HomeMy WebLinkAbout2008-04-15 Minutes MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Minutes of a meeting of the Newcastle Community Hall Board
held on April 15, 2008 at 7 pm in the Auditorium.
Present Were: P. DeJong(chair)
G. Robinson(councillor)
C. Trim(councillor)
C.Abraham
L. Franssen
S. DeJong
G.Bell(secretary)
Regrets From: B. Snowdon
MINUTES
1.1 Motion by G. Robinson, seconded by S. DeJong
That the minutes of March 18,2008 meeting be accepted as circulated.
"Carried"
BUSINESS ARISING
2.1.1 S. DeJong arranged to have auditorium railing support replaced by D. Holmes.
All agreed it looks much better.
2.1.2 Rob Franssen picked up outdoor folding chairs from Costco and delivered to the
hall. Thank you very much Rob.
Motion by C. Trim, seconded by G. Robinson
That Rob Franssen be paid $50.00 for mileage "Carried
L. Franssen declared pecuniary interest so did not vote.
2.1.3 Cigarette receptacles have been received; Steve will be placing in appropriate
areas outside.
2.1.4 Projection screen has been ordered.
2.1.5 Christmas lights have been taken down from building. Lights have been left on
tree.
2.1.6 Schoolhouse Products has been contacted re: defective chairs.
2.1.7 Veridian has been contacted regarding incentives for energy saver lights. Their
2008 plan is not out yet; secretary will follow up when it is.
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2.1.8 S. DeJong has purchased flags from Rona Hardware.
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FINANCIAL REPORT
3.1 Motion by C. Abraham, seconded by L. Franssen
That financial report is accepted as circulated. "Carried"
BILLS
4.1 Motion by C. Abraham, seconded by G. Robinson
That the following bills be paid; Chairs- $2032.31, Sunnyside Acres-$393.75
and Supervision-$450.00. "Carried"
CORRESPONDENCE
5.1 Alcohol Policy from Director of Operations
Motion by C. Abraham, seconded by L. Franssen
That the board make minor changes to our alcohol policy as per
recommendations from Director of Operations. "Carried"
Copy will be laminated and posted in the bar room.
5.2 Notice from Skip Crosby, Community Service Co-ordinator announcing June as
Recreation and Parks Month. Secretary will advise of any functions in hall.
5.3 Notice from Skip Crosby, Community Service Co-ordinator requesting
nominations for Sports Hall of Fame. Received for information.
5.4 Safer Bars workshop schedule for 2008. G. Bell will be attending May 8 "Special
Events Workshop". Steve Fogg to be asked to attend as well.
HEALTH& SAFETY
6.1 Risk Management report received and will be forwarded to Operations Dept.
6.2 Note that eaves troughs have still not been cleaned out.
NEW BUSINESS
7.1 C. Abraham reported meeting will be held at the hall on Tuesday with the
Municipality to discuss Bylaw on signage in the Municipality.
7.2 C. Trim reported committee for Concerts in the Park are grateful for the use of the
hall washrooms and the option of moving the concert indoors if it rains.
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7.3 We need flat serving trays and bins for kitchen
7.4 Have Sunnyside Acres power sweep the parking lot.
7.5 April 21 —26 is Pitch In Week.
7.6 Swish will be giving us quotes for burnisher and scrubber.
7.7 Discussed purchasing carpet shampooer
Motion by C. Abraham, seconded by G. Robinson
That we purchase carpet shampooer for spot cleaning. "Carried"
7.8 Discussed Youth Dance situation. The committee has cancelled a couple of
bookings and continues to pay a bit late; also the last two payments have been
short. Cash is dropped off at the secretary's home and left without being counted.
Motion by C.Abraham, seconded by S. DeJong
That letter is sent to Chamber of Commerce outlining how payment should
be made i.e. check before the event even if it is post-dated. If cancellations
continue we will have to charge for those dates. "Carried"
7.9 Agreed we will .44 cents/km for mileage.
Adjourned 8:15 pm
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