HomeMy WebLinkAbout2009-04-21 Minutes MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Minutes of a meeting of the Newcastle Community Hall Board held on April 21, 2009 at
7 pm in the Council Chambers
Present Were: P. DeJong(chair)
G. Robinson(councillor)
L. Franssen
S. DeJong
C. Trim(councillor)
G. Bell(secretary)
Regrets From: B. Snowdon
C. Abraham
There was no meeting held in March as we did not have enough members for a quorum.
MINUTES
1.1 Motion S. DeJong, seconded by L. Franssen
j That the minutes of February 2009 meeting be accepted as circulated.
"Carried"
BUSINESS ARISING
2.1 Letter was sent to NVMHA regarding condition of the hall after their event.
There was no response to the letter.
2.2 Power Blitz program has been completed in the main kitchen and bowling alley.
Motion by G. Robinson, seconded by S. DeJong
That the hall will pay the extra for the bowling alley lighting.
"Carried"
Check into cost of having the East wing done as well.
2.3 Secretary reported on Volunteer Seminar held by Community Services. Did not
really apply to us,but they will be holding a fundraising seminar in the future
which could be helpful to us.
FINANCIAL REPORT
3.1 Motion by L. Franssen, seconded by C. Trim
That financial report is accepted as circulated. "Carried"
Page 2
BILLS
4.1 Motion by C. Trim, seconded by G. Robinson
That bills for supervision in the amount of$500.00 be paid as presented.
"Carried"
CORRESPONDENCE
5.1 Clarington Clean Up Week
5.2 Collaborative Statements for defibrillator program signed by Mayor and Clerk
5.3 June is Recreation and Parks Month
5.4 PAD Site Update
All correspondence received and filed.
HEALTH AND SAFETY
6.1 The following were referred to Mike Williams of the Operations Dept
- 2 lamps out in parkette
- 1 Chandelier out in auditorium
( - Fountain outlet needs some maintenance
Risk management report to be sent to Operations Dept.
NEW BUSINESS
7.1 Motion by G. Robinson, seconded by S. DeJong
That toilet in Lions washroom to be changed to a water saver.
"Carried"
7.2 Hot water tank was replaced due to leak. Enbridge is checking to see if other one
should be replaced as well.
7.3 Board discussed eliminating paying a board member to close hall for Blood
Donor Clinic. As this is a hall use that we do not charge for to benefit our
community, it was felt we should not pay for the closing.
Motion by S. DeJong, seconded by L. Franssen
That effective April 2009 we no longer pay a board member to close the hall
when a Blood Donor Clinic is held. "Carried"
7.4 C. Trim reported Concert in the Park will run from June 16—Aug 24.
7.5 Secretary requested we implement an hourly rate. Check other halls for hourly
rate.
7.6 S. Fogg stripped and recoated hardwood floors over long weekend.