HomeMy WebLinkAbout11/25/2011 Special Budget Adopted as Amended
Special General Purpose and Administration Committee
Minutes
November 25, 2011
Minutes of a meeting of the Special General Purpose and Administration Committee
held on Friday, November 25, 2011 at 9:00 a.m. at the Courtice Community Complex.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill attended until 2:55 p.m.
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Manager of Infrastructure, R. Albright
Municipal Solicitor, A. Allison
Director of Community Services, J. Caruana
Director of Engineering Services, T. Cannella
Manager of Communication & Marketing, J. Cooke
Executive Assistant to the Mayor, L. Coutu
Director of Planning Services, D. Crome
Manager of Administrative Services, L. Flood
Deputy Treasurer, L. Gordon
Library Director, E. Hopkins
Director of Operations, F. Horvath
Administrative Assistant to the Director of Finance/
Treasurer, H. Lynch
Director of Corporate Services & Human Resources, M. Marano
Director of Finance/Treasurer, N. Taylor
Director of Emergency & Fire Services, G. Weir
Municipal Clerk, P. Barrie
Mayor Foster chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated for this meeting.
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Special General Purpose and Administration Committee
Minutes
November 25, 2011
PRESENTATIONS
Nancy Taylor, Director of Finance/Treasurer provided a verbal report on the 2012
budget, highlighting the following areas:
• Fiscal/Economic Update
• Financial Indicators - BMA Statistics
RECESS
Resolution #GPA-658-11
Moved by Councillor Neal, seconded by Councillor Partner
THAT the Committee recess for 10 minutes until 10:17 a.m.
CARRIED
The meeting reconvened at 10:17 a.m.
The Director of Finance/Treasurer continued her verbal report, highlighting the
following:
• Historical Trends
• Development Charges Update
• Tangible Capital Assets
• Long-Term Debt Update
• Reserve and Reserve Fund Update
• Education Retained Issues
RECESS
Resolution #GPA-659-11
Moved by Councillor Traill, seconded by Councillor Partner
THAT the Committee recess for 10 minutes until 11:36 a.m.
CARRIED
The meeting reconvened at 11:36 a.m.
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Special General Purpose and Administration Committee
Minutes
November 25, 2011
Fred Horvath, Director of Operations, provided a brief overview of the Operations
Department 2012 Budget, highlighting the following areas:
• Columbarium and Cemetery Expansion
• Galbraith Storm Water Management Pond
• Newtonville Hall
• Roof Audit
• Roads — High Float and Patching
RECESS
Resolution #GPA-660-11
Moved by Councillor Traill, seconded by Councillor Neal
THAT the Committee recess for 45 minutes until 12:45 p.m.
CARRIED
The meeting reconvened at 12:45 p.m.
Tony Cannella, Director of Engineering Services, together with Ron Albright, Manager
of Infrastructure, provided a brief overview of the Engineering Services 2012 Budget.
They highlighted the following project selection key drivers:
• Road Network Health
• Municipal Structures
• Municipal Servicing
• Park Development
• Coordination with Major Initiatives and Infrastructure Projects
The Director of Finance/Treasurer continued with an explanation of the 2012 Capital
Budget, highlighting the major proposed capital projects.
Franklin Wu, Chief Administrative Officer, provided a brief overview of the 2012 staffing
requirements, noting that the total cost of new staffing requests ($651,000) is less than
the preliminary assessment growth of 2 percent ($750,000).
The Director of Finance/Treasurer provided an explanation of the 2012 Budget Impact
Summary for base items, resulting in a proposed levy increase of 3.67%.
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Special General Purpose and Administration Committee
Minutes
November 25, 2011
RECESS
Resolution #GPA-661-11
Moved by Councillor Partner, seconded by Councillor Hooper
THAT the Committee recess for 10 minutes until 2:22 p.m.
CARRIED
The meeting reconvened at 2:22 p.m.
The Director of Finance/Treasurer continued with an explanation of the 2012 Budget —
Additional Items for Consideration, indicating there is no percentage increase attributed
to these items as they are not presented as an "all in" package, but rather for
Committee to choose which items, if any, they will want to include in the budget.
The next steps in the budget process are:
• Budget Binder and report will be circulated to Committee members approximately
January 11, 2012
• Special Budget GPA will be held Friday, January 20, 2012
• Council Ratification of the 2012 Budget will be Monday, January 30, 2012
Councillor Traill left the meeting at 2:55 p.m.
The Director of Finance/Treasurer concluded her presentation by providing a view of
"Looking Forward to 2013".
The Mayor thanked the Treasurer and the department heads for their work to date on
the budget.
ADJOURNMENT
Resolution #GPA-662-11
Moved by Councillor Neal, seconded by Councillor Partner
THAT the meeting adjourn at 3:00 p.m.
CARRIED
MAY L CLERK
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