HomeMy WebLinkAbout2009-05-19 Minutes MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Meeting of the Newcastle Community Hall Board on May 19,2009.
Meeting was held in the Council Chambers.
Present Were: G. Robinson(councillor)
L. Franssen
S. DeJong
C. Trim(councillor)
B. Snowdon
G. Bell(secretary)
Regrets From: C. Abraham
P. DeJong
S. DeJong chaired the meeting.
MINUTES
1.1 Motion by S. DeJong, seconded by B. Snowdon
That the minutes of April '09 be accepted as circulated. "Carried"
BUSINESS ARISING
2.1 Screen—Steve from Excalibur is expected to attend meeting with sample screen.
2.2 P. DeJong purchased 2 fans for the auditorium.
FINANCIAL REPORT
3.1 Motion by G. Robinson, seconded by B. Snowdon
That the financial report be accepted as circulated. "Carried"
BILLS
4.1 Motion by C. Trim, seconded by L. Franssen
That bills for supervision$ be paid as presented. "Carried"
CORRESPONDENCE
5.1 Invitation to Central East Prehospital Care Program event on June 8.
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5.2 Suggested that we pass information regarding training onto Masons and Lions.
5.3 Clarington Blooms Awards Nomination forms
HEALTH AND SAFETY
6.1 Inspection report to forwarded to Operations Dept.
NEW BUSINESS
7.1 Steve arrived and showed screen. Board discussed different sizes. It was agreed
the screen purchased last year would be too costly to install. Steve mentioned
setting up rental program for the appropriate projector to be used on the larger
screen so visibility is better.
Motion by C. Trim, seconded by B. Snowdon
That the 10 z 8 screen by purchased from Xcalibur "Carried"
Motion by L. Franssen, seconded by G.Robinson
That Xcalibur try to sell the electronic screen we purchased last year.
"Carried"
7.2 Discussed Early Years needing office space. Suggested using the office no being
used by secretary and Cadets. Space would be rented for$50.00/month to Early
Years. Presently Cadets use it free of charge.
Motion by B. Snowdon, seconded by G. Robinson
That Cadets and secretary move to Youth Room and Early Years use the
upstairs office space. "Carried"
7.3 Secretary asked that 5 more round tables be purchased so we have seating for 200.
Motion by C. Trim, seconded by L. Franssen
That 5 additional tables plus cart be purchased. "Carried"
7.4 Garbage to be picked up weekly on southwest corner.
Adjourned 8:05 pm
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Motion by P. DeJong, seconded by P. DeJong
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That overtime hours are approved up $400.00 for this work.
"Carried"
7.7 Secretary to get quote on window cleaning.
7.8 G. Robinson requested a gift basket be sent to F. Horvath, Director of Operations
to wish him a speedy recovery.
7.9 C. Trim suggested we do an independent review of hall operation to see where we
can improve and where we are doing great. Check with Sharon Meredith at Town
for a survey they have which we could use.
7.10 S. DeJong reported Princess Auto has fans on sale.
Motion by S.DeJong, seconded by L. Franssen
That we purchase 2 fans for the auditorium. "Carried"
7.11 Secretary to contact sheet metal company about A/C
7.12 Tour of attic scheduled for next meeting.
Adjourned 8:15 pm
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