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Draft minutes — Not vet approved by Committee
NOTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD TUESDAY DECEMBER 13, 2016
7:00 PM
Present: Suzanne Land Patrick Bothwell
Jim Cleland Brian Reid
Kate Potter Leo Blindenbach
Tom Hossie
Regrets: Councillor Corinna Traill Paul Davidson
Melanie McArthur
Absent: James Hodge
1. AGENDA
MOVED: by Suzanne Land SECONDED by Patrick Bothwell
THAT: the agenda for December 13, 2016 be accepted
CARRIED
2. MINUTES OF PREVIOUS MEETING
Approval of Minutes
MOVED: by Patrick Bothwell SECONDED by Kate Potter
THAT: the minutes of November 8, 2016 be approved.
CARRIED
SWNA December 2016 Minutes
3. ITEMS/UPDATES
New member Tom Hossie
Tom Hossie was appointed by Council to the SWNA Committee at their December
12 meeting. Tom is a resident of the Port of Newcastle and frequent user of the
SWNA. He is a conservation biologist and Postdoctoral Fellow at Trent University.
Tom has previously organized a monarch butterfly tagging program at the SWNA
and has a particular interest in preservation and rebuilding habitat for monarchs at
the SWNA.
Clarke High School Community Outreach projects
The parent council at Clarke High School is interested in increasing the visibility and
promoting a positive image of the school. As part of that initiative the school art
department has agreed to paint ten 45 gallon drums for use as garbage containers
at the SWNA. The drums have now been delivered to the school. Drafts of the
artwork were reviewed by the committee and ten designs from the 26 submitted
were chosen. The school art teacher will be notified of the 10 preferred designs and
will thanked for their participation on the project.
Monarch Butterfly Pledge
Clarington Council endorsed the Mayors Monarch Pledge which is a continent wide
initiative to take action to help save the Monarch Butterfly. The pledge was directed
to the SWNA Management Advisory committee to identify 3 (or more) actions to
create and enhance monarch butterfly habit and educate citizens about how they
can make a difference.
Kate Potter reviewed the list of items that could be applicable to Clarington. The
committee chose the following actions as potential initiatives in 2017;
- Issue a Proclamation to raise awareness about the decline of the monarch
butterfly and the species' need for habitat. (Complete)
Launch a public communication effort to encourage citizens to plant monarch
gardens at their homes or in their neighborhoods. (Spring Orono Times news article
and Clarington web site)
- Communicate with community garden groups and urge them to plant native
milkweeds and nectar -producing plants. (Newcastle Horticultural Society spring
plant sale)
- Facilitate or support a milkweed seed collection and . propagation effort. (Some
seeds already collected for fall planting)
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- Launch a program to plant native milkweeds and nectar plants in school gardens
by engaging students, teachers and the community. (Schools to be contacted about
growing milkweed in the classroom for future transplanting outdoors)
- Initiate or support citizen -science efforts that help monitor monarch migration and
health. (Late August monarch tagging program to be held at the SWNA)
- Remove milkweed from the list of noxious plants in city weed / landscaping
ordinances. (Milkweed is not part of the provincial noxious weeds list)
In addition to the above actions Peter Windolf will discuss ways to modify turf
maintenance on some sites to enhance monarch habitat with the Operations
Department.
Great Lake Guardian Funding application
The municipality has applied to the Great Lakes Guardian Community fund for a
project to replace the deteriorated woodchip trail leading to the lake with a limestone
trail. The application was modified from previous versions to put more emphasis on
community involvement and tree planting. A decision isn't expected until the spring.
Regional Trail Map
The interactive map produced by the Region of Durham does not include all of the
trails within the SWNA, such as the limestone/woodchip trail leading to the lake from
the Toronto Street parking lot. The municipality has the opportunity to provide
updates annually on the Regions trail map and will bring this up with them for the
next update.
Trees for Nature grant program
Kate Potter provided an internet link to the Trees for Nature grant program that
provides trees to community organizations. The actual application form and
requirements could not be found on the link but it will be investigated further to
determine if we should apply to the grant.
Spring 2017 Clean-up
The spring clean-up at the SWNA is scheduled for Saturday April 29. Leo
Blindenbach will be coordinating the SWNA event along with a Port of Newcastle
clean-up with the Operations Departments as part of Pitch -In week. More details will
be announced at a future meeting.
4. MOTION TO ADJOURN
MOVED: by Suzanne Land SECONDED by Leo Blindenbach
THAT: the meeting be adjourned.
SWNA December 2016 Minutes
CARRIED
Adjournment 8:20 PM
Next Meeting: Tuesday February 14, 7:OOPM
Notes prepared by: P.Windolf
Fleming, Cindy
From: Kate Potter <kempotter@gmail.com>
Sent: December-15-16 9:57 AM
To: Windolf, Peter
Subject: Fwd: FW: pollinators
please send to the group
---------- Forwarded message ----------
From: Kate Potter<kate.pottergorlandconservation.ca>
Date: Thu, Dec 15, 2016 at 9:19 AM
Subject: FW: pollinators
To: kempotterggmail.com
Thanks,
Kate
Kate Potter
905.926.2431
Visit our News page for info on upcoming presentations and workshops
From: Kate Potter [ma iIto: kate.potter@orla ndconservation.ca]
Sent: Thursday, December 15, 2016 8:33 AM
To: kate.potter@orlandconservation.ca
Subject: FW: pollinators
Kate Potter
Project Manager
905 926 2431
I
kate.potter@orl and conservation.ca
ORLAND
conservation
new horizons in sustainability
CONSERVATION I FOOD SECURITY I COMMUNICATIONS
orlandconservation.ca
( nV - ), too CP)) (C D�)
0
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From: Pam Lancaster [ma iIto: Plancaster@grca.on.caj
Sent: Wednesday, December 14, 2016 11:33 AM
To: ktowle@grca.on.ca;'Kate Potter' <kate.potter@orlandconservation.ca>
Subject: RE: pollinators
Hi Kate
Thought I would jump in on this with some more information and a few questions.
2
Right now Port Hope is looking at designating an area of the lakeshore along Lake Street (behind the shops on Peter
Street east of the Ganaraska) through signage. We gave them a few design ideas and I have just emailed them to
inquire on the status and to tell them about the pledge. The idea is to inform users of the trail that the area is good
habitat and that is partially why it is currently not mowed. In the summer we provided the Parks department with a
bunch of native plants to add to an existing garden around a gazebo to add to this project. We have also talked about
more detailed interpretive signs at a couple of locations. This did all come about by a concern/request by an elderly
lady, which is great.
Early in the spring I was also contacted by a gentleman in Cobourg who was interested in propagating milkweed in the
k-cup pods (and other brands) as part of a church group activity. At that time I reached out to Paul Heydon at Grow
Wild on how this could be done. I have included the instructions below for your information. We have bought all three
species of milkweed through him before.
I agree with Ken that other aspects of Monarch habitat/life cycle could be considered in actions associated with the
pledge. I like his ideas but would also include the planting of wildflower for the benefit of nectar for other aspects of
the life cycle. If the area by Port of Newcastle was chosen it would be neat that flowers are given to everyone in the
subdivision to plant in existing beds, along with a plant species list. This could happen in any area of Newcastle, or the
whole area......
My question is, is Mayor Foster going to challenge neighbouring municipalities? It would be great to get Port Hope,
Cobourg and Hamilton on board! The GRCA is willing to help out and leverage our existing programs, or assist in new
programs/events.
Thanks, Pam
"Milkweed are easy to grow. The seed is mostly dispersed now but I collect the pods just before they open usually in the
1st or 2nd week of September. I let the seeds sit in a plastic bag for a few weeks and pop the pod open and pull the
seeds off and put them onto newspaper for a week to dry out. Once they have dried out I put them into a labeled Zip
lock bag with slightly moist peat moss. I place about three times as much moss as seed in the bag. I then store it in a
refrigerator for 90 days. I pull the seed out and place it into plugs or pots and start them in my greenhouse. A sunny
window will work too or just outside after the frosts.
They usually germinate well. I fertilize them every two week".
From: Ken Towle [mailto:ktowle@arca.on.ca]
Sent: 2016/12/02 12:13 PM
To: 'Kate Potter'
Cc: 'Pam Lancaster'
Subject: RE: pollinators
It's a strip of land with meadow along the lakeshore trail at the east end of town. There isn't actually a group involved
to my knowledge. Initially a woman suggested to the town that they do something for monarchs and they in turn came
to us. We have been in touch with the parks department about signage etc. Pam Lancaster has been the contact
person here. I am copying her on this email in case you want more info.
Ken
From: Kate Potter [maiIto: kate.potter@oriandconservation.cal
Sent: December-02-16 11:41 AM
To: ktowle grca.on.ca
Subject: RE: pollinators
Thanks for your insight, Ken. What about the Port Hope group — is it just a garden or staging habitat as you refer to?
Thanks,
Kate
Kate Potter
905.926.2431
From: Ken Towle [mailto:ktowle@grca.on.ca]
Sent: Friday, December 2, 2016 9:43 AM
To: 'Kate Potter, Orland Conservation' <kate.potter@orlandconservation.ca>
Subject: RE: pollinators
Hi Kate,
Glad to hear you are well after the surgery.
I don't have a lot of ideas on this one. But one thing that does come to mind is that long manicured stretch along the
waterfront at Port of Newcastle. I know people want to keep it open to maintain their waterfront view, but perhaps
some butterfly gardens could be put in there with some interp signs about monarchs and pollinators. I think a main
point to emphasize is that the monarchs (and other butterflies, dragonflies and birds) need staging habitat before
crossing the lake.
I think growing and planting milkweed is a no-brainer, but my experience is that there is a lot of milkweed out there that
has no monarch caterpillars on it, so that is not the main conservation problem. Perhaps something could be done to
reduce pesticide use? Also I'd like to see people consider raising funds for protection of the wintering habitat in
Mexico. Perhaps a Mexican "fiesta" event could be organized as a fundraiser. With pinatas for the kids, Mexican music,
food and beer. And don't forget the tequila! It could be done in late summer as a send off for the Monarchs.
Ken
From: Kate Potter, Orland Conservation [ma iIto: kate.potter@orlandconservation.ca]
Sent: December-02-16 9:05 AM
To: ktowle@grca.on.ca
Subject: RE: pollinators
Hi Ken
I was hoping to making it but I was off for the 4 previous weeks for some surgery. I just didn't think I could do the 2 hour drive, 8 hour of
networking and then 2 hour drive back. I am feeling great though so back to work in full force now. Everything is fine - I just had a cyst
in my belly and a few other'spare parts' removed.
This is a new project so we are just flushing out the details. Clarington's mayor signed this pledge
https://www.nwf.org/Garden-For-Wildlife/AboutINational-Initiatives/Mayors-Monarch-Pledge-Signatories.aspx
It shows support for atleast 3 actions towards protecting monarch butterflies. We have been tasked with coming up with some ideas of
how to do so. We are brainstorming at the moment but are using this document as a guide
https://www.nwf.org/—/media/PDFs/Garden-for-Wildlife/Certified-Wildlife-HabitatlMayor-Monarch-Pledge-Action-Items FINAL.ashx
So far, we are thinking of a kick off event in March with a man from Trent (Tom?) who is doing Monarch tracking (or at least research
connected to Monarchs) and then a sale of milkweed at the Horticultural Plant Sale in Newcastle in May. There is the opportunity to
partner with some local schools to grow the milkweed, put up butterfly boxes, plant some milkweed on the Cobbledick side of SWNA,
etc.
Connecting with the Port Hope group would be great - I believe they are doing something in Pickering too.
Maybe you can come to a meeting to help us flush this out.... ;) Any opportunity to bring you out !!.
Thanks,
Kate
Kate Potter
Project Manager, Orland Conservation
905.926.2431
kate.potteraorlandconservation.ca
Original Message -----
,ktowle grca.on.ca
To:
"Kate Potter" <kate.potter _orlandconservation.ca>
Cc:
Sent:
6
c ,
Thu, 1 Dec 2016 16:23:20 -0500
Subject:
RE: pollinators
Hi Kate, how are you? Missed you at Latornell.
Can you give me more info? What is the Mayor's pledge, and what exactly are you looking for
in the way of resources?
FYI GRCA has been working with Port Hope to have interp signs on a stretch of their
waterfront designating it as butterfly habitat. Originally it was to be specifically for monarchs,
but they wanted to say "butterflies." If they know other communities along the shore are doing
work specifically for monarchs, perhaps we can convince them to say it is for that species, but
benefits other butterflies and pollinators as well.
Ken
From: Kate Potter [ma iIto: kate.potter@orlandconservation.ca]
Sent: December-01-16 2:34 PM
To: ktowle grca.on.ca
Subject: pollinators
Hi Ken
The SWNA group is considering planting milkweed for the Mayor's Pledge about butterflies. I
was wondering if you had any resources at GRCA about this and/or any of your wonderful
expertise/connections in how to get more info!
Thanks!
Kate
Kate Potter
Project Manager
U' ll !y.T.'ir , ft1l
kate.pottergorlandconservation. ca
CONSERVATION I FOOD SECURITY I COMMUNICATIONS
orlandconservation. ca
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Draft minutes — Not vet approved by Committee
NOTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD TUESDAY NOVEMBER 8, 2016
7:00 PM
Present: Suzanne Land
Jim Cleland
Melanie McArthur
Kate Potter
Regrets: Leo Blindenbach
Absent: James Hodge
Patrick Bothwell
Brian Reid
Councillor Corinna Traill
Paul Davidson
1. AGENDA
MOVED: by Kate Potter SECONDED by Melanie McArthur
THAT: the agenda for November 8, 2016 be accepted
CARRIED
2. MINUTES OF PREVIOUS MEETING
Approval of Minutes
MOVED: by Kate Potter SECONDED by Councillor Corinna Traill
THAT: the minutes of September 13, 2016 be approved.
CARRIED
SWNA November 2016 Minutes
3. ITEMS/UPDATES
2016 Trail Construction Project
At a previous meeting Peter Windolf presented the plans showing the proposed trail
alignment and bridge crossing location for the new woodland trail that will connect
the Waterfront Trail to the existing trail along the north side of the sewage treatment
plant.
R&M Construction started construction in September and has now completed the
clearing, grading and installation of granular base for the trail. The armourstone
bridge abutments have also been installed. The Cor-ten steel bridge has been
ordered and will be installed in the winter. The trail will be paved and officially
opened in the spring.
The committee discussed having a grand opening to celebrate the opening of the
new trail. This will be discussed in more detail at a future meeting.
Since the trail and bridge are still not complete it is fenced to prevent access at both
ends. It was recommended that a notice be placed at each end of the new trail to
inform users of the anticipated completion date.
Clarke High School Community Outreach projects
The parent council at Clarke High School is interested in increasing the visibility and
promoting a positive image of the school. Catherine Bothwell a member of the
parent council contacted the municipality with an offer help with community projects.
The SWNA Committee considered the offer at the June 2016 meeting and
suggested several potential projects. The projects that the school has agreed to
undertake are;
- Designing and painting SWNA garage containers
- Building bird houses
- Building butterfly houses
The wood for the bird and butterfly houses has been purchased by the school shop
teacher. The garbage drums will be ordered once the quantities and delivery
schedule are confirmed with the art teacher.
Bill Bickle Wildlife Photography presentation
The event occurred on Sunday November 6 at the Newcastle and District
Recreation Complex. Approximately 50 people attended and the event was very
well received. It was noted that darkening the meeting room, even with the shades
closed, was difficult and we should consider the time of day and venue for any
similar events in the future.
SWNA November 2016 Minutes
Monarch Butterfly Pledge
Clarington Council endorsed the Mayors Monarch Pledge which is a continent wide
initiative to take action to help save the Monarch Butterfly. The pledge was directed
to the SWNA Management Advisory committee to identify 3 actions to create and
enhance monarch butterfly habit and educate citizens about how they can make a
difference. The specified actions will be discussed and formalized at a future
meeting.
Great Lake Guardian Funding application
The municipality will be applying to the Great Lakes Guardian Community fund for a
project at the SWNA. A project to replace the deteriorated woodchip trail leading to
the lake with a limestone trail was submitted previously but was not approved. Brian
Reid will review the application and recommend a project prior to the December 1
application deadline. The committee felt that the limestone trail project still has merit
and the potential to be funded however the application should be changed to put
more emphasis on community involvement.
Fall Clean-up recap
At the end of each fishing season the committee organizes a site clean-up. This
year it occurred on Saturday October 29 at 9:OOAM at the Toronto Street Parking
lot. A small group of committee members attended the clean-up along with a
community volunteer.
4. OTHER BUSINESS
Dyan Amirault issued her resignation via e-mail because she will be away for most
of the winter and will not be able to attend meetings. At the November 28 General
Government Committee meeting, council will appoint a new member.
An e-mail from a Vancouver resident was received after his visit to the SWNA. He is
very interested in the history of the area as his ancestors rented property from the
Lovekin's in the 1800's. His specific interest was in the remnants of a concrete
structure on the slope leading to the valley just east of the Lovekin Cairn. It was
thought to be a well head or pump house however it will be investigated further with
local historians.
5. MOTION TO ADJOURN
MOVED: by Patrick Bothwell SECONDED by Paul Davidson
THAT: the meeting be adjourned.
CARRIED
Adjournment 7:45 PM
SWNA November 2016 Minutes
Next Meeting: Tuesday December 13, 7:0013M
Notes prepared by: P.Windolf
Draft minutes — Not yet approved by Committee
NOTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD TUESDAY SEPTEMBER 13, 2016
7:00 PM
Present: Suzanne Land
Jim Cleland
Melanie McArthur
Dyan Amirault
Regrets: Kate Potter
Paul Davidson
Leo Blindenbach
Brian Reid
Councillor Corinna Traill
Patrick Bothwell
James Hodge
1. AGENDA
MOVED: by Suzanne Land SECONDED by Leo Blindenbach
THAT: the agenda for September 13, 2016 be accepted
CARRIED
2. MINUTES OF PREVIOUS MEETING
Approval of Minutes
MOVED: by Melanie McArthur SECONDED by Leo Blindenbach
THAT: the minutes of June 14, 2016 be approved.
CARRIED
i
SWNA September 2016 Minutes 2
3. ITEMS/UPDATES
Highway of Hero's Tribute Planting
The intent of the program is to plant 117,000 trees in the next 4 years along the
Highway of Heroes — one tree for each of Canada's war dead since Confederation.
The SWNA falls within the 1 km corridor and would be eligible for trees as part of the
program. A meeting was held for stakeholders to learn more about the program and
Leo Blindenbach represented the SWNA committee at the meeting. The HOH
Tribute planting program will provide native trees of various sizes and recruit
volunteers for planting projects. The HOH program is encouraging communities to
plant on and around Remembrance Day.
The committee decided that Saturday November 5 would be the best day and the
number of trees would depend on the plant size and the number of volunteers
available.
P. Windolf will follow up with the HOH Program director to confirm the date and
number of trees.
2016 Trail Construction Project
At a previous meeting Peter Windolf presented the plans showing the proposed trail
alignment and bridge crossing location for the new woodland trail that will connect
the Waterfront Trail to the existing trail along the north side of the sewage treatment
plant.
The project has been awarded to R&M Construction a company who has
undertaken several projects for the Municipality in the past. The deadline for
completion is June 15, 2017. A construction schedule has not been received yet
however they intend to do the clearing and grading through the fall and winter and
the creek bank stabilization and bridge installation in the spring.
The construction of a new trunk sewer along Toronto Street has started and is
expected to be completed by Jan 2017. This work required a re-routing of the
Waterfront Trail east of the SWNA but will not impact the trail at the SWNA until
later in the project. The trail at Toronto Street may need to be closed for a brief
duration (2 or 3 days) in December when a new sewer pipe is installed immediately
adjacent to the trail.
Clarke High School Community Outreach projects
The parent council at Clarke High School is interested in increasing the visibility and
promoting a positive image of the school. Catherine Bothwell a member of the
parent council contacted the municipality with an offer help with community projects.
The SWNA Committee considered the offer at the June 2016 meeting and
suggested several potential projects. The projects the committee would like to
pursue further with the school are;
SWNA September 2016 Minutes 3
- designing and painting SWNA garage containers
- building bird houses
-creating tree identification labels
Following the June meeting P. Windolf contacted Catherine Bothwell who confirmed
with the Construction teacher that they are willing to build bird boxes and tree
identification labels if they are provided the design. She will follow up with the art
teacher this fall to see if they are interested in painting garbage containers.
Bill Bickle Wildlife Photography presentation
The event is scheduled for Sunday November 6 at the Newcastle and District
Recreation Complex. Brian Reid will check the meeting room to ensure the
equipment in the meeting room is adequate for the event.
By -Law and Fishing Issues
The By-law Enforcement Division was informed that cars were parking on some
trails at the SWNA and that illegal overnight camping was occurring. By -Law
confirmed they will have their officers monitor the area for infractions.
Illegal netting of fish at the mouth of the creek was also observed by some SWNA
users. This concern was passed on to the MNR Conservation Officer and the
GRCA.
Great Canadian Shoreline Clean-up recap
Jenni McNish a Hampton resident registered and organized a clean-up at the
SWNA. This is a Canada wide event that encourages citizens to clean up the
shorelines of lakes and rivers around the country.
A small but enthusiastic group of volunteers participated on September 9.
Operations Department provided the bags and gloves for the clean-up. As per the
GCS Clean-up protocol a detailed inventory of the litter was taken, which Leo
Blindenbach conveyed to the committee.
Newcastle Fall Festival
Brian Reid reminded members that the Newcastle Fall Festival is scheduled for
Saturday October 1. The SWNA will have a tent and a booth to hand out
promotional material for the SWNA. The committee discussed ways of bringing
more traffic to the SWNA booth. Suzanne Land will follow up with Jackie's Critters
to see if they are interested in bringing some of the critters to the event.
SWNA September 2016 Minutes
Fall Clean-up and Bird House Cleaning
At the end of each fishing season the committee organizes a site clean-up. It is
scheduled for Saturday October 29 at 9:OOAM at the Toronto Street Parking lot. The
anglers group who have participated in the past will also be invited to attend.
In conjunction with the clean-up the bird houses will be cleaned out. Rather that
removing, cleaning and storing the bird boxes they will be cleaned on -site and left
in place over the winter.
4. OTHER BUSINESS
Councillor Trail relayed a resident concern about vehicles driving on the Lake
Meadow Trail from the Cobbledick Parking lot. Apparently a van drove down the
trail and almost struck the resident. There is usually a large rock that blocks the trail
from vehicular access but it may have been moved. Operations Department has
been asked to investigate and re -instate the barrier.
5. MOTION TO ADJOURN
MOVED: by Melanie McArthur SECONDED by Suzanne Land
THAT: the meeting, be adjourned.
CARRIED
Adjournment 8:15 PM
Next Meeting: Tuesday October 11, 7:OOPM
Notes prepared by: P.Windolf
Clarington Safe Communities Advisory Committee
September 15, 2016, 3:00 PM
Meeting Room 1A
Present: Chris Newman, Firehouse Youth Centre, Chair
Martin Wind, Durham Regional Police
Alison Jeschke, Communication Coordinator
Leah Bourgeois, Ontario Power Generation
Pastor John Wildeboer, Rehoboth Christian Reformed Church
Sheryl Greenham, Erin O'Toole's Office
Councillor Ron Hooper
Mayor Adrian Foster
Gord Weir, Clarington Fire Chief
Duncan Anderson, Acting Manager of Municipal Law Enforcement
Also Present: Natalie King, Committee Secretary
1. Minutes
Moved by G. Weir, seconded by J. Wildeboer
That the minutes of the meeting, held on June 16, 2016, be approved.
Carried
2. Business Arising from Previous Meeting
a) Status Update on Grant Application for Canada's 150t" Birthday — C.Newman
L. Bourgeois announced that, over the past six months, the project has changed
from it's initial objectives, growing to the point which it may be too large for the
Sub -Committee to handle. With this in mind, the Sub -Committee agreed to step
back, as the commitment is too great, and requires extensive time which is not
feasible. The program will move from the hands of the Safe Communities
Committee, over to the Visual Arts Centre and the Firehouse Youth.
This decision will make the initiative less of a Committee initiative, but rather that
of one backed by Committee.
Moved by C. Newman, seconded by D. Anderson
That the Graffiti Sub -Committee be dissolved.
Carried
E
Clarington Safe Communities
Committee Minutes
September 15, 2016
C. Newman provided an update on the Grant Application, stating that it is
completed and ready to submit. With letters from Durham Regional Police
Services (DRPS) and the Municipality of Clarington (storage of art in facilities),
changes will be made to update information as it relates to the dissolution of the
Sub -Committee, and submitted accordingly. He informed the Committee that the
results of the submission will be known by the end of year.
R. Hooper inquired about the funding required for project completion, and the
amount of $36,500 was included on the application. Fees cover costs of
providing materials (Visual Arts Centre), budgeting for extra materials, and
acknowledging the Federal government and integrity of 150th anniversary. The
grant application is asking for 100% of the necessary costs.
b) Status on Garbage Can Painting
J. Wildeboer explained that he was in contact with both the staff at St. Stephens
and the Community Services Department to pick up garbage bins to be
decorated. The Community Services Department produced one can over the
summer that is now ready for pick-up. Erica Mittag is to be contacted. St.
Stephens has now committed to decorate two bins, the Youth Centre agreed on
two, and the Bowmanville Older Adults Association agreed to make two.
Thanks to J. Wildeboer and G. Weir for initiating the process.
3. New Business
R. Hooper raised the issue of unwanted Graffiti and tagging within highly visible areas
downtown Bowmanville. Areas of concern include alleys and alongside buildings in the
west end near Scrub In, and higher areas near Norm's Deli as well.
M. Wind did not identify any reports within the downtown area, as most of the current
issues exist within the north part of Bowmanville. M. Wind mentioned that, through the
Municipality of Clarington's website and media -reporting system online, information is
gathered about graffiti locations and dealt with immediately.
M. Wind mentioned a program whereby youth are engaged in painting over graffiti with
paint which is to be donated. Pictures could be taken and anti -graffiti education
communicated throughout the community during these types of initiatives.
A. Foster suggested that maybe a presentation through the Bowmanville BIA will help
coordinate a clean-up of sorts, with other leading service providers such as OPG and
Enbridge for example. In conjunction with C. Newman and perhaps Basia Radomski,
an event could be coordinated that would engage youth in a graffiti clean-up, providing
a BBQ and publicity opportunity for information exchange.
M. Wind advised that larger corporations such as Canada Post and Veridian have their
own workers complete this task for liability reasons. Small businesses may want to be
included, and of course coordinating with larger service providers is desirable.
3
Clarington Safe Communities
Committee Minutes
September 15, 2016
A. Foster suggested that different suppliers be invited together in efforts to coordinate a
cleanup initiative. It was suggested that Basia could coordinate.
M. Wind suggested a walkthrough of the downtown throughout the day with
representatives from the Bowmanville BIA, DRPS, and D. Anderson to identify issues,
and where the problem areas are located.
3:30 — G. Weir left.
a) Durham Regional Police Trending Reports
M. Wind advised of the following for the month of May:
• A new crime analysis person was hired, and statistics now include part of
Oshawa.
• Violence against persons is up
• Property crimes over the long term have increased when compared to last
month (approximately 40% increase)
• Fraud is increasing (particularly seniors). Plans are in place to speak at the
BOAA and Wilmot Creek in October.
• Theft of motor vehicles is increasing (statistics include Oshawa too)
• Break and enter incidents are up over the summer months which can be
attributed to people not locking their doors.
• Graffiti downtown equates to approximately 10% of the total concern, while the
north part of the Municipality had a 42% increase.
M. Wind to provide general statistics to Mayor Foster so it can be posted to Facebook
without compromising confidentiality of the new statistics.
4
Clarington Safe Communities
Committee Minutes
September 15, 2016
C. Newman's role with the Youth Centre has become more involved, and he has asked
himself whether he will be able to continue as Chair. C. Newman announced that he
would honour his role until the end of the year, whereby after that he will have to
relinquish his duties as Chair of Clarington's Safe Communities Committee.
4. Other Business
C. Newman announced that Clarington Family Safety Day is September 24th, 2016,
between 10:00 AM and 3:00 PM.
A. Foster announced that, on September 24th at 2:30 PM, there would be an unveiling of
the Highway of Heroes Durham LAV Monument, honouring the sacrifices of Canadian
soldiers in Afghanistan.
Requests for Community Safety Zones go through Engineering Department and then
onto DRPS.
With the change in the dynamic of the Committee, the matter of revisiting the Terms and
Conditions of the Committee was raised, perhaps to align the Committee with injury
prevention assistance from Parachute. With representatives from EMS, local
businesses, the local Health Department, and Police, local groups can best work
together on specific injury prevention strategies. Having acknowledged this, the
Committee acknowledges that the focus of this group may be too specific in nature,
instead of the Community focus of the Committee.
On October 14th, Darlington's Doors Open takes place.
C. Newman announced that, on October 21st and 22"d, the Youth Centre is hosting their
annual Fright Night event. Entry fee is $10, with an additional $2 for a repeat tour.
The Youth Centre is also holding their 2"d annual Hype for Hoops event at the
Newcastle District Recreation Complex. The cost is $35 for a team of five in advance,
or $55 to register the day of the event.
5. Date of Next Meeting
October 20, 2016 at 3:00 PM
Clarington Safe Communities
Committee Minutes
6. Adiournment
Moved by R. Hooper, seconded by Cheryl
THAT the meeting adjourn at 3:50 PM.
Carried
September 15, 2016
Chris Newman, Chair
Nat rfiel , -- �-
Clarington Safe Communities Advisory Committee
June 16, 2016, 3:00 PM
Meeting Room 1A
Present: James Campbell, Visual Arts Centre
Chris Newman, Firehouse Youth Centre, Chair
Martin Wind, Durham Regional Police
Alison Jeschke, Communication Coordinator
Leah Bourgeois, Ontario Power Generation
Pastor John Wildeboer, Rehoboth Christian Reformed Church
Also Present: Natalie King, Committee Secretary
MINUTES
Moved by J. Wildeboer, seconded by M. Wind
THAT the minutes of the meeting held on May 19, 2016 be approved.
CARRIED
2. BUSINESS ARISING FROM PREVIOUS MEETING
a) Update on Grant Application
L. Bourgeois spoke about the Mural Canvas Project, which is intended to give
students an opportunity to create art in support of Canada's 150t" birthday. The
intention is for their work to be displayed throughout Clarington, locations are yet
to be determined. The Subcommittee will reach out to the schoolboard over the
summer months to get applications in by January, with roll out on September 30,
2016.
J. Wildeboer questioned the connection with Safe Communities.
C. Newman explained that it was about a positive connection with the youth, and
although it may not be in the Terms of Reference of the Committee, it is an
important focus of the Committee. The project can be seen as a means to
communicate the mandate, and increase overall exposure of the Committee to
the community at large.
M. Wind explained that anything we do with the youth in our community is a
positive connection that connects residents, Durham Regional Police Services,
and is a positive outlet for self-expression by means of artwork, which has
evolved from graffiti. We are not calling this an anti -graffiti movement, but that
forms the basis of the event.
Clarington Safe - 2 - June 16, 2016
Communities Committee
b) Garbage Can Painting
J. Wildeboer provided an update on the Garbage Can Painting project. G. Weir and
J. Wildeboer pulled 6 cans from the Operations Department, and discussed the goal
of finding a slogan i.e. "Keeping the Community Clean", which would feature artwork
at special events i.e. Maplefest, Applefest.
C. Newman also showed interest in a summer project, whereby youth could be
engaged in painting cans as a project. It was suggested that as a result of
connections with the art teacher at St. Stephens High School, there may be a joint
interest in this type of, project. Through discussions with the art teacher, it could be
determined what kind of paint would be required to paint the metal cans, and whether
or not a prize would be necessary motivation.
Funding the cost of the paint would be required through means of a sponsor if the
school will not provide the paint. J. Campbell suggested a non -enamel paint that
would be safe to work with. Although this is seen as a great project by the
Committee, it was questioned whether or not we are we asking too much from the Art
Departments with both projects? The possibility of reaching out to various other
community groups i.e. girl guides, boy scouts etc. that operate throughout the
summer months may be a viable option.
Several slogans were discussed for the painted theme on the cans, such as "Stash
your Trash" or "Keeping us Clean" which would be written. on the outside of cans.
Continuing with the theme of Canada's 150th birthday would have to be kept in mind,
and communicated to the groups involved in this partnership to ensure consistency
throughout. A. Jeschke is going to talk to a representative from the Older Adults
Association.
3. NEW BUSINESS
a) Durham Regional Police Trending Reports
Marten Wind advised of the following for the month of May:
• Increase in thefts
• Decrease in motor vehicle thefts
• Increase in thefts at construction sites
• Increase in graffiti at Camp 30
• Decrease in number of arrests
• Decrease in mischiefs
• Increase in thefts of personal products mainly through shoplifting and credit card
fraud (people providing their personal information)
DRPS is looking at the potential of holding information sessions for at risk communities
such as Wilmot Creek to help mitigate the impact on seniors.
Clarington Safe - 3 - June 16, 2016
Communities Committee
4. OTHER BUSINESS
There is a new program for firehouse youth, drop in baseball. This is an
intergenerational program taking place at Memorial Park at 9:15 AM every Friday
throughout summer.
5. DATE OF NEXT MEETING
September 15, 2016
6. ADJOURNMENT
Moved by M. Wind, seconded by J. Wildeboer
THAT the meeting adjourn at 3:50 PM.
CARRIED
Chris Newman, Chair
ata a King, Committ ecretary
CLARINGTON SAFE COMMUNITIES ADVISORY COMMITTEE
May 19, 2016, 3:00 PM
Meeting Room 1A
Present: Chris Newman, Firehouse Youth Centre, Chair
Leah Bourgeois, Ontario Power Generation
Alison Jeschke, Communication Coordinator
Pastor John Wildeboer, Rehoboth Christian Reformed Church
Also Present: Laura Preston, Committee Secretary
MINUTES
Moved by A. Jeschke, seconded by L. Bourgeois.
THAT the minutes of the meeting held on April 19, 2016 be approved.
CARRIED
2. BUSINESS ARISING FROM PREVIOUS MEETING
a) Community Clean -Up Day Wrap Up
C. Newman provided an update on the 2016 Community Clean -Up Day. There
were approximately 150 volunteers in attendance across all three clean-up sites.
The Newcastle and Courtice locations saw approximately 20-30 volunteers, while
the remainder of the volunteers were at the Bowmanville location. The event was
a success with just under 1.5 tonnes of garbage picked up throughout Clarington.
Enbridge has shown an interest in participating in the BBQ for next year's event,
with registration beginning in January 2017. Other community groups were also
participating in separate community clean-up's, so there were areas of overlap.
Next year we can look at modifying the locations to prevent overlap with other
groups. Clarington Emergency Services staff and fire trucks were present at all
three clean-up sites, and participated in the BBQ.
b) Update on Grant Application
C. Newman advised the Committee of the grant application process having
begun. Chris is working with James Treemer of the Visual Arts Center, on the
application, and once completed, it will be reviewed by the Sub -Committee. The
Sub -Committee hopes to have a package together outlining the project for the
beginning of the school year.
c) New Ideas
The suggestion of painting garbage cans was brought forward at a previous
meeting. G. Weir, J. Wildeboer, and M. Wind, are developing a plan to outline
how the Committee will move forward with this initiative. The visual arts center
has expressed an interest in being involved with this initiative.
3. NEW BUSINESS
a) Durham Regional Police Trending Reports
No updates at this time.
4. OTHER BUSINESS
J. Wildeboer reminded the Committee that the Mayor's Prayer Breakfast will be
held Thursday May 26th from 7:30 AM to 9:00 AM. John provided an overview of
the organization and the work they do. John has additional tickets available for
the event if anyone is interested. L. Preston will email the Committee and advise
them of this.
L. Bourgeois provided an update on the waterfront trail. The project is almost
completed but some portions still require paving. OPG has been working with the
Municipality on signage, and everything should be completed by the end of
summer.
5. DATE OF NEXT MEETING
June 16, 2016
6. ADJOURNMENT
Moved by J. Wildeboer, seconded by A. Jeschke.
THAT the meeting adjourn at 3:30 PM.
CARRIED
Chris Newman, Chair
A�_
Laura Preston, By-law Clerk
CLARINGTON SAFE COMMUNITIES ADVISORY COMMITTEE
April 21, 2016, 3:00 PM
Meeting Room 1A
Present: Chris Newman, Firehouse Youth Centre, Chair
Marten Wind, Durham Regional Police Services
Pastor John Wildeboer, Rehoboth Christian Reformed Church
Alison Jeschke, Communication Coordinator
Gord Weir, Fire Chief
Also Present: Laura Preston, Committee Secretary
1. MINUTES
Moved by G. Weir seconded by J. Wildeboer
THAT the minutes of the meeting held on March 10, 2016 be approved.
CARRIED
2. BUSINESS ARISING FROM PREVIOUS MEETING
a) Review of Facilitated Process
J. Wildeboer provided an overview of the Terms of Reference and the goals of
the Committee.
M. Wind advised the Committee the definition of crime prevention has changed.
It has shifted towards community awareness and engagement in an effort to
remove the negative connotation from the definition.
J. Wildeboer reviewed the initiatives that were discussed at previous meetings
which include; action, education, cooperation, and communication. John asked
the Committee members present to think about what action items the Committee
can move forward with. How will our time be utilized best and what is the most
optimal usage of energy and time. J. Wildeboer asked that everyone come back
to the next meeting with ideas.
G. Weir suggested the Committee set up a mobile wall, moving it around to
various locations for artists to display their work. This would be a similar initiative
to what the Planning Department did with the chalk board wall that moved around
to different locations throughout the Municipality.
L. Preston to send out a copy of the Terms of Reference, and ask that
Committee members think about what initiatives should be a priority moving
forward.
Clarington Safe - 2 - April 21, 2016
Communities Committee
b) Community Clean -Up Day 2016
C. Newman thanked the Municipality for promoting the event through various
social media outlets and indicated the turnout is expected to be good as people
are expressing an interest to help in Newcastle and Courtice.
Enbridge will start setting up the barbeque at 10:00 AM.
Maps have been prepared for clean-up areas that are outside of the Downtown
Bowmanville area, Cburtice Community Complex, and Newcastle Library.
Additonal clean-up areas suggested by the Operations Department include;
Lamb's Road, Concession 3 between Mearns and Liberty, and Walmart.
3. NEW BUSINESS
a) Update from Sub -Committee — Mural Wall
The Sub -Committee indicated that the mural wall initiative has moved in the
direction of celebrating Canada's 1501h anniversary, with high school students
helping to create a historic painting. While this initiative has changed from a
graffiti wall, the message for participants will be to remain respectful of property
and have an awareness for how graffiti it affects the community. The Sub -
Committee is hoping the project will engage all high schools, sending the
message that the Clarington Safe Communities Committee is working towards
improving our community by engaging the residents and allowing for an
opportunity to participate in local events. This project is dependent upon a grant,
and will only be possible if the application is successful.
The Committee discussed that the Mural Wall Initiative is adapting from the
Graffiti Initiative, as more information is received. Because the project is
changing, the Committee is still discussing if the initiative fits the objectives of the
Committee, but is in agreement to move forward with the grant application.
Moved by G. Weir seconded by J. Wildeboer
THAT support of the grant application and Mural Wall Initiative continue.
CARRIED
b) Durham Regional Police Trending Reports
Marten Wind advised of the following for the month of March:
• Increase in theft from motor vehicles.
• Increase in break and enters — mostly storage unites
• Increase in store thefts — mostly in the Harmony Rd. and Taunton Rd. plaza.
• Increase in scrap metal thefts.
• Increase in graffiti in the North Bowmanville area.
The boundaries have changed for East Division, so the increases are partially due to
the change in these boundaries.
4. OTHER BUSINESS
J. Wildeboer advised the Committee of the Mayor's Prayer Breakfast that will take place
on May 26th from 7:30 AM — 9:00 AM at Trinity United Church. John has tickets available
for the event if anyone is interested.
C. Newman advised the Committee that it's Celebrity Server Night tonight, April 21st, at
Boston Pizza from 5:00 PM to 8:00 PM. A portion of proceeds will go to the Firehouse
Youth Centre.
Chris also advised the Committee that on May 6th and 7th, events to wrap up youth week
will be taking place. Tickets are currently available for `Mics on Fire' and `Battle of the
Bands'.
5. DATE OF NEXT MEETING
May 19, 2016
6. ADJOURNMENT
Moved by J. Wildeboer, seconded by G. weir.
THAT the meeting adjourn at 4:07 PM.
CARRIED
Chris Newman, Chair
Laura Preston, By-law Clerk
CLARINGTON SAFE COMMUNITIES ADVISORY COMMITTEE
March 10, 2016, 3:00 PM
Durham Regional Police Headquarters — Community Room
Present: Chris Newman, Firehouse Youth Centre, Chair
Marten Wind, Durham Regional Police Services
Pastor John Wildeboer, Rehoboth Christian Reformed Church
Leah Bourgeois, Ontario Power Generation
Alison Jeschke, Communication Coordinator
Mayor Adrian Foster
Councillor Ron Hooper, representing the BIA
Gord Weir, Fire Chief
Inspector Rolf Kluem, Durham Region Police Services
Jason Bagg, Durham Region Police Services
Sheryl Greenham, Erin O'Toole's Office
Also Present: Laura Preston, Committee Secretary
1. NEW BUSINESS
Mayor Foster and Gord Weir, presented Inspector Kluem with a token of
appreciation for his contributions to the Clarington Safe Communities Committee
and wished him well on his retirement.
2. MINUTES
Moved by G. Weir seconded by R. Hooper
THAT the minutes of the meeting held on February 18, 2016 be approved.
CARRIED
3. BUSINESS ARISING FROM PREVIOUS MEETING
a) Mural Wall — Update from Sub -Committee
Mayor Foster indicated that the Planning Department has been speaking with
Veridian about placing wraps on utility boxes. Mayor Foster will follow-up with
David Crome, Director of Planning Services.
G. Weir indicated there may be an opportunity for the Municipality to place wraps
on municipal garbage cans, in an effort to reduce graffiti.
The Committee discussed concerns regarding the mural wall initiative, and
whether or not the project should move forward at this time. Not all Committee
members could visualize the focus'and questioned if we should take a step back
to review the project. Overall, the Committee is in support of the project.
The Committee discussed the possibility of placing wraps on municipal garbage
cans this year and moving the mural wall project to 2017.
G. Weir suggested that the Committee set up a booth at Ribfest, and host an
event to have some municipal garbage cans painted.
J. Wildeboer tasked with reviewing the facilitated process conducted in 2015 to
ensure initiatives are in line with the Terms of Reference, and to provide the
Committee with a review at the next meeting. J. Wildeboer also tasked with
coordinating the development of new event/initiative ideas.
Moving forward, the Sub -Committee will meet again to discuss how we should
move forward, and how the initiative is tied to the Committee's overall objectives.
b) Community Clean -Up Day 2016
The 2016 Community Clean -Up Day is scheduled for April 231d, with a rain -out
date of April 30th. C. Newman has worked with Sun Hajnik, Operations
Technician, to identify central clean-up locations. Central locations will include:
Courtice Community Complex, Municipal Administrative Centre (Town Hall), and
the Newcastle Library. S. Hajnik also indicated that if residents don't want to
participate in the clean-up of predetermined locations, they have the option to
clean-up in their neighbourhood. All they will have to do is sign up with the
Operations Department, pick up a kit, and come back to Town Hall for BBQ if
they choose.
Enbridge has expressed an interest in participating in the event this year, and will
provide a BBQ if the food is supplied.
S. Hajnik has committed to making area maps for all predetermined clean-up
locations.
The Committee discussed providing a token of appreciation to all volunteers for
their participation. Due to the cost of arm bands, t-shirts appear to be a better
value. Covanta has confirmed they will contribute to funding, and The Rotary
Club was asked to contribute.
Moved by J. Wildeboer seconded by R. Hooper
THAT pending funding t-shirts will be ordered for volunteers be approved.
CARRIED
C. Newman and A. Jeschke will work together on a design for the t-shirts
S. Hajnik is looking into getting a road closure permit to close the street between
Temperance Street and Highway 2.
C. Newman asked all Committee members to reach out to their contacts and
spread the word about this great event.
C. Newman asked for a Committee member to work on the Health Department .
Application for the BBQ. Chris is willing to help with the application.
The Committee discussed what time the sign-up should take place and agreed to
begin at 9:30AM with the clean-up following between 10:OOAM — 12:OOPM. The
BBQ will take place at 12:30PM.
Moved by S. Greenham seconded by G. Weir
THAT the proposed time of the event be approved.
CARRIED
L. Preston will send a copy of the poster to all Committee members once
finalized.
4. OTHER BUSINESS
R. Hooper stated there have been a significant amount of phone scams in recent
weeks.
M. Wind advised the Committee that it is fraud awareness month and he will
continue to spread the word regarding these scams.
5. DATE OF NEXT MEETING
April 21, 2016
6. ADJOURNMENT
Moved by S. Greenham, seconded by J. Wildeboer
THAT the meeting adjourn at 4:33 PM.
CARRIED
Chris Newman, Chair
Laura Preston, By-law Clerk
CLARINGTON SAFE COMMUNITIES ADVISORY COMMITTEE
February 18, 2016, 3:00 PM
MEETING ROOM 1A
Present: Chris Newman, Firehouse Youth Centre, Chair
Marten Wind, Durham Regional Police Services
Pastor John Wildeboer, Rehoboth Christian Reformed Church
Leah Bourgeois, Ontario Power Generation
Alison Jeschke, Communication Coordinator
Linda Ainsworth, Trustee from the PVNCCDSB
Sheryl Greenham, Erin O'Toole's Office attended until 3:30PM
Also Present: Laura Preston, Committee Secretary
MINUTES
Moved by S. Greenham seconded by J. Wildeboer
THAT the minutes of the meeting held on January 21, 2016 be approved.
CARRIED
2. BUSINESS ARISING FROM PREVIOUS MEETING
a) Mural Wall — Update from Sub -Committee
L. Bourgeois provided an update for the Committee regarding the mural wall.
The Sub -Committee approached the Region of Durham for approval to secure a
board to the designated mural wall. The Region was hesitant, and requested
additional information, including all materials to be used, before making a
decision.
C. Newman approached T. Treemer, local artist, for a list at materials that could
be used.
L. Ainsworth reached out to several schools. Holy Trinity is interested in
participating, and Linda is still waiting to hear from other schools. Cathy
Abraham, School Board Trustee, was notified and she will be contacting schools
in her district and advising the Committee of their interest.
The Sub -Committee will meet in approximately two weeks and provide an outline
of the project at the next meeting.
b) Community Clean -Up Day 2016
Clarington Safe - 2 - February 18, 2016
Communities Committee
C. Newman asked the Committee to reach out to their contacts to solicit
volunteers. These volunteers would act as a team leader to coordinate teams of
volunteers and clean-up locations. Since the last meeting, Chris spoke to Susan
Hajnik of the Operations Department regarding the number of groups registered
to participate in clean-ups across the Municipality this year. Susan indicated they
have less groups registered this year.
The Committee had a discussion regarding possible dates. The Rotary Club is
not participating in a clean-up this year, so our individual clean-up dates will not
overlap.
M. Wind suggested promoting our community clean-up day through the schools,
and students could collect volunteer hours for their participation.
Moved by M. Wind seconded by S. Greenham
THAT the April 30th 2016 community clean-up day be approved.
CARRIED
Covanta is interested in sponsoring the clean-up day again this year. The
Committee discussed if we should give volunteers something for their
participation and decided that if the funding is available, it would be a positive
gesture.
The Committee agreed to reconsider the previous recommendation regarding the
date of the 2016 community clean-up day and passed the following
recommendation.
Moved by J. Wildeboer seconded by L. Bourgeois
THAT the April 23rd 2016 community clean-up day be approved with a rain date
of April 30th, 2016.
CARRIED
The Committee discussed clean-up locations and whether or not we should ask
the community for their input on locations they would like cleaned. The
Committee also discussed whether or not we should extend our boundaries
outside of Bowmanville. We could generate an email to promote the event
through various social media outlets and offer the ability to sign up online. We
could track areas of interest this way, and determine if we should extend the
boundaries.
L. Preston will ask L. Creamer to co-ordinate maps, once we have determined
locations.
Clarington Safe - 3 - February 18, 2016
Communities Committee
The Committee also discussed having central locations for garbage bags, gloves,
and a pickups organized. C. Newman will contact S. Hajnik and determine clean-
up areas that might be of interest.
C. Newman will send a mock-up of the poster to communications for approval
and distribution.
3. NEW BUSINESS
a) Durham Regional Police Trending Reports
Marten Wind advised of the following:
• Increase in theft from motor vehicles but some arrests made.
• Fraud has decreased but with tax season approaching there is potential for an
increase.
• Break and enters and mischief have declined.
4. OTHER BUSINESS
a) There will be no meeting March 17th due to March break. The next meeting will
be moved to March loth at 3:00 PM, with a possible tour at the new police
headquarters in Bowmanville at 2:30 PM.
Moved by J. Wildeboer seconded by A. Jeschke
THAT the meeting date be changed to March loth
CARRIED
5. DATE OF NEXT MEETING
March 10, 2016
6. ADJOURNMENT
Moved by A. Jeschke seconded by L. Bourgeois
THAT the meeting adjourn at 4:13 PM.
CARRIED
Clarington Safe - 4 - February 18, 2016
Communities Committee
Chris Newman, Chair
Laura Preston, By-law Clerk
CLARINGTON SAFE COMMUNITIES ADVISORY COMMITTEE
January 21, 2016, 3:00 PM
MEETING ROOM 1A
Present: Chris Newman, Firehouse Youth Centre, Chair
Len Creamer, Manager, Municipal Law Enforcement
Marten Wind, Durham Regional Police Services
Pastor John Wildeboer, Rehoboth Christian Reformed Church
Leah Bourgeois, Ontario Power Generation
Councillor Ron Hooper, representing the BIA
Linda Ainsworth, Trustee from the PVNCCDSB
Sheryl Greenham, Erin O'Toole's Office
Also Present: Laura Preston, Committee Secretary
1. MINUTES
Moved by R. Hooper seconded by C. Greenham
THAT the minutes of the meeting held on November 19, 2015 be approved.
CARRIED
2. BUSINESS ARISING FROM PREVIOUS MEETING
a) Mural Wall — Update from Sub -Committee
The Sub -Committee met last week to discuss details of the mural wall. After
speaking with Todd Treemer, local artist, the Committee has had to adjust the
reality of the project. T. Treemer identified some logistical concerns the
Committee had not considered. The Sub -Committee will continue to make
considerations and adjustments to the project, based on Todd's suggestions.
The Sub -Committee introduced the idea of hosting a community based event
promoting the mural wall. It would be open to the public as well as, local
businesses, and community service clubs.
The Committee discussed several ideas to streamline the project including the
use of stencil pieces to control the image on the wall, but without compromising
the integrity of the final product. If this approach was taken, the mural could be
completed in a day.
The Committee agreed that we are going to have to start promoting the idea
soon through local art departments, social media, and the Municipal website.
S. Greenham suggested that the mural be done on a separate surface and then
mounted to the wall. The Committee liked the idea but permission is required
from the Region of Durham before we can move forward with this idea. C.
Newman will reach out to his contact from the Region of Durham for approval.
There are liability and safety concerns with drilling into the wall.
L. Bourgeois, has accepted the position of Chair for the Sub -Committee Mural
Initiative.
L. Ainsworth suggested separating the wall into three sections, with Bowmanville,
Courtice, and Newcastle represented. The Committee thought this might
complicate the project and leave out other areas of Clarington, such as Orono,
Kendal, and many smaller Hamlets.
Overall, the Committee agreed that having a one day event is the most realistic
option. By leaving the top and bottom a solid colour we would only need a ladder
and a Road Occupancy Permit for one day. The goal for this year is to focus on a
simplified process that we can build on moving forward.
L. Ainsworth will contact the local art departments in her district to see how
involved the schools would like to be.
The question of funding was raised and whether the Committee can solicit funds
from sponsors. L. Preston to contact N. Taylor, Director of Finance to see if there
are any donation or charitable receipt implications.
M. Wind, thought we should get the idea out to the schools as soon as possible,
so draft ideas can be produced while the Committee continues to work on the
logistics.
b) Community Clean -Up Day 2016
C. Newman, asked all Committee members to reach out to their contacts to see if
anyone is interested in helping with the planning for the 2016 Clean -Up Day.
Contact information for those willing to help should be forwarded to L. Preston.
The Committee discussed possible dates for the Clean -Up. April 23rd is `Pitch in
Week' and April 30th is `Youth Week'. If the Clarington Safe Communities Clean —
Up takes place after `Pitch in Week', we can target areas that haven't already
been done. There was also mention of including a rain out date, and having an
online portal where residents can indicate specific areas that they would like
cleaned up.
3. NEW BUSINESS
a) Durham Regional Police Trending Reports
Marten Wind advised of the following:
• Increase in shoplifting for the month of December.
• Mischief has decreased 24% from 2014.
• Theft from motor vehicles has decreased. Signs.reminding residents to
lock their valuables have helped with awareness.
• The new Police Station will open February 1, 2016.
R. Hopper asked M. Wind if there has been an increase in pedestrian fatalities,
and questioned if there needs to be an emphasis on promoting wearing light
coloured clothing.
M. Wind advised that this topic will be addressed in the 2016 Community Patrol
Plan.
4. OTHER BUSINESS
M. Wind advised that he is working with Ron Albright of the Engineering Services
Department on some new initiatives regarding graffiti removal.
L. Bourgeois advised that there was an official announcement from Ontario
Power Generation that the refurbishment project will move forward.
5. DATE OF NEXT MEETING
February 18, 2016
6. ADJOURNMENT
Moved by S. Greenham seconded by L. Creamer
THAT the meeting adjourn at 4:11 PM.
CARRIED
Chris Newman, Chair
Laura Preston, By-law Clerk