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HomeMy WebLinkAbout11/28/2011 mull LwAq dv r General Purpose and Administration Committee Minutes November 28, 2011 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, November 28, 2011 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Manager of Internal Audit, C. Carr (arrived at 12:52 p.m. until 12:58 p.m.) Director of Community Services, J. Caruana Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon (arrived at 2:00 p.m.) Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor (left at 12:46 p.m.) Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Novak indicated that she would be declaring a pecuniary interest in Report EGD-038-11, regarding the process for external engineering services. Later in the meeting, Mayor Foster stated a pecuniary interest regarding Report PSD-092-11, regarding the application by the Zion United Church. - 1 - General Purpose and Administration Committee Minutes November 28, 2011 ANNOUNCEMENTS Councillor Novak attended the following events: • The Hampton Skateboard Park Public Information Centre on Thursday, November 24, 2011, with Councillor Hooper. • The Church of Jesus Christ of the Latter Day Saints ground breaking ceremony for a building expansion on November 25, 2011, with Mayor Foster, and Councillors Hooper and Woo. • The Clarington Public Library Staff Recognition Night on Friday, November 25, 2011 at the Newcastle Library. • Durham Region Transit's 50 Millionth rider event in the morning of November 28, 2011, with Councillor Woo and Mayor Foster. She presented a pin to Mayor Foster in honour of the occasion. Councillor Neal, with Mayor Foster and Councillors Hooper and Woo, attended the Salvation Army Christmas Kettle Kick-off at Wal-Mart on Saturday, November 26, 2011. Councillor Hooper attended the following events: • The Grand Opening Ribbon Cutting Ceremony of Mega Wraps in Bowmanville, on Tuesday, November 22, 2011, with Mayor Foster. • The Artistic Edge Home Decor Grand Opening on Saturday, November 26, 2011. • Long Term Service Awards for Municipality of Clarington Staff on Wednesday, November 23, 2011. He noted that there was a total of approximately 270 years of service represented. • The Hampton Skateboard Park Public Information Centre on Thursday, November 24, 2011. • The Clarington Public Library Staff Recognition Night on Friday, November 25, 2011 at the Newcastle Library, with Councillor Novak. Councillor Hooper reminded everyone that the CPR Holiday Train will stop at Concession Street and Scugog Street this evening at 5:45 p.m. Cash and food donations will be collected in support of Clarington's food banks and there will be a free concert featuring local entertainment. Councillor Woo attended the following events: • The Clarington Board of Trade's First Annual Men's Night and Pool Tournament in honour of Movember at Shooter and Shots, to raise awareness of Prostate Cancer, with Councillor Neal, on Thursday, November 24, 2011. • The Durham Tourism Summit and Durham Art of Transition Creative Awards at Durham College on Friday, November 25, 2011. - 2 - General Purpose and Administration Committee Minutes November 28, 2011 Councillor Woo announced that the Clarington Board of Trade will be hosting an Economic Outlook Luncheon on Tuesday, November 29, 2011 at Holbourn Medical, with Paul Ferley, Royal Bank of Canada's Assistant Chief Economist, as speaker. Councillor Traill attended the Kendal Lions Club Roast Beef Dinner on Friday, November 25, 2011 at the Kendal Community Hall. She reminded everyone of the upcoming Tyrone Christmas Celebration co-hosted by the Clarington Older Adults Association and the Tyrone Community Hall Board on Sunday, December 11, 2011 from 2:00 p.m. to 4:00 p.m., which will include a food bank collection, music, baking and refreshments. Councillor Partner attended the following events: • The Orono Horticultural Society's 90th Anniversary on Thursday, November 24, 2011 at their Annual General Meeting. • The Kendal Lions Club Roast Beef Dinner on Friday, November 25, 2011 at the Kendal Community Hall. • The Newcastle Santa's Breakfast on Saturday, November 26, 2011, with Councillor Woo. • The Newcastle Historical Society meeting on Saturday, November 26, 2011. • The Something Unique Artisan & Craft Show on Saturday, November 26, 2011 at the Orono Town Hall. • The Orono Downtown Business Improvement Association's visit with Santa and live music with Mrs. Claus on Sunday, November 27, 2011. • The Newtonville Community Hall Chili Event on Sunday, November 27, 2011, with Councillors Woo and Hooper. • The Christmas Tree Lighting Ceremony in Newtonville, with Mayor Foster, on Sunday, November 27, 2011. Councillor Partner announced the following upcoming events: • The Rebekah Lodge Blood Donor Clinic on Thursday, December 1, 2011 from 3:30 p.m. to 7:00 p.m. • Orono Christmas Carol Sing Along on Friday, December 2, 2011 at 6:30 p.m. • Breakfast with Santa on Saturday, December 3, 2011 at the Orono Town Hall, from 9:00 a.m. to 11:30 a.m. • St. Francis of Assisi C.W.L. Bazaar on Saturday, December 3, 2011 from 10:30 a.m. to 2:00 p.m. • The Heather Rebekah Lodge Annual Bazaar at 124 Church Street in Orono on Saturday, December 3, 2011 from 11:00 a.m. to 2:00 p.m. • Christmas in Kendal, including the Tree Lighting Ceremony and entertainment on Saturday, December 3, 2011 from 4:00 p.m. to 7:00 p.m. • Country Christmas Concert and Dance on Saturday, December 3, 2011 starting at 8:00 p.m. at the Orono Arena. - 3 - General Purpose and Administration Committee Minutes November 28, 2011 Councillor Hooper noted that the Annual Tree Lighting Ceremony will take place in front of the Bank of Montreal in downtown Bowmanville on Friday, December 2, 2011. Mayor Foster announced that Walter Beath, the first Chairman of Durham Region, passed away on Thursday, November 17, 2011. He added that the funeral will be held on Friday, December 2, 2011. He announced that "A Gift of Christmas" will be held on Sunday, December 4, 2011 at the Newcastle Town Hall. He also announced that the Newcastle Gift of Art will be having a Wine and Cheese evening in thanks for support during the renovations on Friday, December 9, 2011 from 6:30 p.m. to 9:00 p.m. He acknowledged and congratulated the recipients of the Long Term Service Awards for Municipality of Clarington Staff. The celebration was held on Wednesday, November 23, 2011. MINUTES Resolution #GPA-663-11 Moved by Councillor Neal, seconded by Councillor Partner THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on November 14, 2011, be approved. CARRIED PRESENTATIONS There were no presentations. DELEGATIONS Otto Provenzano had informed the Municipal Clerk's Department, prior to the meeting, that he was unable to attend. Steve Coles, Vice-President, Clarington Older Adults Association (COAA), was present regarding Report COD-038-11, Bowmanville Tennis Club — Court Lease. He provided the Committee with the history of the COAA at the Beech Centre. Mr. Coles noted that many members of the COAA were present to request that Report COD-038-11 be tabled. He reminded the Committee of the COAA's concerns regarding parking at the Beech Centre, including previous staff reports to Council. Mr. Coles stated that the COAA requires a formal engineered solution to provide parking and accessibility to the Beech Centre. - 4 - General Purpose and Administration Committee Minutes November 28, 2011 ALTER THE AGENDA Resolution #GPA-664-11 Moved by Councillor Neal, seconded by Councillor Traill THAT the agenda be altered to consider Item 14.(a), Report COD-036-11, regarding the Bowmanville Tennis Club — Court Lease and Item 18.(a), Report COD-035-11, regarding the Clarington Older Adult Centre Board Governing By-law, at this time. CARRIED CORPORATE SERVICES DEPARTMENT BOWMANVILLE TENNIS CLUB — COURT LEASE Resolution #GPA-665-11 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report COD-036-11, regarding the Bowmanville Tennis Club — Court Lease be tabled until the first GPA meeting in March until all meetings have been concluded involving Mr. Peter Spratt with respect to consultation with the COAA Board in regard to the indications of the findings of the COAA Strategic Plan; and THAT when concluded this report be brought back to GPA and Council for determining of the future actions to be taken with respect to the Tennis Courts and their lease arrangements and to the end use of the leased Tennis Court property. CARRIED UNFINISHED BUSINESS CLARINGTON OLDER ADULT CENTRE BOARD GOVERNING BY-LAW Resolution #GPA-666-11 Moved by Councillor Neal, seconded by Councillor Novak THAT Report COD-035-11, regarding the Clarington Older Adult Centre Board Governing By-law, be lifted from the table. CARRIED - 5 - General Purpose and Administration Committee Minutes November 28, 2011 Therefore, the following motion was now before the Committee. Resolution #C-499-11 Moved by Councillor Neal, seconded by Councillor Traill THAT Report COD-035-11 be received; THAT By-law#2001-216 be repealed; THAT the By-law attached to Report COD-035-11, a By-law to establish a Municipal Services Board to provide social and recreational opportunities to the Older Adults of Clarington through the operation of the Clarington Beech Centre, be amended in section 1, by adding the words "and legally described as Part 1 on Plan 40R-14445" after the words "(Town of Bowmanville)"; and THAT the By-law, as amended, be approved. MOTION LOST Resolution #GPA-667-11 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report COD-035-11 be received; THAT By-law#2001-216 be repealed; and THAT the By-law attached to Report COD-035-11, a By-law to establish a Municipal Services Board to provide social and recreational opportunities to the Older Adults of Clarington through the operation of the Clarington Beech Centre, be approved. CARRIED ALTER THE AGENDA Resolution #GPA-668-11 Moved by Councillor Traill, seconded by Councillor Woo THAT the agenda be altered, to consider the remainder of Section 14. Corporate Services Department at this time. CARRIED - 6 - General Purpose and Administration Committee Minutes November 28, 2011 CORPORATE SERVICES DEPARTMENT - Continued FUNDING OF CONSULTANT REVIEW— BOWMANVILLE TENNIS CLUB — COURT LEASE Resolution #GPA-669-11 Moved by Councillor Hooper, seconded by Councillor Novak THAT Peter Spratt be authorized to undertake a review and report on the implications and findings of the Clarington Older Adult Association's Strategic Plan; and THAT the Director of Finance provide the necessary funding of$5000 to fund the meetings and subsequent report findings of Mr. Spratt. CARRIED Councillor Neal rose on a point of order regarding Mayor Foster's use of the words "pulling the rug out" is not appropriate language to classify a motion which is properly seconded and further that he objects to the language. The Chair ruled that it was appropriate language. USE OF TENNIS COURTS AS PARKING LOT DURING OFF-SEASON Resolution #GPA-670-11 Moved by Councillor Traill, seconded by Councillor Neal THAT the Engineering Services Department be directed to investigate and to report to Committee with information, including costs, pertaining to the protection of the Bowmanville Tennis Court during the tennis "off season" with a material such as (but not limited to) a propylene or polyester geotextile fabric, a geofabric or a geocomposite liner. This material must also be: • structurally capable of supporting the weight of small to mid-size parked vehicles; • of sufficiently durable composition as to prevent any impairment to the integrity of the tennis court surface; and • capable of being cleared of snow by the Operations Department in the usual manner or, in the alternative, capable of being cleared of snow in any other recommended manner that is conducive to the preservation of both the tennis court and the covering material; - 7 - General Purpose and Administration Committee Minutes November 28, 2011 THAT in the interest of ensuring a decision making process that promotes the principles of community involvement and public consultation, the Bowmanville Tennis Club and the Clarington Older Adults Association, and any other interested parties, be invited to make submissions to the Engineering Department and to members of Committee regarding the proposal for inclusion in the Report; THAT this report be brought forward concurrently with Mr. Spratt's report regarding the Strategic Plan on April 2, 2012; and THAT Mr. Spratt be invited to give comments regarding the surface coverage analysis. CARRIED (See following motion) Resolution #GPA-671-11 Moved by Councillor Neal, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-670-11 be amended by adding the following before the last paragraph: "THAT the Director of Community Services prepare a report to explore other options for tennis courts in Clarington including an indoor tennis facility." MOTION WITHDRAWN The foregoing Resolution #GPA-670-11 was then put to a vote and carried. TENNIS FACILITY EXPANSION Resolution #GPA-672-11 Moved by Councillor Neal, seconded by Councillor Hooper THAT the Director of Community Services prepare a report for the expanding of tennis facilities for Clarington including the creation or adaption of current facilities for indoor tennis use. CARRIED - 8 - General Purpose and Administration Committee Minutes November 28, 2011 RECESS Resolution #GPA-673-11 Moved by Councillor Neal, seconded by Councillor Novak THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:16 a.m. DELEGATIONS - Continued Nancy Wilson was present regarding Report CLD-033-11, Results of Noise Investigation, Orono Fish and Hunt Club. She outlined her concerns regarding the report, which include the types of firearms tested. Ms. Wilson stated that the neighbours never stated that the loudest type of firearms were those created by the RCMP, but rather the members of the Club using the different types of firearms. She noted that she had raised this issue with Staff in September. Ms. Wilson stated that the neighbours were informed that the testing would be performed over a period of time, but then this plan changed. She noted that her concern is that the testing never tested the "worst case scenario" types of firearms. Ms. Wilson was also concerned that only the properties belonging to the persons who came forward at the meeting. She added that she is concerned about the effectiveness of the berm for the effectiveness in reducing noise from firearms other than pistols. Ms. Wilson informed the Committee that the residents will be requesting an amendment to the current by-law when the Provincial regulations come into force, which will set the limit at 50dBAI. She added that any changes to be made to the by-law need to be fair to the Orono Fish and Hunt Club as well. Ms. Wilson stated that she is concerned with the enforcement of the by-law in terms of timing, the process, Sunday shooting, the complaint procedure, the availability of by-law officers, and penalties for non-compliance. She expressed her concerns regarding the stance of the Gun Club which is that they believe that the Municipality does not have jurisdiction over the Gun Club. Ms. Wilson concluded by urging the Committee to assist the residents in this matter. ALTER THE AGENDA Resolution #GPA-674-11 Moved by Councillor Novak, seconded by Councillor Neal THAT the agenda be altered, in order to deal with the Report CLD-033-11, regarding the Results of Noise Investigation, Orono Fish and Hunt Club, at this time. CARRIED - 9 - General Purpose and Administration Committee Minutes November 28, 2011 RESULTS OF NOISE INVESTIGATION, ORONO FISH AND HUNT CLUB Resolution #GPA-675-11 Moved by Councillor Neal, seconded by Councillor Traill THAT Report CLD-033-11 be received; THAT Staff advise Council if there is any delay in carrying out any further steps regarding the closure and construction of the berm; and THAT all interested parties listed in Report CLD-033-11 be advised of Council's decision. CARRIED Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Zoning By-law 84-63 Applicant: Bruce and Karen Ellis Report: PSD-091-11 Mitch Morawetz, Junior Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. May Luong, Borden Ladner Gervais, was present to represent the owners. She stated that the owners will continue to work with Staff on this matter. Ms. Luong added that she had forwarded a list of the neighbours who had indicated that they were in support of the proposal. She agreed to confirm in writing, to staff, if the list was inclusive of all neighbours. (b) Subject: Application to Amend the Zoning By-law 84-63 Applicant: Zion United Church Report: PSD-092-11 Mitch Morawetz, Junior Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. - 10 - General Purpose and Administration Committee Minutes November 28, 2011 Ross McMaster was present as a local property owner and spoke on behalf of the Cemetery Board. He spoke in opposition to the application. He questioned whether the trustees of the church are acting on behalf of the United Church of Canada. Mr. McMaster stated that he believes that an easement over the oldest part of the cemetery would not be appropriate with regard to the existing graves. He added that the proposed lot line will interfere with the operations of the Cemetery Board. Mr. McMaster stated that the Cemetery Board is concerned about the sale of the Church and its future uses, depending on the new owners. He informed the Committee that the Durham Region Land Division has tabled the matter for the past two years. No one spoke in support of the application. Maurice Wicks, Chairman of the Zion United Church Trustee Board, was present as the applicant. He confirmed that Zion United Church is the applicant and while they no longer hold service, they continue to work as a viable church. They are working with the Oshawa Presbytery and a representative of the United Church of Canada. He informed the Committee that the Trustees are working with the Region. Mr. Wicks added that the Trustees are also working closely with Planning Services Staff. He informed the Committee that the Cemetery Board has been invited to all the Board meetings. Mr. Wicks acknowledged that the Cemetery Board has issues with the driveway to the north of the existing church structure. He informed the Committee that the issue is that the incoming tenants plan to use an area to the north of the church as a children's play area. Mr. Wicks acknowledged that there is a possibility that there may be unmarked graves on the property. He added that the incoming congregation has no issue with the cemetery and would like the current arrangement with the Cemetery Board to remain unchanged. Mr. Wicks informed the Committee that there is an ultrasonic technique which may be used to locate graves, but that he sees no point in exhuming and relocating any unmarked graves. Mayor Foster declared a pecuniary interest in the matter as his wife is a United Church minister, and left the room and did not participate in discussions and voting on this matter. ALTER THE AGENDA Resolution #GPA-676-11 Moved by Councillor Neal, seconded by Councillor Woo THAT the agenda be altered, in order to deal with Report PSD-092-11, regarding the proposed zoning by-law amendment to facilitate a lot line adjustment between a church and cemetery, at this time. CARRIED - 11 - General Purpose and Administration Committee Minutes November 28, 2011 PROPOSED ZONING BY-LAW AMENDMENT TO FACILITATE A LOT LINE ADJUSTMENT BETWEEN A CHURCH AND CEMETERY Resolution #GPA-677-11 Moved by Councillor Neal, seconded by Councillor Woo THAT Report PSD-092-11 be received; THAT the rezoning application submitted by the Trustees of Zion United Church continue to be processed including the preparation of a further recommendation report; and THAT all interested parties listed in Report PSD-092-11 and any delegations be advised of Council's decision. CARRIED Mayor Foster returned to the meeting. PLANNING SERVICES DEPARTMENT PROPOSED ZONING BY-LAW AMENDMENT TO PERMIT AN EXISTING NOW CONFORMING ACCESSORY BUILDING Resolution #GPA-678-11 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report PSD-091-11 be received; THAT the rezoning application submitted by Bruce and Karen Ellis continue to be processed including the preparation of a further recommendation report; and THAT all interested parties listed in Report PSD-091-11 and any delegations be advised of Council's decision. CARRIED - 12 - General Purpose and Administration Committee Minutes November 28, 2011 APPLICATION FOR REMOVAL OF HOLDING AND FOR REMOVAL OF PART LOT CONTROL - BLOCK 57 OF 40M-2430 PRESTONVALE DEVELOPMENTS INC. Resolution #GPA-679-11 Moved by Mayor Foster, seconded by Councillor Neal THAT Report PSD-093-11 be received; THAT the application submitted on behalf of Prestonvale Development Inc. to remove the Holding (H) symbol be approved; THAT the By-law attached to Report PSD-093-11 to remove the Holding (H) Symbol be passed and a copy forwarded to the Regional Municipality of Durham and the Municipal Property Assessment Corporation (MPAC); THAT the request for removal of Part Lot Control with respect to Block 57 of 40M-2430 be approved and that the Part Lot Control By-law attached to Report PSD-093-11 be passed pursuant to Section 50 (7.1) of the Planning Act; THAT Council's decision and a copy of Report PSD-093-11 be forwarded to the Region of Durham; and THAT all interested parties listed in Report PSD-093-11 and any delegations be advised of Council's decision. CARRIED HERITAGE DESIGNATION REQUEST 20 HORSEY STREET, BOWMANVILLE Resolution #GPA-680-11 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD-095-11 be received; THAT the request of the owner and the Clarington Heritage Committee to designate 20 Horsey Street, Bowmanville, as a cultural heritage resource under Part IV of the Ontario Heritage Act continue to be processed; THAT the Clerk prepare the required Notice of Intention to Designate pursuant to the provisions of the Ontario Heritage Act; - 13 - General Purpose and Administration Committee Minutes November 28, 2011 THAT depending on the response to the Notice of Intention to Designate, the Clerk either prepare the necessary by-law or report back to Council regarding objection(s) received; and THAT the Clarington Heritage Committee, the interested parties listed in Report PSD-095-11 and any delegations be advised of Council's decision. CARRIED RECESS Resolution #GPA-681-11 Moved by Councillor Neal, seconded by Councillor Traill THAT the Committee recess for one hour. CARRIED The meeting reconvened at 2:00 p.m. Councillor Traill chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT PROCESS FOR EXTERNAL ENGINEERING SERVICES Councillor Novak declared a pecuniary interest in the matter of Report EGD-038-11 as a member of her family works for AECOM. Councillor Novak left the room and did not participate in discussions and voting on this matter. Resolution #GPA-682-11 Moved by Councillor Neal, seconded by Councillor Partner THAT Report EGD-038-11 be tabled until the next General Purpose and Administration Committee meeting, scheduled for December 12, 2011. MOTION LOST Resolution #GPA-683-11 Moved by Mayor Foster, seconded by Councillor Woo THAT Report EGD-038-11 be received for information. CARRIED - 14 - General Purpose and Administration Committee Minutes November 28, 2011 Councillor Novak returned to the meeting. OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY ACTIVITY REPORT — OCTOBER, 2011 Resolution #GPA-684-11 Moved by Councillor Novak, seconded by Councillor Partner THAT Report ESD-017-11 be received for information. CARRIED INSTALLATION OF VIDEO SURVEILLANCE CAMERAS IN FIRE STATIONS CLOSED SESSION Resolution #GPA-685-11 Moved by Councillor Neal, seconded by Councillor Woo THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with labour relations or employee negotiations. CARRIED RISE AND REPORT The meeting resumed in open session at 2:21 p.m. with Councillor Hooper in the Chair. Councillor Hooper advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. Mayor Foster rose on a point of order and asked the Chair to rule on whether Councillor Traill could proceed with her motion regarding video cameras in fire stations. The Chair ruled that Councillor Traill could not proceed. There was no further discussion on the matter. - 15 - General Purpose and Administration Committee Minutes November 28, 2011 COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Partner chaired this portion of the meeting. MUNICIPAL CLERK'S DEPARTMENT SCHEDULING OF STATUTORY PUBLIC MEETINGS Resolution #GPA-686-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report CLD-034-11 be received; THAT the present procedure regarding the holding of public meetings, as outlined in Option 1 of Report CLD-034-11 be continued; and THAT the Procedural By-law be amended to provide for Public Meetings and Delegations to be heard prior to Presentations during General Purpose and Administration Committee meetings and that the ability to schedule Presentations at the GPA meeting for specific times be provided to the Municipal Clerk. CARRIED (See following motions) Resolution #GPA-687-11 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-686-11 be amended by deleting the second paragraph, directing that the present procedure be continued, and replacing it with the following: THAT the present process for holding of Public Meetings continue; "THAT the Department Head be authorized to schedule a separate Public Meeting at a separate location, as deemed appropriate." MOTION LOST (See following motion) - 16 - General Purpose and Administration Committee Minutes November 28, 2011 Resolution #GPA-688-11 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-687-11 be amended by adding the words "in the evening" immediately following "Public Meeting", and by deleting the words at a separate location. MOTION LOST The foregoing Resolution #GPA-687-11 was then put to a vote and Lost. The foregoing Resolution #GPA-686-11 was then put to a vote and Carried. ADDITIONAL NOISE STUDIES SURROUNDING THE GUN CLUB Resolution #GPA-689-11 Moved by Mayor Foster, seconded by Councillor Traill THAT Staff be directed to conduct additional noise studies in consultation with the public and the Gun Club for appropriate time and study locations; and THAT testing be performed on at least one of the following higher caliber weapons: .458 gun, deer rifle, shot gun or elephant gun. CARRIED SCHEDULE OF MEETINGS AMENDMENT Resolution #GPA-690-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the schedule of meetings for the term of Council be amended as follows: a) THAT the Council meeting scheduled for July 9, 2012 be rescheduled to Tuesday, July 3, 2012 at 7:00 p.m.; b) THAT the GPA meeting scheduled for July 16, 2012 and the Council meeting scheduled for July 23, 2012 be cancelled; c) THAT the Council meeting scheduled for July 8, 2013 be rescheduled to Tuesday, July 2, 2013 at 7:00 p.m.; - 17 - General Purpose and Administration Committee Minutes November 28, 2011 d) THAT the GPA meeting scheduled for July 15, 2013 and the Council meeting scheduled for July 22, 2013 be cancelled; e) THAT the GPA meeting scheduled for July 14, 2014 and the Council meeting scheduled for July 21, 2014 be cancelled; and THAT the Municipal Clerk provide appropriate notice of the amendments to the meeting schedule. CARRIED Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT - Continued The Corporate Services Department reports were considered with earlier in the meeting. FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS - Continued The unfinished business item was dealt with earlier in the meeting OTHER BUSINESS There were no items considered under this section of the Agenda. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. - 18 - General Purpose and Administration Committee Minutes November 28, 2011 ADJOURNMENT Resolution #GPA-691-11 Moved by Councillor Partner, seconded by Councillor Hooper THAT the meeting adjourn at 3:40 p.m. CARRIED Q EPUV LE-K - 19 -