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Report To: General Government Committee
Date of Meeting: May 2, 2022 Report Number: ESD-002-22
Submitted By:
Reviewed By:
File Number:
Report Subject:
Mariano Perini, Director of Emergency Services
Mary-Anne Dempster, CAO Resolution#:
By-law Number:
Amendment to Emergency Management By-Law 2018-010
Recommendations:
1.That Report ESD-002-22 be received; and
2.That the draft By-Law (Attachment 1 of the Report ESD- 002-22), amending the
Emergency Management By-law 2018-010, regarding Emergency Management
Program Committee members and members of the Municipal Emergency Control
Group, be approved.
Municipality of Clarington Page 2
Report ESD-002-22
Report Overview
The purpose of this report is to update the current Emergency Management By-Law to
reflect the recent Organizational restructure. In addition, this report also recommends
amending the number members of the Emergency Control Group to create a more efficient
and streamlined process.
1. Background
1.1 Council approved By-Law 2018-010, known as the “Emergency Management By-Law”
on February 5, 2018 pursuant to the Emergency Management and Civil Protection Act
(EMCPA). The Emergency Plan, including the By-law undergoes annual compliance
review by the Office of Fire Marshal and Emergency Management (OFMEM).
1.2 Council approved By-Law 2018-072 on September 17, 2018 amending section 2.6
appointing members of the Emergency Management Program Committee.
1.3 As part of the 2021 compliance review, the OFMEM recommends the by-law be
amended to reflect the current Organizational structure. It should also be noted,
considering the recommendation by the OFMEM, the Municipality was in compliance
with the EMPCA.
2. Discussion
2.1 By-Law 2018-072, Section 2.6, appoints the Director of Operations and Director of
Engineering as members of the Emergency Management Program Committee.
2.2 Section 2.7 of the By-Law 2018-072 appoints members to the Municipal Emergency
Control Group (MECG). The current members appointed within the By-Law:
a) Mayor;
b) Chief Administrative Officer;
c) Director of Emergency and Fire Services;
d) Director of Operations;
e) Director of Community Services
f) Municipal Clerk;
g) Director of Finance;
Municipality of Clarington Page 3
Report ESD-002-22
h) Director of Corporate Services;
i) Director of Engineering;
j) Director of Planning;
k) Communications and Tourism Manager;
l) Municipal Solicitor; and
m) Manager of Information Technology
2.3 The recent Covid emergency has identified means to be more efficient. The use of
technology has allowed for meetings to be conducted virtually thus reducing the need to
be in-person within the Emergency Operations Centre (EOC).
2.4 Ontario Regulation 380/04, Section 12(8), allows for MECG members to consult with
other persons or organizations relating to emergency management. The use of
technology will allow MECG members seek consultation on matters specifically related
to the emergency thus reducing the need for a larger group to convene in the EOC .
3. Recommendation
3.1 It is recommended that Section 2.6 of the By-Law be amended to remove the Director of
Operations and Director of Engineering and it be replaced with the Director of Public
Works.
3.2 It is recommended that Section 2.7 of the By-Law be amended to appoint the following
as members of the Municipal Emergency Control Group:
a) Mayor;
b) Chief Administrative Officer;
c) Director of Emergency and Fire Services;
d) Director of Public Works;
e) Director of Community Services
f) Manager of Corporate Communications;
Municipality of Clarington Page 4
Report ESD-002-22
4. Concurrence
The recommendations provided in this report have been discussed with the Directors of
Financial Services, Planning and Development Services, the Director of Legislative
Services, and the Municipal Clerk who concur with the recommendations.
5. Conclusion
It is respectfully recommended that the recommendations be adopted and the
amendments to the By-Law be passed.
Staff Contact: Mariano Perini, Director, Emergency and Fire Services, 905-623-5126 ext. 2802
or mperini@clarington.net.
Attachments:
Attachment 1 – Emergency Management By-Law Amendment
Interested Parties:
There are no interested parties to be notified of Council's decision.
Attachment 1 to Report ESD-002-22
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Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2022-XXX
Being a by-law to repeal By-law 2018-072 and to amend By-law 2018-010, a by-law to
provide for the establishment and adoption of an Emergency Management Program for
the Municipality of Clarington and to amend the Emergency Management Structure.
Whereas By-law 2018-010 established Clarington’s Emergency Management Structure;
And Whereas the Office of the Fire Marshal and Emergency Management requires that the
committee membership be appointed by Council;
And Whereas Council deems it necessary to up date the by-law to reflect changes in the
organization and emergency management, as outlined in Report ESD -xxx-22;
Now therefore the Council of the Municipality of Clarington hereby enacts as follows:
1. Section 2.6 of the Emergency Management By-law 2018-010 is deleted in its entirety
and replaced with the following:
“2.6 The persons, from time to time, holding the following positions in the
municipality, or their designates, shall be members of the Emergency
Management Program Committee:
a) Community Emergency Management Co-ordinator (CEMC) and Alternate
CEMCs;
b) Director of Public Works;
c) Staff Sergeant, Durham Regional Police Services;
d) A Member of Council, appointed by Council resolution; and
e) Representatives of organizations, or industries, who are involved in
emergency management.”
The Corporation of the Municipality of Clarington
By-law 2022-XXX
2. Section 2.7 of the Emergency Management By-law 2018-010 is deleted in its entirety
and replaced with the following:
“The Municipal Emergency Control Group (MECG) shall control operations
during an emergency. The persons, from time to time, holding the following
positions in the municipality, or their designates, shall be members of the MECG:
a) the Mayor of the municipality (the “Executive Authority”);
b) the Chief Administrative Officer (the “Operations Officer”);
c) the Director of Emergency and Fire Services;
d) the Director of Public Works;
e) the Director of Community Services; and
f) Manager of Communications.
3. The by-law come into effect on the date this by-law is passed by Council.
Passed in Open Council this day of June, 2022.
_____________________________
Adrian Foster, Mayor
_____________________________
June Gallagher, Municipal Clerk