HomeMy WebLinkAbout2008-05-20 Minutes i
MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Minutes of a meeting of the Newcastle Community Hall Board
held on May 20,2008 at 7 pm in the Council Chambers.
Present Were: P. DeJong(chair)
G.Robinson(councillor)
C. Trim(councillor)
L. Franssen
S. DeJong
B. Snowdon
G. Bell(secretary)
Regrets From: C.Abraham
MINUTES
1.1 Motion by C. Trim, seconded by S. DeJong
That the minutes of April 15,2008 meeting be accepted as circulated.
"Carried"
BUSINESS ARISING
2.1.1 P. DeJong reported he and S. Fogg purchased a burnisher from Swish
Maintenance at there sale for$524.00,regular price$1000.00. They also
purchased shampoo spray which claims it will remove spots without shampooer.
We will try it out before going ahead with purchase of shampoo machine.
2.1.2 Schoolhouse Products has responded to our complaints about chairs and tables.
Tables will be fitted with new trim and 20 chairs will be replaced within the next
4—6 weeks.
FINANCIAL REPORT
3.1 Motion by G.Robinson, seconded by B. Snowdon
That financial report is accepted as circulated. "Carried"
BILLS
4.1 Motion by L. Franssen, seconded by C. Trim
That bills in the amount of$640.00 for supervision be paid. "Carried"
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HEALTH& SAFETY
5.1 Risk Management report received and will be forwarded to Operations Dept.
5.2 Eaves troughs still not done--refer to Mike Williams, Operations Dept.
NEW BUSINESS
6.1 Check with Mike Williams, Operations Dept regarding leak in bowling alley and
caulking of kitchen door to prevent further leakage.
6.2 Masons would like electrical work for A/C done by June 4. Secretary will
arrange with Moore Electrical to do the work.
6.3 Masons had their carpet shampooed
6.4 Secretary gave update on meeting with Safer Bars Coalition. Points of interest
were: recommend supervision be on site during event; should homemade wine be
allowed as alcohol content is not known;should table wine be left on table when
bar is open. Board would like Safer Bars and lawyer to review alcohol policy. S.
DeJong has been told there is now a minimum charge in place for drinks of$2.85.
Secretary will check into this as there has been no mention of this with Safer Bars.
Motion by G.Robinson, seconded by S. DeJong
That we add the following to our alcohol policy—"All table wine must be
removed from tables prior to bar being opened. Table wine may continue to
be serve from the bar service." "Carried"
6.5 There will be no board meetings scheduled for July and August. A meeting may
be called by the chair at his discretion.
6.6 Secretary has heard from WSTB regarding Brian Terry's claim. The claim has
been declined. Secretary will contact HR to get direction on what we are now
required to do for Brian.
6.7 Discussed parking lot paving due to the many holes. Refer to Director of
Operations for a quote.
6.8 Secretary will give Joyce Kufta key to front door/auditorium for Concert In the
Park.
6.9 Skip Crosby from Community Services would like to meet and discuss our hall to
see if there is anything they can do to assist us. Meeting is set for June 11 at 6 pm
in Council Chambers. Secretary will attend and chair if he is available.
Adjourned 8:15 pm