Loading...
HomeMy WebLinkAboutC06.Safe Communities Advisory Committee Minutescos IIIIIIIIIIIII�IIIIIIIIIIIIIIIIIIIIII!IIII C66-5q Draft minutes — Not vet approved by Committee NOTES OF MEETING OF SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE HELD TUESDAY DECEMBER 13, 2016 7:00 PM Present: Suzanne Land Patrick Bothwell Jim Cleland Brian Reid Kate Potter Leo Blindenbach Tom Hossie Regrets: Councillor Corinna Traill Paul Davidson Melanie McArthur Absent: James Hodge 1. AGENDA MOVED: by Suzanne Land SECONDED by Patrick Bothwell THAT: the agenda for December 13, 2016 be accepted CARRIED 2. MINUTES OF PREVIOUS MEETING Approval of Minutes MOVED: by Patrick Bothwell SECONDED by Kate Potter THAT: the minutes of November 8, 2016 be approved. CARRIED SWNA December 2016 Minutes 3. ITEMS/UPDATES New member Tom Hossie Tom Hossie was appointed by Council to the SWNA Committee at their December 12 meeting. Tom is a resident of the Port of Newcastle and frequent user of the SWNA. He is a conservation biologist and Postdoctoral Fellow at Trent University. Tom has previously organized a monarch butterfly tagging program at the SWNA and has a particular interest in preservation and rebuilding habitat for monarchs at the SWNA. Clarke High School Community Outreach projects The parent council at Clarke High School is interested in increasing the visibility and promoting a positive image of the school. As part of that initiative the school art department has agreed to paint ten 45 gallon drums for use as garbage containers at the SWNA. The drums have now been delivered to the school. Drafts of the artwork were reviewed by the committee and ten designs from the 26 submitted were chosen. The school art teacher will be notified of the 10 preferred designs and will thanked for their participation on the project. Monarch Butterfly Pledge Clarington Council endorsed the Mayors Monarch Pledge which is a continent wide initiative to take action to help save the Monarch Butterfly. The pledge was directed to the SWNA Management Advisory committee to identify 3 (or more) actions to create and enhance monarch butterfly habit and educate citizens about how they can make a difference. Kate Potter reviewed the list of items that could be applicable to Clarington. The committee chose the following actions as potential initiatives in 2017; - Issue a Proclamation to raise awareness about the decline of the monarch butterfly and the species' need for habitat. (Complete) Launch a public communication effort to encourage citizens to plant monarch gardens at their homes or in their neighborhoods. (Spring Orono Times news article and Clarington web site) - Communicate with community garden groups and urge them to plant native milkweeds and nectar -producing plants. (Newcastle Horticultural Society spring plant sale) - Facilitate or support a milkweed seed collection and . propagation effort. (Some seeds already collected for fall planting) E•9�i�tYG��--Z�i�7:��i7d:�u� IRIi� - Launch a program to plant native milkweeds and nectar plants in school gardens by engaging students, teachers and the community. (Schools to be contacted about growing milkweed in the classroom for future transplanting outdoors) - Initiate or support citizen -science efforts that help monitor monarch migration and health. (Late August monarch tagging program to be held at the SWNA) - Remove milkweed from the list of noxious plants in city weed / landscaping ordinances. (Milkweed is not part of the provincial noxious weeds list) In addition to the above actions Peter Windolf will discuss ways to modify turf maintenance on some sites to enhance monarch habitat with the Operations Department. Great Lake Guardian Funding application The municipality has applied to the Great Lakes Guardian Community fund for a project to replace the deteriorated woodchip trail leading to the lake with a limestone trail. The application was modified from previous versions to put more emphasis on community involvement and tree planting. A decision isn't expected until the spring. Regional Trail Map The interactive map produced by the Region of Durham does not include all of the trails within the SWNA, such as the limestone/woodchip trail leading to the lake from the Toronto Street parking lot. The municipality has the opportunity to provide updates annually on the Regions trail map and will bring this up with them for the next update. Trees for Nature grant program Kate Potter provided an internet link to the Trees for Nature grant program that provides trees to community organizations. The actual application form and requirements could not be found on the link but it will be investigated further to determine if we should apply to the grant. Spring 2017 Clean-up The spring clean-up at the SWNA is scheduled for Saturday April 29. Leo Blindenbach will be coordinating the SWNA event along with a Port of Newcastle clean-up with the Operations Departments as part of Pitch -In week. More details will be announced at a future meeting. 4. MOTION TO ADJOURN MOVED: by Suzanne Land SECONDED by Leo Blindenbach THAT: the meeting be adjourned. SWNA December 2016 Minutes CARRIED Adjournment 8:20 PM Next Meeting: Tuesday February 14, 7:OOPM Notes prepared by: P.Windolf Fleming, Cindy From: Kate Potter <kempotter@gmail.com> Sent: December-15-16 9:57 AM To: Windolf, Peter Subject: Fwd: FW: pollinators please send to the group ---------- Forwarded message ---------- From: Kate Potter<kate.pottergorlandconservation.ca> Date: Thu, Dec 15, 2016 at 9:19 AM Subject: FW: pollinators To: kempotterggmail.com Thanks, Kate Kate Potter 905.926.2431 Visit our News page for info on upcoming presentations and workshops From: Kate Potter [ma iIto: kate.potter@orla ndconservation.ca] Sent: Thursday, December 15, 2016 8:33 AM To: kate.potter@orlandconservation.ca Subject: FW: pollinators Kate Potter Project Manager 905 926 2431 I kate.potter@orl and conservation.ca ORLAND conservation new horizons in sustainability CONSERVATION I FOOD SECURITY I COMMUNICATIONS orlandconservation.ca ( nV - ), too CP)) (C D�) 0 Support Backyard Bounty, our urban agriculture project, by saving on new ink and toners at Blue Ocean! Use code "BYBOUNTY" and 10% of your purchase will support our programming. Visit our News page for info on upcoming presentations and workshops From: Pam Lancaster [ma iIto: Plancaster@grca.on.caj Sent: Wednesday, December 14, 2016 11:33 AM To: ktowle@grca.on.ca;'Kate Potter' <kate.potter@orlandconservation.ca> Subject: RE: pollinators Hi Kate Thought I would jump in on this with some more information and a few questions. 2 Right now Port Hope is looking at designating an area of the lakeshore along Lake Street (behind the shops on Peter Street east of the Ganaraska) through signage. We gave them a few design ideas and I have just emailed them to inquire on the status and to tell them about the pledge. The idea is to inform users of the trail that the area is good habitat and that is partially why it is currently not mowed. In the summer we provided the Parks department with a bunch of native plants to add to an existing garden around a gazebo to add to this project. We have also talked about more detailed interpretive signs at a couple of locations. This did all come about by a concern/request by an elderly lady, which is great. Early in the spring I was also contacted by a gentleman in Cobourg who was interested in propagating milkweed in the k-cup pods (and other brands) as part of a church group activity. At that time I reached out to Paul Heydon at Grow Wild on how this could be done. I have included the instructions below for your information. We have bought all three species of milkweed through him before. I agree with Ken that other aspects of Monarch habitat/life cycle could be considered in actions associated with the pledge. I like his ideas but would also include the planting of wildflower for the benefit of nectar for other aspects of the life cycle. If the area by Port of Newcastle was chosen it would be neat that flowers are given to everyone in the subdivision to plant in existing beds, along with a plant species list. This could happen in any area of Newcastle, or the whole area...... My question is, is Mayor Foster going to challenge neighbouring municipalities? It would be great to get Port Hope, Cobourg and Hamilton on board! The GRCA is willing to help out and leverage our existing programs, or assist in new programs/events. Thanks, Pam "Milkweed are easy to grow. The seed is mostly dispersed now but I collect the pods just before they open usually in the 1st or 2nd week of September. I let the seeds sit in a plastic bag for a few weeks and pop the pod open and pull the seeds off and put them onto newspaper for a week to dry out. Once they have dried out I put them into a labeled Zip lock bag with slightly moist peat moss. I place about three times as much moss as seed in the bag. I then store it in a refrigerator for 90 days. I pull the seed out and place it into plugs or pots and start them in my greenhouse. A sunny window will work too or just outside after the frosts. They usually germinate well. I fertilize them every two week". From: Ken Towle [mailto:ktowle@arca.on.ca] Sent: 2016/12/02 12:13 PM To: 'Kate Potter' Cc: 'Pam Lancaster' Subject: RE: pollinators It's a strip of land with meadow along the lakeshore trail at the east end of town. There isn't actually a group involved to my knowledge. Initially a woman suggested to the town that they do something for monarchs and they in turn came to us. We have been in touch with the parks department about signage etc. Pam Lancaster has been the contact person here. I am copying her on this email in case you want more info. Ken From: Kate Potter [maiIto: kate.potter@oriandconservation.cal Sent: December-02-16 11:41 AM To: ktowle grca.on.ca Subject: RE: pollinators Thanks for your insight, Ken. What about the Port Hope group — is it just a garden or staging habitat as you refer to? Thanks, Kate Kate Potter 905.926.2431 From: Ken Towle [mailto:ktowle@grca.on.ca] Sent: Friday, December 2, 2016 9:43 AM To: 'Kate Potter, Orland Conservation' <kate.potter@orlandconservation.ca> Subject: RE: pollinators Hi Kate, Glad to hear you are well after the surgery. I don't have a lot of ideas on this one. But one thing that does come to mind is that long manicured stretch along the waterfront at Port of Newcastle. I know people want to keep it open to maintain their waterfront view, but perhaps some butterfly gardens could be put in there with some interp signs about monarchs and pollinators. I think a main point to emphasize is that the monarchs (and other butterflies, dragonflies and birds) need staging habitat before crossing the lake. I think growing and planting milkweed is a no-brainer, but my experience is that there is a lot of milkweed out there that has no monarch caterpillars on it, so that is not the main conservation problem. Perhaps something could be done to reduce pesticide use? Also I'd like to see people consider raising funds for protection of the wintering habitat in Mexico. Perhaps a Mexican "fiesta" event could be organized as a fundraiser. With pinatas for the kids, Mexican music, food and beer. And don't forget the tequila! It could be done in late summer as a send off for the Monarchs. Ken From: Kate Potter, Orland Conservation [ma iIto: kate.potter@orlandconservation.ca] Sent: December-02-16 9:05 AM To: ktowle@grca.on.ca Subject: RE: pollinators Hi Ken I was hoping to making it but I was off for the 4 previous weeks for some surgery. I just didn't think I could do the 2 hour drive, 8 hour of networking and then 2 hour drive back. I am feeling great though so back to work in full force now. Everything is fine - I just had a cyst in my belly and a few other'spare parts' removed. This is a new project so we are just flushing out the details. Clarington's mayor signed this pledge https://www.nwf.org/Garden-For-Wildlife/AboutINational-Initiatives/Mayors-Monarch-Pledge-Signatories.aspx It shows support for atleast 3 actions towards protecting monarch butterflies. We have been tasked with coming up with some ideas of how to do so. We are brainstorming at the moment but are using this document as a guide https://www.nwf.org/—/media/PDFs/Garden-for-Wildlife/Certified-Wildlife-HabitatlMayor-Monarch-Pledge-Action-Items FINAL.ashx So far, we are thinking of a kick off event in March with a man from Trent (Tom?) who is doing Monarch tracking (or at least research connected to Monarchs) and then a sale of milkweed at the Horticultural Plant Sale in Newcastle in May. There is the opportunity to partner with some local schools to grow the milkweed, put up butterfly boxes, plant some milkweed on the Cobbledick side of SWNA, etc. Connecting with the Port Hope group would be great - I believe they are doing something in Pickering too. Maybe you can come to a meeting to help us flush this out.... ;) Any opportunity to bring you out !!. Thanks, Kate Kate Potter Project Manager, Orland Conservation 905.926.2431 kate.potteraorlandconservation.ca Original Message ----- ,ktowle grca.on.ca To: "Kate Potter" <kate.potter _orlandconservation.ca> Cc: Sent: 6 c , Thu, 1 Dec 2016 16:23:20 -0500 Subject: RE: pollinators Hi Kate, how are you? Missed you at Latornell. Can you give me more info? What is the Mayor's pledge, and what exactly are you looking for in the way of resources? FYI GRCA has been working with Port Hope to have interp signs on a stretch of their waterfront designating it as butterfly habitat. Originally it was to be specifically for monarchs, but they wanted to say "butterflies." If they know other communities along the shore are doing work specifically for monarchs, perhaps we can convince them to say it is for that species, but benefits other butterflies and pollinators as well. Ken From: Kate Potter [ma iIto: kate.potter@orlandconservation.ca] Sent: December-01-16 2:34 PM To: ktowle grca.on.ca Subject: pollinators Hi Ken The SWNA group is considering planting milkweed for the Mayor's Pledge about butterflies. I was wondering if you had any resources at GRCA about this and/or any of your wonderful expertise/connections in how to get more info! Thanks! Kate Kate Potter Project Manager U' ll !y.T.'ir , ft1l kate.pottergorlandconservation. ca CONSERVATION I FOOD SECURITY I COMMUNICATIONS orlandconservation. ca Support Backyard Bounty, our urban agriculture project, by saving on new ink and toners at Blue Ocean! Use code "BYBOUNTY" and 10% of your purchase will support our programming. Visit our Events page for complete info on upcoming presentations and workshops. No virus found in this message. Checked by AVG - www.avg.com Version: 2016.0.7924 / Virus Database: 4664/13524 - Release Date: 12/02/16 Draft minutes — Not vet approved by Committee NOTES OF MEETING OF SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE HELD TUESDAY NOVEMBER 8, 2016 7:00 PM Present: Suzanne Land Jim Cleland Melanie McArthur Kate Potter Regrets: Leo Blindenbach Absent: James Hodge Patrick Bothwell Brian Reid Councillor Corinna Traill Paul Davidson 1. AGENDA MOVED: by Kate Potter SECONDED by Melanie McArthur THAT: the agenda for November 8, 2016 be accepted CARRIED 2. MINUTES OF PREVIOUS MEETING Approval of Minutes MOVED: by Kate Potter SECONDED by Councillor Corinna Traill THAT: the minutes of September 13, 2016 be approved. CARRIED SWNA November 2016 Minutes 3. ITEMS/UPDATES 2016 Trail Construction Project At a previous meeting Peter Windolf presented the plans showing the proposed trail alignment and bridge crossing location for the new woodland trail that will connect the Waterfront Trail to the existing trail along the north side of the sewage treatment plant. R&M Construction started construction in September and has now completed the clearing, grading and installation of granular base for the trail. The armourstone bridge abutments have also been installed. The Cor-ten steel bridge has been ordered and will be installed in the winter. The trail will be paved and officially opened in the spring. The committee discussed having a grand opening to celebrate the opening of the new trail. This will be discussed in more detail at a future meeting. Since the trail and bridge are still not complete it is fenced to prevent access at both ends. It was recommended that a notice be placed at each end of the new trail to inform users of the anticipated completion date. Clarke High School Community Outreach projects The parent council at Clarke High School is interested in increasing the visibility and promoting a positive image of the school. Catherine Bothwell a member of the parent council contacted the municipality with an offer help with community projects. The SWNA Committee considered the offer at the June 2016 meeting and suggested several potential projects. The projects that the school has agreed to undertake are; - Designing and painting SWNA garage containers - Building bird houses - Building butterfly houses The wood for the bird and butterfly houses has been purchased by the school shop teacher. The garbage drums will be ordered once the quantities and delivery schedule are confirmed with the art teacher. Bill Bickle Wildlife Photography presentation The event occurred on Sunday November 6 at the Newcastle and District Recreation Complex. Approximately 50 people attended and the event was very well received. It was noted that darkening the meeting room, even with the shades closed, was difficult and we should consider the time of day and venue for any similar events in the future. SWNA November 2016 Minutes Monarch Butterfly Pledge Clarington Council endorsed the Mayors Monarch Pledge which is a continent wide initiative to take action to help save the Monarch Butterfly. The pledge was directed to the SWNA Management Advisory committee to identify 3 actions to create and enhance monarch butterfly habit and educate citizens about how they can make a difference. The specified actions will be discussed and formalized at a future meeting. Great Lake Guardian Funding application The municipality will be applying to the Great Lakes Guardian Community fund for a project at the SWNA. A project to replace the deteriorated woodchip trail leading to the lake with a limestone trail was submitted previously but was not approved. Brian Reid will review the application and recommend a project prior to the December 1 application deadline. The committee felt that the limestone trail project still has merit and the potential to be funded however the application should be changed to put more emphasis on community involvement. Fall Clean-up recap At the end of each fishing season the committee organizes a site clean-up. This year it occurred on Saturday October 29 at 9:OOAM at the Toronto Street Parking lot. A small group of committee members attended the clean-up along with a community volunteer. 4. OTHER BUSINESS Dyan Amirault issued her resignation via e-mail because she will be away for most of the winter and will not be able to attend meetings. At the November 28 General Government Committee meeting, council will appoint a new member. An e-mail from a Vancouver resident was received after his visit to the SWNA. He is very interested in the history of the area as his ancestors rented property from the Lovekin's in the 1800's. His specific interest was in the remnants of a concrete structure on the slope leading to the valley just east of the Lovekin Cairn. It was thought to be a well head or pump house however it will be investigated further with local historians. 5. MOTION TO ADJOURN MOVED: by Patrick Bothwell SECONDED by Paul Davidson THAT: the meeting be adjourned. CARRIED Adjournment 7:45 PM SWNA November 2016 Minutes Next Meeting: Tuesday December 13, 7:0013M Notes prepared by: P.Windolf Draft minutes — Not yet approved by Committee NOTES OF MEETING OF SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE HELD TUESDAY SEPTEMBER 13, 2016 7:00 PM Present: Suzanne Land Jim Cleland Melanie McArthur Dyan Amirault Regrets: Kate Potter Paul Davidson Leo Blindenbach Brian Reid Councillor Corinna Traill Patrick Bothwell James Hodge 1. AGENDA MOVED: by Suzanne Land SECONDED by Leo Blindenbach THAT: the agenda for September 13, 2016 be accepted CARRIED 2. MINUTES OF PREVIOUS MEETING Approval of Minutes MOVED: by Melanie McArthur SECONDED by Leo Blindenbach THAT: the minutes of June 14, 2016 be approved. CARRIED i SWNA September 2016 Minutes 2 3. ITEMS/UPDATES Highway of Hero's Tribute Planting The intent of the program is to plant 117,000 trees in the next 4 years along the Highway of Heroes — one tree for each of Canada's war dead since Confederation. The SWNA falls within the 1 km corridor and would be eligible for trees as part of the program. A meeting was held for stakeholders to learn more about the program and Leo Blindenbach represented the SWNA committee at the meeting. The HOH Tribute planting program will provide native trees of various sizes and recruit volunteers for planting projects. The HOH program is encouraging communities to plant on and around Remembrance Day. The committee decided that Saturday November 5 would be the best day and the number of trees would depend on the plant size and the number of volunteers available. P. Windolf will follow up with the HOH Program director to confirm the date and number of trees. 2016 Trail Construction Project At a previous meeting Peter Windolf presented the plans showing the proposed trail alignment and bridge crossing location for the new woodland trail that will connect the Waterfront Trail to the existing trail along the north side of the sewage treatment plant. The project has been awarded to R&M Construction a company who has undertaken several projects for the Municipality in the past. The deadline for completion is June 15, 2017. A construction schedule has not been received yet however they intend to do the clearing and grading through the fall and winter and the creek bank stabilization and bridge installation in the spring. The construction of a new trunk sewer along Toronto Street has started and is expected to be completed by Jan 2017. This work required a re-routing of the Waterfront Trail east of the SWNA but will not impact the trail at the SWNA until later in the project. The trail at Toronto Street may need to be closed for a brief duration (2 or 3 days) in December when a new sewer pipe is installed immediately adjacent to the trail. Clarke High School Community Outreach projects The parent council at Clarke High School is interested in increasing the visibility and promoting a positive image of the school. Catherine Bothwell a member of the parent council contacted the municipality with an offer help with community projects. The SWNA Committee considered the offer at the June 2016 meeting and suggested several potential projects. The projects the committee would like to pursue further with the school are; SWNA September 2016 Minutes 3 - designing and painting SWNA garage containers - building bird houses -creating tree identification labels Following the June meeting P. Windolf contacted Catherine Bothwell who confirmed with the Construction teacher that they are willing to build bird boxes and tree identification labels if they are provided the design. She will follow up with the art teacher this fall to see if they are interested in painting garbage containers. Bill Bickle Wildlife Photography presentation The event is scheduled for Sunday November 6 at the Newcastle and District Recreation Complex. Brian Reid will check the meeting room to ensure the equipment in the meeting room is adequate for the event. By -Law and Fishing Issues The By-law Enforcement Division was informed that cars were parking on some trails at the SWNA and that illegal overnight camping was occurring. By -Law confirmed they will have their officers monitor the area for infractions. Illegal netting of fish at the mouth of the creek was also observed by some SWNA users. This concern was passed on to the MNR Conservation Officer and the GRCA. Great Canadian Shoreline Clean-up recap Jenni McNish a Hampton resident registered and organized a clean-up at the SWNA. This is a Canada wide event that encourages citizens to clean up the shorelines of lakes and rivers around the country. A small but enthusiastic group of volunteers participated on September 9. Operations Department provided the bags and gloves for the clean-up. As per the GCS Clean-up protocol a detailed inventory of the litter was taken, which Leo Blindenbach conveyed to the committee. Newcastle Fall Festival Brian Reid reminded members that the Newcastle Fall Festival is scheduled for Saturday October 1. The SWNA will have a tent and a booth to hand out promotional material for the SWNA. The committee discussed ways of bringing more traffic to the SWNA booth. Suzanne Land will follow up with Jackie's Critters to see if they are interested in bringing some of the critters to the event. SWNA September 2016 Minutes Fall Clean-up and Bird House Cleaning At the end of each fishing season the committee organizes a site clean-up. It is scheduled for Saturday October 29 at 9:OOAM at the Toronto Street Parking lot. The anglers group who have participated in the past will also be invited to attend. In conjunction with the clean-up the bird houses will be cleaned out. Rather that removing, cleaning and storing the bird boxes they will be cleaned on -site and left in place over the winter. 4. OTHER BUSINESS Councillor Trail relayed a resident concern about vehicles driving on the Lake Meadow Trail from the Cobbledick Parking lot. Apparently a van drove down the trail and almost struck the resident. There is usually a large rock that blocks the trail from vehicular access but it may have been moved. Operations Department has been asked to investigate and re -instate the barrier. 5. MOTION TO ADJOURN MOVED: by Melanie McArthur SECONDED by Suzanne Land THAT: the meeting, be adjourned. CARRIED Adjournment 8:15 PM Next Meeting: Tuesday October 11, 7:OOPM Notes prepared by: P.Windolf Clarington Safe Communities Advisory Committee September 15, 2016, 3:00 PM Meeting Room 1A Present: Chris Newman, Firehouse Youth Centre, Chair Martin Wind, Durham Regional Police Alison Jeschke, Communication Coordinator Leah Bourgeois, Ontario Power Generation Pastor John Wildeboer, Rehoboth Christian Reformed Church Sheryl Greenham, Erin O'Toole's Office Councillor Ron Hooper Mayor Adrian Foster Gord Weir, Clarington Fire Chief Duncan Anderson, Acting Manager of Municipal Law Enforcement Also Present: Natalie King, Committee Secretary 1. Minutes Moved by G. Weir, seconded by J. Wildeboer That the minutes of the meeting, held on June 16, 2016, be approved. Carried 2. Business Arising from Previous Meeting a) Status Update on Grant Application for Canada's 150t" Birthday — C.Newman L. Bourgeois announced that, over the past six months, the project has changed from it's initial objectives, growing to the point which it may be too large for the Sub -Committee to handle. With this in mind, the Sub -Committee agreed to step back, as the commitment is too great, and requires extensive time which is not feasible. The program will move from the hands of the Safe Communities Committee, over to the Visual Arts Centre and the Firehouse Youth. This decision will make the initiative less of a Committee initiative, but rather that of one backed by Committee. Moved by C. Newman, seconded by D. Anderson That the Graffiti Sub -Committee be dissolved. Carried E Clarington Safe Communities Committee Minutes September 15, 2016 C. Newman provided an update on the Grant Application, stating that it is completed and ready to submit. With letters from Durham Regional Police Services (DRPS) and the Municipality of Clarington (storage of art in facilities), changes will be made to update information as it relates to the dissolution of the Sub -Committee, and submitted accordingly. He informed the Committee that the results of the submission will be known by the end of year. R. Hooper inquired about the funding required for project completion, and the amount of $36,500 was included on the application. Fees cover costs of providing materials (Visual Arts Centre), budgeting for extra materials, and acknowledging the Federal government and integrity of 150th anniversary. The grant application is asking for 100% of the necessary costs. b) Status on Garbage Can Painting J. Wildeboer explained that he was in contact with both the staff at St. Stephens and the Community Services Department to pick up garbage bins to be decorated. The Community Services Department produced one can over the summer that is now ready for pick-up. Erica Mittag is to be contacted. St. Stephens has now committed to decorate two bins, the Youth Centre agreed on two, and the Bowmanville Older Adults Association agreed to make two. Thanks to J. Wildeboer and G. Weir for initiating the process. 3. New Business R. Hooper raised the issue of unwanted Graffiti and tagging within highly visible areas downtown Bowmanville. Areas of concern include alleys and alongside buildings in the west end near Scrub In, and higher areas near Norm's Deli as well. M. Wind did not identify any reports within the downtown area, as most of the current issues exist within the north part of Bowmanville. M. Wind mentioned that, through the Municipality of Clarington's website and media -reporting system online, information is gathered about graffiti locations and dealt with immediately. M. Wind mentioned a program whereby youth are engaged in painting over graffiti with paint which is to be donated. Pictures could be taken and anti -graffiti education communicated throughout the community during these types of initiatives. A. Foster suggested that maybe a presentation through the Bowmanville BIA will help coordinate a clean-up of sorts, with other leading service providers such as OPG and Enbridge for example. In conjunction with C. Newman and perhaps Basia Radomski, an event could be coordinated that would engage youth in a graffiti clean-up, providing a BBQ and publicity opportunity for information exchange. M. Wind advised that larger corporations such as Canada Post and Veridian have their own workers complete this task for liability reasons. Small businesses may want to be included, and of course coordinating with larger service providers is desirable. 3 Clarington Safe Communities Committee Minutes September 15, 2016 A. Foster suggested that different suppliers be invited together in efforts to coordinate a cleanup initiative. It was suggested that Basia could coordinate. M. Wind suggested a walkthrough of the downtown throughout the day with representatives from the Bowmanville BIA, DRPS, and D. Anderson to identify issues, and where the problem areas are located. 3:30 — G. Weir left. a) Durham Regional Police Trending Reports M. Wind advised of the following for the month of May: • A new crime analysis person was hired, and statistics now include part of Oshawa. • Violence against persons is up • Property crimes over the long term have increased when compared to last month (approximately 40% increase) • Fraud is increasing (particularly seniors). Plans are in place to speak at the BOAA and Wilmot Creek in October. • Theft of motor vehicles is increasing (statistics include Oshawa too) • Break and enter incidents are up over the summer months which can be attributed to people not locking their doors. • Graffiti downtown equates to approximately 10% of the total concern, while the north part of the Municipality had a 42% increase. M. Wind to provide general statistics to Mayor Foster so it can be posted to Facebook without compromising confidentiality of the new statistics. 4 Clarington Safe Communities Committee Minutes September 15, 2016 C. Newman's role with the Youth Centre has become more involved, and he has asked himself whether he will be able to continue as Chair. C. Newman announced that he would honour his role until the end of the year, whereby after that he will have to relinquish his duties as Chair of Clarington's Safe Communities Committee. 4. Other Business C. Newman announced that Clarington Family Safety Day is September 24th, 2016, between 10:00 AM and 3:00 PM. A. Foster announced that, on September 24th at 2:30 PM, there would be an unveiling of the Highway of Heroes Durham LAV Monument, honouring the sacrifices of Canadian soldiers in Afghanistan. Requests for Community Safety Zones go through Engineering Department and then onto DRPS. With the change in the dynamic of the Committee, the matter of revisiting the Terms and Conditions of the Committee was raised, perhaps to align the Committee with injury prevention assistance from Parachute. With representatives from EMS, local businesses, the local Health Department, and Police, local groups can best work together on specific injury prevention strategies. Having acknowledged this, the Committee acknowledges that the focus of this group may be too specific in nature, instead of the Community focus of the Committee. On October 14th, Darlington's Doors Open takes place. C. Newman announced that, on October 21st and 22"d, the Youth Centre is hosting their annual Fright Night event. Entry fee is $10, with an additional $2 for a repeat tour. The Youth Centre is also holding their 2"d annual Hype for Hoops event at the Newcastle District Recreation Complex. The cost is $35 for a team of five in advance, or $55 to register the day of the event. 5. Date of Next Meeting October 20, 2016 at 3:00 PM Clarington Safe Communities Committee Minutes 6. Adiournment Moved by R. Hooper, seconded by Cheryl THAT the meeting adjourn at 3:50 PM. Carried September 15, 2016 Chris Newman, Chair Nat rfiel , -- �- Clarington Safe Communities Advisory Committee June 16, 2016, 3:00 PM Meeting Room 1A Present: James Campbell, Visual Arts Centre Chris Newman, Firehouse Youth Centre, Chair Martin Wind, Durham Regional Police Alison Jeschke, Communication Coordinator Leah Bourgeois, Ontario Power Generation Pastor John Wildeboer, Rehoboth Christian Reformed Church Also Present: Natalie King, Committee Secretary MINUTES Moved by J. Wildeboer, seconded by M. Wind THAT the minutes of the meeting held on May 19, 2016 be approved. CARRIED 2. BUSINESS ARISING FROM PREVIOUS MEETING a) Update on Grant Application L. Bourgeois spoke about the Mural Canvas Project, which is intended to give students an opportunity to create art in support of Canada's 150t" birthday. The intention is for their work to be displayed throughout Clarington, locations are yet to be determined. The Subcommittee will reach out to the schoolboard over the summer months to get applications in by January, with roll out on September 30, 2016. J. Wildeboer questioned the connection with Safe Communities. C. Newman explained that it was about a positive connection with the youth, and although it may not be in the Terms of Reference of the Committee, it is an important focus of the Committee. The project can be seen as a means to communicate the mandate, and increase overall exposure of the Committee to the community at large. M. Wind explained that anything we do with the youth in our community is a positive connection that connects residents, Durham Regional Police Services, and is a positive outlet for self-expression by means of artwork, which has evolved from graffiti. We are not calling this an anti -graffiti movement, but that forms the basis of the event. Clarington Safe - 2 - June 16, 2016 Communities Committee b) Garbage Can Painting J. Wildeboer provided an update on the Garbage Can Painting project. G. Weir and J. Wildeboer pulled 6 cans from the Operations Department, and discussed the goal of finding a slogan i.e. "Keeping the Community Clean", which would feature artwork at special events i.e. Maplefest, Applefest. C. Newman also showed interest in a summer project, whereby youth could be engaged in painting cans as a project. It was suggested that as a result of connections with the art teacher at St. Stephens High School, there may be a joint interest in this type of, project. Through discussions with the art teacher, it could be determined what kind of paint would be required to paint the metal cans, and whether or not a prize would be necessary motivation. Funding the cost of the paint would be required through means of a sponsor if the school will not provide the paint. J. Campbell suggested a non -enamel paint that would be safe to work with. Although this is seen as a great project by the Committee, it was questioned whether or not we are we asking too much from the Art Departments with both projects? The possibility of reaching out to various other community groups i.e. girl guides, boy scouts etc. that operate throughout the summer months may be a viable option. Several slogans were discussed for the painted theme on the cans, such as "Stash your Trash" or "Keeping us Clean" which would be written. on the outside of cans. Continuing with the theme of Canada's 150th birthday would have to be kept in mind, and communicated to the groups involved in this partnership to ensure consistency throughout. A. Jeschke is going to talk to a representative from the Older Adults Association. 3. NEW BUSINESS a) Durham Regional Police Trending Reports Marten Wind advised of the following for the month of May: • Increase in thefts • Decrease in motor vehicle thefts • Increase in thefts at construction sites • Increase in graffiti at Camp 30 • Decrease in number of arrests • Decrease in mischiefs • Increase in thefts of personal products mainly through shoplifting and credit card fraud (people providing their personal information) DRPS is looking at the potential of holding information sessions for at risk communities such as Wilmot Creek to help mitigate the impact on seniors. Clarington Safe - 3 - June 16, 2016 Communities Committee 4. OTHER BUSINESS There is a new program for firehouse youth, drop in baseball. This is an intergenerational program taking place at Memorial Park at 9:15 AM every Friday throughout summer. 5. DATE OF NEXT MEETING September 15, 2016 6. ADJOURNMENT Moved by M. Wind, seconded by J. Wildeboer THAT the meeting adjourn at 3:50 PM. CARRIED Chris Newman, Chair ata a King, Committ ecretary CLARINGTON SAFE COMMUNITIES ADVISORY COMMITTEE May 19, 2016, 3:00 PM Meeting Room 1A Present: Chris Newman, Firehouse Youth Centre, Chair Leah Bourgeois, Ontario Power Generation Alison Jeschke, Communication Coordinator Pastor John Wildeboer, Rehoboth Christian Reformed Church Also Present: Laura Preston, Committee Secretary MINUTES Moved by A. Jeschke, seconded by L. Bourgeois. THAT the minutes of the meeting held on April 19, 2016 be approved. CARRIED 2. BUSINESS ARISING FROM PREVIOUS MEETING a) Community Clean -Up Day Wrap Up C. Newman provided an update on the 2016 Community Clean -Up Day. There were approximately 150 volunteers in attendance across all three clean-up sites. The Newcastle and Courtice locations saw approximately 20-30 volunteers, while the remainder of the volunteers were at the Bowmanville location. The event was a success with just under 1.5 tonnes of garbage picked up throughout Clarington. Enbridge has shown an interest in participating in the BBQ for next year's event, with registration beginning in January 2017. Other community groups were also participating in separate community clean-up's, so there were areas of overlap. Next year we can look at modifying the locations to prevent overlap with other groups. Clarington Emergency Services staff and fire trucks were present at all three clean-up sites, and participated in the BBQ. b) Update on Grant Application C. Newman advised the Committee of the grant application process having begun. Chris is working with James Treemer of the Visual Arts Center, on the application, and once completed, it will be reviewed by the Sub -Committee. The Sub -Committee hopes to have a package together outlining the project for the beginning of the school year. c) New Ideas The suggestion of painting garbage cans was brought forward at a previous meeting. G. Weir, J. Wildeboer, and M. Wind, are developing a plan to outline how the Committee will move forward with this initiative. The visual arts center has expressed an interest in being involved with this initiative. 3. NEW BUSINESS a) Durham Regional Police Trending Reports No updates at this time. 4. OTHER BUSINESS J. Wildeboer reminded the Committee that the Mayor's Prayer Breakfast will be held Thursday May 26th from 7:30 AM to 9:00 AM. John provided an overview of the organization and the work they do. John has additional tickets available for the event if anyone is interested. L. Preston will email the Committee and advise them of this. L. Bourgeois provided an update on the waterfront trail. The project is almost completed but some portions still require paving. OPG has been working with the Municipality on signage, and everything should be completed by the end of summer. 5. DATE OF NEXT MEETING June 16, 2016 6. ADJOURNMENT Moved by J. Wildeboer, seconded by A. Jeschke. THAT the meeting adjourn at 3:30 PM. CARRIED Chris Newman, Chair A�_ Laura Preston, By-law Clerk CLARINGTON SAFE COMMUNITIES ADVISORY COMMITTEE April 21, 2016, 3:00 PM Meeting Room 1A Present: Chris Newman, Firehouse Youth Centre, Chair Marten Wind, Durham Regional Police Services Pastor John Wildeboer, Rehoboth Christian Reformed Church Alison Jeschke, Communication Coordinator Gord Weir, Fire Chief Also Present: Laura Preston, Committee Secretary 1. MINUTES Moved by G. Weir seconded by J. Wildeboer THAT the minutes of the meeting held on March 10, 2016 be approved. CARRIED 2. BUSINESS ARISING FROM PREVIOUS MEETING a) Review of Facilitated Process J. Wildeboer provided an overview of the Terms of Reference and the goals of the Committee. M. Wind advised the Committee the definition of crime prevention has changed. It has shifted towards community awareness and engagement in an effort to remove the negative connotation from the definition. J. Wildeboer reviewed the initiatives that were discussed at previous meetings which include; action, education, cooperation, and communication. John asked the Committee members present to think about what action items the Committee can move forward with. How will our time be utilized best and what is the most optimal usage of energy and time. J. Wildeboer asked that everyone come back to the next meeting with ideas. G. Weir suggested the Committee set up a mobile wall, moving it around to various locations for artists to display their work. This would be a similar initiative to what the Planning Department did with the chalk board wall that moved around to different locations throughout the Municipality. L. Preston to send out a copy of the Terms of Reference, and ask that Committee members think about what initiatives should be a priority moving forward. Clarington Safe - 2 - April 21, 2016 Communities Committee b) Community Clean -Up Day 2016 C. Newman thanked the Municipality for promoting the event through various social media outlets and indicated the turnout is expected to be good as people are expressing an interest to help in Newcastle and Courtice. Enbridge will start setting up the barbeque at 10:00 AM. Maps have been prepared for clean-up areas that are outside of the Downtown Bowmanville area, Cburtice Community Complex, and Newcastle Library. Additonal clean-up areas suggested by the Operations Department include; Lamb's Road, Concession 3 between Mearns and Liberty, and Walmart. 3. NEW BUSINESS a) Update from Sub -Committee — Mural Wall The Sub -Committee indicated that the mural wall initiative has moved in the direction of celebrating Canada's 1501h anniversary, with high school students helping to create a historic painting. While this initiative has changed from a graffiti wall, the message for participants will be to remain respectful of property and have an awareness for how graffiti it affects the community. The Sub - Committee is hoping the project will engage all high schools, sending the message that the Clarington Safe Communities Committee is working towards improving our community by engaging the residents and allowing for an opportunity to participate in local events. This project is dependent upon a grant, and will only be possible if the application is successful. The Committee discussed that the Mural Wall Initiative is adapting from the Graffiti Initiative, as more information is received. Because the project is changing, the Committee is still discussing if the initiative fits the objectives of the Committee, but is in agreement to move forward with the grant application. Moved by G. Weir seconded by J. Wildeboer THAT support of the grant application and Mural Wall Initiative continue. CARRIED b) Durham Regional Police Trending Reports Marten Wind advised of the following for the month of March: • Increase in theft from motor vehicles. • Increase in break and enters — mostly storage unites • Increase in store thefts — mostly in the Harmony Rd. and Taunton Rd. plaza. • Increase in scrap metal thefts. • Increase in graffiti in the North Bowmanville area. The boundaries have changed for East Division, so the increases are partially due to the change in these boundaries. 4. OTHER BUSINESS J. Wildeboer advised the Committee of the Mayor's Prayer Breakfast that will take place on May 26th from 7:30 AM — 9:00 AM at Trinity United Church. John has tickets available for the event if anyone is interested. C. Newman advised the Committee that it's Celebrity Server Night tonight, April 21st, at Boston Pizza from 5:00 PM to 8:00 PM. A portion of proceeds will go to the Firehouse Youth Centre. Chris also advised the Committee that on May 6th and 7th, events to wrap up youth week will be taking place. Tickets are currently available for `Mics on Fire' and `Battle of the Bands'. 5. DATE OF NEXT MEETING May 19, 2016 6. ADJOURNMENT Moved by J. Wildeboer, seconded by G. weir. THAT the meeting adjourn at 4:07 PM. CARRIED Chris Newman, Chair Laura Preston, By-law Clerk CLARINGTON SAFE COMMUNITIES ADVISORY COMMITTEE March 10, 2016, 3:00 PM Durham Regional Police Headquarters — Community Room Present: Chris Newman, Firehouse Youth Centre, Chair Marten Wind, Durham Regional Police Services Pastor John Wildeboer, Rehoboth Christian Reformed Church Leah Bourgeois, Ontario Power Generation Alison Jeschke, Communication Coordinator Mayor Adrian Foster Councillor Ron Hooper, representing the BIA Gord Weir, Fire Chief Inspector Rolf Kluem, Durham Region Police Services Jason Bagg, Durham Region Police Services Sheryl Greenham, Erin O'Toole's Office Also Present: Laura Preston, Committee Secretary 1. NEW BUSINESS Mayor Foster and Gord Weir, presented Inspector Kluem with a token of appreciation for his contributions to the Clarington Safe Communities Committee and wished him well on his retirement. 2. MINUTES Moved by G. Weir seconded by R. Hooper THAT the minutes of the meeting held on February 18, 2016 be approved. CARRIED 3. BUSINESS ARISING FROM PREVIOUS MEETING a) Mural Wall — Update from Sub -Committee Mayor Foster indicated that the Planning Department has been speaking with Veridian about placing wraps on utility boxes. Mayor Foster will follow-up with David Crome, Director of Planning Services. G. Weir indicated there may be an opportunity for the Municipality to place wraps on municipal garbage cans, in an effort to reduce graffiti. The Committee discussed concerns regarding the mural wall initiative, and whether or not the project should move forward at this time. Not all Committee members could visualize the focus'and questioned if we should take a step back to review the project. Overall, the Committee is in support of the project. The Committee discussed the possibility of placing wraps on municipal garbage cans this year and moving the mural wall project to 2017. G. Weir suggested that the Committee set up a booth at Ribfest, and host an event to have some municipal garbage cans painted. J. Wildeboer tasked with reviewing the facilitated process conducted in 2015 to ensure initiatives are in line with the Terms of Reference, and to provide the Committee with a review at the next meeting. J. Wildeboer also tasked with coordinating the development of new event/initiative ideas. Moving forward, the Sub -Committee will meet again to discuss how we should move forward, and how the initiative is tied to the Committee's overall objectives. b) Community Clean -Up Day 2016 The 2016 Community Clean -Up Day is scheduled for April 231d, with a rain -out date of April 30th. C. Newman has worked with Sun Hajnik, Operations Technician, to identify central clean-up locations. Central locations will include: Courtice Community Complex, Municipal Administrative Centre (Town Hall), and the Newcastle Library. S. Hajnik also indicated that if residents don't want to participate in the clean-up of predetermined locations, they have the option to clean-up in their neighbourhood. All they will have to do is sign up with the Operations Department, pick up a kit, and come back to Town Hall for BBQ if they choose. Enbridge has expressed an interest in participating in the event this year, and will provide a BBQ if the food is supplied. S. Hajnik has committed to making area maps for all predetermined clean-up locations. The Committee discussed providing a token of appreciation to all volunteers for their participation. Due to the cost of arm bands, t-shirts appear to be a better value. Covanta has confirmed they will contribute to funding, and The Rotary Club was asked to contribute. Moved by J. Wildeboer seconded by R. Hooper THAT pending funding t-shirts will be ordered for volunteers be approved. CARRIED C. Newman and A. Jeschke will work together on a design for the t-shirts S. Hajnik is looking into getting a road closure permit to close the street between Temperance Street and Highway 2. C. Newman asked all Committee members to reach out to their contacts and spread the word about this great event. C. Newman asked for a Committee member to work on the Health Department . Application for the BBQ. Chris is willing to help with the application. The Committee discussed what time the sign-up should take place and agreed to begin at 9:30AM with the clean-up following between 10:OOAM — 12:OOPM. The BBQ will take place at 12:30PM. Moved by S. Greenham seconded by G. Weir THAT the proposed time of the event be approved. CARRIED L. Preston will send a copy of the poster to all Committee members once finalized. 4. OTHER BUSINESS R. Hooper stated there have been a significant amount of phone scams in recent weeks. M. Wind advised the Committee that it is fraud awareness month and he will continue to spread the word regarding these scams. 5. DATE OF NEXT MEETING April 21, 2016 6. ADJOURNMENT Moved by S. Greenham, seconded by J. Wildeboer THAT the meeting adjourn at 4:33 PM. CARRIED Chris Newman, Chair Laura Preston, By-law Clerk CLARINGTON SAFE COMMUNITIES ADVISORY COMMITTEE February 18, 2016, 3:00 PM MEETING ROOM 1A Present: Chris Newman, Firehouse Youth Centre, Chair Marten Wind, Durham Regional Police Services Pastor John Wildeboer, Rehoboth Christian Reformed Church Leah Bourgeois, Ontario Power Generation Alison Jeschke, Communication Coordinator Linda Ainsworth, Trustee from the PVNCCDSB Sheryl Greenham, Erin O'Toole's Office attended until 3:30PM Also Present: Laura Preston, Committee Secretary MINUTES Moved by S. Greenham seconded by J. Wildeboer THAT the minutes of the meeting held on January 21, 2016 be approved. CARRIED 2. BUSINESS ARISING FROM PREVIOUS MEETING a) Mural Wall — Update from Sub -Committee L. Bourgeois provided an update for the Committee regarding the mural wall. The Sub -Committee approached the Region of Durham for approval to secure a board to the designated mural wall. The Region was hesitant, and requested additional information, including all materials to be used, before making a decision. C. Newman approached T. Treemer, local artist, for a list at materials that could be used. L. Ainsworth reached out to several schools. Holy Trinity is interested in participating, and Linda is still waiting to hear from other schools. Cathy Abraham, School Board Trustee, was notified and she will be contacting schools in her district and advising the Committee of their interest. The Sub -Committee will meet in approximately two weeks and provide an outline of the project at the next meeting. b) Community Clean -Up Day 2016 Clarington Safe - 2 - February 18, 2016 Communities Committee C. Newman asked the Committee to reach out to their contacts to solicit volunteers. These volunteers would act as a team leader to coordinate teams of volunteers and clean-up locations. Since the last meeting, Chris spoke to Susan Hajnik of the Operations Department regarding the number of groups registered to participate in clean-ups across the Municipality this year. Susan indicated they have less groups registered this year. The Committee had a discussion regarding possible dates. The Rotary Club is not participating in a clean-up this year, so our individual clean-up dates will not overlap. M. Wind suggested promoting our community clean-up day through the schools, and students could collect volunteer hours for their participation. Moved by M. Wind seconded by S. Greenham THAT the April 30th 2016 community clean-up day be approved. CARRIED Covanta is interested in sponsoring the clean-up day again this year. The Committee discussed if we should give volunteers something for their participation and decided that if the funding is available, it would be a positive gesture. The Committee agreed to reconsider the previous recommendation regarding the date of the 2016 community clean-up day and passed the following recommendation. Moved by J. Wildeboer seconded by L. Bourgeois THAT the April 23rd 2016 community clean-up day be approved with a rain date of April 30th, 2016. CARRIED The Committee discussed clean-up locations and whether or not we should ask the community for their input on locations they would like cleaned. The Committee also discussed whether or not we should extend our boundaries outside of Bowmanville. We could generate an email to promote the event through various social media outlets and offer the ability to sign up online. We could track areas of interest this way, and determine if we should extend the boundaries. L. Preston will ask L. Creamer to co-ordinate maps, once we have determined locations. Clarington Safe - 3 - February 18, 2016 Communities Committee The Committee also discussed having central locations for garbage bags, gloves, and a pickups organized. C. Newman will contact S. Hajnik and determine clean- up areas that might be of interest. C. Newman will send a mock-up of the poster to communications for approval and distribution. 3. NEW BUSINESS a) Durham Regional Police Trending Reports Marten Wind advised of the following: • Increase in theft from motor vehicles but some arrests made. • Fraud has decreased but with tax season approaching there is potential for an increase. • Break and enters and mischief have declined. 4. OTHER BUSINESS a) There will be no meeting March 17th due to March break. The next meeting will be moved to March loth at 3:00 PM, with a possible tour at the new police headquarters in Bowmanville at 2:30 PM. Moved by J. Wildeboer seconded by A. Jeschke THAT the meeting date be changed to March loth CARRIED 5. DATE OF NEXT MEETING March 10, 2016 6. ADJOURNMENT Moved by A. Jeschke seconded by L. Bourgeois THAT the meeting adjourn at 4:13 PM. CARRIED Clarington Safe - 4 - February 18, 2016 Communities Committee Chris Newman, Chair Laura Preston, By-law Clerk CLARINGTON SAFE COMMUNITIES ADVISORY COMMITTEE January 21, 2016, 3:00 PM MEETING ROOM 1A Present: Chris Newman, Firehouse Youth Centre, Chair Len Creamer, Manager, Municipal Law Enforcement Marten Wind, Durham Regional Police Services Pastor John Wildeboer, Rehoboth Christian Reformed Church Leah Bourgeois, Ontario Power Generation Councillor Ron Hooper, representing the BIA Linda Ainsworth, Trustee from the PVNCCDSB Sheryl Greenham, Erin O'Toole's Office Also Present: Laura Preston, Committee Secretary 1. MINUTES Moved by R. Hooper seconded by C. Greenham THAT the minutes of the meeting held on November 19, 2015 be approved. CARRIED 2. BUSINESS ARISING FROM PREVIOUS MEETING a) Mural Wall — Update from Sub -Committee The Sub -Committee met last week to discuss details of the mural wall. After speaking with Todd Treemer, local artist, the Committee has had to adjust the reality of the project. T. Treemer identified some logistical concerns the Committee had not considered. The Sub -Committee will continue to make considerations and adjustments to the project, based on Todd's suggestions. The Sub -Committee introduced the idea of hosting a community based event promoting the mural wall. It would be open to the public as well as, local businesses, and community service clubs. The Committee discussed several ideas to streamline the project including the use of stencil pieces to control the image on the wall, but without compromising the integrity of the final product. If this approach was taken, the mural could be completed in a day. The Committee agreed that we are going to have to start promoting the idea soon through local art departments, social media, and the Municipal website. S. Greenham suggested that the mural be done on a separate surface and then mounted to the wall. The Committee liked the idea but permission is required from the Region of Durham before we can move forward with this idea. C. Newman will reach out to his contact from the Region of Durham for approval. There are liability and safety concerns with drilling into the wall. L. Bourgeois, has accepted the position of Chair for the Sub -Committee Mural Initiative. L. Ainsworth suggested separating the wall into three sections, with Bowmanville, Courtice, and Newcastle represented. The Committee thought this might complicate the project and leave out other areas of Clarington, such as Orono, Kendal, and many smaller Hamlets. Overall, the Committee agreed that having a one day event is the most realistic option. By leaving the top and bottom a solid colour we would only need a ladder and a Road Occupancy Permit for one day. The goal for this year is to focus on a simplified process that we can build on moving forward. L. Ainsworth will contact the local art departments in her district to see how involved the schools would like to be. The question of funding was raised and whether the Committee can solicit funds from sponsors. L. Preston to contact N. Taylor, Director of Finance to see if there are any donation or charitable receipt implications. M. Wind, thought we should get the idea out to the schools as soon as possible, so draft ideas can be produced while the Committee continues to work on the logistics. b) Community Clean -Up Day 2016 C. Newman, asked all Committee members to reach out to their contacts to see if anyone is interested in helping with the planning for the 2016 Clean -Up Day. Contact information for those willing to help should be forwarded to L. Preston. The Committee discussed possible dates for the Clean -Up. April 23rd is `Pitch in Week' and April 30th is `Youth Week'. If the Clarington Safe Communities Clean — Up takes place after `Pitch in Week', we can target areas that haven't already been done. There was also mention of including a rain out date, and having an online portal where residents can indicate specific areas that they would like cleaned up. 3. NEW BUSINESS a) Durham Regional Police Trending Reports Marten Wind advised of the following: • Increase in shoplifting for the month of December. • Mischief has decreased 24% from 2014. • Theft from motor vehicles has decreased. Signs.reminding residents to lock their valuables have helped with awareness. • The new Police Station will open February 1, 2016. R. Hopper asked M. Wind if there has been an increase in pedestrian fatalities, and questioned if there needs to be an emphasis on promoting wearing light coloured clothing. M. Wind advised that this topic will be addressed in the 2016 Community Patrol Plan. 4. OTHER BUSINESS M. Wind advised that he is working with Ron Albright of the Engineering Services Department on some new initiatives regarding graffiti removal. L. Bourgeois advised that there was an official announcement from Ontario Power Generation that the refurbishment project will move forward. 5. DATE OF NEXT MEETING February 18, 2016 6. ADJOURNMENT Moved by S. Greenham seconded by L. Creamer THAT the meeting adjourn at 4:11 PM. CARRIED Chris Newman, Chair Laura Preston, By-law Clerk