HomeMy WebLinkAbout2007-01-16 Minutes MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Minutes of a meeting of the Newcastle Community Hall
Board held on January 16, 2007 at 7:00 pm in the Council Chambers.
Present Were: P. DeJong
S. DeJong
C. Trim
G. Robinson
B. Snowdon
G. Bell (secretary)
Regrets From: K. Quinney
C. Abraham (chair)
Peter DeJong chaired the meeting.
MINUTES
1.1 Motion by B. Snowdon, seconded by S. DeJong
That the minutes of the November meeting be accepted as circulated.
"CARRIED"
BUSINESS ARISING
2.1 Two additional quotes being obtained this week for duct cleaning.
2.2 Drains will be cleaned this week by Burgess Plumbing
2.3 Fire extinguishers have been inspected, charged and returned.
2.4 Chairlift has been inspected by the province—we need to set up with Operations
Dept regular 6 month inspections with a contractor—this has been referred to
Operations to take action on.
2.5 Burgess Plumbing has replaced the handicapped washroom toilet, and repairs to a
number of leaks throughout building. Water bill should be back to normal.
2.6 Switch in downstairs foyer has been replaced, heater fan in bowling alley
entranceway has been repaired and fan in Centennial Room has been replaced by
Moore Electric.
2.7 Coffee Pot has been purchased for downstairs kitchen.
2.8 Motion by S. DeJong, seconded by C. Trim
That we proceed with purchase of banquet chairs from Schoolhouse
Products. "CARRIED"
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Quote will be referred to Town Purchasing Dept for approval to sell old chairs and ensure
we are getting best deal.
2.9 Appointments to hall board should be announced before next meeting.
2.10 Don Holmes to be paid $30.00 for repair of door handles on Dec 31.
FINANCIAL
3.1 Motion by B. Snowdon, seconded by S. DeJong
That the financial report be accepted as circulated. "CARRIED"
BILLS
4.1 Motion by C. Trim, seconded by G. Robinson
That bills in the amount of$175.00 for supervision be paid as presented.
"CARRIED"
CORRESPONDENCE/SUPERVISION
5.1 Supervision for month of Jan and Feb was allocated.
5.2 Membership to Chamber of Commerce to be continued.
HEALTH & SAFETY
6.1 Inspection report for November 2006 will be forwarded to Operations Dept.
6.2 S. DeJong will do inspection for January.
NEW BUSINESS
7.1 P. DeJong reported Jan 6 wedding A. Lawn did not have decorators out until 2:30
am. Kitchen garbage bags were overfilled and had to be redistributed, floor was
dirty in kitchen. Bride wanted Pete to leave hall open and decorator would take
care of closing up. Was upset when he told this could not be allowed.
Motion by G. Robinson, seconded by S. DeJong
That Jan 6 event A. Lawn is surcharged extra half hour.
"CARRIED"
7.2 Secretary has looked into alternative custodial coverage while Brian is off on sick
leave. Temporary agency would not cost anymore than we pay now. Board
would like to know if board members can cover the job —what is insurance
coverage, etc. Secretary will speak with HR representative. We will request a
doctor's note from Brian stating prognosis and estimated time of return to work.
7.3 Motion by G. Robinson, seconded by C. Trim
That the board go in camera to discuss financial matter.
"CARRIED"
Motion by S. DeJong, seconded by B. Snowdon
That the board come out of camera "CARRIED"
7.4 Motion by C. Trim, seconded by S. DeJong
That a new toilet be purchased and installed for the East Wing.
"CARRIED"
7.5 Secretary presented Alcohol Policy for board to review for next meeting.
Motion by G. Robinson, seconded by S. DeJong
That meeting is adjourned at 8:13 pm. "CARRIED"