HomeMy WebLinkAboutCSD-016-11 Clarington REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: December 12, 2011 Resolution#: -707° By-law#: N/A
Report#: CSD-016-11 File#:
Subject: OUTDOOR ARTIFICIAL ICE SURFACE - SOUTH COURTICE ARENA
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CSD-016-11 be received; and
2. THAT Council provide direction regarding the construction of an outdoor artificial
ice surface at South Courtice Arena.
r�
Submitted by:' Reviewed by:
J s ph P. Caruana Franklin.Wu,
eector, Community Chief Administrative Officer
Services
J PC/ga
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: CSD-016-11 PAGE 2
1.0 BACKGROUND
1.1 At the November 7, 2011 meeting of Council, Resolution #GPA-636-11 was
ratified, directing staff to "prepare a report on the possibility of constructing an
outdoor artificial ice surface at South Courtice Arena".
1.2 The South Courtice Arena was opened in 2003 and was initially designed to
anticipate an expansion at some point in the future. Attachment 1 is a site plan of
the existing facility and identifies the area designated as "future expansion".
1.3 Although any expansion of this facility was anticipated to feature two additional
indoor ice pads, adding an outdoor artificial ice surface at this time is possible.
1.4 With appropriate direction staff would propose to locate the new outdoor pad
directly adjacent the existing "Pad B"surface (Attachment 2). This location is in
keeping with the intended expansion area and would be the most cost efficient
location as the refrigeration plant is located at the south end of the facility.
2.0 CAPITAL COSTS
2.1 In preparation of this report, staff has considered a number of options in
providing an artificial outdoor ice surface at the South Courtice Arena location.
2.2 As with any significant project, facility components are the key driver in
determining capital costs. The components reviewed include the size of the pad,
access to washrooms/change facilities/concession, lighting, security, seating and
the potential to enclose the facility in the future.
2.3 Depending on the final project components, staff is estimating a project budget in
the range of $800,000 to $1.2 million would be required, which includes all site
work, design and project contingency.
3.0 OPERATING COSTS
3.1 As part of our preliminary review staff also investigated operational expenses
related to a project of this nature. Through this preliminary review staffing, heat,
hydro, water and sewer, mechanical maintenance and equipment maintenance
were considered.
3.2 It is estimated that it would cost approximately $100,000 per annum to operate
,the facility, with the significant majority of these funds attributed to staffing.
REPORT NO.: CSD-016-11 PAGE 3
4.0 FINANCING
4.1 As this project has not been planned for, a financing strategy would need to be
prepared should Council decide to move forward with this project.
4.2 Preliminary discussion with the Treasurer indicated the potential sources of
funding as follows:
• Development Charges — currently this fund is in a deficit position. No draw
could be made on this funding source for the next five years (approximate)
and any draw on this source would impact future planned facilities.
• Reserve Funds — Estimated balance of the Community Services Capital
Reserve Fund at year end is $665,267. Any unanticipated draw on this
reserve fund would have a significant impact on the department's ability to
fund its capital budget program as well as the maintenance of existing
facilities.
• Tax Levy / Debenture Debt funded by tax levy—A one million dollar impact to
the tax levy would translate to an approximate 3% increase to the residential
tax base. Debenture debt payment impacts to the tax levy could be provided
if Council chooses to proceed with this option.
5.0 COMMENTS
5.1 Without the benefit of a formal facility needs assessment, it is difficult for staff to
estimate how a project of this nature would be received by the public.
5.2 Further, it is estimated that the outdoor ice rink, if built, would in a best case
scenario operate approximately four months each year (December, January,
February, March) and that would still depend on the weather we receive in any
given year.
5.3 Should Council provide direction to advance this project, staff will prepare a
detailed project budget identifying specific facility components and a detailed
operating budget.
6.0 CONCURRENCE
6.1 This report has been reviewed by Nancy Taylor, Director of Finance/Treasurer
who concurs with the recommendations.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Joseph P. Caruana, Director of Community Services
REPORT NO.: CSD-016-11 PAGE 4
Attachments:
Attachment 1 - Site Plan of South Courtice Arena and Projected Future Expansion Area
Attachment 2 - Site Plan Showing Potential Location of Artificial Ice Surface
Attachment 1 to Report CSD-016-11
+
1 ` { 0, s
1, ,
Co
��• ;: �w
k -
�Q
jr
.. �
"FUTURE EXPANSION"
Ul
W' .
BURIA
l
1 ,
k
k
� l
Attachment 2 to Report CSD-016-11
Al
F
s
Soccer Field
Existing Parking Lot
0 Existing Basketball
Court
New
-� Pad
PP i
ORefrigeration Plant