HomeMy WebLinkAbout2008-03-18 Minutes MUNICIPALITY OF CLARINGTON
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NEWCASTLE COMMUNITY HALL BOARD
Minutes of a meeting of the Newcastle Community Hall Board
held on March 18,2008 at 7 pm in the Council Chambers.
Present Were: P. DeJong(chair)
C. Trim(councillor)
G.Robinson(councillor)
L. Franssen
S. DeJong
B. Snowdon
G.Bell(secretary)
Regrets From: C. Abraham
MINUTES
1.1 Motion by S. DeJong, seconded by L. Franssen
That the minutes of February 19,2008 meeting be accepted as circulated.
`Carried
BUSINESS ARISING
2.1 New carpet to be installed April 2 and 3rd.
2.2 S. DeJong will look into having new railing supports put in before carpet is laid.
2.3 Two outdoor chairs, one from Costco and one from Wal-mart were tried out by
board members. Cost for each was $11.99.
Motion by G.Robinson, seconded by B. Snowdon
That board purchase 150 chairs at$11.99 from Costco in black.
`4Carried"
2.4 Secretary is working on purchase of projection screen.
2.5 Cigarette receptacles have been ordered.
2.6 Letter to be sent to BIA regarding removal of Christmas lights from building.
FINANCIAL REPORT
3.1 Motion by B. Snowdon, seconded by C. Trim
That financial report is accepted as circulated. "Carried"
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BILLS
4.1 Motion by S. DeJong, seconded by L. Franssen
That bills in the amount of$200.00 for supervision be paid as presented.
"Carried"
CORRESPONDENCE
5.1 CBOT yearly AGM scheduled for April 10—P. DeJong and G. Bell will attend.
5.2 Theo and Josie from Horticultural Society have been invited to our next meeting
to receive.a certificate of recognition.for their work on the gardens.
5.3 Volunteer Service recognition awards forms have been received. Secretary will
send in for Josie, Theo,Cathy and Sierd.
5.4 Safer Bars Coalition information received.
5.5 Steve and Gabrielle to attend WHMIS, Smart Serve courses. Steve to attend
Safer Bars Aggression workshop.
5.6 Municipal grant received. Letter of appreciation will be sent.
HEALTH& SAFETY
6.1 Risk Management report received and will be forwarded to Operations Dept.
6.2 Schoolhouse Products will be contacted regarding chairs that need repair.
NEW BUSINESS
7.1 G.Bell reported we will need an architect to produce plans for ceiling in bowling
alley.
Motion by G. Robinson, seconded by B. Snowdon
That this project be referred to Director of Operations. "Carried"
7.2 Motion by S. DeJong, seconded by L. Franssen
That board purchase 4 large pots for kitchen—4, 5, and 6 gallons from
Dayco Dist. "Carried"
7.3 Check into motion sensors,energy efficient bulbs with Veridian for bathrooms
7.4 S.DeJong has ordered new flags 4 x 8 from Rona—purchase 4 -6
Motion by L. Franssen, seconded by S. DeJong
That meeting adjourn at 8:10 pm "Carried"