HomeMy WebLinkAbout2007-10-16 Minutes MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Minutes of a meeting of the Newcastle Community Hall Board
held on October 16, 2007 at 7:00 pm in the Council Chambers.
Present Were: L. Franssen
B. Snowdon
G. Robinson (councillor)
S. DeJong
C. Trim (councillor)
G. Bell (secretary)
Regrets From: C. Abraham (chair)
P. DeJong
Councillor Charlie Trim chaired the meeting.
MINUTES
1.1 Moved by S. DeJong, seconded by G. Robinson
That the minutes of September '07 be meeting be accepted as circulated. "Carried"
BUSINESS ARISING
2.1 Secretary spoke with Steve regarding addition of part time help to assist with custodial
duties. Steve felt he could handle workload presently, but would let us know if it should
become too much.
2.2 Outdoor ashtray cost is approximately $165.00 each. Agreed to purchase 2 for the front
entrance only.
2.3 Board members tested 3 different chairs for outdoor weddings. It was felt none of the 3 was
suitable, board members will continue to look for a suitable chair in time for the next outdoor
season.
2.4 Operations Dept has scheduled work to be done on clock tower and Masons Room leak.
FINANCIAL REPORT
3.1 Moved by S. DeJong, seconded by G. Robinson
That the financial report be accepted as circulated. "Carried"
BILLS
4.1 Moved by G. Robinson, seconded by C. Trim
Those bills in the amount of$610.00 for supervision are paid as presented. "Carried
Page 2
CORRESPONDENCE/SUPERVISION
5.1 Received for information notice from Big Brothers and Sisters of Clarington on Mentoring
Program
5.2 Supervision was allocated for November
BUDGET
6.1 Budget draft was discussed and finalized.
Moved by B. Snowdon, seconded by S. DeJong
That the budget be adopted and delivered to finance department by October 31, 2007.
"Carried"
HEALTH AND SAFETY
7.1 Risk Management Report received for October 2007. Copy to be sent to Director of
Operations.
NEW BUSINESS
8.1 Gord Robinson noted the CIP Committee will be presenting to the community on October 30
in this hall. Board members should attend as well.
8.2 Secretary to get figures from finance dept for Trust Funds
8.3 Secretary is getting two quotes for soundproofing of bowling alley ceiling
8.4 Horticultural Society is moving forward with Trillium grant application, they will not need to
involve the Lions group as they are incorporated. Secretary will work with them through the
process.
Moved by G. Robinson, seconded by L. Franssen
That meeting is adjourned at 7:55 pm. "Carried"