HomeMy WebLinkAbout2008-02-19 Minutes MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Minutes of a meeting of the Newcastle Community Hall Board
held on February 19, 2008 at 7 pm in the Council Chambers.
Present Were: P. DeJong
C.Trim(councillor)
S. DeJong
B. Snowdon
C.Abraham(chair)
L. Franssen
G. Robinson(councillor)
G.Bell(secretary)
ELECTIONS
Councillor Trim chaired the elections for 1 male and 1 female position for the next 2 year
term as per the Massey will.
S. DeJong nominated B. Snowdon, seconded by C. Abraham
G. Robinson nominated C.Abraham, seconded by L. Franssen
Both nominees accepted the nomination.
Motion by P. DeJong, seconded by G. Robinson to close nominations. "Carried"
Brent Snowdon and Cathy Abraham were elected by acclamation.
ELECTION OF CHAIRPERSON
B. Snowdon nominated C. Abraham.
C. Abraham declined nomination.
S. DeJong nominated P. DeJong, seconded by C.Abraham.
P. DeJong accepted nomination
Motion by C. Abraham, seconded by L. Franssen to close nominations. "Carried"
Peter DeJong was voted in as chair for 2008 by acclamation.
Thank you to Councillor Trim for chairing the elections.
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MINUTES
1.1 Motion by B. Snowdon, seconded by S. DeJong
That the minutes of January 15,2008 meeting be accepted as circulated.
"Carried"
BUSINESS ARISING
2.1 Motion by B. Snowdon, seconded by C. Abraham
That board discuss purchase of new carpeting for auditorium. "Carried"
Discussed colors and quality of carpeting to be purchased, as well as quote from
Rice and Company.
Motion by G. Robinson, seconded by C. Trim
That carpeting is purchased from Rice And Company for approximately
$5000.00—Opus 20/26 color 04 blue. "Carried"
2.2 S. DeJong will purchase garden chair from Wal-Mart$12.00 for board to look at.
2.3 Secretary working on quotes for bowling alley ceiling.
2.4 Secretary obtaining quote for projection screen.
2.5 Quotes for sprinkler system have to wait until spring.
FINANCIAL REPORT
3.1 Moved by C. Abraham, seconded by B. Snowdon
That financial report is accepted as circulated. "Carried"
BILLS
4.1 Moved by C. Abraham, seconded by G. Robinson
That bills in the amount of$400.00 for supervision be paid as presented.
"Carried"
SUPERVISION/CORRESPONDENCE
5.1 Supervision will be discussed with Steve.
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HEALTH& SAFETY
6.1 Inspection report will be forwarded to Operations Department.
NEW BUSINESS
7.1 Secretary asked for discussion on possibility of surcharging caterers—see
attached. Board did not want to proceed with implementing this charge at this
time. Secretary will speak with halls in Whitby to see how it is working for them.
7.2 Secretary asked for direction on allowing alcohol to be served in the smaller
meeting rooms. Board discussed and felt it would be best to restrict alcohol
permits to the main auditorium only. Secretary will ensure clients understand
meeting rooms are restricted to no alcohol.
7.3 Secretary presented web site that advertises to wedding couples only, suggested
we try placing an ad for our venue there for trial period.
Moved by C. Trim, seconded C. Abraham.
That an ad be placed for a trial period of 6 months for$60.00/month.
"Carried"
7.4 Check to ensure Christmas lights have been removed from building.
7.5 Purchase cigarette receptacles for outside.
7.6 G. Robinson reported Operations Dept would be removing snow banks in front of
hall on February 20".
ADJOURNED 5:00 PM