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Home My WebLink About2022-05-30Cbr• ngton If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Council Minutes Date: May 30, 2022 Time: 6:30 p.m. Location: Council Members (in Chambers or MS Teams) I Members of the Public (MS Teams) Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor C. Traill, Councillor M. Zwart Staff Present: M. Dempster, G. Acorn, S. Brake, R. Maciver, T. Pinn, M. Perini, R. Windle, J. Gallagher, M. Chambers Other Staff Present: F. Langmaid, A. Burke 1. Call to Order Councillor Anderson called the meeting to order at 6:30 p.m. 2. Moment of Reflection Councillor Neal led the meeting in a moment of reflection. 3. Land Acknowledgement Statement Councillor Neal recited the Land Acknowledgement Statement. 4. Declaration of Interest There were no declarations of interest. 5. Announcements Members of Council announced upcoming community events and matters of community interest. 6. Adoption of Minutes of Previous Meeting 6.1 Minutes of a regular meeting of Council dated May 2, 2022 Resolution # C-120-22 Moved by Mayor Foster Seconded by Councillor Hooper That the minutes of a regular meeting dated May 2, 2022, be approved. Carried Clarinwn 7. Presentations / Delegations May 30, 2022 Council Minutes 7.1 Melodie Zarzeczny, Chair Durham Hospice Clarington, regarding an Update on Durham Hospice Clarington and Memo -027-22 -Status of Tax Rate Stabilization Reserve Fund Melodie Zarzeczny, Chair Durham Hospice Clarington, was present regarding an update on Durham Hospice Clarington and Memo -027-22 -Status of Tax Rate Stabilization Reserve Fund. Melodie made a verbal presentation accompanied by an electronic presentation. M. Zarzeczny provided background information on the Clarington Hospice Project and an overview on residential hospice. Melodie reviewed the location, financial support, and fundraising efforts. M. Zarzeczny provided a project status report which included the Municipal and Ministry approvals and the construction tender update. Melodie noted that all seven contractors submitted bids approximately 40% higher than the initial budget. M. Zarzeczny explained that the Board of Directors has met and made decisions on how to move forward with the project. Melodie noted that they have made modifications to the original plan to help them come close to the original budget and to work towards achieving their goal. M. Zarzeczny highlighted the next steps, timelines for the project, and provided a fundraising status report. Melodie concluded by providing a brief summary and thanked the Members of Council. M. Zarzeczny answered questions from the Members of Council. 8. Reports/Correspondence Related to Presentations/Delegations 8.1 Memo -027-22 - Status of Tax Rate Stabilization Reserve Fund Resolution # C-121-22 Moved by Mayor Foster Seconded by Councillor Zwart That Staff be directed to make an additional contribution of $200,000 to the Durham Hospice Clarington from the Tax Rate Stabilization Reserve Fund. Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart Carried on a recorded vote (7 to 0) 2 Cp May 30, 2022 ladiwn Council Minutes 9. Consideration of Minutes 9.1 Advisory Committee Minutes 9.1.1 Minutes of the Agricultural Advisory Committee dated May 12, 2022 9.1.2 Minutes of the Newcastle Arena Board dated May 10, 2022 9.1.3 Minutes of the Clarington Diversity Committee dated April 28, 2022 9.1.4 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated April 12, 2022 Resolution # C-122-22 Moved by Mayor Foster Seconded by Councillor Zwart That Advisory Committee Minutes Items 9.1.1 to 9.1.4, be approved. Carried 9.2 Standing Committee Minutes 9.2.1 Minutes of the General Government Committee Meeting dated May 9, 2022 Resolution # C-123-22 Moved by Mayor Foster Seconded by Councillor Hooper That the recommendations contained in the General Government Committee Minutes of May 9, 2022, be approved on consent. Carried 9.2.1.1 Memo -028-22 - Financial and Purchasing Implications for Bowmanville Zoo This matter was considered during item 5.1 and 8.1.2 of the Minutes of the General Government Committee dated May 9, 2022. 9.2.2 Minutes of the Planning and Development Committee Meeting dated May 16, 2022 Resolution # C-124-22 Moved by Councillor Neal Seconded by Councillor Hooper That the recommendations contained in the Planning and Development Committee Minutes of May 16, 2022 be approved on consent. Carried 3 Clarinwn 10. Communications May 30, 2022 Council Minutes 11. Staff Reports and Staff Memos 11.1 Report FSD-022-22 -Debenture of South Bowmanville Recreation Centre Resolution # C-125-22 Moved by Mayor Foster Seconded by Councillor Hooper That Report FSD-022-22, and any related delegations or communication items, be received; That, in accordance with resolution #GG -072-22, $61,055,000 for the new South Bowmanville Recreation Centre, included in the 2022 capital budget, be funded through debenture; That the Deputy CAO/Treasurer is authorized to make application to the Region of Durham for the necessary debenture, such terms at the discretion of the Deputy CAO/Treasurer not to exceed 20 years in any single issue; That the Deputy CAO/Treasurer is authorized to split the debenture into phases at their discretion and in consultation with the Region of Durham; and That all interested parties listed in Report FSD-022-22 and any delegations be DGALHGR LLu R_i�FK _I (3+L R_lu Carried 12. Business Arising from Procedural Notice of Motion 13. Unfinished Business 14. Confidential Items 14.1 Verbal Update from Faye Langmaid, Manager of Special Projects, regarding Property Acquisition for the Port Granby Nature Reserve Closed Session Resolution # C-126-22 Moved by Mayor Foster Seconded by Councillor Zwart That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with a proposed or pending acquisition or disposition of land by the municipality or local board. Carried 12 Cp ladiwa May 30, 2022 Council Minutes Rise and Report The meeting resumed in open session at 7:58 p.m. ❑ R❑❑FLOR7$ ❑GHF-R-I IW IL D- Q.EF❑EFFK]LE[FO;d-IG 7 H11R❑[L]❑ accordance with Section 239(2) of the Municipal Act, 2001 and one resolution was passed on a procedural matter and one resolution was passed to provide direction to staff. Resolution # C-127-22 Moved by Mayor Foster Seconded by Councillor Hooper That Staff arrange an educational session regarding the Port Granby Nature Reserve, with the consultant, Dave Hardy, with regard to the testing that has gone on; that will go on; any testing or monitoring that we will require. Carried as Amended, see following motions Amendment: Resolution # C-128-22 Moved by Councillor Neal Seconded by Councillor Jones • - • • It -re -TIO, • ■■11 '111' '■!'tlll■ID'tehl \�1�i'G' 'Tt�111�"r\�1�i'111'■T1Ti ■ HEH-DO-1 RMLP HLW 'P ' LWIO HH&JCRD ■■ 11111111■■■■11; W ►' RIGEE r, DU" DO Motion Withdrawn Amendment: Resolution # C-129-22 Moved by Councillor Neal Seconded by Councillor Jones The foregoing resolution #C-127-22 be amended by replacing the words +IG[IFCIAIRDOI HI FLR-7HZ LW[WH-Z RAIII1 i6 SI-FLDCU Hd-l[-D(X R1MdLP H❑VV- RP P IMHr- meeting on June 13, 2022, at 5:30 p.m." Carried The foregoing Resolution #C-127-22 was then put to a vote and carried as amended. 5 Clarinwn May 30, 2022 Council Minutes 15. By-laws 15.1 2022-027 - Being a by-law to amend By-law 2014-❑❑❑+13MIAI IG]IDTT -law to Regulate Traffic and Parking on Highways, Private Property and Municipal Property 15.2 2022-028 - Being a by-law to repeal By-law 2018-072 and to amend By-law 2018-010 a by-law to provide for the establishment and adoption of an Emergency Management Program for the Municipality of Clarington and to amend the Emergency Management Structure 15.3 2022-029 - Being a By-law to amend Schedule A of the Fee By-law 2010-142 Resolution # C-130-22 Moved by Councillor Hooper Seconded by Mayor Foster That leave be granted to introduce By-laws 2022-027 to 2022-029; and That the said by-laws be approved. Carried 16. Procedural Notices of Motion 17. Questions to Department Heads / Request for Staff Reports Members of Council asked questions to Department Heads. 17.1 Request for a Report on the Recent Storm Resolution # C-131-22 Moved by Councillor Neal Seconded by Councillor Jones That Staff report back on actions taken during the recent storm including indicating lessons learned. Carried 18. Confirming By -Law Resolution # C-132-22 Moved by Councillor Hooper Seconded by Councillor Neal That leave be granted to introduce By-law 2022-030, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 30th day of May, 2022; and That the said by-law be approved. Carried n Clari"a 19. Adjournment Resolution # C-133-22 Moved by Councillor Neal Seconded by Mayor Foster That the meeting adjourn at 8:27 p.m. Carried 7 May 30, 2022 Council Minutes