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Council Minutes
Date: April 4, 2022
Time: 6:30 p.m.
Location: Council Members (in Chambers or MS Teams) I Members of
the Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill,
Councillor M. Zwart
Staff Present: M. Dempster, G. Acorn, S. Brake, M. Perini, T. Pinn, R. Windle,
J. Gallagher, M. Chambers
Other Staff Present: F. Langmaid
1. Call to Order
Mayor Foster called the meeting to order at 6:30 p.m.
2. Moment of Reflection
Councillor Jones led the meeting in a moment of reflection.
3. Land Acknowledgement Statement
Councillor Jones recited the Land Acknowledgement Statement.
4. Declaration of Interest
Councillor Hooper declared an interest, should the item pulled, in Item 7.2
(Delegation of Karen Bella, Gather/Family Gathering Ltd, Regarding Business
Parking Permit) of the General Government Committee minutes of March 21,
2022 and noted that he was withdrawing his declaration of interest on Item 8.3.4
of the same minutes, Report LGS-007-22 - Appointment to the Clarington
Municipal Election Compliance Audit Committee
5. Announcements
Members of Council announced upcoming community events and matters of
community interest.
Recess
Resolution # C-076-22
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the Council recess for 5 minutes to address technical issues.
Carried
Clarington April 4, 2022
Council Minutes
The meeting reconvened at 6:38 p.m.
6. Adoption of Minutes of Previous Meeting
6.1 Minutes of a regular meeting of Council dated March 14, 2022
Resolution # C-077-22
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the minutes of a regular meeting dated March 14, 2022, be approved.
Carried
7. Presentations / Delegations (10 Minute Limit)
Resolution # C-078-22
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Director of Public Works be requested to provide a brief synopsis of
Report PWD -008-22 - Solina Traffic Report.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwa rt
No (3): Councillor Jones, Councillor Neal, and Councillor Traill
Carried (4 to 3)
Stephen Brake provided a synopsis of the report and the consideration of the
Report at the General Government Committee meeting.
7.1 Erin Dahn regarding Report PWD -008-22 - Solina Traffic Report
Erin Dahn and Brian Dahn were present regarding Report PWD -008-22 - Solina
Traffic Report. Erin explained to the Members of Council that the "no heavy
trucks" signs have significantly increased the safety in their neighbourhood. E.
Dahn noted that, without the signs, there are safety concerns for children playing
and people walking in the area. Erin added that there are also concerns with
dust, debris, speeding and increased noise from the trucks. E. Dahn noted that
often the trucks drive on the boulevard and do not obey the stop signs in the
area. Brian Dahn continued by stating the trucks are too heavy for Concession
Road 6 and would prefer that they use Taunton Road or other alternate routes.
B. Dahn believes the trucks are required to obtain permits to travel on certain
roads and they are not travelling on the permitted roads. Brian explained that
they have estimated 1200 trucks travelling on there road during they day which
causes increased noise, dust, and debris. Brian and Erin answered questions
from the Members of Council.
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Clarington April 4, 2022
Council Minutes
7.2 Louise Stiles regarding Report PWD-008-22 - Solina Traffic Report
Louise Stiles was present regarding Report PWD -008-22 - Solina Traffic Report.
Louise lives on Concession 6 and is impacted by the dump convoy coming
through their community every day. L. Stiles stated that these dump trucks are
driving recklessly and speeding in order to get as many loads completed each
day. Louise added that there have been times that vehicles are nearly run off the
road on while driving. L. Stiles added the noise, dust and debris is a concern.
Louise added that children cannot play outside as it is not safe. L. Stiles
requested that the signs stay to keep their community peaceful. Louise
concluded by asking for a solution to this issue. L. Stiles answered questions
from the Members of Council.
7.3 Matt Wilson regarding Report PWD -008-22 - Solina Traffic Report
Matt Wilson was present regarding Report PWD -008-22 - Solina Traffic Report.
Matt explained that this a major safety issue. M. Wilson explained that the roads
are approximately 20 feet wide and when the dump trucks pass each other they
nearly collide. Matt added the trucks often drive on the boulevard, causing
damage. M. Wilson has spoken with Durham Regional Police, and they support
the signs staying up to ensure community safety. Matt stated that the dump
trucks should be travelling on Taunton Road or Highway 407. M. Wilson stated
that the trucks drive recklessly, and the signs need to stay up for the safety of the
community.
7.4 Lauren and Colin Baker regarding Report PWD -008-22 - Solina Traffic
Report
Lauren and Colin Baker were present regarding Report PWD -008-22 - Solina
Traffic Report. Lauren explained that, when standing out front of their home
while their son is waiting to catch the bus, it is scary. L. Baker noted there has
been a major improvement since the "no heavy trucks" signs went up and the
community is peaceful. Lauren added that these signs have taken away all the
concerns of safety and asked why these signs would be taken down. L. Baker
would like confirmation of how long these signs will stay up to put the community
at ease. Lauren and Colin answered questions from the Members of Council.
7.5 Pat Dyck regarding Report PWD -008-22 - Solina Traffic Report
Pat Dyck was present regarding Report PWD -008-22 - Solina Traffic Report. Pat
noted that safety is a major concern, especially for the children in the area. P.
Dyck added that the trucks increase traffic and the noise in the area. Pat stated
these roads are not capable of taking these types of trucks and traffic. P. Dyck
stated that the -no heavy truck ban should be permanent. P. Dyck noted these
residents are entitled to peace and quiet and should be able to enjoy their
properties. Pat concluded by requesting that the signs stay up permanently. P.
Dyck answered questions from the Members of Council.
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Clarington April 4, 2022
Council Minutes
Alter the Agenda
Resolution # C-079-22
Moved by Councillor Neal
Seconded by Councillor Jones
That the Agenda be altered to consider Report PWD -008-22 (Item 8.1.2 of the
General Government Committee minutes), at this time.
Carried
8. Reports/Correspondence Related to Presentations/Delegations
8.1 PWD -008-22 - Solina Traffic Report (Item 8.1.2 of the General Government
Committee Minutes)
Resolution # C-080-22
Moved by Councillor Neal
Seconded by Councillor Jones
That Report PWD -008-22 and any related communication items, be received;
That the Traffic Improvement Options be approved as follows:
1. That the NO HEAVY TRUCKS prohibition currently in effect along
Concession Road 6 and Concession Road 7 be permanent;
2. That staff proceed with the installation of the red flashing beacons on the all -
way stop signs at Concession Road 6 and Solina Road to be funded at the
discretion of the Director of Financial Services/Treasurer;
3. That staff consult with the community on the installation of a paved shoulder
for walking purposes on the east side of Solina Road south of Concession
Road 6. If supported by the residents the estimated cost will be included in
the 2023 Public works budget submission;
4. 7 KDVAVO I AbFKHG_1@I49HtA 1 LR A 10 11AF1SDWVA+1XRm0J:EE1_IUJ
speed cushions on Concession Road 6 later this Spring. In combination with
the installation of the speed cushions that speed study data and community
consultation be undertaken;
5. 7 KD/*;U Z LJ [III RFI❑FKY-DSSLRYDCR -Dr/ UDI I LFA D(R L :J [III ELf3Irt r_
Municipality that staff be directed to form a working group with a
representative number of interested residents from Solina. In consultation
with Public Works staff, the committee will be tasked with developing a
permanent traffic calming design for Concession Road and Solina Road. If
supported by the majority of the community the associated costs will be
included in the 2023 Public Works budget submission; and
That all interested parties listed in Report PWD -008-22 and any delegations be
DGY1y -GRI ILL R_1LF0/_ MR❑.
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Clarington April 4, 2022
Council Minutes
Motion Divided
Resolution # C-081-22
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #C-080-22 be divided such that Traffic
Improvement Option 1 be considered separately from Options 2 through 5.
Carried
Resolution # C-082-22
Moved by Councillor Neal
Seconded by Councillor Jones
That Report PWD -008-22 and any related communication items, be received;
That the Traffic Improvement Options be approved as follows:
2. That staff proceed with the installation of the red flashing beacons on
the all -way stop signs at Concession Road 6 and Solina Road to be
funded at the discretion of the Director of Financial
Services/Treasurer;
3. That staff consult with the community on the installation of a paved
shoulder for walking purposes on the east side of Solina Road south
of Concession Road 6. If supported by the residents the estimated
cost will be included in the 2023 Public works budget submission;
17 KDRW I A/FI4"0WA11_ SRI ANH-0 uuLFLS
rubber speed cushions on Concession Road 6 later this Spring. In
combination with the installation of the speed cushions that speed
study data and community consultation be undertaken;
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Municipality that staff be directed to form a working group with a
representative number of interested residents from Solina. In
consultation with Public Works staff, the committee will be tasked
with developing a permanent traffic calming design for Concession
Road and Solina Road. If supported by the majority of the
community the associated costs will be included in the 2023 Public
Works budget submission; and
That all interested parties listed in Report PWD -008-22 and any delegations be
DGAM- RImiR❑EFLCVdecision.
Carried
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Clarington April 4, 2022
Council Minutes
Resolution # C-083-22
Moved by Councillor Neal
Seconded by Councillor Jones
1. That the NO HEAVY TRUCKS prohibition currently in effect along Concession
Road 6 and Concession Road 7, be permanent.
Yes (4): Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor
Traill
No (3): Mayor Foster, Councillor Hooper, and Councillor Zwart
Carried on a recorded vote (4 to 3)
Recess
Resolution # C-084-22
Moved by Councillor Neal
Seconded by Councillor Jones
That the Council recess for 10 minutes.
Carried
The meeting reconvened at 8:26 p.m. with Mayor Foster in the Chair.
9. Consideration of Minutes
9.1 Advisory Committee Minutes
9.1.1 Minutes of the Newcastle Arena Board dated March 8, 2022
9.1.2 Minutes of the Agricultural Advisory Committee of Clarington dated March
10, 2022
9.1.3 Minutes of the Clarington Diversity Advisory Committee dated March 24,
2022
9.1.4 Minutes of the Clarington Heritage Committee dated March 15, 2022
9.2 Standing Committee Minutes
9.2.1 Minutes of the General Government Committee dated March 21, 2022
Resolution # C-085-22
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Advisory Committee Report Items 9.1.1 through to 9.1.4, be approved.
Carried
n
Clarington April 4, 2022
Council Minutes
Resolution # C-086-22
Moved by Councillor Neal
Seconded by Councillor Anderson
That the recommendations contained in the General Government Committee
Minutes of March 21, 2022 be approved on consent, with the exception of items
6.1, 8.1.1, 8.1.3, 8.4.1, 9.1, 8.1.4 and 8.1.2 (which was considered earlier in the
meeting during Reports/Correspondence Related to Presentations/Delegations).
Carried
Item 6.1 - PWD -007-22 - LEAF Backyard Tree Planting Program 2022
Resolution # C-087-22
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report PWD -007-22, and any related communication items, be received;
That Council receive the LEAF Backyard Tree Planting Program Interim Report -
Dec 2020 (Attachment 1 to Report PWD -007-22) for information;
That Council approve a new backyard tree planting pilot program at the
Municipality of Clarington;
That a sole source contract for the delivery of the Backyard Tree Planting
Program be awarded to Local Enhanced Appreciation of Forests (LEAF) for
2022, in the amount of $15,000;
That the 2022 cost, in the amount of $15,000, be funded from the existing
approved 2022 Public Works Department tree planting budget;
That Council direct staff to enter into a one-year program agreement with the
Region of Durham, LEAF and participating Local Area Municipalities to deliver
the backyard tree planting program in 2022, with terms and conditions
satisfactory to the Chief Administrative Officer, Director of Public Works; Director
of Financial Services and the Director of Legislative Services;
That Council direct staff to review the performance of the LEAF Backyard Tree
Planting program in 2022 prior to the 2023 budget cycle to consider whether the
program should be continued in 2023; and
That all interested parties listed in Report PWD -007-22 and any delegations be
DGAM-G RI T R-1FL0i/ G+UR❑❑
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwa rt
No (3): Councillor Jones, Councillor Neal, and Councillor Traill
Carried on a recorded vote (4 to 3)
7
Clarington April 4, 2022
Council Minutes
Item 8.1.1 - PWD -006-22 - Improvements to Parking Lot at Tooley's Mill Park
Resolution # C-088-22
Moved by Councillor Neal
Seconded by Councillor Jones
That Report PWD -006-22 and any related communication items, be received;
That Public Works staff be directed to ensure that all necessary improvements
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also available at the top•
That the licence agreement not be further extended unless approved by Council;
and
That all interested parties listed in Report PWD -006-22 and any delegations be
DGYLVHG_RI [Ell R11EF1O/i&FE R_I❑
Carried
Item 8.1.3 - PWD -009-22 - Region of Durham Contract D2021-43 11 Courtice
Trunk Sanitary Sewer & Baseline Road Reconstruction / Urbanization
Courtice Road to Trulls Road
Resolution # C-089-22
Moved by Councillor Hooper
Seconded by Councillor Traill
That Report PWD -009-22 and any related communication items, be received;
■�! '� I�/�1■ 11 �11,,11�/\��►/� ME VE
reconstruction
11' ' ' \ Id Il�i!1
reconstruction / urbanization of Baseline Road from Courtice Road to Trulls Road
in the amount of $3,344,172.19 (which includes $540,977.22 for secondary costs
such as contract administration, inspection, material testing, contingencies, net
HST and $317,109.33 for design, utility relocations, and permits) be approved
and be drawn from the following Public Works Department Capital Accounts:
Baseline Road Reconstruction (Trulls Road to Courtice Road)
Account
Amount
110-32-330-84341-7401
$2,500,000.00
Additional Funding Required
Account
Amount
Municipal Capital Works Program Reserve Fund
$48,371.07
Roads and Related Development Charges Reserve Fund
$795,801.12
Total Funding $3,344,172.19
n.
Clarington April 4, 2022
Council Minutes
That all interested parties listed in Report PWD-009-22 and any delegations be
DGYLM-GR [❑ PUEFE V_GHFU R❑❑
Carried
Item 8.4.1 - FSD-014-22 - Miscellaneous Catch Basin and Maintenance Hole
Repairs
Resolution # C-090-22
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Report FSD-014-22 and any related communication items, be received;
That Corsa Construction Limited with an estimated annual bid of $96,300 (Net
HST Rebate) being the lowest bidder meeting all terms, conditions and
specifications of CL2022-8 be awarded the contract for an initial two-year term
for Miscellaneous Catch Basin and Maintenance Hole Repairs, as required by
the Public Works Department;
That, pending satisfactory performance, the Purchasing Manager, in consultation
with the Director of Public Works be given the authority to extend the contract for
this service for up to three additional one-year terms;
That the funds required for the first-year term in the estimated amount of $96,300
(Net HST Rebate) be funded from the Mu❑LFLSD /S F\ff1 1RSF U❑
accounts. The funds required for the second -year term in the estimated amount
of $96,300 (Net HST Rebate) will be included in future budget accounts; and
That all interested parties listed in Report FSD-014-22 and any delegations be
DGyW-b[Rl [E[i R❑EF1O/[G+L A R❑❑
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill,
and Councillor Zwart
No (2): Councillor Jones, and Councillor Neal
Carried on a recorded vote (5 to 2)
Item 9.1 - Future Connection for the Farewell Creek Trail
Resolution # C-091-22
Moved by Councillor Neal
Seconded by Councillor Jones
That Staff be directed to complete the future connection for the Farewell Creek
trail near Darlington Blvd. in 2022.
Motion Referred, see following motions
9
Clarington April 4, 2022
Council Minutes
Resolution # C-092-22
Moved by Councillor Neal
Seconded by Councillor Jones
That the item 9.1 - Future Connection for Farewell Creek Trail, be referred to the
May 2, 2022, Council meeting.
Carried
Item 8.1.4 - Memo -013-22 - Review of Traffic Control Signals at Liberty
Street and Baseline Road
Resolution # C-093-22
Moved by Councillor Hooper
Seconded by Councillor Neal
That Item 8.1.4, Memo -013-22, Review of Traffic Control Signals at Liberty Street
and Baseline Road, be received for information.
Carried
9.2.1.1 Memo -017-22 -Region of Durham Contract D2021-43 ❑ Courtice Trunk
Sanitary Sewer & Baseline Road Reconstruction / Urbanization L Courtice
Road to Trulls Road Additional Information
This matter was considered during item 8.1.3 of Minutes of the General
Government Committee dated March 21, 2022.
9.2.1.2 Memo -015-22 - Courtice Uplands Parking Lot Licence Agreement
This matter was considered during item 8.1.1 of the Minutes of the General
Government Committee dated March 21, 2022.
9.2.1.3 Correspondence from Rita Russo, Director of Education and Secretary to
the Board, Kawartha Pineridge District School Board regarding Trustee
Determination and Distribution Model
This matter was considered during item 8.3.7 of the Minutes of the General
Government Committee dated March 21, 2022.
9.2.2 Minutes of the Planning and Development Committee Meeting dated March
28, 2022
Resolution # C-094-22
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the recommendations contained in the Planning and Development
Committee Report of April 4, 2022, be approved on consent, with the exception
of item 5.1.1.
Carried
10
Clarington April 4, 2022
Council Minutes
Item 5.1.1 - PDS -017-22 - Redline Revisions to Draft Approved Plan of
Subdivision and Rezoning to permit 6 additional residential dwellings
1700 Lambs Road
Resolution # C-095-22
Moved by Councillor Neal
Seconded by Councillor Zwart
That Report PSD -017-22 and any related communication items, be received;
That the red -lined revision to a Draft Approved Plan of Subdivision, submitted by
Farsight Investments Limited to alter the lot frontages and road layout, be
supported subject to the conditions contained in Attachment 1 to Report
PDS -017-22;
That the proposed application for rezoning be approved and that the Zoning By-
law contained in Attachment 2 to Report PDS -017-22 be passed;
That, once all conditions contained in the Official Plan with respect to the removal
of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the
(H) Holding Symbol be approved;
That the Durham Regional Planning and Economic Development Department
and Municipal Property Assessment Corporation be forwarded a copy of Report
PDS -017- ❑[ID❑GII] R❑ERD/[G-FLMR�IED❑G
That all interested parties listed in Report PSD -017-22 and any delegations be
advised of CR11EF1CVL&FLMRLL
Carried
10. Communications
11. Staff Reports and Staff Memos
12. Business Arising from Procedural Notice of Motion
13. Unfinished Business
14. Confidential Items
15. By-laws
15.1 2022-018 - Being a by-law to adopt the estimates of all sums required
during the year, to strike rates and levy taxes for municipal purposes for
the year 2022and to provide for the collection thereof
15.2 2022-019 - Being a By-law to amend Schedules D, E, and F of the Fee By-
law 2010-142
15.3 2022-020 - Being a By-law to exempt a certain portion of Registered Plans
40M-2601 and 40M-2629 from Part Lot Control
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Clarington April 4, 2022
Council Minutes
15.4 2022-021 - Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of Clarington
15.5 2022-022 - Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of Clarington
Resolution # C-096-22
Moved by Councillor Hooper
Seconded by Councillor Anderson
That leave be granted to introduce By-laws 2022-018 to 2022-022; and
That the said by-laws be approved.
Carried
16. Procedural Notices of Motion
16.1 Motion regarding Building Communities through Arts and Heritage
Program
Suspend the Rules
Resolution # C-097-22
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to introduce a motion regarding the
Building Communities through Arts and Heritage Program.
Carried
Resolution # C-098-22
Moved by Councillor Zwart
Seconded by Councillor Anderson
Whereas the Newcastle Community Hall is celebrating its 100th anniversary in
2023 and is looking at various options to fund the celebration;
Whereas the Government of Canada has launched a Building Communities
through Arts and Heritage program that supports 100% of eligible costs up to
$200,000 for programs that commemorate 100th anniversaries or greater of a
local historical event or personality with a deadline of April 30, 2022;
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Chester Daniel Massey agreed to convey the land and the building now known
municipally as the Newcastle Village Community Hall to The Corporation of the
Village of Newcastle upon certain trusts, which meets the criteria of the grant
based on commemorating local historical personalities;
Whereas funding by the program is conditional upon confirmation of cash and/or
in-N.❑CA/❑SSRLW LRP II -II DSSQFDdk/P ❑❑LFLSDCJ RYHL P HEW
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Clarington April 4, 2022
Council Minutes
Whereas By -Law 2014-094 established a municipal service board to control and
manage the Newcastle Village Community Hall, 20 King Avenue West, known as
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ongoing support to its Hall/Arena Boards;
Whereas confirmation of cash can be provided as a letter of support indicating
that the financial contribution in the 2023 budget is likely to be between a
specified amount;
Now therefore be it resolved:
1. That the Council of the Municipality of Clarington supports the application by
the Newcastle Village Community Hall to the Building Communities through
Arts and Heritage program for the 100'" anniversary of the Hall;
2. That Council supports in principle, subject to the Hall receiving funding
through the program, a contribution up to $15,000 to support the celebration.
This amount subject to approval in the 2023 Operating Budget;
3. That Council provides its confirmation of financial support to submit an
application to the Building Communities through Arts and Heritage program
for the purpose of implementing a celebration in honour of the Newcastle
VillaJHEMRP P ❑ DflVLM❑EAKD -LYH VDU- 11
Carried
17. Questions to Department Heads / Request for Staff Report(s)
Councillor Anderson enquired about the application for on-farm diversified event
for the Graham Creek Property and requested an update on the current status of
the application.
Councillor Traill requested that a commitment be made that the Environmental
Assessment (EA) Submission for the Anaerobic Digester by this Friday.
18. Confirming By -Law
Resolution # C-099-22
Moved by Councillor Traill
Seconded by Councillor Zwart
That leave be granted to introduce By-law 2022-023, being a by-law to confirm
the proceedings of the Council of the Municipality of Clarington at a regular
meeting held on the 4th day of April, 2022; and
That the said by-law be approved.
Carried
13
Clarftwn
19. Adjournment
April 4, 2022
Council Minutes
Resolution # C-100-22
Moved by Councillor Neal
Seconded by Councillor Traill
That the meeting adjourn at 9:25 p.m.
Carried
14