HomeMy WebLinkAbout2008-06-17 Minutes i
MUNICIPALITY OF CLARINGTON
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NEWCASTLE COMMUNITY HALL BOARD
Minutes of a meeting of the Newcastle Community Hall Board
held on June 17 2008 at 7 pm in the Council Chambers,
Present Were: L. Franssen
B. Snowdon
S. DeJong
G. Robinson(councillor)
C. Trim(councillor)
C. Abraham
G. Bell(secretary)
Regrets From: P.DeJong(chair)
Cathy Abraham chaired the meeting.
MINUTES
1.1 Motion by S. DeJong, seconded by L. Franssen
That the minutes of May 20,2008 meeting be accepted as circulated.
"Carried"
BUSINESS ARISING
2.1 Mike Williams has taken care of cleaning out the eaves troughs
2.2 Mike Williams and Steve Fogg will monitor leak to Bowling Alley, it is hoped it
was caused by melting snow.
2.3 Electrical work has been done for A/C in Mason's Room
2.4 G. Bell met with Skip Crosby of Community Services—discussed programming
at Newcastle Hall
2.5 Notice from Safer Bars Coalition that alcoholic drinks may not be sold for less
than$2.00 each.
2.6 Refer to Director of Operations condition of parking lot—should we be
considering repaving?
FINANCIAL REPORT
3.1 Motion by B. Snowdon, seconded by G. Robinson
That financial report is accepted as circulated. "Carried"
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BILLS j
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4.1 Motion by L. Franssen, seconded by C. Trim
That bills in the amount of$848.00 for supervision/chairs be paid.
"Carried"
CORRESPONDENCE
5.1 Secretary reported WSIB has declined Brian Terry's claim. Brian has put in an
appeal.
5.2 Safer Bars monthly mailing and survey—secretary will fill out survey and return
5.3 Letter from Sharon Meredith,Manager,Recreation Services informing us they
will no longer be in need of our facility for programming as of Sept 2008 due to
the opening of the aquatic centre. Note this creates a decrease in our yearly
income of approximately$4000.00.
5.4 Newcastle Community Hall has been nominated for 2008 Clarington Blooms
award.
5.5 WHMS certificates received for G. Bell and S.Fogg.
HEALTH& SAFETY
6.1 Risk Management report received and will be forwarded to Operations Dept.
NEW BUSINESS
7.1 Discussed condition of kitchen for Lions after Lobsterfest.
Motion by B. Snowdon, seconded by L. Franssen
That the Lions be reimbursed$50.00 for having to clean cutlery before their
event. "Carried"
7.2 Secretary suggested we invest$15,000.00 in a GIC on a month to month basis.
Motion by G. Robinson, seconded by B. Snowdon
That a GIC be opened at Newcastle CIBC for$15,000.00 on a month to
month basis. "Carried"
7.3 Discussion on grass cutting in the parkette. Trimming does not seem to be getting
done each week and they are still coming on Tuesdays rather than Thursday.
Secretary to refer to Operations Dept.
7.4 C. Trim brought up subject of retaining wall off parking lot on north side of
property. G. Robinson reported Operations Dept is going to be taking care of the
area that has eroded. Discussed putting up fencing along the wall. Also discussed
creating patio with fencing on the west side of building. Secretary to obtain help
from the Municipal offices for drawings of site(contact Janika).
Adjourned 8:00 pm