceeds in future periods will be sufficient to cover the commitments as they arise. 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that the Annual Statement for the Development Charges Reserve Funds be received for information and made available to the public by posting on the Municipality's website. Staff Contact: Michelle Pick, Accounting Services Manager / Deputy Treasurer, 905-623-3379 ext.2605 or mpick@clarington.net. Attachments: Attachment 1 — Schedule "A" Development Charges Reserve Funds Activity 2021 Attachment 2 — Schedule "B" Development Charges Reserve Funds Capital Projects 2021 Attachment 3 — Schedule "C" Development Charges Reserve Funds Operating Expenses 2021 Attachment 4 — Schedule "Y Development Charges Reserve Funds Committed Projects Interested Parties: There are no interested parties to be notified of Council's decision. Page 43 Schedule A Attachment 1 to Report FSD-021-22 Municipality of Clarington Development Charges Reserve Funds Statement For the 2021 Year 580 581 582 583 584 585 586 587 General Library Fire Protection Indoor Park Dev. & Operations Roads and Parking Total Government Services Services Recreation Related Facilities Related Balance as of December 31, 2020 $ (1,782,047) $ (1,734,117) $ (6,527,965) $ (1,602,877) $ (4,241,762) $ (4,485,990) $ (29,111,259) $ (529,198) $ (50,015,215 Plus: Development Charge Proceeds (252,299) (467,232) (548,753) (2,962,456) (958,664) (524,123) (4,703,815) (26,726) (10,444,068 Development Charge Incentives - - - - - - - - - Accrued Interest Apportionment (21,028) (28,256) (73,882) (84,433) (38,489) (39,705) (333,635) (5,277) (624,705 Transfer from Revenue Fund (480,020) (480,020 Transfer from Capital Fund (63,062) (63,062 Subtotal (273,327) (495,488) (622,635) (3,526,909) (997,153) (563,828) (5,100,512) (32,003) (11,611,855 Less: Amount Transferred to Capital Fund 7,701 1,221,002 567,029 1,791,698 3,587,431 Amount Transferred to Revenue Fund** 42,427 1,592,199 552,300 2,186,926 Amount Transferred between Reserve Funds (8,050) (16,979) (16,526) (90,855) (866) (133,277 Subtotal 34,377 - (9,278) 1,592,199 1,221,002 550,503 2,253,144 (866) 5,641,080 Closing Balance as of December 31, 2021 (2,020,998) (2,229,605) (7,159,879) (3,537,586) (4,017,913) (4,499,314) (31,958,627) (562,068) (55,985,990 Committed Amounts from Prior Years *** 2,140,469 702,890 93,803 3,425,089 1,268,247 17,370,546 25,001,044 Available at December 31, 2021 119,471 (1,526,715) (7,066,076) (3,537,586) (592,824) (3,231,068) (14,588,081) (562,068) (30,984,946 Committed Amounts from 2022 Budget **** 165,000 78,703 1,070,580 552,820 1,867,103 Balance Available for Future Needs $ 284,471 $ (1,448,012) $ (7,066,076) $ (2,467,006) $ (592,824) $ (3,231,068) $ (14,035,261) $ (562,068) $ (29,117,843 * See Schedule B ** See Schedule C *** See Schedule D **** 2021 Budget (includes 2021 debenture payments) Note: brackets = funds available, no brackets = shortfall Total Development Charges collected on behalf of the Region in 2021 Less: amounts paid to the Region 2021 Total Development Charges due to the Region at December 31, 2021 $ 10,918,203.89 10,918,203.89 Page 44 Municipality of Clarington Development Charges Reserve Funds Statement For the 2021 Year Schedule B Attachment 2 to Report FSD-021-22 Total Expenses D/C R/F Non D/C Capital Expenses For 2021 Financing Financing Description D/C - Emergency Services Bunker Gear - New recruits 78,400 6,969 71,432 Tax Levy Fleet -Prevention Division (1) EV and (1) EV Charger 1,221 733 488 Tax Levy $ 79,621 $ 7,701 $ 71,920 D/C - Park Development & Related Facilities Rhonda Park Trail (from 1505 Bowmanville Ave.) 50,486 45,437 5,049 Mun Cap Works Bowmanville Valley Trail (Baseline to Waterfront) 807,988 727,189 80,799 Mun Cap Works Farewell Creek Park Trail 529,743 197,905 21,989 Mun Cap Works 212,127 Tax Levy 229,000 Can Comm Bldg Fund (131,278) Trsf OMCC Grant to Bloor St MUP Newcastle Community Park 335,253 238,728 21,880 Mun Cap Works 70,000 Can Comm Bldg Fund 4,645 Parkland in Lieu Sidewalk - Pave the Waterfront Trail (Waverly Rd to West Beach Rd) 3,966 3,569 397 Mun Cap Works Northglen Phase 8 Parkette 8,175 8,175 - $ 1,735,610 $ 1,221,002 $ 514,607 D/C - Operations Bowmanville Cemetery expansion 92,169 34,509 7,660 Mun Cap Works 50,000 Tax Levy 2019 - Fleet New - Roads 491,439 442,295 49,144 Mun Cap Works 2020 - Fleet New - Roads 100,351 90,225 10,126 Mun Cap Works $ 683,959 $ 567,029 $ 116,930 D/C - Roads And Related Street lighting - RR57 (Hwy2 to 150m N of Stevens Rd) 4,208 4,208 - Street lighting - RR57 (Conc Rd 3 to Urban Limit) 307,593 307,593 - Street lighting - Baseline Rd & Lambs Rd 3,930 3,930 - Various Erosion Protection Works- 2020 454,599 303,081 151,518 Mun Cap Works Various Erosion Protection Works- 2021 73,817 49,457 24,360 Mun Cap Works Longworth Ave extension EA (Green to Holt) 23,895 23,895 - Darlington Blvd (South limit to Hwy2) 16,200 12,960 3,240 Mun Cap Works Baseline Rd (Lambs to Bennett) 135,759 135,759 - Grady Drive ( at Foster Creek) Environmental Assessment Completion 31,998 31,998 - Lake Rd Extension 57,281 50,665 6,616 Mun Cap Works Baseline Rd Structure (W of Green Rd) 10,673 10,673 - George Reynolds Dr Extension 9,416 9,416 - Concession Rd 3 Reconstruction ( Middle to Gimblett St) 2,986 2,505 481 Mun Cap Works Lambs Road interchange at Hwy 401 63,390 63,390 - King St Cycling Facility ( RR 57 to Roenigk Dr) 15,078 7,539 7,539 Mun Cap Works Page 45 Municipality of Clarington Development Charges Reserve Funds Statement For the 2021 Year Schedule B Attachment 2 to Report FSD-021-22 Total Expenses D/C R/F Non D/C Capital Expenses For 2021 Financing Financing Description Nash Rd Rehabilitation & Bicycle Facilities (Soling Rd to Hancock Rd) 372,140 372,140 - Lambs Rd (Baseline to 275m N of Baseline Rd) 66,544 60,127 6,417 Mun Cap Works Baseline Rd Reconstruction (Trulls Rd to Courtice Rd) 59,562 55,988 3,574 Mun Cap Works North Street Sidewalk (George to Remi) 4,427 4,427 - Sidewalk - RR17 (Mill St to CPR) East Side 8,381 8,381 - Sidewalk - RR 57 (Conc Rd 3 to Urban Limit) East Side 223,363 223,363 - Scugog St at Wellington St Intersection Improvements 11,723 702 3,213 Mun Cap Works 7,808 Tax Levy Bloor St Multi Use Path 1,394,776 49,500 910,220 OCIF 167,333 Tax Levy 69,722 Pits & Quarries 198,001 OMCC Funding $ 3,351,739 $ 1,791,698 $ 1,560,041 Total Capital Expenses $ 5,850,929 $ 3,587,431 $ 2,263,498 Summary of Financing: 7,701 D/C - Emergency Services 1,221,002 D/C - Park Dev/Related Facilities R/F 567,029 D/C - Operations R/F 1,791,698 D/C - Roads and Related R/F 404,000 Municipal Capital Works R/F 69,722 Pits & Quarries R/F 910,220 OCIF 509,187 Tax Levy 66,723 OMCC Funding 4,645 Parkland in Lieu 299,000 Can Comm Bldg Fund Total Financing $ 5,850,929 $ 3,587,431 $ 2,263,498 Page 46 Municipality of Clarington Development Charges Reserve Funds Statement For the 2021 Year Schedule C Attachment 3 to Report FSD-021-22 Total Expenses D/C R/F Non D/C R/F REVENUE FUND EXPENSES For 2021 Financing Financing Description D/C - General Government Planning Studies-Tooley Robinson Subwatershed Study 25,676 10,721 1,191 Secondary Plan Reserve 13,764 Recoverable from Developer Planning Studies -Bow East Town Ctre Sec Plan 672 604 67 Secondary Plan Reserve Planning Stud ies-Courtice Industrial/special study 4 Courtice Employment Lands 34,558 31,102 3,456 Secondary Plan Reserve $ 60,9061 $ 42,4271 $ 18,478 D/C - Indoor Recreation DC Indoor Rec Budget commitments - Newcastle Aquatic Debenture 1,604,356 1,443,920 160,436 10% Tax Levy DC Indoor Rec Budget commitments - BIS Debenture 164,755 148,279 16,476 10% Debt Retirement $ 1,769,111 $ 1,592,199 $ 176,912 D/C - Roads and Related Green Road - debenture payment (Jul 2) 552,300 552,300 - $ 552,3001 $ 552,300 $ Total Revenue Fund Expenses $ 2,382,317 $ 2,186,926 $ 195,390 Summary of Financing: 42,427 D/C - General Government 1,592,199 D/C - Indoor Recreation 552,300 D/C - Roads and Related 16,476 Debt Retirement R/F 160,436 Tax Levy 4,714 Secondary Plan Reserve 13,764 1 Recoverable from Developer TOTAL FINANCING $ 2,382,317 $ 2,186,926 1 $ 195,390 Page 47 Municipality of Clarington Development Charges Reserve Funds Statement For the 2021 Year Committed Amounts From Prior Years' Budgets and Council Approvals Schedule D Attachment 4 to Report FSD-021-22 Amount Year Project Description Committed D/C - General Government 2009 Operating 2017 Plan -OP Review -Consulting services growth management & Intensification-Courtice Industrial/special study 4 Bow. West Sec Plan 66,160 2011 Operating Planning studies -Technology Park-streetscape zoning bylaw 23,166 2011 Operating Plan -OP review-miscellaneous/contingency 11,348 2011 Operating 2017 Plan -OP review -commercial policy review-Courtice Industrial/special study 4 Bow. West Sec Plan 22,693 2012 Operating Planning studies -Technology & Planning/Review project 27,686 2015 Unexpended Planning studies -zoning bylaw review-90% DC [10% Prof fees Res tax levy] 108,639 2016 Operating Operations -needs study [10% Prof fees Res tax levy] PO#11074 5,991 2016 Operating Plan studies -waterfront vision implementation plan [10% Prof fees Res tax levy] 90,000 2017 Council Secondary Plan Agreement template [10% tax levy] 18,000 2017 Operating Planning Studies-Tooley Robinson Subwatershed Study 20,733 2017 Operating Planning Studies -Bow East Town Ctre Sec Plan 126,707 2017 Operating Planning Studies-Courtice Industrial/special study 4 Courtice Employment Lands 103,898 2018 Operating Bowmanville West Secondary Plan 14,400 2019 Operating DC Study 7,966 2019 Operating OP Appeal Legal Costs 71,082 2019 Operating Planning Studies 144,000 2020 Operating DC GG Budget commitments - Plan Studies 333,000 2021 Operating DC GG - Official Plan - Economic Development Strategy (90% DC's GG, 10% Econ Development RF (502)) 45,000 2021 Operating DC GG Budget commitments - Plan Studies - Official Plan Review 900,000 Total Committed: $ 2,140,469 D/C - Library Services 2017 Capital Library Collection 114,429 2018 Capital Library Collection 19,589 2019 Capital Library Collection 127,589 2020 Capital Library Collection 127,589 2019 Operating Courtice Library debenture (Oct 17) 243,075 2021 Operating DC Public Library Budget commitments - Courtice Library Debenture 70,619 Total Committed: $ 702,890 D/C - Emergency Services 2020 Capital Bunker Gear - New Recruits 2,266 2020 Capital Fleet- Prevention Division (1) EV and (1) EV Charger 5,536 2020 Operating Fire Master Plan 80,000 2020 Operating New Firefighter Uniforms 6,000 Total Committed: $ 93,803 D/C - Park Development & Related Facilities 2019 Capital Toyota Trail 189,000 Page 48 Page 1 of 4 Municipality of Clarington Development Charges Reserve Funds Statement For the 2021 Year Committed Amounts From Prior Years' Budgets and Council Approvals Schedule D Attachment 4 to Report FSD-021-22 Amount Year Project Description Committed 2019 Capital Farewell Creek Trail - Phase 2 219,940 2019 Operating Consulting Parks Design [10% tax levy] 12,850 FND-044-20 Bowmanville Valley Trail (Baseline to Waterfront) 5,594 2020 Capital Farewell Creek Park Trail - Phase 2 95,490 2020 Capital Newcastle Community Park - Phase 1 1,087,737 2020 Operating Consulting Parks Design 13,500 2021 Capital Newtonville Estates Parkette 250,000 2021 Capital Northglen East Neighbourhood Park 650,000 2021 Capital Northglen Phase 8 Parkette 241,825 2021 Capital North Bowmanville Dog Park 230,000 2021 Capital Stuart Park 200,000 2021 Memo Rhonda Park Trail (from 1505 Bowmanville Ave.) 3,613 FSD-047-21 Toyota Trail 225,540 Total Committed: $ 3,425,089 D/C - Operations 2020 Capital Bowmanville Cemetery Expansion -Design & Construction 1,168,247 2021 Capital 2021 - Fleet New - Roads 100,000 Total Committed: $ 1,268,247 D/C - Roads and Related 2011 Capital Baseline Rd Sidewalk- Green to Westside 71,272 2011 Capital Brookhill Tributary Nick Point Remedial Work- C/P closed in 2018, project projected for 2020 Budget 7,101 2014 Capital Brookhill Blvd Oversizing 310,000 2015 Capital Sidewalk-Rudell Rd (Sunset Blvd to Hart) 43,000 2015 Capital Rudell Rd Reconstruction 60,000 2016 Capital Liberty St sidewalk (Longworth to Bons -west side) 16,237 2016 Capital Longworth Ave extension EA (Green to Holt) 11,445 2016 Capital Middle Rd reconstruction (Con Rd 3 to urban limit) 74,319 2016 Capital Soper Creek pedestrian link to Camp 30 338,400 2016 Capital Grady Drive ( at Foster Creek) Environmental Assessment Completion 48,006 2017 Capital George Reynolds Dr Extension 15,801 2017 Capital North Street Sidewalk (George to Remi) 74,002 2017 Capital Longworth Ave and Green Rd Intersection 38,126 2018 Capital Street lighting - RR57 (Hwy2 to 150m N of Stevens Rd) 15,792 2018 Capital Darlington Blvd (South limit to Hwy2) 54,018 2018 Capital Baseline Rd (Lambs to Bennett) 545,258 2018 Capital Green Rd (Harvey Jones to Ross Wright) 70,890 2018 Capital King St Cycling Facility 120,240 2018 Capital Lambs Rd (Hwy2 to Concession St E) 1,947,882 Page 49 Page 2 of 4 Municipality of Clarington Schedule D Development Charges Reserve Funds Statement Attachment 4 to Report FSD-021-22 For the 2021 Year Committed Amounts From Prior Years' Budgets and Council Approvals Amount Year Project Description Committed 2018 Capital Sidewalk - RR 34 /Courtice Rd - (Nash Rd to Urban Limit) 16,696 2018 Capital Sidewalk - RR 57 Multi -use Trail - Aspen Springs to Hwy2) 15,000 2018 Capital Intersection Improvements - Green Rd @ Boswell 121,096 2018 Memo Port Darlington subdivision Rd (Port Darlington to east) 140,928 2018 Operating 50% North Newc Drainage Study 11,500 2018 Operating Eng - design 21,141 2019 Capital Nash Rd (Future Clarington Blvd) 20,155 2019 Capital Middle Rd reconstruction (Con Rd 3 to urban limit) 186,750 2019 Capital Baseline Rd Reconstruction (Haines to Lambs Rd) 68,980 2019 Capital Baseline Rd Reconstruction (Mearns to Haines) 63,240 2019 Capital Baseline Rd Structure (W of Green Rd) 24,327 2019 Capital Hancock Rd Box Culvert (S of Nash rd) 69,444 2019 Capital Trulls Rd Reconstruction (S of Yorkville Dr to Bloor St) 18,148 2019 Capital George Reynolds Dr Extension 2,350,000 2019 Capital Concession Rd 3 Reconstruction ( Middle to Gimblett St) 95,262 2019 Capital Lambs Rd Interchange @ Hwy 401 - Environmental Assessment 249,931 2019 Capital Nash Rd Rehabilitation & Bicycle Facilities (Soling Rd to Hancock Rd) 69,632 2019 Capital Queen St Extension (St.George to Frank St) 20,000 2019 Capital Trulls Rd Rural Upgrade (Baseline Rd to Bloor St) 3,668 2019 Capital Prestonvale Rd Reconstruction (Baseline Rd to S of Southfield Ave) 13,304 2019 Capital Lambs Rd Reconstruction (Concession St E to CPR) 17,806 2019 Capital Baseline Rd Reconstruction (Trulls Rd to Courtice Rd) 2,186,817 2019 Operating Eng - design 72,500 2019 Operating 50 % North Newc Drainage Study 11,500 2020 Capital Streetlighting - Hwy#2 to 150m N of Stevens Rd 80,000 2020 Capital Longworth Oversizing (West Urban Limit to Green Rd) 162,000 2020 Capital Rudell Rd Reconstruction 1,245,000 2020 Capital Lake Rd Extension (Cul-de-sac to Bennett Rd) 639,872 2020 Capital Haines St (Baseline to Hwy#2) 117,250 2020 Capital Sidewalk - Hwy#2 ( E of Clarington Blvd to RR57) South Side 135,000 2020 Capital Sidewalk - Bloor St (Townline Rd S to 415m Easterly) South Side 30,000 2020 Capital Sidewalk - RR17 (Mill St to CPR) East Side 288,284 2020 Capital Sidewalk - Trulls Rd (Avondale Rd to Hwy#2) East Side 30,000 2020 Capital Sidewalk - Active Transportation Master Plan 70,000 2020 Capital Sidewalk - RR57 Multi -use Trail - CPR Bridge to Stevens Rd 120,000 2020 Capital Various Erosion Protection Works 100,010 2020 Capital SWM Pond - Technology Park 1,600,000 2020 Operating Eng - design 75,000 CL2016-17 Pavement Rehabilitation -Green Road cycling lanes [DC -project #25] - trsf UECF from Trulls Rd for CL2016-17 12,003 PO#10021 CIMA-Clarington Ponds/Clarnew, Newc & WestSide, Bow [50% Prof fee�taax ISV] 5,068 Page 3 of 4 Municipality of Clarington Development Charges Reserve Funds Statement For the 2021 Year Committed Amounts From Prior Years' Budgets and Council Approvals Schedule D Attachment 4 to Report FSD-021-22 Amount Year Project Description Committed PO#8394 Eng - design - CIMA/Longworth Ave W. EA [50% Prof Fees Res] 446 2020 Capital Streetlighting - Hwy#2 to 150m N of Stevens Rd 148,000 2021 Capital Baseline Rd ( Lambs to Bennett) 193,000 2021 Capital Lambs Rd ( Baseline to 275m N of Baseline) 49,710 2021 Capital Darlington Blvd (South limit to Hwy2) 1,183,488 2021 Capital Longworth Ave @ Green Rd intersection 650,000 2021 Capital Green Rd (Harvey Jones to Longworth) 375,345 2021 Capital Bloor St - Multi -use Path 240,000 2021 Capital Hwy #2 Courtice Streetscape 28,800 2021 Capital Various Erosion Protection Works 56,324 2021 Memo OMCC Funding - Bloor St Multi Use Path 6,329 Total Committed: $ 17,370,546 Total Commitments to Development Charges Reserve Funds $ 25,001,044 Page 51 Page 4 of 4