HomeMy WebLinkAboutCLD-037-11 Cladiwa REPORT
MUNICIPAL K' T T
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: December 12, 2011 Resolution#: t - 1 1 By-law#:
Report#: CLD-037-11 File#:
Subject: SCHEDULE OF MEETINGS AMENDMENT
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CLD-037-11 be received; and
2. THAT the schedule of meetings for the term of Council be amended as follows:
a) THAT the Council meeting scheduled for July 9, 2012 be rescheduled to
Tuesday, July 3, 2012 at 7:00 p.m.;
b) THAT the GPA meeting scheduled for July 16, 2012 and the Council
meeting scheduled for July 23, 2012 be cancelled;
c) THAT the Council meeting scheduled for July 8, 2013 be rescheduled to
Tuesday, July 2, 2013 at 7:00 p.m.;
d) THAT the GPA meeting scheduled for July 15, 2013 and the Council
meeting scheduled for July 22, 2013 be cancelled;
e) THAT the GPA meeting scheduled for July 14, 2014 and the Council
meeting scheduled for July 21, 2014 be cancelled; and
3. THAT the Municipal Clerk provide appropriate notice of the amendments to the
meeting schedule
Submitted by: Reviewed by:
P L. rrie, Franklin Wu,
Municipal Clerk Chief Administrative Officer
plb
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: CLD-037-11 PAGE 2
1. BACKGROUND
At the Council meeting of December 5, 2011, a resolution to amend the schedule of
meetings was referred to staff to report on scheduling meetings during the weeks of
Family Day and March Break.
2. FAMILY DAY
With the announcement in 2008 of a new statutory holiday, Family Day, to be
observed the third Monday of February each year, the schedule of Committee and
Council meetings was amended to eliminate the Committee meeting that would
generally occur on that day.
3. MARCH BREAK
Since 1998, Council and Committee meetings have not been held during the March
Break, as many people are on vacation during this time and are therefore unable to
attend meetings which deal with matters in which they are interested. The same
situation occurs when meetings are held in the months of July and August.
With the exception of the Town of Whitby and the Township of Brock, the other
municipalities within the Region, including the Region of Durham, also do not meet
during March Break. The City of Pickering does not meet for two weeks during this
time as the colleges and universities have differing break times.
4. PAST PRACTICE
Prior to 2008, if a statutory holiday fell on a Monday when a General Purpose and
Administration Committee would be scheduled (ie, Family Day), that meeting was
scheduled for the following Tuesday evening. The meeting had to be held in the
evening in order to avoid conflicts with Regional meetings. Because of the length of
the committee agendas, this generally made for a very late meeting and made it
extremely difficult for the Council agenda to be completed and published within the
required timeframes. The Tuesday night meetings were eliminated at that time and
the meeting schedule was expanded into July, from the end of June.
5. NOTICE OF MEETING
In accordance with section 4.8.1 of the Procedural By-law, public notice of the
regular meeting schedule for the upcoming year will be published in the local
newspapers.
6. CONCURRENCE - Not applicable
REPORT NO.: CLD-037-11 PAGE 3
7. CONCLUSION
Based on the information above, it is respectfully recommended that the
recommendation of the General Purpose and Administration Committee on
November 28, 2011 with respect to amending the meeting schedule be approved.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Patti L. Barrie, Municipal Clerk