HomeMy WebLinkAbout2008-01-15 Minutes I
MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Minutes of a meeting of the Newcastle Community Hall Board
held on January 15,2008 at 7:00 pm in the Council Chambers.
Present Were: P. DeJong
C. Trim(councillor)
S. DeJong
G. Robinson(councillor)
B. Snowdon
L. Franssen
G. Bell(secretary)
Regrets From: C. Abraham
Pete DeJong chaired the meeting
MINUTES
1.1 Moved by B. Snowdon, seconded by S. DeJong
That the minutes of November 20,2007 meeting be accepted as circulated.
"Carried"
BUSINESS ARISING
2.1 Elections for two positions on the board will be held at February meeting. Ad
will be in paper for two weeks.
2.2 Arrange to have certificate of appreciation presented to Theo of Horticultural
Society for all the work he has done in the gardens.
2.3 Five year lease with the Horticultural Society was presented.
Moved by S. DeJong, seconded by G. Robinson
That contract be accepted and delivered to Horticultural Society for signing.
"Carried"
2.4 Moved by G. Robinson, seconded by B. Snowdon
That the hall board purchase 18 card tables from the Seniors for$10.00 each.
Old wooden tables to be disposed of accept for the ones in good condition.
"Carried"
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2.5 Moore Electric will be contacted to do the wiring for A/C in the Masons Room.
2.6 One quote from Taxis for ceiling in Bowling Alley has been received. Secretary
to obtain quotes from Kraco, Martin Segers.
FINANCIAL REPORT
3.1 Moved by C. Trim, seconded by S. DeJong
That the financial report be accepted as circulated. "Carried"
BILLS
4.1 Moved by S. DeJong, seconded by B. Snowdon
That bills in the amount of$350.00 for supervision be paid as presented.
"Carried"
CORRESPONDENCE/SUPERVISION
5.1.1 Supervision for January/February was finalized. Supervision is to be offered to
Steve first and then board members in future.
5.1.2 Newcastle Community Hall was voted Best Banquet Facility by Clarington
Readers Choice.
5.1.3 Received for information letter from Veridian to participate in Peaksaver
program.
5.1.4 Letter from the Mayor inviting us to participate in Polar Chili Golf Classic—
received for information.
5.1.5 Received for information from Health Dept information on DineSmart Durham.
5.1.6 Moved by C. Trim, seconded by G. Robinson
That the Hall Board continue membership with Newcastle Chamber of
Commerce. "Carried"
Secretary will purchase tickets for hall members to attend annual Chamber dinner
on January 22,2008.
HEALTH& SAFETY
6.1.1 Risk Management report received for January 11 '08. Copy to be sent to
Operations Dept. Separate note to be sent to Director of Operations regarding
eaves troughs not being cleaned out.
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