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Home My WebLink About2022-05-09Cbr• ngton If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 General Government Committee Minutes Date: May 9, 2022 Time: 9:30 a.m. Location: Council Members (in Chambers or MS Teams) I Members of the Public (MS Teams) Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor C. Traill, Councillor M. Zwart Staff Present: J. Newman, L. Patenaude, S. Brake, R. Maciver, T. Pinn, R. Windle, M. Perini Other Staff Present: L. Reck, M. Pick, B. Radomski 1. Call to Order Mayor Foster called the meeting to order at 9:30 a.m. 2. Land Acknowledgement Statement Councillor Hooper led the meeting in the Land Acknowledgement Statement. 3. Declaration of Interest There were no disclosures of interest stated at this meeting. 4. Announcements Members of Committee announced upcoming community events and matters of community interest. 5. Presentations/Delegations (10 minute time limit) 5.1 Lloyd Rang, Valleys 2000, Regarding Item 8.1.2, New Business - Bowmanville Zoo Lands Lloyd Rang made a verbal presentation to accompany an electronic presentation. Lloyd provided an overview of the Valleys 2000 volunteer charity organization including their mandate and projects they oversee. Lloyd explained the background of the opportunity which will help prepare a comprehensive Parks Master Plan for the Bowmanville Zoo Lands and outlined their proposal: • Valleys 2000 would secure and pay for a firm to lead consultation on the zoo lands park; 1 General Government Committee Minutes May 9, 2022 • Using a Charette process, bring a group of diverse stakeholders together to feed into the master plan process; • Prepare a final high-level report with renderings and costing summarizing the group's findings; and • Following the finalization of the master plan, fundraise to support the redevelopment of the park. Lloyd explained the activities they have accomplished to date including reviewing several firms and their proposals and tentatively choosing the Planning Partnership to lead the Charette process. L. Rang outlined the process of the Planning Partnership, explained the outcome, and answered questions from Members of Committee. Alter the Agenda Resolution # GG-201-22 Moved by Councillor Zwart Seconded by Councillor Hooper That the Agenda be altered to consider Item 8.1.2 New Business - Bowmanville Zoo Lands, at this time. Carried 8.1.2 New Business - Bowmanville Zoo Lands (Councillor Anderson) Resolution # GG-202-22 Moved by Councillor Anderson Seconded by Councillor Zwart Whereas, at the regular Council meeting held on December 13, 2021, Council passed Resolution #C-408-21 which directed Staff of the Public Works Department to undertake the preparation of a comprehensive Parks Master Plan for the Bowmanville Zoo lands that would include design concepts and cost estimates for any new recommended recreational facilities or amenities, including an investigation into a possible skating trail as previously requested by Council; And Whereas Staff of the Public Works Department were required, after consultation with various stakeholders, to submit a report to Council on the matter prior to the end of October 2022; And Whereas the Directors of the Valley's 2000 organization have recently expressed interest in working with the Municipality to help guide the recreational development, enhancement, promotion and preservation of the lands; And Whereas the Valley's 2000 group have also committed to solely fund and procure a specialized planning consultant to assist with the creation of a themed use for the new park and to develop a major contributing donor list that will help to build the proposed amenities in the future. 2 General Government Committee Minutes May 9, 2022 Now therefore it be resolved: 1. That Staff of the Public Works Department be directed to form a partnership with the Valley's 2000 organization with the intent of jointly developing the Parks Master Plan for the Bowmanville Zoo lands; 2. That, following a suitable period of design and consultation with the various affected stakeholders and other interested parties, Staff report back to Council on the matter at the Joint Committee meeting to be held on September 12, 2022; and 3. That all interested parties be notified of Council's decision. Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart Carried on a recorded vote (7 to 0) 5.2 Joshua Glover, Regarding Flying the National Flag of Canada Joshua Glover expressed their opinion on the importance of organizations being involved in the community for community cohesion. Joshua explained that the National Flag of Canada should be flown on its own flag pole or at the top if other flags are on the same pole and requested that Committee educate the community on the rules of flying the National Flag of Canada. J. Glover answered questions from Members of Committee. Resolution # GG-203-22 Moved by Councillor Zwart Seconded by Councillor Hooper That the Delegation of Joshua Glover, regarding Flying the National Flag of Canada, be received with thanks. Carried Recess Resolution # GG-204-22 Moved by Councillor Neal Seconded by Councillor Anderson That the Committee recess for 10 minutes. Carried The meeting reconvened at 10:45 a.m. with Mayor Foster in the Chair. Councillor Hooper was not present at this time. 3 General Government Committee Minutes May 9, 2022 6. Reports/Correspondence Related to Presentations/Delegations 7. Communications 7.1 Natasha Lawrence, Philip Lawrence, Regarding By the Glass Endorsement Resolution # GG-205-22 Moved by Councillor Zwart Seconded by Councillor Anderson That the Council of the Municipality of Clarington supports the issuance of the By -the -Glass Endorsement to the Winery Licence for 1840 Farmhouse and Vineyard located at 3775 Ganaraska Road, Orono. Carried Councillor Hooper returned to the meeting. 7.2 Dustin Scheenaard, Regarding the Request for a Nuisance Feeding of Animals By-law Resolution # GG-206-22 Moved by Councillor Zwart Seconded by Councillor Anderson That Item 7.2, Dustin Scheenaard, Regarding the Request for a Nuisance Feeding of Animals By-law, be referred to Staff. Motion Lost Resolution # GG-207-22 Moved by Councillor Neal Seconded by Councillor Anderson That Communication Item 7.2, Dustin Scheenaard, Regarding the Request for a Nuisance Feeding of Animals By-law, be received for information. Carried 7.3 Arend J. Wakeford, Senior Solicitor, Region of Durham, Regarding Host Community Agreement Dispute Resolution # GG-208-22 Moved by Councillor Hooper Seconded by Councillor Neal That Item 7.3, Arend J. Wakeford, Senior Solicitor, Region of Durham, Regarding Host Community Agreement Dispute, be received for information. Carried 12 General Government Committee Minutes May 9, 2022 8. Staff Reports, Staff Memos and New Business Consideration 8.1 Public Works Councillor Hooper chaired this portion of the meeting. 8.1.1 PWD-014-22 Proposed Amendment to Traffic By-law 2014-059 Resolution # GG-209-22 Moved by Mayor Foster Seconded by Councillor Jones That Report PWD-014-22 and any related delegations or communication items, be received; That the By-law, amending specific schedules of the Traffic By-law, attached to Report PWD-014-22, as Attachment 1, be approved; and That all interested parties listed in Report PWD-014-22 and any delegations be advised of Council's decision. Carried 8.2 Emergency and Fire Services Councillor Zwart chaired this portion of the meeting. 8.2.1 ESD-002-22 Amendment to Emergency Management By -Law 2018-010 Resolution # GG-210-22 Moved by Mayor Foster Seconded by Councillor Traill That Report ESD-002-22 be received; and That the draft By -Law (Attachment 1 of the Report ESD- 002-22), amending the Emergency Management By-law 2018-010, regarding Emergency Management Program Committee members and members of the Municipal Emergency Control Group, be approved. Carried 8.3 Community Services Councillor Traill chaired this portion of the meeting. Resolution # GG-211-22 Moved by Councillor Neal Seconded by Councillor Hooper That Items 8.3.1, 8.3.2, and 8.3.3, be approved in accordance with the agenda. Carried 5 General Government Committee Minutes May 9, 2022 8.3.1 CSD-010-22 COVID Support for Community Halls and Arenas Resolution # GG-212-22 That Report CSD-010-22, and any related communication items be received for information. 8.3.2 CSD-011-22 Extension of Existing Community Services Rates and Fees Resolution # GG-213-22 That Report CSD-011-22 and any related communication items, be received; That the existing fees as approved through report CSD-001-21 be extended for programs and indoor facility rates, with the exception of ice, floor and indoor turf, to December 31, 2022; and That Council approve an interim increase of 1.75% to all ice, floor, and indoor turf rates from September 1, 2022 to April 30, 2023. 8.3.3 Memo-025-22 - Update from Truth and Reconciliation Staff Committee Resolution # GG-214-22 That Item 8.3.3, Memo-025-22 - Update from Truth and Reconciliation Staff Committee, be received for information. 8.4 Financial Services Councillor Neal chaired this portion of the meeting. 8.4.1 FSD-021-22 2021 Annual Statement for the Development Charges Reserve Funds Resolution # GG-215-22 Moved by Mayor Foster Seconded by Councillor Zwart That Report FSD-021-22 be received; and That a copy of this report be posted on the Municipality's website. Carried 9. Unfinished Business n General Government Committee Minutes May 9, 2022 10. Questions to Department Heads/Request for Staff Report(s) Members of Committee asked questions to Department Heads. Tooley's Mill Park Resolution # GG-216-22 Moved by Councillor Jones Seconded by Councillor Neal That Staff report back on options related to the self-made path at Tooley's Mill Park, including costs and a plan for implementation. Carried 11. Confidential Items 11.1 Confidential Memo-002-22 Railway Safety Improvement Funding Update for Cobbledick Road Resolution # GG-217-22 Moved by Councillor Neal Seconded by Councillor Hooper That Item 11.1, Confidential Memo-002-22 Railway Safety Improvement Funding Update for Cobbledick Road, be received for information. Carried 11.2 Confidential Memo from Rob Maciver, Director of Legislative Services/Solicitor, Regarding Item 7.3 Arend J. Wakeford, Senior Solicitor, Region of Durham, Regarding Host Community Agreement Dispute Resolution # GG-218-22 Moved by Councillor Neal Seconded by Councillor Zwart That 11.2, Confidential Memo from Rob Maciver, Director of Legislative Services/Solicitor, Regarding Item 7.3 Arend J. Wakeford, Senior Solicitor, Region of Durham, Regarding Host Community Agreement Dispute, be received for information. Carried 12. Adjournment Resolution # GG-219-22 Moved by Councillor Neal Seconded by Councillor Zwart That the meeting adjourn at 11.29 a.m. Carried 7