HomeMy WebLinkAboutFSD-028-22Staff Report
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Report To: General Government Committee
Date of Meeting: June 6, 2022 Report Number: FSD-028-22
Submitted By:
Reviewed By:
File Number:
Report Subject:
Trevor Pinn, Deputy CAO/Treasurer
Mary-Anne Dempster, CAO Resolution#: GG-239-22
By-law Number:
Additional Funding for Shaw House Renovation
Recommendations:
1.That Report FSD-028-22 and any related delegations or communication items, be
received;
2.That an additional amount not to exceed $200,000 from the Community Services
Building Refurbishment Reserve Fund be allocated to the Shaw House Renovation
Capital Project; and
3.That all interested parties listed in Report FSD-028-22 and any delegations be
advised of Council’s decision.
Municipality of Clarington Page 2
Report FSD-028-22
Report Overview
With the escalating costs of capital projects, Staff are anticipating that there may be
insufficient funding available to award the construction tender for work to renovate the Shaw
House (156 Church Street, formerly the Edna Thomson Learning and Child Care Centre).
The Municipality has previously tendered this renovation project, and based on the results of
the costing we received, made a decision to cancel the tender and reconsider the proposed
renovation plan. Subsequently the scope of the renovation has been revised and the new
tender is scheduled to close in mid June.
As current market conditions continue to impact construction costs, staff are seeking
consideration for access to additional funding that may be needed to approve this project
and commence with the renovation at 156 Church Street.
The Municipality has received funding from the Government of Canada towards this project
that does have a project completion deadline of December 31, 2024 with eligible costs
incurred prior to December 31, 2023.
1. Background
1.1 The Municipality acquired the building located at 156 Church Street in 2019 from the
Region of Durham. The property was the former location of the Edna Thomson Learning
and Child Care Centre, which has now relocated within Clarington.
1.2 The following funding has been provided/approved by Council
Year Source Amount
2020 Tax Levy $300,000
2021 Rate Stabilization 300,000
Tax Levy 175,000
Municipality of Clarington Page 3
Report FSD-028-22
Year Source Amount
Investing in Canada
Infrastructure Program
(COVI-19 Resiliency)
300,000
Total $1,075,000
1.3 With the release of the second tender for this renovation work, the completion is
expected for early 2023. This would provide valuable space for the Municipality which
could be used for both municipal and community purposes.
1.4 As this project has previously been tendered, any delay in awarding the subsequent
tender release would not be projecting a positive message to the construction
community and may have a negative impact when seeking responses in the future.
2. Additional Funding Request
2.1 In consultation with the Director of Community Services, Staff are asking for an
additional $200,000 of funding for the Shaw House Renovation. It is felt that with the
added costs of construction the existing available funds could be insufficient.
2.2 To avoid delay in approval of a successful tender award, which could result if Council is
in a restricted activities period starting in August 2022, Staff would ask that approval for
an amount up to $200,000 be funded from the Community Services Building
Refurbishment Reserve Fund. The Community Services Building Refurbishment
Reserve Fund has a balance in 2021 of approximately $1.3 million, it is not anticipated
that this request will detrimentally impact future availability of this fund.
2.3 Staff are of the opinion that if the $200,000 is not sufficient the project would need to be
reconsidered, which could include the loss of the provincial/federal funding.
3. Concurrence
This report has been reviewed by the Director of Community Services who concurs with
the recommendations.
Municipality of Clarington Page 4
Report FSD-028-22
4. Conclusion
It is respectfully recommended that Council provide the additional funding to allow for
the completion of the renovation work at Shaw House.
Staff Contact: Trevor Pinn, CPA, CA, Deputy CAO/Treasurer, 905-623-3379 ext.2602 or
tpinn@clarington.net.
Attachments:
Not Applicable
Interested Parties:
There are no interested parties to be notified of Council's decision.