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04-25-2022 Agenda
Clarftwn Planning and Development Committee Post -Meeting Agenda Date: April 25, 2022 Time: 6:30 p.m. Location: Council Members (in Chambers or MS Teams) I Members of the Public (MS Teams) Inquiries and Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Lindsey Patenaude, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at Iatenaude@clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. AudioNideo Record: The Municipality of Clarington makes an audio and/or video record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be recording you and will make the recording public by on the Municipality's website, www.clarington.net/calendar Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non -audible mode during the meeting. Copies of Reports are available at www.clarington.net/archive *Late Item added or a change to an existing item after the Agenda was published. Pages 1. Call to Order 2. Land Acknowledgment Statement 3. Declaration of Interest 4. Announcements 5. Public Meetings *5.1. Public Meeting for a Proposed Plan of Subdivision and Zoning By-law 4 Amendment Application Applicant: Headgate Developments Inc. Location: 1824 Nash Road, Courtice Planner: Brandon Weiler, Principal Planner (Public Meeting Presentation Attached) 5.1.1. PDS-019-22 Draft Plan of Subdivision and Rezoning for 1824 30 Nash Road in Courtice 6. Presentations/Delegations 7. Reports/Correspondence Related to Presentations/Delegations 8. Communications *8.1. Frank Cerisano, Chief Executive Officer, Bowmanville Hospital 43 Foundation, Regarding Request for Signage for Bowmanville Hospital Foundation *8.1.1. Memo-020-22 Communications Item 8.1, Request of 45 Bowmanville Hospital Foundation for Mobile Sign Locations on Public Properties for the We Care, We Can Awareness Campaign 9. Staff Reports and Staff Memos 9.1. PDS-020-22 Agreement for Small Sewer Systems Inspection by Durham 53 Region Health Department 9.2. PDS-021-22 Envision Durham, Alternative Land Need Scenarios 65 Page 2 *9.2.1. Scott Waterhouse, RPP, Planning Manager, GHD, Regarding 79 Comments in Support of Staff Report PDS-021-22 Envision Durham, Alternate Land Need Scenarios *9.2.2. Stacey Hawkins, Executive Officer, Durham Region Home 81 Builders' Association, Regarding Comments in Support of Staff Report PDS-021-22 Envision Durham, Alternative Land Need Scenarios 9.3. FSD-020-22 Clarington Waterfront Strategy Report 83 10. New Business - Consideration 11. Unfinished Business 11.1. PWD-010-22 - Access to Rundle Road Property (Referred from the March 28, 2022 Planning and Development Committee Meeting) Link to Report PWD-010-22 12. Questions to Department Heads/Request for Staff Report(s) 13. Confidential Items 14. Adjournment Page 3 Clarbgton Notice of Public Meeting A land use change has been proposed, have your say! The Municipality is seeking public comments before making a decision on an application for a proposed Plan of Subdivision and an application for a Zoning By-law Amendment. Headgate Developments Inc. has submitted applications for Draft Plan of Subdivision and Rezoning to permit a plan of subdivision with six single detached dwellings and a future townhouse block. The subdivision would extend Tabb Avenue to the east. The Rezoning application would also rezone development blocks associated with a Draft Approved Plan of Subdivision (S-C-2009-0001). The blocks were not rezoned with the Subdivision application due to a former auto wrecking yard being adjacent at the time. The apmlications are deemed complete. 1824 Nash Road, north side of Nash Road, east of Harry Gay Drive in Courtice. �_' #0 r ■{ `` -� � �. ,ter• Site Boundary Single Detached Dwellings Medium Density Residential Block Roadways Future Development Block aw PP For additional information on the proposed Draft Plan of Subdivision and zoning by-law amendment, and the background studies are available for review on our website at clarington.net/developmentproposals Questions? Please contact Brandon Weiler 905-623-3379, extension 2424, or by email at bweiler(a)_clarington.net --- ---popoppilm- Our procedures have changed as we continue to adapt to the COVID-19 pandemic. As mandated by Public Health, to maintain physical distancing these meetings will take place electronically. This meeting is live -streamed for public viewing at www.clarington.net/calendar Date: April 25, 2022 Time: 6:30 pm Place: Electronic Teams meeting by wav of on-line device or telephone Page 4 If you wish to speak at the public meeting, please pre -register and you will be provided with further instructions. You can pre -register by completing the online form at www.clarington.net/delegations or contact the Clerk's Department at 905-623-3379 ext. 2109 or ;lerks(Dclarington.nf by Friday, April 22, 2022 at 3:30 p.m. If you are unable to participate electronically, please contact the Clerk's Department and we will do our utmost to accommodate you. We encourage you to submit your written comments for Committee's consideration to Brandon Weiler at bweiler(cbclarington.net or by mail or drop box to 40 Temperance Street, Bowmanville, ON L1 C 3A6 prior to the date of the public meetina. File Numbers: S-C-2021-0002 & ZBA2021-0009 Freedom of Information and Protection of Privacy Act The personal information you submit will become part of the public record and may be released to the public. Questions about the information we collect can be directed to the Clerk's Department at 905- 623-3379, extension 2102. Accessibility If you have accessibility needs and require alternate formats of this document or other accommodations, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Appeal Requirements If you do not speak at the public meeting or send your comments or concerns to the Municipality of Clarington before the by-law is passed: a) you will not be entitled to appeal the decision to the Ontario Land Tribunal; and b) you will not be able to participate at a hearing of an appeal before the Ontario Land Tribunal, in the opinion of the Tribunal, there are reasonable grounds to do so. Ryan Windle, MCIP, RPP, AICP Director of Planning and Development Services Page 5 Applications By: Headgate Developments Inc. Headgate Developments Inc. has submitted applications for Draft Plan of Subdivision and Rezoning to permit a plan of subdivision with six single detached dwellings and a future townhouse block. The Rezoning application would also rezone development blocks associated with a Draft Approved Plan of Subdivision (S-C-2009- 0001). Public Meeting: April 25, 2022 The purpose of this Public Meeting and presentation is to hear what the public have to say about this application. It does not constitute, imply or request any degree of approval. Page 7 r ►., NNP— L 4 QCD ' �� *� o Ln t' .. OL c 2 Wai 1' dr 1 2 3 4 3 G low L _ •T i k hka r.' t =�! •i ■ i Q r irr ire■ . o ED Site Boundary Roadways Single detached Dwellings Future development Block Page 8 Medium Density Residential Black t r All ��e��b�^a Subject Lands m = s I AM —. Subject Lands _�:.. t i.�-� . _ �'N � - _. Y .�... eni N�rae.�y f _..�: r ►., NNP— L 4 QCD ' �� *� o Ln t' .. OL c 2 Wai 1' dr 1 2 3 4 3 G low L _ •T i k hka r.' t =�! •i ■ i Q r irr ire■ �. o ED Site Boundary Roadways Single detached Dwellings Future development Block Page 12;;;Y �. Medium Density Residential Black t r October 22, 2019 Project No.: 1988 Municipality of Clarington 40 Temperance Street Bowmanville, ON L1C 3A6 TERRASTQRY environmental consulting inc. SUBJECT: Review of Environmental Impact Statement (public meeting submission) Draft Plan of Subdivision and Zoning By-law Amendment Applications Northwest Corner of Nash Road and Hancock Road Community of Courtice, Municipality of Clarington Terrastory Environmental Consulting Inc. (hereinafter "Terrastory") was requested by members of the North Courtice Neighbourhood Association to undertake a review of an Environmental Impact Statement (Dillon Consulting, revised @y 2019) in support of the proposed Draft Plan of Subdivision and ZBA applications at the northwest corner of Nash Road and Hancock Road in Courtice. Overall, this review has identified several concerns and outstanding questions emerging from the EIS report content which in our view should be addressed prior to conditional approval of the applications. This letter should be considered in conjunction with a presentation given by Terrastory (T. Knight) at the 22 October 2019 statutory public meeting in Bowmanville. Key findings of this review are summarized below (note that minor report deficiencies are not outlined herein): 1. Questionable vegetation community mapping Vegetation community mapping is provided in Figure 2 of the EIS report. Vegetation communities are described in Table 2. Terrastory Concern: Portions of the Subject Properties identified as Fencerow (TAGMS) appear based on aerial photographs and descriptions within the EIS report to be woodland. All identified woodlands should be assessed for significance. Removal/impacts to Significant Woodlands must meet relevant municipal and provincial policies. Terrastory Concern: The Subject Properties exhibit an elevated water table and wetland units associated with a Provincially Significant Wetland are present on adjacent lands. Several wetland plant species are noted on -site in Appendix E, including the regionally rare Salix candida which is restricted to wetlands and is typically found in relatively undisturbed habitats. While no wetland communities are identified within the Subject Properties, aerial photographs, Google Street View images, MNRF habitat mapping, and the EIS report suggest that wetland communities may be present. Terrastory Concern: None of the regionally rare vascular plants (3 in total) are shown spatially on the attached mapping despite a 4 May 2018 request from CLOCA that the "mapping sbould include the approximate location of locally and/or regionally rare plant species" (Appendix A). No rare plants were documented during a "robust botanical inventory" by a "seasoned botanist" (presumably staff for the consultant) on 4 July 2017 (see Appendix 1 of the 905.745.5398 1 info@terrastoryenviro.com I www.terrastoryenv.com I Hamilton and Muskoka Page 13 TERRASTORY environmental consultinq inc. EIS report); the 3 rare plants described in the EIS report were identified only after the consultant was required to undertake a three -season botanical survey in 2018 by CLOCA. The location of these rare plants should be shown spatially and may help clarify the appropriateness of the vegetation community mapping on Figure 2. 2. Lack of regard for an apparent surface water drainage feature The EIS report states there are "no watercourses within the Property" (p. 4). Terrastory Concern: A surface water drainage feature is evident on aerial photographs along the south side of the former automotive recycling facility which conveys drainage from Hancock Road in a westerly direction. Photographs taken on 1 March 2017 indicate a significant amount of flow conveyed by this feature. The surface water drainage feature may be considered a watercourse pursuant to CLOCA's regulation (O. Reg. 42/06) and may need to be considered in light of relevant Municipality and Regional OP policies respecting watercourses as Hydrologically Sensitive Features and Key Hydrologic Features. This surface water drainage feature should be identified, characterized, and assessed for significance in the EIS report. 3. Incorrect Assessment of Woodland Significance A deciduous forest community (FOD3: Fresh -Moist Poplar Deciduous Forest) was identified in the northwest corner of the Subject Properties per Figure 2 and described in Table 2. The EIS report states that "the woodland does not meet criteria to be considered significant" due to "evidence of significant disturbance", "intermediate levelgaps" in the forest canopy, absence of "significant or rare vegetation communities", and the `young to mid -aged" nature of the woodland (p. 19). Terrastory Concern: The Poplar Deciduous Forest community is part of a woodland that is approximately 4.5 hectares in size (extending northward nearly to George Reynolds Drive), which is considerably greater than the 1 hectare threshold for establishing woodland significance in settlement areas per p. 24-23 of the Municipality's OP. Municipal, regional, and provincial significance of this woodland is further established by the presence of Provincially Significant Wetland within the woodland, documented regionally rare and sensitive vascular flora (e.g., Dryopteris filix-mas), candidate Significant Wildlife Habitat (e.g., bat maternity roosting habitat as specified in the EIS), and adjacency to an Ecologically Significant Groundwater Recharge Area (ESGRA) identified by CLOCA. The EIS report incorrectly states that the minimum tree crown cover for establishing a woodland is 60% (the minimum threshold is 35%), which invalidates their position that "gaps" in the forest canopy imply a lack of woodland significance. Terrastory Concern: If the Poplar Deciduous Forest community in the northwest corner of the Subject Properties was not significant as posited by the EIS report, the entirety of the approximately 4.5 hectare woodland would by extension also be non -significant. There is no planning or ecological rationale for mapping portions of a woodland "significant" while omitting outer portions of same feature "non -significant". A significant woodland is mapped to its outer limit (typically dripline) and therefore must include the Poplar Deciduous Forest identified in the EIS report. Terrastory Concern: Insufficient ecological data was presented in the EIS to justify removal of the Poplar Deciduous Forest (Significant Woodland). The vegetation community description of this woodland in Table 2 only includes the dominant tree species and omits Review of EIS — Nash Road/Hancock Road Subdivision 2 Project No.: 1988 Page 14 TERRASTORY environmental consultinq inc. other vegetation layers (shrubs, groundcover, etc.). The Poplar Deciduous Forest is contiguous with a wetland (also shown on Figure 2) of similar composition which may be contiguous with the PSW to the north. It is unknown if the boundary between the White Birch/Poplar swamp (wetland) and Poplar Deciduous Forest was delineated appropriately. No breeding bird stations were situated within the Poplar Deciduous Forest community (the nearest station is approximately 90 m away). Terrastory Concern: The EIS report identifies candidate Significant Bat Maternity Roosting Habitat within the woodland on the outer (i.e., western and northern) side of the Subject Properties. The same woodland occurs on either side of the property boundary and as such the Significant Bat Maternity Roosting Habitat should extend within the Subject Properties. Terrastory Concern: In their 14 June 2019 comments on a previous version of the EIS (Appendix 1), CLOCA stated that "staff is not supportive of removal of any portion of the woodland and/orpotential SWH to accommodate the developmentproposal. Staff further supports the maintenance of the woodland with an appropriate buffer to protect the feature and its functions from adjacent landuse". The revised EIS did not include a modified development plan to address CLOCA's concern. 4. Absence of justification for EP Rezoning and Development within an EPA An Environmental Protection (EP) zone extends through the centre of the Subject Properties per Schedule 4 (Map 4G) of the Municipality's Zoning By-law (84-63). An Environmental Protection Area is designated within portions of the Poplar Deciduous Forest on Map 2a of the Municipality's OP. Portions of the Subject Properties are mapped as Key Natural Heritage and Hydrologic Features per Schedule B (Map B1e) of the Regional OP. Terrastory Concern: The EIS report does not articulate an ecological rationale which supports rezoning EP lands to facilitate development. The EP zone is confluent with a wooded area (apparently mischaracterized as a "Fencerow") and the location of the surface water drainage feature conveying flows westward as noted in concern #3 above. This area is also mapped as a Key Natural Heritage and Hydrologic Feature per the Regional OP. EP rezoning is premature given several concerns identified herein (i.e., potential presence of a woodland or swamp, apparent presence of a surface water drainage feature, presence of regionally rare plants). Terrastory Concern: The northwestern portion of the Subject Properties are designated EPA (3158 Hancock Road). This area is also mapped as a Key Natural Heritage and Hydrologic Feature per the Regional OP. The woodland in this area is considered non -significant within the EIS report, which as described in concern #1 is not justifiable. Lands designated EPA should be considered in keeping with Section 14.4 of the Municipality's OP. Per their 14 June 2019 comments CLOCA does not support woodland removal in the EPA designation. 5. Impacts to PSW anticil2ated by the EIS The EIS report states that "temporary impacts to the PSIS should be anticipated" (p. 31). Terrastory Concern: The relevant PPS test (policy 2.1.8) for development/site alteration adjacent to a PSW is "no negative impacts". Since the EIS report states that impacts to the PSW are anticipated, the application does not conform to the PPS. Section 8.7 of the EIS report offers a "PSW Monitoring / Mitigation Plan"; monitoring will not mitigate impact. Review of EIS — Nash Road/Hancock Road Subdivision 3 Project No.: 1988 Page 15 TERRASTORY environmental consultinq inc. 6. Insufficient rationale supporting Significant Woodland removal Mitigation measures are outlined in section 8 of the EIS report. Terrastory Concern: It appears that the primary justification for removing the Poplar Deciduous Forest (Significant Woodland) in the northwest corner of the Subject Properties is that portions of this same woodland feature were approved for removal as part of the Headgate subdivision to the west. It is inappropriate to use a planning rationale to justify the removal of a significant natural heritage feature within an EIS. Removal of this Significant Woodland must be justified based on its ecological characterization (which as described in issue#1 is lacking in the EIS report) and applicable natural heritage policies. Terrastory Concern: The EIS report states that a "Landscaping and Planting Plan (or similar) may be required to off-setproposed vegetation removal' (p. 33, emphasis added) and that additional measures such as removing the invasive European Buckthorn "may also be recommended' (p. 33, emphasis added). While recognizing that certain mitigation details can be deferred to a later approval stage, at a minimum the EIS report must include a conceptual planting plan to ensure that the report authors are confident the development plan is consistent with relevant policies. Use of the term "ma ' is inappropriate as it is unclear if the report authors feel the woodland removal is justified. As mentioned, CLOCA does not support the woodland removal (see concern #1). 7. EIS is not signed by author(s) and does not identify field staff The EIS report is not signed by the report author(s) (or principal report author) and does not identify the names of staff who undertook the field surveys/assessments. Terrastory Concern: An EIS report represents the professional opinion of a qualified Ecologist as it pertains to the ecological characterization of a site, assessment of potential impacts, and conformity with applicable policies. It is standard practice to identify all field staff that undertook surveys within the Subject Properties (e.g., breeding bird surveys, vascular plant surveys, etc.) to demonstrate they are appropriately qualified. The EIS report should be signed by the report author(s) with field staff and time on -site identified. Thank you for the opportunity to outline our concerns related to the natural heritage components of this application. Should the planning authorities have any questions or require further clarification pertaining to the items identified herein, I would be pleased to discuss them in detail and can be reached by phone (905.745.5398) or email (tristan@terrastoryenviro.com). Regards, Terrastory Environmental Consulting Inc. Tr n Knight, M. ., M.Sc. Senior Ecologist / President Review of EIS — Nash Road/Hancock Road Subdivision 4 Project No.: 1988 Page 16 To permit a Residential Development North Side of Nash Road, East of Harry Gay Drive, Courtice Public Meeting: April 25, 2022 o/ 1 N LEGEND 0 SITE BOUNDARY 0 SINGLE DETACHED DWELLING LOTS (11.3m) MEDIUM DENSITY RESIDENTIAL BLOCK Q ROADWAY FUTURE DEVELOPMENT BLOCKS :1r rye„ ; ' y*. r z LL o �„ DRAFT APPROVED PLAN OF � � SUBDIVISION (SC-2449-0001) w� CD m w FUTURE RESIDENTIAL U- PI OVI #F SURI z8©n©® Page'l8 ■ : off DRAFT PLAN OF SUBDIVISION (SC-2021-2002) Job Number 11219909 HEADGATE COURTICE Revision A DEVELOPMENT PLAN Date APR IL 2022 65 Sunray Street, Whitby Ontario L1 N 8Y7 T 1905 688 6402 F 1 905 432 7877 E ytomail@ghd.com W w .ghd.corn ---------------- I E I--------- --1 I I I I I I b l Fmm H,� _______ WILSERr HOAR TABBAVENUE TA88AYENUE o COURT I I ------- i I 1 2 3 4 5 6 ■R ■ ■ IN ■� ■ 260 REDIUM DENSITY RESIDENTIAL BLOCK 7 /ems. (o.AT no - Ra- �) - �-��-T-T dilll'I sn�41,,, III _ — � NeTPuxalaro]eM. DRAFT PLAN I I CORxC BSgxf fT I � I I GEOGRAPHIC TOWN9XIP OF DARl1NGTON NV W IN `! THE MUNICIPALITY OF CLAAINGTON REGIONAL MUNICIPAL OF WRHAM oF�AxNN�. BRE BTAnSTICS� -� T TMIx AREA WgINE CLCC+I! 11_.lTw RESUE-AI IAL xww DEVELOPMENT. CRAFT UNOF m...xx SUBUIVISlGN SC"20i 4G3 I I TOTAL AREA a]VEAK]gN --II MCRNINAL INfpiMATpM YNCER THE PLAMNNC ACT --- `\ROAD WIDENING NASH ROAD BLOCK 8 --___-= — -- —— -- C0.04 na - Am ail — — — — — — — — — I i I I r � HEADGATE COURTICE NASH ROAD G OI Mc—W—ss— JT- sw. sw. O l cwc.x ��lr wewxro'. x.x�.xara. x.v�x.ao - x.:..a..+.+....w�....a,...o.a�...a. u.:awe wn....axdx....w�. 112'18808 DPI q N Job Number 11219909 HEADGATE COURTICL Revision A DRAFT PLAN OF Date APR IL2022 SUBDIVISION (SC-2021-0002) Page 19 65 Sunray Street, Whithy Ontario L1 N 8Y7 T 1905 688 6402 F 1 905 432 7877 E ytomail@ghd.com W w .ghd corn wa Nlr ixNxa¢x-xm� Anna W, »�nmmr�x pa ry xy assx�sys�.rp+wMaan+xsrnrvxne��sa�io[5 ow I I ftPECIAL�� REG UNAL CORR FOR r • STUDY • SUBJECT LANDS URBANRESIDENTML •AREA 10 URBAN CENTRE _ • — CENTRE EUAHDOD CENTRENTRE • PRESTIGE EMPLOYMENT AREA LIGKT INDUSTRIAL AREA NAS H ROAD o I � A�" - BUSINESS PARK - LnLITY ENVIRONMENTAL PROTEOTON AREA CAEEN SPACE I ®WATERFRONT GREENWAY — COMMUNITY PARK —. MUNIGPAL WOE PARK aECO4JD— SCHOOL TRANSPORTATION HUB LIRSAN BOUNWY ........ SPECIAL POLICY AREA 6000000008 SPECIAL STUDY AREA �•1 THE REGION OF DURHAM APPEALED TO THE OMB N Job Number 11219909 HEADGATE COURTICE Revision A COURTICE URBAN AREA Date APRIL2022 LAND USE PLAN 'MAP A2' Page 20 65 Sunray Street, Whitby Ontario L1 N 8Y7 T 1905 688 6402 F 1 905 432 7877 E ytomail@ghd.com W W .ghd com M qir rx Kn a¢x-xm� awo4 xe.nneinxrer c.e sr. xy assx�rsys�rp+w. Maw.rrrxravirvue�esa�i�sow TABB AVENUEcl—_j 1 12 1 3 1 4 1 5 1 6 FUTURE RESIDENTIAL '17 �OWNfHOUISE MVP vP 1 1 UNITS 0 �B CONDOMINIUM ROAD Sd -5.0 60 I 6.O E.04 6.0 1 1 I8 OVN UNITOUPE I 1 �1 NASH ROAD MEDIUM DENSITY RESIDENTIAL BLOCK CONCEPT PLAN STATS: NUMBER OF UNITS = 15 HEIGHT = 3 STOREYS FRONTAGE - 5.5m AND 6.0m Job Number 11219909 HEADGATE COURTICE Revision A MEDIUM DENSITY RESIDENTIAL Date APR L2022 BLOCK CONCEPT PLAN Page 21 65Surrey Street. WhittryOntario LIN8Y7 T19056886402 F19054327877 E ytomail@ghd.com Wwwwghdcom 1 I FUTUF-E DEV LOPM T o I IBLOI25 1 I I I V I I I I I 12.2 12.2 VE FUTURE DEVELOPMENT BLOCK 26 I � NI tt7 0000 pal 0 10 20 30m N SCALE 1. 1000 AT ORIGINAL SIZE 1I.—. zt p,12tee 11A21. cloneadr. Joanna rneurar Job Number 11219909 ®HEADGATE COURTICE Revision A p � FUTURE DEVELOPMENT Date MARCH2OM 2 BLOCK 25, 25. LOTTING CONCEPT 85 Sunray Street, Whitby Ontario LiN BY7 T 1 005 888 6402 F 1 905 432 7877 E yto—I&PIghd.com W vwwv.ghd.com i Lh' t 2, ... ' .. i1 Y` 'AW I x I in f y Fully forested Headgate before, now and After- seepages on google were not addressed, costly damage to private property ... ? .$� # .k. < rrryry W damage to niy fence a -Copy (2) ' 4 i $` ACHIEVEMENT J�•��' �,� -� ';# The!►udplapn CoaperalWe 5.9nClr�:rry Sr•l.•rrr �; '� �� �A _ r Of C✓aTAfIA - i SYArI Arm L1BBY Rwtwrdsar CERTIPIEI7 ALWLnIOY4 COOPERATIVE SANCTVARY A 40 Page 25 j WHAT MAY BE LOST IF THIS LAND WILL NOT GET YOUR HELP MITIGATION AND PROTECTION OF PSW, OUR STREAMS AND RECHARGE 1. All the above protection is needed first before talking about appropriate densities to create healthy, safe and sustainable communities 2. Your commitment to act upon urgent climate changes should reflect in future development 3. To sustain recharge of this area by protecting trees and buffers that could hold water after precipitation should be dealt with first to avoid further runoff 4. Recommendations of studies by Kuntz Forestry to remove decayed trees from PSW and its buffer by town's forester should not be allowed. 5. According to Aquafor Beech Development, pg 4 : "in the lack of Clarington tree protection... ", they are suggesting Toronto Tree Bylaw Page 27 WE THE RESIDENTS SHOULD CHOOSE ECOLOGIST, NOT FORESTER TO DECIDE WHICH TREES SHOULD BE LEFT IN BUFFER OR OUR PSW ITSELF WITH HELP OF CLOCA. DEVELOPER(S) SHOULD PAY FOR THIS SERVICE, (REMOVAL OF DEBRI). HEADGATE REMOVED SIGNIFICANT TREES THAT SHOULD NOT HAVING BEEN REMOVED AND LEAVING THE TREES WHICH NEEDED PRUNING THAT POSED DAMAGES TO MY PROPERTY AND MY LIFE ON PREVIOUSLY OWNED LAND BY THE HEADGATE directly south of me. ALL THIS WAS DONE WITHOUT A PERMIT. IT WAS DONE IN CONTRADICTION TO THEIR OWN RECOMMENDATIONS IN STUDIES. ACTIONS LIKE NO SETBACKS FROM PSW, REMOVAL OF TREES OR ENDANGERED SPECIES ARE IN CONTRADICTION TO PPS, CLARINGTON OR REGIONAL OP OR ENVISION TO PROTECT LAKE IROQUOIS SHORELINE AND GROWTH PLAN. MAN MADE HAZARDS SHOULD NOT BE ALLOWED. WE SHOULD GET RID OF THE NIMBYISM WHICH IS PREVENTING THE ACCEPTANCE OF SIGNIFICANT NATURAL FEATURES/WILDLIFE ON LANDS THAT WOULD PROTECT HUMAN LIVES AT NEIGHBOURING LANDS. THIS ANTI -ENVIRONMENTAL STANCE IS VERY MUCH NIMBYISM, AND SHOULD BE ADDRESSED, AS A JUST BALANCE NEEDS TO BE MAINTAINED, FOR OUR OWN HEALTH AS WELL AS FOR THE ENVIRONMENT.. PLAN, BpTgftgkN WELL! PROPOSED REQUESTS • KEEP AS MUCH LAND TO STAY FORESTED WITH POSSIBLE TRAIL (AND ECOPASSAGES, Niblett) FOR PEDESTRIANS. THERE IS NO MORE ROOM FOR ADDITIONAL POPULATION IN PARK, ALL STREETS BECAME PLAYGROUND FOR CHILDREN PLAYING GAMES • EXTENSION OF TABB AVE WILL LEAVE THESE CHILDREN WITHOUT PHYSICAL EXERCISE. NOTHING IS WRITTEN IN STONE. CHANGE COULD BE POSSIBLE IF THERE WOULD BE A WILL TO DO SO. • PROTECT THE EXISTING MARSH REMAINS • PROTECT THE EXISTING STREAM (End species) • ENSURE CORRECT GRADING TOWARDS PSW, STREAM OR MARSH • PROTECT OUR ONLY PRESERVED HERITAGE HOUSE AND SURROUNDING HEALTHY BUT OLD TREES ALONG NASH • MOST OF ALL — PROTECT US FROM NEGATIVE CLIMATE CHANGES, WIND GUST SO THAT WE COULD LEAD QUALITY LIVES Page 29 Clarftwn Public Meeting Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Planning and Development Committee Date of Meeting: April 25, 2022 Report Number: PDS-019-22 Submitted By: Ryan Windle, Director of Planning and Development Services Reviewed By: Mary -Anne Dempster, CAO File Number: S-C-2021-0002 & ZBA2021-0009 Resolution#: Report Subject: Draft Plan of Subdivision and Rezoning for 1824 Nash Road in Courtice Purpose of Report: The purpose of this report is to provide information to the public and Council. It does not constitute, imply or request any degree of approval. Recommendations: 1. That Report PDS-019-22 and any related communication items, be received for information only; 2. That Staff receive and consider comments from the public and Council with respect to the proposed Draft Plan of Subdivision and Zoning By-law Amendment applications submitted by Headgate Developments Inc. and continue processing the applications including the preparation of a subsequent report; and 3. That all interested parties listed in Report PDS-019-22 and any delegations be advised of Council's decision. Page 30 Municipality of Clarington Report PDS-019-22 Report Overview Page 2 The Municipality is seeking the public's input on applications for a proposed Draft Plan of Subdivision and Zoning By-law Amendment submitted by Headgate Developments Inc. to permit six single detached dwellings and a future townhouse block. The subdivision would extend Tabb Avenue to the east. The Rezoning application would also rezone development blocks associated with a Draft Approved Plan of Subdivision (S-C-2009-0001). The subject lands are in the Hancock Neighbourhood in Courtice. 1. Application Details Owner/Applicant: Headgate Developments Inc. Agent: Proposal: Area: Location: Roll Number: Within Built Boundary: 2. Background Scott Waterhouse, GHD Limited Draft Plan of Subdivision The proposed Draft Plan of Subdivision would permit six single detached dwellings and a future townhouse block. The subdivision would extend Tabb Avenue to the east. Zoning By-law Amendment To rezone the subject lands from "Agricultural (A)" and "Environmental Protection (EP)" zones to appropriate zones that would permit single detached and townhouse dwelling units. 1.15 Hectares 1824 Nash Road, Courtice 181701009010400 1►re. 2.1 The Hancock Neighbourhood Plan was originally approved by Council in September 1998. The neighbourhood plan was amended in April 2013 to the current plan. The plan was amended in 2013 due to: Page 31 Municipality of Clarington Page 3 Report PDS-019-22 • Identification of Provincially Significant Wetlands by the Ministry of Natural Resources (indicated on the Natural Heritage System Mapping of the Hancock Neighbourhood Plan, Figure 1); • Release of Provincial Growth Plans; and • Region of Durham Official Plan Amendment 128. �INIIi111111 �� �_� p� m 3 MIN NIMM all INM � p ,111l111 1111111111 1�111 �� .: -�' Figure 1: Hancock Neighbourhood Plan Natural Heritage System and subject lands identified. Page 32 Municipality of Clarington Report PDS-019-22 Page 4 2.2 The Neighbourhood Plan update in 2013 changed the street pattern and lot patterns to the current plan (Figure 2). The Neighbourhood Plan is intended to guide development for the area. The exact lot pattern and street layouts are to be determined at the application stage once the required studies have been submitted to support the application. Figure 2: Approved Hancock Neighbourhood Design Plan with subject lands identified. Page 33 Municipality of Clarington Page 5 Report PDS-019-22 2.3 Since the Hancock Neighbourhood Plan was updated in 2013, there have been three developments approved in the Hancock Neighbourhood and two additional development applications submitted on surrounding lands (Figure 3). 4 Y George Reynolds[ w 12 Single Detached Units Approved 2016 `- F. 19 Single Detached Units Approved 2014 Broome Avenue V) Tabb Avenue Current Application W SC 2021-0002 Nash •Road — SC 2018 - 0004 ZBA 2021 - 0024 w tS4 - 12 Single Detached Units Approved 2015 i R Or« V C Z ' SC 2018-0003 i I ' ` ZBA 2018-0014 i Tr E' 1 Single Detached Dwelling u Medium Density Block Roads Figure 3: Subject lands and surrounding development applications and approvals in the Hancock Neighbourhood since 2013. 2.4 The lands subject to the draft plan of subdivision application were previously subject to draft plan of subdivision application S-C-2004-0002, which was draft approved in 2009. A portion of the draft approved lands were registered and developed (consisting of 11 Page 34 Municipality of Clarington Report PDS-019-22 Page 6 dwellings on the west side of Duval Street and 1 dwelling on the south side of Tabb Avenue). The remainder of the lands were not registered, and the original draft approval lapsed. 2.5 In 2009, a separate application for a draft plan of subdivision was submitted for additional lands owned by the applicant. The applications were approved in 2014. The lands included the extension of Broome Avenue and a new street north of Broome Avenue, Walter Park Trail. The applicant is in the process of registering lots on Broome Avenue. The lots on Walter Park Trail require servicing through external lands to the east, subject to current application S-C-2018-0003 and cannot be developed until that servicing is in place. The future development blocks, subject to the zoning by-law amendment applications, were created as part of the draft plan approval. The zoning for those blocks remained as they were prior to the 2014 approval as Agricultural (A) and Environmental Protection (EP). The zoning remained due to the close proximity of an auto wrecker at 3090 Hancock Road and the required setback for sensitive land uses. The auto wrecker operation and the applicant has included those blocks in the rezoning application. A future Planning Act application would be required to create the future individual lots from the blocks. 2.6 In May 2021, Headgate Development Inc. submitted Draft Plan of Subdivision and Zoning By-law Amendment applications for the lands formally part of S-C-2004-0002. The rezoning application also included the development blocks associated with a Draft Approved Plan of Subdivision (S-C-2009-0001). The applications were deemed incomplete until March 2022 when outstanding reports were submitted. 2.7 The applicants have submitted the following studies in support of the applications: • Functional Servicing and Stormwater Management Plans; • Planning Rationale and Urban Design Report; • Environmental Impact Study; • Environmental Noise Assessment; • Phase One and Two Environmental Site Assessment; and • Sustainability Report 2.8 The revised studies are being reviewed by staff and agencies and will be summarized in a future report. 3. Land Characteristics and Surrounding Uses 3.1 The subject lands are located on the north side of Nash Road between Harry Gay Drive to the west and Hancock Road to the east (Figure 4). The lands are currently vacant with natural vegetation throughout the site. Page 35 Municipality of Clarington Report PDS-019-22 pY f! �' � YYy V � 4 � �-•- Page 7 ' An w s < Broome -Avenue - 1VN Subject Landsn . - SC 2021-0002 Tab b Avenue } WII Nash Road L� 3 VL Ap At JAB f � N Figure 4: Subject Lands The surrounding uses are as follows: North - Single detached dwellings, draft approved subdivision (S-C-2009-0001) and natural vegetation. South - Agricultural and Single detached dwellings, subject to current draft plan of subdivision application Page 36 Municipality of Clarington Report PDS-019-22 East - Single detached dwellings, subject to current draft plan of subdivision application West - Single detached dwellings. 4. Provincial Policy Provincial Policy Statement Page 8 4.1 The Provincial Policy Statement encourages planning authorities to create healthy, livable, and safe communities by accommodating an appropriate range and mix of housing types and development patterns, while making efficient use of land and infrastructure. Opportunities for redevelopment and intensification are to be promoted where it can be accommodated. 4.2 Healthy and active communities should be promoted by planning public streets to be safe, meet the needs of pedestrians, foster social interaction, and facilitate active transportation and community connectivity. Compact and diverse developments promote active modes of transportation such as walking and cycling. Provincial Growth Plan 4.3 The Provincial Growth Plan encourages municipalities to manage growth by directing population growth to settlement areas, such as the Courtice Urban Area. Municipalities are encouraged to create complete communities by promoting a diverse mix of land uses, a mix of employment and housing types, high quality public open space and easy access to local stores and services. A range and mix of housing options and higher densities in strategic growth areas are to make efficient use of land and infrastructure. 4.4 The subject lands are within the Greenfield Area identified by the Growth Plan. Within Greenfield Areas, the Growth Plan establishes a minimum density of 50 residents and jobs per hectare across Durham Region. The proposal has a density of approximately 37 units per hectare and will contribute to achieving the density targets in Greenfield Areas. 5. Official Plans Durham Region Official Plan 5.1 The Durham Region Official Plan designates the subject lands Living Areas. Living Areas permit the development of communities incorporating the widest possible variety of housing types, sizes, and tenure to provide living accommodations that address various socio-economic factors. 5.2 Living Areas shall be developed in a compact form through higher densities and by intensifying and redeveloping existing areas. Page 37 Municipality of Clarington Page 9 Report PDS-019-22 5.3 Nash Road is a Type B Arterial Road in the Region's Official Plan. Clarington Official Plan 5.4 The Clarington Official Plan designates the subject lands Urban Residential. The Urban Residential designation is predominately intended for housing purposes. 5.5 Consistent with higher levels of government planning documents, the Clarington Official Plan supports opportunities for intensification within the existing neighbourhoods, while having regard for established residential areas. 5.6 Table 4-3 of the Official Plan provides the Urban Structure Typologies for specific areas of the Municipality. These areas are where growth and higher intensity -built forms are to be directed. At the edge of neighbourhoods and adjacent to Arterial Roads, ground -related units are permitted with heights between 1 and 3 storeys. Permitted uses include limited apartments, townhouses, single and semi-detached units. 5.7 Nash Road is a Type B Arterial Road within the Clarington Official Plan. Hancock Neighbourhood Design Plan 5.8 Within the Hancock Neighbourhood Design Plan the subject lands are identified with a mix of 10 metre and 12 metre (lot frontage) single detached dwellings and medium density along Nash Road. The plan also indicates the extension of Tabb Avenue east through the subject lands. 5.9 The Medium Density designation along Nash Road was to facilitate additional unit typologies in the neighbourhood, adjacent to the arterial road where access points are to be limited. 5.10 Approved Neighbourhood Plans will continue to provide guidance for the development of neighbourhoods unless superceded by a Secondary Plan. If a proposed development is not in keeping with the intent of the neighbourhood design plan the plans would need to be amended to a Secondary Plan. 6. Zoning By-law 6.1 Zoning By-law 84-63 zones the subject lands "Holding — Urban Residential Exception ((H)R2-60)", "Agricultural (A)" and "Environmental Protection (EP)". A Zoning By-law Amendment is required to permit the proposed single detached and townhouse dwelling units within the subdivision and the development blocks. Page 38 Municipality of Clarington Report PDS-019-22 7. Public Notice and Submission Page 10 7.1 Public notice was mailed to each landowner within 120 metres of the subject lands on April 1, 2022, and Public Meeting signs were installed fronting onto Nash Road and Tabb Avenue on April 4, 2022. 7.2 Staff have received correspondence, written and verbal, from three area residents and landowners with concerns with the applications. The concerns identified include: • Questions regarding the history of development approvals in the surrounding neighbourhood; • Concerns with the trees that will be removed to facilitate the development; • The lands to the east, currently agricultural lands, drain towards the neighbourhood and can cause a lot of standing water on properties, especially during the spring months. Some residents are concerned the development may increase the amount of water on their properties or the potential for flooding on their properties; and • Questions about the form of development integrating with the surrounding neighbourhood. Page 39 Municipality of Clarington Report PDS-019-22 Figure 5: Public Meeting Sign Posted on Tabb Avenue. Agency Comments Regional Municipality of Durham Page 11 8.1 Comments from Durham Region Planning, Works and Transit Departments have not been received at the time of finalizing this report but will be included in a subsequent report. Central Lake Ontario Conservation Authority 8.2 Comments from the Central Lake Ontario Conservation Authority have not been received at the time of finalizing this report but will be included in a subsequent report. Page 40 Municipality of Clarington Page 12 Report PDS-019-22 Kawartha Pine Ridge District School Board 8.3 Kawartha Pine Ridge District School Board has indicated they have no objection to the applications. They have requested warning clauses be included as conditions of approval, should it be granted, due to accommodation pressures at local schools. Other Agencies 8.4 Bell, Enbridge, and Canada Post have indicated that they have no concerns with the applications but request to be included in the detailed design process for servicing should the applications be approved. 8. Departmental Comments Public works 9.1 The Public Works Department has no objections to the proposed applications. The applicant will be required to coordinate future services with adjacent landowners should both applications be approved. The applicant will be required to submit detailed stormwater management and functional servicing details as part of detailed design work prior to final approval of the subdivision. Emergency and Fire Services 9.2 The Emergency and Fire Services Department have no concerns with the applications. 9. Discussion 9.1 The subject lands are within the Hancock Neighbourhood in Courtice. The approved Hancock Neighbourhood Plan was designed through community consultation to balance the requirements of the Provincial Growth Plan, Durham Region Official Plan requirements and recognizing the existing natural heritage features in the area. The proposed draft plan of subdivision, proposing single detached dwellings on Tabb Avenue and a medium density block fronting onto Nash Road, is consistent with the Council approved Hancock Neighbourhood Design Plan. 10.2 The stormwater for the lands to the east of the subject lands travels overland through a number of properties to a ditch inlet catchbasin that is located at the existing eastern limit of Tabb Avenue. The ditch inlet catchbasin was constructed as a condition of a previous draft plan of subdivision, S-C-2004-0002, as a temporary servicing solution for the overland flows from external lands to the east, including the lands on the east side of Hancock Road. The extension of Tabb Avenue will allow for the extension of existing services and facilitate the coordination of servicing with future developments to the east, eliminating the overland flows in the area when municipal services are extended to Hancock Road. Page 41 Municipality of Clarington Page 13 Report PDS-019-22 10.3 The development blocks that are within a draft approved plan of subdivision (S-C-2009- 0001) were not zoned nor were lots identified when the subdivision was approved. This was due to the lack of frontage onto a public road and the close proximity to an auto wrecker on adjacent lands at 3090 Hancock Road; the auto wrecker is no longer in operation and the lands to the east are subject to current development applications. If approved, the blocks would have the required frontage onto a public road; as such, the applicant has proposed the blocks be rezoned for future residential lots. A holding symbol would be required to be placed on the blocks until future access is possible and would be subject to a Planning Act application to create the future lots. 10.4 The applicant has submitted a number of studies including an Environmental Impact Study and Environmental Site Assessments that are currently being reviewed by staff and agencies. 10.5 The purpose of the Public Meeting is to provide an opportunity for further public input. These public comments will be compiled, discussed with the applicant, and addressed in a subsequent staff report. 10. Concurrence Not Applicable. 11. Conclusion The purpose of this report is to provide background information on the Draft Plan of Subdivision and Zoning By-law Amendment applications submitted by Headgate Developments Inc. to permit six single detached dwellings and a future townhouse block and the rezoning of development blocks associated with a Draft Approved Plan of Subdivision (S-C-2009-0001) for the Public Meeting under the Planning Act. Staff will continue processing the application including the preparation of a subsequent report. Staff Contact: Brandon Weiler, Principal Planner, (905) 623-3379 ex. 2424 or bweiler@clarington.net. Attachments: Not Applicable Interested Parties: List of Interested Parties available from Department. Page 42 Bowmanville::: ndation HOSPITAL FOUNDATION 'Hospital April 18, 2022 Municipality of Clarington Council 40 Temperance St. Bowmanville, ON L1C 3A6 Dear Council members: Re: Signage for Bowmanville Hospital Foundation On behalf of the Bowmanville Hospital Foundation, I am asking Council for permission to locate signs on public properties as identified below, for We Care, We Can Awareness Month signage. This initiative will raise funds for the expansion and redevelopment of our community hospital. The areas we are requesting signage to be placed are outlined below. Bowmanville: Liberty & Baseline — at Tourism property King St between the CP Rail and Bowmanville Ave. Newcastle: King Avenue (north side between Massey Drive and Given Road) Newcastle Public Library, Joseph Atkinson Parkette Fire Hall Property Courtice: Corner of Highway 2 and Trulls Rd. (north side) Trulls Road Parkette Local Facilities: Courtice Community Complex Garnet B. Rickard Recreation Complex Diane Hamre Complex South Courtice Arena Bowmanville Hospital Lawn (Liberty St. S between Prince St. and Queen St.) 47 Liberty Street South I Bowmanville, ON I L1C 2N4 (905) 623-3331 X 18811 Fax: ( 55) 6223-a)qN�p�l I www.bowHF.com Charitable BusinesstN6. C 47963 RR0001 The sign types being requested are mobile signs 4' x 8' (sign area) and the requested amount of time the signs would be on site is from May 16 to June 30. Thank you very much for your consideration. Sincerely, Frank Cerisano, Chief Executive Officer 47 Liberty Street South I Bowmanville, ON I L1C 2N4 (905) 623-3331 X 18811 Fax: ( 55) 6223-a4q0�801 1 www.bowHF.com Charitable Busines NaC A43 RR0001 Clarington MEMO If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Planning and Development Committee From: Ryan Windle, Director of Planning and Development Services Date: April 25, 2022 Memo #: Memo-020-22 File No.: PLN 8.4 Re: Communications Item 8.1, Request of Bowmanville Hospital Foundation for mobile sign locations on public properties for the We Care, We Can Awareness campaign. Background: The Bowmanville Hospital Foundation approached the Municipality with regard to having signage for their We Care, We Can Awareness Month. Initially the Foundation was looking at roadside bag signs on wireframes for which the Municipality has a policy that is administered by Public Works. The bag signs will complement other signage for the campaign as requested in the letter to Council. The Foundation is requesting mobile signs (4' x 8') as part of the campaign. This type of signage is not allowed on Clarington's Road Rights of Way (ROW). Typically, the ROWs are not wide enough to allow for mobile signs. The Region may allow for mobile signs in select locations where they will not block sightlines. The Foundation has worked with the Region to obtain permission for the signs they wish to have placed on the Regional ROWs. For mobiles signs on private property Clarington's Sign By-law 2009-123 regulates the location, placement criteria, timeframe, and sign permit fees. The Foundations request is for mobile signs on public property. Public (Clarington) properties are regulated by Corporate Policy F108 (Attachment 1). Policy F108 was drafted and endorsed by Council at the same time as the Sign By-law came into effect. The purpose of the policy is stated as follows: "The purpose of this policy is to provide guidelines regarding the use of Municipal lands for the display of public notification signs by community groups and non-profit organizations and to guide Municipal staff in advising prospective applicants, reviewing sign permit applications, and enforcing the policy provisions." The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local:905-623-3379 1 info@clarington.net I www.clarington.net Page 45 (Insert Reference Number if applicable) Page 2 The policy has worked well for the various departments that manage the facilities and public lands. Planning and Development Services consult with the responsible departments when applications are received. In this case we have consulted with Community Services, Public Works and Fire and Emergency Services all of whom do not have concerns but requested that the provisions of Policy F108 with regard to placement of the signs be adhered to. The Bowmanville Hospital Foundation are also requesting a longer timeframe than the policy allows (6 weeks rather than 2 weeks). In addition, they are wishing to locate on a number of sites concurrently. Attachment 2 provides maps of locations within the urban areas of Courtice, Bowmanville and Newcastle. Should Council wish to support the We Care, We Can Awareness Month, staff have provided a recommendation below. This is a one-time request and can be addressed by Council providing direction via the recommendation. Policy F108 has worked well for over a decade for non-profit and community groups and the public lands involved, staff do not - recommend the policy be revised. Recommendation: 1) The request of the Bowmanville Hospital Foundation We Care, We Can Awareness Month Campaign to locate mobile signs on the following publicly owned lands be approved for the following locations: Bowmanville: Liberty & Baseline — at Tourism property King St between the CP Rail and Bowmanville Ave. Newcastle: King Avenue (north side) between Massey Drive and Given Road Newcastle Public Library (Joseph Atkinson Parkette) Fire Hall Property Courtice: Corner of Highway 2 and Trulls Rd. (north side) Trulls Road Parkette Community Services Facilities: Courtice Community Complex Garnet B. Rickard Recreation Complex 0 Diane Hamre Complex South Courtice Arena 2) That the approval be in accordance with the following provisions: The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local:905-623-3379 1 info@clarington.net I www.clarington.net Page 46 (Insert Reference Number if applicable) Page 3 • Mobile signs must maintain a minimum 1 metre setback from any road allowance and cannot be located within any portion of a visibility triangle. • A visibility triangle is defined as the triangular space area of land abutting a road allowance or driveway that is required to be kept free of obstructions that could impede the vision of a pedestrian or the driver of a motor vehicle exiting onto or ■ driving on the street. The visibility triangle adjacent to the street shall be the area enclosed by each of the street lines measured to a point 7.5 metres back from the intersection of the street lines, and a diagonal line drawn between these two points. The visibility triangle for a driveway shall be the area enclosed by the line along the limits of the driveway measured to a point 3.0 metres back from the intersection of the street lines and the limits of the driveway, and a diagonal line drawn between these two points. • The maximum size of a mobile sign is 3.0 square metres. • Mobile signs are not allowed to have fluorescent lettering or backgrounds. 3) That the permits and fees be waived for this request, 4) That the approval be for the duration of six weeks, May 15 to June 30, 2022, and 5) That the application and permit fee required under By-law 2009-123 for the mobile sign to be placed on the lawn of the Bowmanville Hospital property (Liberty St. S between Prince St. and Queen St.) also be waived. Thank you, Ryan Windle, MCIP, RPP, AICP Director, Planning & Development Services fl/av Attachment 1: Policy F108 Attachment 2: Maps of Courtice, Bowmanville and Newcastle locations The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local:905-623-3379 1 info@clarington.net I www.clarington.net Page 47 0 Orin Corporate Policy cr, UBE loon If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379, ext. 2131 POLICY TYPE: Operational SUBSECTION: Building/Grounds/Parking/Equipment — Access & Use POLICY TITLE: Exterior Signage on Municipal Property for Recognized Agencies and Groups POLICY #: F108 POLICY APPROVED BY: Council (PSD-032-10) EFFECTIVE DATE: March 1, 2010 REVISED: April 12, 2017 APPLICABLE TO: All Employees 1. Purpose The purpose of this policy is to provide guidelines regarding the use of Municipal lands for the display of public notification signs by community groups and non- profit organizations and to guide Municipal staff in advising prospective applicants, reviewing sign permit applications, and enforcing the policy provisions. The intent of this policy is to complement Sign By-law 2009-123, as amended, to address the demand for placing signage on Municipal property, and to protect the visual aesthetics of Municipal lands by minimizing the number of signs and by controlling their design, placement, and the length of time they are displayed. For the purpose of this policy, Municipal lands are defined as any lands, excluding road allowances, owned by the Municipality of Clarington. Such lands may or may not contain buildings or structures. 2. Policy Statement It is the policy of the Municipality of Clarington to permit signs on Municipal lands subject to the criteria contained within this Administrative and Corporate Policy. The procedures outlined below are to be read in conjunction with Sign By-law 2009-123, as amended, and do not override the Sign By-law. 3. Procedures All requests for the installation of exterior signage on Municipal lands shall be directed to the Planning Services Department. Any requests for announcements to be displayed on the LED displays located at the Municipal Administrative Centre and Tourism office shall be directed to the Manager of Communication and Tourism. F108 Exterior Signage of Municipal PropertyPage 1 of 5 Page z8 0 Orin Corporate Policy cr, UBE loon If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379, ext. 2131 Any requests for announcements to be displayed on the LED displays located at the Municipality's Recreational Facilities shall be directed to the Facility Supervisor of the individual Recreational Facility. 4. Types of Signs Permitted and Prohibited Temporary mobile signs, poster signs, and banners are permitted. All other types of temporary signage are prohibited. Banner signs are only permitted at the Tourism Information Centre, 181 Liberty Street South, Bowmanville, upon approval of the Manager of Communications and Tourism. Mobile signs are defined as a temporary sign which is not permanently affixed to the ground or to any structure, and which is designed in such a manner so as to be able to be moved from place to place. Poster signs are defined as a printed notice conveying information intended to be displayed for a temporary period of time and includes but is not limited to a bill, handbill, leaflet, notice or placard. 5. Sign Placement, Size and Number Poster Signs Poster signs are only permitted on community bulletin boards. Community bulletin boards are defined as a bulletin board erected on municipal lands by the Municipality for the purpose of providing a display surface for posters. One poster per event is permitted per community bulletin board. The maximum size of a poster is 0.1 square metres. Mobile Signs Mobile signs are not permitted at the Municipal Administrative Centre, 40 Temperance Street, Bowmanville, or any of the Municipally owned cemeteries. One mobile sign is permitted per Municipal property, with the exception of the Garnet B. Rickard Recreation Complex, and Clarington Fields which is allowed two (2) mobile signs. If, in the opinion of the Director of Planning and affected Department Head or agency, it is determined that a sign is being requested at an inappropriate location, the request will be denied. F108 Exterior Signage of Municipal PropertyPage 2 of 5 Page 49 0 Orin Corporate Policy cr, UBE loon If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379, ext. 2131 Mobile signs must maintain a minimum 1 metre setback from any road allowance and cannot be located within any portion of a visibility triangle. A visibility triangle is defined as the triangular space area of land abutting a road allowance or driveway that is required to be kept free of obstructions that could impede the vision of a pedestrian or the driver of a motor vehicle exiting onto or driving on the street. The visibility triangle adjacent to the street shall be the area enclosed by each of the street lines measured to a point 7.5 metres back from the intersection of the street lines, and a diagonal line drawn between these two points. The visibility triangle for a driveway shall be the area enclosed by the line along the limits of the driveway measured to a point 3.0 metres back from the intersection of the street lines and the limits of the driveway, and a diagonal line drawn between these two points. The maximum size of a mobile sign is 3.0 square metres. Mobile signs are not allowed to have fluorescent lettering or backgrounds. 6. Permit and Fee A sign permit application is required for the installation of a mobile sign. The permit application must include a sketch showing the proposed location of the sign on the lot in relation to all buildings or structures, driveways and road allowances. The dimensions of the sign, the wording, background colors and lettering colours must be included, as well as the name of the sign company that owns the sign. A sign application fee will not be charged to community groups and not for profit groups, defined as follows: A community group, as recognized by the Municipality of Clarington, is a volunteer based organization which has a constitution and by-laws in place or at minimum a mission statement or a statement of purpose. They have a Board of Directors /Slate of Officers and they provide direct services, programs or events that benefit the residents of Clarington. They may or may not be incorporated provincially and/or federally. A non-profit/not-for-profit organization is similar to a community group with a constitution, by-laws and a Board of Directors. They are registered/incorporated as a not -for -profit organization and should be able to provide their not -for -profit number". A sign permit application is not required for posters or banners. 7. Timing of Placement and Removal of Signage F108 Exterior Signage of Municipal Property Page 3 of 5 Page 50 0 Orin Corporate Policy cr, UBE loon If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379, ext. 2131 Mobile signs and posters may be installed 2 weeks in advance of the event being announced. All signs are to be removed within 24 hours of the conclusion of the event. The Planning Services Department is to be informed of the removal of the mobile sign by the applicant. If the mobile sign is not removed in compliance with this policy, the Municipality may remove the sign in accordance with the enforcement provisions of the Municipality's Sign By-law. Applications for the installation of signs will be dealt with on a first come, first serve basis. Sign locations cannot be reserved in advance. The Darlington Soccer Club is allowed the exclusive use of a mobile sign at Clarington Fields, 2375 Baseline Road West, Bowmanville, beginning two weeks prior to and inclusive of the registration period. This exemption will only apply until such time as a permanent electronic message sign has been installed for the Clarington Fields facility. 8. Authorization The sign permit application requires that the owner of a property provide authorization for the installation of a sign on their property. The Director of Planning Services will provide the owner's authorization on the Municipality's behalf. 9. Signage Advertising Mobile signs on Municipal property may only announce events that are of a community -oriented nature such as but not limited to the following: Municipal programs offered by the Municipality including the Clarington Public Library and the Tourism Office ■ Registration notification for athletic or cultural groups that use Municipal facilities ■ Mobile signs on Municipal property may only announce events that are of a community oriented nature such as but not limited to the following: Public notices advertised by the Region of Durham or other government agencies ■ Notification of fundraising events for not -for -profit agencies ■ Public notification of special events such as blood donor clinics, arts and cultural celebrations, and events hosted by the boards of Municipal facilities F108 Exterior Signage of Municipal Property Page 4 of 5 Page 51 Corporate Policy If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379, ext. 2131 ■ Clarington Board of Trade notifications ■ Personal, business or corporate advertising on mobile signs is prohibited. ■ Poster signs on community bulletin boards may be used to advertise personal notices such as lost pets or garage sales. ■ Business or corporate advertising posters on community bulletin boards are prohibited. F108 Exterior Signage of Municipal Property Page 5 of 5 Page 52 Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Planning and Development Committee Date of Meeting: April 25, 2022 Report Number: PDS-020-22 Submitted By: Ryan Windle, Director of Planning and Development Services Reviewed By: Mary -Anne Dempster, CAO By-law Number: File Number: Resolution#: Report Subject: Agreement for Small Sewer Systems Inspection by Durham Region Health Department Recommendation: 1. That Report PDS-020-22, and any related delegations or communication items, be received for information. 2. That the Mayor and Clerk be authorized to execute, on behalf of the Corporation of the Municipality of Clarington, an agreement with the Regional Municipality of Durham, allowing for the ongoing administration of the Building Code Act and the Ontario Building Code, as it relates to the enforcement of small capacity sewage systems; 3. That a copy of Report PDS-020-22, Council's resolution, and the by-law be forwarded to the Regional Municipality of Durham. Page 53 Municipality of Clarington Report PDS-020-22 Report Overview Page 2 This report requests Council's authorization to execute an agreement with the Regional Municipality of Durham for the administration of the Building Code Act and the Ontario Building Code, as it relates to the enforcement of small capacity sewage system. This agreement has been in place between the Regional Municipality of Durham and the Municipality of Clarington since April, 2010 and is merely the formal continuation of a partnership that has been working well for 12 years. 1. Background 1.1 Since April 2010, the Municipality of Clarington has entered into four agreements, for the periods of April 26, 2010 to March 31, 2013, April 1, 2013 to March 31, 2016, April 1, 2016 to March 31, 2019, and April 1, 2019 to March 31, 2022, with the Region of Durham Health Department for the purpose of delegating to the Region the responsibility for the administration and enforcement of small capacity sewage systems (up to 10,000 litres per day) in the Municipality of Clarington. The current agreement was valid for a period of three years and expired on March 31, 2022. 1.2 During the past twelve years, our arrangement with the Region of Durham has worked well for the Municipality and it is for this reason that staff would like to continue to delegate the responsibility of administration and enforcement with respect to small sewage systems, to the Region of Durham for an additional period of three years. 2. Review and Comment 2.1 The Durham Region Health Department has drafted an agreement (Attachment 1) which will allow them to continue the enforcement of small sewer systems. The agreement covers a period of three years, commencing April 1, 2022 and ending March 31, 2024. It should be noted that any party may terminate the agreement for any reason upon giving 180 days prior written notice to the other party. The agreement also allows the Region to prescribe fees for sewage system applications and other services that reflect the actual costs of administering the program. 2.2 A copy of Schedule "A" with the 2022 to 2024 user fees in enclosed (Attachment 2). These fees are determined on a cost recovery basis and include a 2% annual increase. 2.3 Staff have reviewed the agreement as attached and based on our experience with the previous agreement, we are confident that it represents the interests of the Municipality of Clarington. Page 54 Municipality of Clarington Page 3 Report PDS-020-22 3. Concurrence Not Applicable. 4. Conclusion It is respectfully recommended that the Mayor and Clerk be authorized to execute an agreement with the Regional Municipality of Durham for the administration of the Building Code Act and the Ontario Building Code, as it relates to the enforcement of small capacity sewage system and that Council approve the by-law attached to Report PDS-020-22. Staff Contact: Brent Rice, Chief Building Official, 905-623-3379 extension 2303 or brice@clarington.net. Attachments: Attachment 1 — 2022 Sewage System Management Agreement Attachment 2 — Schedule "A" of 2022 Sewage System Management Agreement Interested Parties: The following interested parties will be notified of Council's decision: The Regional Municipality of Durham Page 55 Attachment 1 to Report PDS-020-22 SEWAGE SYSTEM MANAGEMENT AGREEMENT THIS AGREEMENT is made as of the 1st day of April, 2022 (the "Effective Date") BETWEEN: THE REGIONAL MUNICIPALITY OF DURHAM (the "Region") - and - MUNICIPALITY OF CLARINGTON (the "Municipality") WHEREAS the Building Code Act, 1992, S.O. 1992, c. 23, as amended (the "Act"), authorizes an upper -tier municipality to enter into an agreement with one or more municipalities within the upper -tier municipality for the enforcement by the upper -tier municipality of the provisions of the Act and the Building Code related to sewage systems in the municipalities and for charging the municipalities the whole or part of the cost; AND WHEREAS the Region and the Municipality wish to enter into this Agreement for the purpose of delegating to the Region the enforcement of certain responsibilities under the Act and O.Reg. 332/12, as amended (the "Building Code"), relating to sewage systems pursuant to subsection 6.2(1) of the Act; NOW THEREFORE, in consideration of the mutual covenants herein contained, the receipt and sufficiency of which is acknowledged, the Parties hereto agree as follows: ARTICLE ONE APPLICATION Section 1.1 Application This Agreement shall be applicable to all lands where access to municipal sanitary servicing is unavailable within the Municipality (the "Lands"). Section 1.2 Duties The Region's Health Department, on behalf of the Region, shall faithfully carry out its duties hereunder in accordance with the Act, the Building Code, this Agreement and any other legislation contemplated hereunder. ARTICLE TWO DEFINITIONS Section 2.1 Definitions In this Agreement, i) "Building Code" means Ontario Regulation 332/12 made under the Act, as amended; ii) "Inspector" means an inspector appointed by the Region pursuant to subsection 6.2(3) of the Act; iii) "Health Department" means the Region's Health Department; iv) "Sewage System" means, a) a chemical toilet, an incinerating toilet, a recirculating toilet, a self- contained portable toilet and all forms of privy, including portable privy, an earth pit privy, a pail privy, a privy vault and a composting toilet system, Page 56 -2- b) a greywater system, c) a cesspool, d) a leaching bed system, or e) a system that requires or uses a holding tank for the retention of hauled sewage at the site where it is produced before its collection by a hauled sewage system, where these, have a design capacity of 10,000 litres per day or less, have, in total, a design capacity of 10,000 litres per day or less, where more than one of these are located on a lot or parcel of land, and iii are located wholly within the boundaries of the lot or parcel of land on which is located the building or buildings they serve; and, v) "Treatment Unit" means a device that, when designed, installed and operated in accordance with its design specifications, provides a specific degree of sanitary sewage treatment to reduce the contaminant load from that of sanitary sewage to a given effluent quality. ARTICLE THREE SERVICES OF THE HEALTH DEPARTMENT Section 3.1 Services The Health Department shall provide the following services in relation to the Lands: i) Carry out an inspection of any land which is planned to be divided by severance, where no municipal sewage services are proposed, to ensure that each lot will be suitable for the installation of a Sewage System, including compliance with the Region's "Drilled Wells and Lot Sizing Policies as Applied to Consents (Severances) and Draft Plans of Subdivision" dated October 2010, as amended or replaced; ii) Inspect properties prior to the issuance of a building permit under the Act for the construction, installation, establishment, enlargement, extension, repair or alteration of a Sewage System; iii) Issue building permits under the Act relating to Sewage Systems; iv) Following the issuance of a building permit, inspect and re -inspect, when necessary, Sewage Systems to ascertain compliance with the building permit and other requirements under the Act and Building Code; v) Carry out land inspections to determine the acceptability of applications and provide reports and comments directly to the appropriate authority for minor variances, site plans, rezoning, official plan amendments, consents/severances, subdivisions, condominiums and building additions to ensure compliance with provisions of the Act, Building Code and any other applicable legislation, policies and guidelines as they relate to existing and proposed Sewage Systems; vi) Receive and process building permit applications and inspections within the timeframes established in Division C of the Building Code related to activities listed in paragraphs (i) through (v) of this section; Page 57 -3- vii) Review all pertinent documents to ensure compliance with all applicable legislation, policies and guidelines relating to Sewage Systems; viii) Attend meetings of Municipal Council and their committees to discuss matters relating to Sewage Systems; ix) As an agent for the Municipality, maintain adequate records of all documents and other materials used in performing the duties required under this Agreement. Such records to be maintained in accordance with the Region's Record Retention Policy as contained in the Region's by- laws; x) Upon reasonable notice by the Municipality, provide reasonable access to the Municipality of all records kept under subsection 3.01(ix) above; A) Consult with various groups regarding compliance with provisions relating to Sewage Systems; xii) Respond to inquiries made by any person under the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M56. as amended, or through any other legal channel; xiii) Investigate complaints and malfunctioning Sewage Systems, undertake compliance counselling and preparation of reports for abatement action as they relate to existing and proposed Sewage Systems; xiv) Issue orders under the Act relating to Sewage Systems; xv) Prepare documentation necessary for prosecution activities relating to Sewage Systems under the Act and the Building Code and administer proceedings relating to Sewage Systems pursuant to the Provincial Offences Act, R.S.O. 1990, c. P.33; xvi) Provide all forms necessary for the administration of this Agreement; xvii) Provide any other matters related to the administration or enforcement of the Act or Building Code relating to Sewage Systems; and xviii) Attend hearings of the Ontario Land Tribunal and other tribunals, as required. Section 3.2 Maintenance Inspections Not Included Nothing in this Agreement provides for the provision by the Health Department of any services related to maintenance inspections, re -inspections or other related services which may be required under any discretionary or mandatory re -inspection program which may be undertaken by the Municipality. In the event that such is desired or required by the Municipality during the term of this Agreement, a separate Agreement will be required to provide for those services. Section 3.3 Samalina and Monitorina of Treatment Units Not Included Nothing in this Agreement provides for the provision by the Health Department of any services related to the sampling and monitoring of Treatment Units (other than septic tanks) for maximum concentrations of CBOD5 and suspended solids as referenced in Section 8.9.2.4 of the Building Code and/or nutrient reduction parameters referred to in Appendix A of the Building Code. Page 58 ARTICLE FOUR FEES Section 4.1 Collection of Fees The Regional Council agrees to pass a by-law requiring the payment of fees on applications for and issuance of permits and other services as set out in Schedule "A". The fees will be collected by the Health Department at the time of the application. In the alternative, the Municipality shall collect the fees on behalf of the Region and remit the fees collected to the Health Department together with the completed application to which the fees apply. Section 4.2 Fee Schedule The Regional Council shall have the sole discretion, acting reasonably, to further amend the by-law and the fee schedule set out in Schedule "A" from time to time. For clarity, no amendment of this Agreement shall be required if the Region amends its by-law, and the fees for applications of permits and other services covered by this Agreement shall be pursuant to the Regional by-law in force at the time of the application or service, as applicable. Section 4.3 SurDlus Proceeds If the revenues collected exceed the expenditures for the services provided under this Agreement, the surplus shall be remitted to the general revenues of the Region. ARTICLE FIVE INSPECTORS Section 5.1 Qualifications of Inspectors The Municipality agrees that only Health Department personnel meeting the following qualifications shall be employed as an Inspector for the purposes of this Agreement: i) a person qualified to be employed as a full time certified Public Health Inspector; and ii) a person qualified as a sewage systems inspector prescribed by the Building Code. Section 5.2 Appointment of Inspectors The Region shall be responsible for the appointment of all Inspectors for the purposes of this Agreement pursuant to subsection 6.2(3) of the Act. The Regional Clerk shall issue a certificate of appointment bearing the signature, or reasonable facsimile, of each inspector appointed by the Region. ARTICLE SIX INDEMNIFICATION AND INSURANCE Section 6.1 Indemnification The Municipality shall defend, indemnify and save harmless the Region and its members of Council, officers, employees and agents against any and all costs (including legal fees and disbursements), expenses, losses, liabilities, claims, demands, actions or causes of action incurred by the Region (including claims made by third parties against the Region) as a result of a breach of a term or provision of this Agreement by the Municipality or otherwise, except to the extent those resulting from the negligence or wilful misconduct of the Region or those for whom it is in law responsible. The Region shall defend, indemnify and save harmless the Municipality and its members of council, officers, employees and agents against any and all costs (including legal fees and disbursements), expenses, losses, liabilities, claims, demands, actions or Page 59 NOR causes of action incurred by the Municipality (including claims made by third parties against the Municipality) as a result of a breach of a term or provision of this Agreement by the Region or otherwise, except to the extent those resulting from the negligence or wilful misconduct of the Municipality or those for whom it is in law responsible. Section 6.2 Insurance For the term of this Agreement, the Region will, at its expense, maintain commercial general liability insurance providing coverage for a limit of not less than five million ($5,000,000) dollars for each occurrence. ARTICLE SEVEN TERM AND TERMINATION Section 7.1 Term This Agreement shall continue in force for an initial term of three years commencing as of the Effective Date ("Initial Term"). The Agreement shall renew for one subsequent three-year term, subject to a party providing written notice that the party does not wish the Agreement to renew 180 days prior to the expiry of the Initial Term. Section 7.2 Termination The Municipality may terminate this Agreement on 180 days written notice if the Health Department does not: i) adhere to the provisions of the Act and Building Code; or ii) exercise any discretionary powers of an approval authority, acting reasonably, in the public interest; iii) and the Health Department has not taken steps satisfactory to the Municipality within the 180 day period to remedy the matter complained of in the written notice. Section 7.3 General Termination Either party may terminate this Agreement with not less than 180 days written notice. Section 7.4 Records on Termination In the event of the termination of this Agreement or where a Municipality does not renew or enter into a subsequent Agreement for the provision of the services, the Health Department shall provide to the Municipality all records kept under subsection 3.01(ix). ARTICLE EIGHT MISCELLANEOUS Section 8.1 Preamble The preamble hereto shall be deemed to form an integral part hereof. Section 8.2 Amendments This Agreement shall not be changed, modified, terminated or discharged in whole or in part except by instrument in writing signed by the parties hereto, or their respective successors or permitted assigns, or otherwise as provided herein. Section 8.3 Assignment This Agreement shall not be assignable by either party hereto without the consent of the other party being first obtained. Page 60 I. Section 8.4 Notices Any notice, report or other communication required or permitted to be given hereunder shall be in writing unless some other method of giving such notice, report or other communication is expressly accepted by the party to whom it is given and shall be given by being delivered or mailed to the following addresses of the parties respectively: a) To the Region: The Regional Municipality of Durham Health Department 605 Rossland Rd. E Whitby, Ontario L1 N 6A3 Attention: Medical Officer of Health b) To the Municipality: Municipality of Clarington 40 Temperance Street Bowmanville, ON L1 C 3A6 Attention: Alternatively, and on an exceptional and case -by -case basis, delivery of any notice, report or other communication hereunder may be submitted electronically, on the consent of the accepting party, to the following email addresses respectively: a) Region: ehl@durham.ca b) Municipality: Any notice, report or other written communication, if delivered, shall be deemed to have been given or made on the date on which it was delivered to any employee of such party, on the date it was received via email (in exceptional circumstances, as above), or if mailed, postage prepaid, shall be deemed to have been given or made on the third business day following the date on which it was mailed (unless at the time of mailing or within forty-eight hours thereof there shall be a strike, interruption or lock -out in the Canadian postal service, in which case service shall be by way of delivery only). Either party may at any time give notice in writing to the other party of the change of its address for the purpose of this section 8.04. Section 8.5 Headings The section headings hereof have been inserted for the convenience of reference only and shall not be construed to affect the meaning, construction or effect of this Agreement. Section 8.6 Bindina Effect and Enurement This Agreement shall be binding upon and enure to the benefit of the parties hereto, their respective heirs, executors, administrators and successors (including successors brought about by municipal reorganization or restructuring), and to the extent permitted hereunder, their permitted assigns. Section 8.7 Waiver No party will be deemed to have waived the exercise of any right that it holds under this Agreement unless such waiver is made in writing. No waiver made with respect to any instance involving the exercise of any other instance will be deemed to be a waiver with respect to any other instance involving the exercise of the right of with respect to any other such right. Page 61 -7- Section 8.8 Governina Law The provisions of this Agreement shall be construed and interpreted in accordance with the laws of the Province of Ontario as at the time in effect. IN WITNESS WHEREOF the Parties have executed this Agreement as of the Effective Date first written above. THE REGIONAL MUNICIPALITY OF DURHAM Per: Dr. Robert Kyle, Commissioner and Medical Officer of Health MUNICIPALITY OF CLARINGTON Per: Per: Page 62 Schedule "A" Fee Schedule for a Building Permit Application to Construct a Sewage System and Other Activities by Durham Region Health Department OBC ACTIVITIES 2022-2025 USER FEES 2022 2023 2024 Residential $1,003.00 $1,023.00 $1,043.00 Occupancy Other <4,500 L/day <4,500 L/day <4,500 L/day Class 4 and 5 systems (Building Permit for sewage Occupancies $1,003.00 $1,023.00 $1,043.00 system) (non-residential, commercial, industrial, >4,500- 10,000 >4,500 - 10,000 >4,500 - 10,000 institutional) L/day L/day L/day $2,133.00 $2,176.00 $2,220.00 Class 2 and 3 systems, and All Occupancies $512.00 $522.00 $532.00 Building Permit for treatment unit/tank replacement only Building Additions per application $243.00 $248.00 $253.00 Building Permit for sewage per application $188.00 $192.00 $196.00 system extension (1 year) REGIONAL ACTIVITIES Fees for Fees for Fees for 2022 2023 2024 Lot Consents (Severances) per application $564.00 $575.00 $587.00 (severed parcel and retained parcel) New application -plans of per lot creation $408.00 $416.00 $424.00 Subdivision Draft Plans of Subdivision- per lot creation $408.00 $416.00 $424.00 had not received draft approval & application processed prior to 1998 requiring reassessment Draft Plans of Subdivision- per lot creation $281.00 $287.00 $293.00 received draft plan approval & application processed prior to 1998 requiring reassessment (note: subdivision assessment involves reviewing geo- technical, hydro -geological, and peer review reports) Rezonings, Official Plan per application $281.00 $287.00 $293.00 Amendments, Minor Variances, Site -servicing Plans Lawyers' written requests per request $281.00 $287.00 $293.00 Examine Peer Review per initial report $281.00 $287.00 $293.00 reports per follow-up $120.00 $122.00 $124.00 report(s) Page 63 Schedule A Attachment 2 to Report PDS-020-22 Ontario Building Code (OBC) Activities 2019-2021 User Fees Activities 2022 2023 2024 (effective April 1, 2022) effective April 1, 2023) (effective April 1, 2024) Class 4 and 5 systems (Building Residential $1003.00 $1023.00 $1043.00 Permit for sewage system) Occupancy Class 4 and 5 systems (Building Other <4,500 L/day <4,500 L/day <4,500 L/day Permit for sewage system) Occupancies $1003.00 $1023.00 $1043.00 (non-residential, commercial, industrial, >4,500-10,000 >4,500-10,000 >4,500-10,000 institutional) L/day L/day L/day $2133.00 $2176.00 $2220.00 Class 2 and 3 systems, and Building Permit for treatment All Occupancies $512.00 $522.00 $532.00 unit/tank replacement only Building Additions per application $243.00 $248.00 $253.00 Building Permit for sewage system per application $188.00 $192.00 $196.00 extension (1 year) Region Activities 2022 2023 2024 (effective April 1, 2022) effective April 1, 2023) (effective April 1, 2024) Lot Consents (Severances) per application $564.00 $575.00 $587.00 New application -plans of per lot creation $408.00 $416.00 $424.00 Subdivision Draft Plans of Subdivision- had not received draft approval & per lot creation $408.00 $416.00 $424.00 application processed prior to 1998 requiring reassessment Draft Plans of Subdivision - received draft plan approval & application processed prior to per lot creation $408.00 $416.00 $424.00 1998 requiring reassessment (note: subdivision assessment involves reviewing geo-technical, hydro -geological, and peer review reports) Rezonings, Official Plan Amendments, Minor Variances, per application $281.00 $287.00 $293.00 Site -servicing Plans $281.00 $287.00 $293.00 Lawyers' written requests per request (HST applicable) (HST applicable) (HST applicable) Examine Peer Review reports per initial report $281.00 $287.00 $293.00 Examine Peer Review reports per follow-up $120.00 $122.00 $124.00 report(s) Page 64 Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Planning and Development Committee Date of Meeting: April 25, 2022 Report Number: PDS-021-22 Submitted By: Ryan Windle, Director of Planning and Development Services Reviewed By: Mary -Anne Dempster, CAO By-law Number: File Number: PLN 2.12 Resolution#: Report Subject: Envision Durham, Alternative Land Need Scenarios Recommendation: 1. That Report PDS-021-22 be received, including delegations and communications relating to this report; 2. That the Region of Durham be requested to release the population and employment forecasts, intensification targets, and designated greenfield area density targets allocated to each municipality prior to Regional Council selecting a Land Need Scenarios; 3. That the Region of Durham Planning and Economic Development Department and all lower tier municipalities in the Region be forwarded a copy of Report PDS-021-22 and Council's decision; and 4. That all interested parties listed in Report PDS-021-22 and any delegations be advised of Council's decision. Page 65 Municipality of Clarington Report PDS-021-22 Report Overview Page 2 Envision Durham is the Municipal Comprehensive Review (MCR) of the Regional Official Plan (ROP). In March of this year, the Region released a report on Alternative Land Need Scenarios. This report outlines the five Scenarios that have been developed to accommodate the 2051 Growth Plan forecast of 1.3 million people and 460,000 jobs in Durham Region. Each Land Need Scenario quantifies the amount of land that will be needed to meet the forecasts to 2051. The Land Need Scenarios presented are Region wide and not specific to Clarington. The selection of a Land Need Scenario by the Region will shape the type of community the Region is to become by 2051. In the lowest density Scenario, which requires the greatest expansion to urban areas, singles, semis, and townhomes are predominant. On the other hand, the densest Scenario, focuses on higher density -built forms, mainly apartments and condominiums. However, without the accompanying population and employment forecasts, the implications of a given Scenario for Clarington is not possible to discern at this time. Through community engagement and Council debates of the last Clarington Official Plan update culminating with Council adoption in 2016, the community set a path to provide a choice of housing types and densities in keeping with our values of protecting the environment as well as the unique character of our diverse community, from rural areas and hamlets to our vibrant urban centres. Higher density housing was focused in Priority Intensification Areas including Regional Centres, Corridors, Transportation Hubs (GO Station areas) and Waterfront Places. This report will provide an overview of Staff's analysis and recommendations on the proposed Land Need Scenarios for Council consideration in keeping with the values mentioned above and with the understanding that once we receive the population and jobs forecasts for Clarington, as well as the proposed intensification and designated greenfield area density targets, Staff recommendations may be reaffirmed or modified through Council decisions. 1. Purpose of this Report 1.1 The purpose of this report is to present staff comments to Council regarding the Region of Durham's Alternative Land Need Scenarios. 1.2 This report and any additional Council resolutions will be forwarded to the Region to inform the Envision Durham process. The Region's Alternative Land Need Scenario Assessment Summary Report can be found at the following link: Alternative Land Need Scenarios Assessment Summary Report March 2022 (durham.ca). Page 66 Municipality of Clarington Page 3 Report PDS-021-22 2. Background Envision Durham Growth Management Study Background to date 2.1 The Region is undertaking a Growth Management Study (GMS) as part of Envision Durham, the Municipal Comprehensive Review (MCR) of the Regional Official Plan (ROP). The first phase of the GMS is the preparation of a Land Need Assessment (LNA). The LNA will quantify the amount of urban land needed to accommodate future population and employment growth forecasted at 1,300,000 people and 460,000 jobs for the Region of Durham by 2051. 2.2 From July to October 2021, the Region released the following four (4) technical reports to comprise the LNA: 1) Region -Wide Growth Analysis: Report #2021-INFO 71. 2) Housing Intensification Study: Report #2021-INFO 94. 3) Employment Strategy: Region Report #2021-INFO 97. 4) Community Area Urban Land Needs Report: Report #2021-INFO 100. 2.3 Following receipt of public and Area Wide Municipal Working Group comments, Regional Planning and Economic Development Committee (on October 5, 2021) directed Regional staff to run a range of alternative land need scenarios. 3. Alternative Land Need Scenarios Assessment Summary Report 3.1 In March 2022, the Region released the Alternative Land Need Scenarios Assessment Summary Report, Regional staff also held a virtual open house March 24t", 2022. 3.2 The report includes two alternative employment land area scenarios and five community land (residential) area scenarios. Each scenario results in a different quantity of land required to accommodate the forecasted growth. The results vary from no settlement area boundary expansions needed (in scenario 5) to approximately 5,400 hectares of land being needed (in scenario 1). 3.3 The report focuses only on the total land area required for the Region as a whole. Land needs for each municipality are not provided. Employment Area Land Needs 3.4 The initial Employment Area Land Need (October 2021) was updated primarily to reflect additional Employment Area conversions endorsed by Regional Council, as well as the Region's recently updated draft Natural Heritage System mapping, and recent development applications. This review has resulted in the Region identifying an increased Employment Area land need. The Region's two (2) Employment Area Land Need Scenarios are summarized in Table 1. Page 67 Municipality of Clarington Report PDS-021-22 Page 4 Table 1: Employment Area Land Needs Scenarios — Overview Scenario 1 Scenario 2 Vacant Employment Area Density Target 27 jobs per hectare 27 jobs per hectare Employment Intensification Target 15% 20% New Employment Area Land Need for the Region 1, 350 hectares (3,335 acres) 1, 170 hectares (2,891 acres) 3.5 Both of these scenarios will result in additional land needed for employment purposes. The density target of 27 jobs/hectare is quite aggressive as the current densities throughout the Region are approximately 14 jobs/hectare. 3.6 The Region is considering Scenario 2, which includes an Employment Intensification Target of 20% to reduce the overall Employment Area land need in Durham Region by 2051. A reduction in new land required to accommodate job growth would as a result, have a lesser impact on the Region's agricultural lands and rural systems. 4. Community Area Land Needs Scenarios 4.1 The Region's five (5) Community Area Land Need Scenarios range from the lowest density housing mix and highest land need to the highest density housing mix and lowest land need. The Community Area Land Need Scenarios are summarized in Table 2. '� Municipality of Clarington Resort PDS-021-22 Page 5 Table 2: Community Area Land Need Scenarios Overview Unit Mix Greenfield Secondary Intensific density target New Community Scenario Units ation Rate population + Land Area Need Low Medium High Density Density Density jobs (p+j) Scenario #1 Emphasis on 5,400 ha low -density housing 56/° ° o 23/° o 19 /° ° 2 /° 35/° ° — 50 p+j/h a (13,344 acres) Scenario #2 Primarily low- 2,600 ha density housing 39/0 ° 26/0 ° 32/0 ° 3/0 ° 45/o ° �55 p+j/ha (6,425 acres) Scenario #3 Shifting the 1,500 ha unit mix 34% 30% 33% 3% 50% —57 p+j/ha (3,707 acres) Scenario #4 Balancing 950 ha the unit mix 28% 28% 41 % 3% 50% — 60 p+j/ha (2,348 acres) Scenario #5 Emphasis on —64 p+j/ha higher densities o 20 /° 0 31 /° 0 47 /° 0 3 /° ° 55 /° 0 Page 69 Municipality of Clarington Report PDS-021-22 Page 6 4.2 All Scenarios have accounted for the projected population forecast of 1.3 million people as per the Growth Plan. However Scenarios #1 and #2 do not meet the Growth Plan's requirements for a minimum of 50% intensification within the built-up area (Region wide). a. Scenario 1 implements the housing unit mix from the Growth Plan background technical report entitled: "Greater Golden Horseshoe: Growth Forecasts to 2051 prepared by Hemson Consulting (2020). Scenario 1 incorporates the highest proportion of low -density housing forms, which will result in the highest amount of additional Community Area land needed. However, scenario 1 does not meet the Growth Plan's required minimum intensification target of 50%. b. Scenario 2 increases the share of medium and high -density housing, but lower density housing continues to have the greatest proportion. Scenario 2 also does not meet the Growth Plan's required minimum intensification target of 50%. c. Scenario 3 shifts the share of low -density units, towards medium and high -density units, to reach the Growth Plan intensification target of 50%. The Region's report states that this scenario may limit the ability to achieve high density intensification in some Regional Centres and Corridors because a high number of low -density units would be required. d. Scenario 4 is the Region's consultants recommended scenario that is based on the four (4) Land Needs Assessment Technical Reports from the fall of 2021. The Region's report states that Scenario 4 reflects the estimated current pipeline development trend toward high -density housing in the Region, while accommodating a sufficient proportion of low- and medium -density forms to offer a range of market -based housing options. e. Scenario 5 applies an intensification rate of 55%, which exceeds the minimum Growth Plan target. This forecasted unit mix in the Designated Greenfield Area (DGA) is expected to accommodate the greatest share of high -density housing compared to the other scenarios. Additional Community Area land is not required. 5. Community Area Land Need Scenario Assessment Framework 5.1 To provide Regional Council, area municipalities, stakeholders, and members of the public with additional information and context, each scenario was measured against an assessment framework. This framework was prepared by the Region's MCR consultant. 5.2 The five principles and their related key questions are as follows: Principle 1: Achieving Targets - Does the scenario achieve the minimum targets of the Growth Plan, before advancing additional settlement area boundary expansion? Page 70 Municipality of Clarington Report PDS-021-22 Page 7 Principle 2: Housing Market Choice - Does the scenario provide for the development of a fulsome range of housing types? How does the scenario respond to market demand? Principle 3: Setting up Strategic Growth Areas for Success - Does the scenario support the ability of Strategic Growth Areas (SGA), including Urban Growth Centres, MTSAs, Regional Centres, and Regional Corridors, to achieve their planned function as higher density, mixed -use, and transit supportive urban communities? Principle 4: Protecting the Rural System, preparing for Climate Change and achieving Sustainable Development - To what extent would the scenario negatively impact existing agricultural and rural areas; provide sustainable development, including transit -oriented development; and respond to Climate Change? Principle 5: Competitive Economic and Employment Conditions - To what extent does the scenario capitalize on the Region's economic and sector strengths, including providing for appropriate Employment Area land to ensure Durham remains economically attractive and competitive over the long term? 5.3 Although each Scenario was assessed following the framework provided, there were no conclusions presented as to which Scenario was considered best overall. And without the regional population and employment forecasts for each municipality, as mentioned before, staff cannot, at this time, assess how each scenario impacts Clarington. Staff Comments 5.4 Generally, staff agree with the key principles of the Region's assessment framework. However, and as noted in Whitby's comments to the Region on the LNA, it is recommended that the Region consider other key principles, such as: Taking a balanced approach to growth and intensification, which considers unique local circumstances, not only across the Region, but also within, each area municipality; • Consider different targets for each area municipality that consider unique local area municipal circumstances, while still achieving the overall Region -wide target as expressed in Principle 1; and, • Acknowledging that a broad range of low, medium, and high -density housing forms under Principle 2, as well as the support for Strategic Growth Areas such as our two Major Transit Station Areas. Page 71 Municipality of Clarington Page 8 Report PDS-021-22 6. Clarington's Official Plan Review 2022 — The Community's Future to 2051 6.1 During the 2021 Clarington budget process, Council allocated resources for the review of the Clarington Official Plan. This review, as mandated by the Province, is to be completed by June 2023. Hemson Consulting was retained to update Clarington's Growth Forecasts to 2051. Unfortunately, this work cannot be completed until the Region allocates a population and employment forecast to Clarington; however, in May 2021 Hemson's preliminary findings were presented by staff to Council in report CAO- 003-21 as follows. Community Land Needs Analysis — Accommodating Population Growth 6.2 Clarington is one of the fastest growing municipalities in the Greater Toronto Area. This growth has increased steadily over the last few years. Notably, the community experienced a major increase in residential building permits in 2020 - despite the pandemic (Figure 1). The early 2021 population estimates have Clarington at roughly 105,000 residents, a number that is projected to increase to 234,000 by 2051 according to Hemson's estimates. Clarington Population 2001 -2051 2001 2011 2021 2031 2041 2051 Figure 1: Clarington Population 2001-2051 6.3 Worth noting is that between 2011 and 2021, Clarington had draft approved 7237 residential units. To date, Clarington staff have only issued 42% of those building permits. At the end of last year, this meant that Clarington's developers could have potentially applied for building permits for the remaining 58% (4,200 units) of the draft approved units, thereby increasing the supply of units available to our community. Page 72 Municipality of Clarington Page 9 Report PDS-021-22 6.4 In addition to the units that have been draft approved (4,200 units), Clarington Council has adopted the following Secondary Plans which accounts for an additional 7900 units: • Southeast Courtice — 5,000 units • Southwest Courtice — 1,100 units • Brookhill — 1,900 units 6.5 With the recent approval of 1,200 units at Camp 30, Clarington already has planning approvals for approximately 9,200 units. Add this to the 4,200 already in the pipeline for building permits, and the number increases to 13,400 units. The average units that have been built in Clarington in the last ten years is about 1,000; that results in approximately a 13-year supply of residential development (Table 3). Staff are in the process of completing nine other secondary plans, including two for the GO Transit Station Areas. 6.6 When staff commented to the Region on the original Land Need Scenarios (October 2021), staff pointed out that the Region's projections were very different from the historical housing mix for the Region and not reflective of the unit mix seen historically in Clarington (Figure 3). Staff would like to note that the Region's scenarios are based on percentages by building typologies like low density (singles, semis, townhouses), medium (stacked townhouses, low-rise apartments) and high density (multistorey apartment buildings). Table 3: Historical Housing Mix 2011-2021 (Provided by Hemson Consulting) Low Medium High Total Region 2011-2016 65% 18% 17% 100% 2016-2021 49% 28% 22% 100% Clarington 2011-2016 80% 13% 7% 100% 2016-2021 58% 18% 24% 100% 6.7 The Region's Land Need Scenario #2 as shown in Table 4 below is the only scenario that reflects a housing mix that is similar to Clarington's historical development patterns. Page 73 Municipality of Clarington Report PDS-021-22 Page 10 Table 4: Region of Durham Land Need Scenario #2 Land Need Low Density Medium Density High Density Intensification Scenario #2 39% 26% 32% 45% 6.8 The Region's Land Need Scenario 2, nevertheless, does not meet the annual Provincial Growth Plan target of 50% intensification (percentage of units to be constructed within the built boundary). Clarington's intensification rate since 2015 has fluctuated between a low of 36% and a high of 77% in 2019, yet the average is closer to 47%. However, the 50% intensification target is to be measured across the Region as a whole. The Region, through ROP policy, could allocate higher levels of intensification to Ajax or Pickering (for example) while lowering the ratio in Clarington, which has been the case in the past. It is noted that Table E9 of the current Regional Official Plan establishes an intensification target of 32% for Clarington, lower than the Regional average of 40% as well as the targets for Ajax (54%), Whitby (45%), Pickering (40%), and Oshawa (39%). 6.9 It is imperative that moving forward the Region consider the unique circumstance for each lower tier municipality. Through OPA 107, Clarington's conformity exercise to the Region of Durham Official Plan, Clarington implemented the Regional population and intensification targets differently for each one of our three lakeshore Urban Areas. More intensification units were allocated to Courtice and Bowmanville, than Newcastle because our residents wanted to maintain Newcastle's low -density character and small town feel. This, "made in Clarington approach", was supported by the Region and staff recommend that the Region again allow for a similar implementation approach. 6.10 Policy 5.2.3.2 of the Growth Plan requires that the Region, in consultation with lower -tier municipalities, and through the MCR, identify minimum intensification and DGA density targets for lower -tier municipalities and allocate the forecast growth to the lower -tier municipalities. The current Regional Official Plan already includes minimum intensification targets (Table E9) and forecast allocations (through policy 7.3.3) for Clarington. The Chapter 2 Housing Intensification Strategy released by the Region last fall states that this information will be provided. In order to fully evaluate the impact on Clarington of each of the 5 scenarios set out in the Alternative Land Need Scenarios Assessment Summary Report March 2022 staff feel it is important to understand the assumptions about intensification and density targets, as well as forecast allocations, at the local level. Page 74 Municipality of Clarington Report PDS-021-22 Staff Comments: Page 11 • Staff encourages the Region to release the population forecast, as well as unit mix and intensification and DGA density targets for Clarington and the other municipalities before selecting a land use scenario for the whole Region. This would allow the Municipality to appropriately assess the implications of the Scenario for our municipality. • If the forecasts are not released before selecting a Scenario, staff supports existing Scenario #2 for Clarington. Staff support a modified Scenario #2 for the Region as a whole. Setting the intensification rate at 50% with the understanding that some of the lower tier municipalities like Clarington, could be assigned a lower level of intensification (35-40%) which is in line with existing Scenario 2. • Staff also request that any land use scenario selected by the Region allow for flexible implementation at the local level. In the case of Clarington, once we have the final Regional forecast for the Municipality, local staff require the ability to distribute the population and employment forecasts among Courtice, Bowmanville, Newcastle, Orono, and the rural areas, a unique case in the Region. • Staff recommend that specific urban boundary expansions, including a determination of the total land need, not be considered until after there is agreement between the municipalities and the Region on the population and employment forecasts, housing unit mix and the intensification ratio. The chosen Land Needs Scenario will also impact the Community Services Department. Thus, to best respond to the increase in expected population, Clarington's Community Services Department will seek funding approval for the completion of a comprehensive Community Services Strategic Plan as part of the 2023 Budget cycle. This Strategic Plan will take into consideration any new population growth/demographics, will update trends in recreation and leisure future needs, and will re -assess what additional indoor facilities will be needed, all with a planning view out to 2051. 7. Employment Land Need - Staff Discussion 7.1 The population growth over the last few years helps illustrate that Clarington is a desirable place to live, which is a key ingredient in economic development — helping to both attract and retain jobs. It is imperative that as population growth continues, it is accompanied by job creation to ensure that we develop a community where residents can find viable employment and that we achieve our target of one job for every three residents. Page 75 Municipality of Clarington Report PDS-021-22 Page 12 7.2 The integration of labour markets and mobility within the Greater Toronto Area offers opportunities for Clarington. Our connectivity to the rest of the GTA has improved substantially with the completion of the Highway 407 East extension and the Highway 418 linkage. Clarington stands to gain again when the GO Train extension to Courtice and Bowmanville becomes a reality. 7.3 A large boost to our local economy will come with the relocation of the OPG headquarters to the Clarington Energy Business Park. By consolidating large parts of its operations in our community, OPG has positioned Clarington to be the centre of the nuclear industry in Ontario. The long-term economic opportunities associated with this move, as well as being a potential host to a small modular reactor demonstration site, will effectively create an energy cluster in South Courtice. 7.4 Long-term employment projections estimate an additional 38,000 jobs being added to our local economy in the next 30 years — more than doubling Clarington's current employment base. Job creation is key to diversifying our local economy. See Figure 2. Clarington Employment 2001 -2051 2001 2011 2021 2031 2041 2051 Figure 2: Clarington Employment 2001-2051 7.5 Our economic development efforts in job creation need to evolve beyond the tradition of focusing on industrial jobs. Job creation takes place mainly in four key areas: major office space (traditional office jobs), population related (correlated to increase in population - education, healthcare, retail, professional and business services), employment lands (manufacturing, as well as a range of construction and goods distribution activities), and rural jobs (agriculture based). Page 76 Municipality of Clarington Page 13 Report PDS-021-22 7.6 It is important to mention that the employment forecast includes both employment on employment lands and employment generated by population growth. Hemson's projections indicate that the largest increase of jobs will take place in the population related (service and retail) sector, transforming Clarington into a service economy. Jobs from the development of employment lands will also experience substantial growth, while employment in rural areas will gain at a slower pace, in keeping with historical trends. 7.7 Hemson's preliminary findings for Clarington indicate that an intensification rate of 15% in employment lands for Clarington is considered very high. In addition, Hemson's preliminary findings also illustrate the shortage of employment lands in Clarington for the long term. Hemson suggests that in addition to the urban boundary expansion in Courtice already requested by Council Clarington (PSD-115-08, PSD-031-09, PSD-015- 19, PSD-027-19, and PDS-009-21),additional employment lands will be required to meet the 2051 employment forecasts. Staff Comments: • Staff encourages the Region to release the employment forecast for Clarington and the other municipalities before selecting an employment land need scenario for the whole Region. This would allow the municipality to appropriately assess the implications for our municipality. • Staff requests that any employment land scenario selected by the Region be accompanied by commitments by the Region to service those employment lands. Staff generally agree that employment intensification may be achieved on some existing sites in Clarington. Staff will continue to recommend that the Region: • Strategically locate employment lands in relation to the Goods Movement Corridors; • Protection of designated and serviced employment land for high employment density is needed; and • Consider the unique local circumstances of each area municipality when developing the ROPA policies related to employment intensification. Page 77 Municipality of Clarington Report PDS-021-22 8. Region of Durham Next Steps Page 14 8.1 A final recommendations package on the Alternative Land Need Scenarios will be presented to the Regional Planning and Economic Development Committee in May 2022. This package will contain recommendations on the Preferred Land Need Scenario, supporting technical figures and tables and other recommendations related to Phase 2 of the Growth Management Study. This presentation will represent the culmination of Phase One of the Envision Durham: Growth Management Study. 8.2 Following Regional Council's decision, the Region's MCR process will move into Phase 2 to determine land need allocations and preferred locations for Settlement Area Boundary Expansion(s) for the lower tier municipalities. It will also focus on determining the share and form of growth attributed to the Area Municipalities. Phase 2 will culminate with a Regional Official Plan and demonstration of Growth Plan conformity. 9. Concurrence Not Applicable. 10. Conclusion 10.1 The staff comments and recommendations presented throughout this report for Council endorsement will need to be modified or reaffirmed once the Region releases the population and employment forecasts for each municipality. 10.2 The Municipality will continue to work with the Region to advance the MCR project and will bring to additional reports to Council for consideration. Staff Contact: Lisa Backus, Principal Planner, 905-623-3379 ext. 2413 or Ibackus clarington.net, or Sarah Parish Planner II, 905-623-3379 ext. 2432 or sparish(c_clarington.net. Attachments: Not Applicable Interested Parties: List of Interested Parties available from Department. Page 78 65 Sunray Street, Whitby, Ontario L1 N 8Y3 Canada www.ghd.com Our ref: 11212916 April 22, 2022 Municipality of Clarington Planning and Development Committee Re: Comments in Support of Staff Report No. PDS-021-022 Envision Durham, Alternate Lands Needs Scenarios Dear Members of the Committee: We are the planning consultants for Tribute Communities and Farsight Homes with regard to properties they own abutting two sides of the urban boundary at the north-east "shoulder" of the Bowmanville Urban Area as shown on the attached Figure 1. On their behalf, we have made submission to Envision Durham and the Municipality of Clarington making the case for inclusion of these lands in the Bowmanville Urban Area should the Envision Durham Land Needs analysis determine that there is a need for urban expansions in Clarington. Consequently, our clients have a direct interest in the Envisions Durham Alternative Land Need scenarios. Our clients have reviewed the subject report to April 25th Planning and Development Committee (PDS-021-022) and wish to advise the Committee that they are generally in support of the comments therein. In particular, with regard to the Community Area Land Needs scenarios, the Staff Comments on Page 11 which: Support a modified Scenario #2 for Clarington 2. Request that Clarington have the ability to distribute the population and employment forecast throughout the Municipality are strongly supported by our clients. In our view, the densities and unit mix being supported by Staff and recommended to the Committee are the most in line with the character of Clarington while still conforming to the objectives of the Provincial Growth Plan. Should the lands owned by our clients shown on Figure 1 be incorporated in the urban area, it would be their desire to develop those lands at densities and with a unit mix which is more sympathetic to and compatible with the character of Clarington than scenarios 3,4 and 5 as put forward by Envision Durham. Thank you for your consideration of our comments in support of the subject report as you consider this important matter regarding the future development of Clarington. Regards Scott Waterhouse, RPP Planning Manager +1 905 429-4999 scott.waterhouse@ghd.com Copy to: Tribute Communities, Attention: Lucy Stocco Farsight Homes, Attention: Robert Schickedanz 4 The Power of Commitment Page 79 GHD o°ou °o-oeo-eea o0 ° ee° 0 0n° npeapop ovp°° pe a a°eoe°e °e eoo°p ° o e°p°>°ep° ■ e oop° c<°ee°oo °oD°o ooe :QO Do°o o08u°°pe°oA- A "o°Do0°°ne° o°pe° °°° o°p°>v�$°° • BpOOpOOpp° <°°Y°°°O°00° e°p peaoop°OOp00°°°0p°0p°° • °o o eo°°g°oe°°° °° n°°"°oO°°°po° °°u°°O>on8 osY ■ Y D sooDpoo° ° e°DY °o °pa°e°De ep °OpYp QY °°<O°O8p0D pp °ee O°pD°°p° Y '�■ Y p°p °O Yee° ° Q e°0 cY.:y ■ °Oee°eoi.°e6y0p°e o oO D� ■ ° DD OpY��p°e°e°DeeOpYp OOp00 QOp °°p°epJ ■ °°;O000a,SPECIAL se^oe'eeoo>oe°oo^ ac°- : ._ °e oopoo,POLICY, B oe°pa°oe° o°° o°e°eo •o*� e°0Oe0° oeo puQ<OOvOaAREA CDOOep°eoop° o Deo 0 oeo° Dov° ° - e°o°e eo° a oopo pp p Deoopop vp sao i� � � � :.\ �. �nra.orvnir�nviv nvo � J eo oe eoo° oopop oo poe°ego °e Do op° ea°Dpao 0 0° • Lake Ontario �!• eoog a°ep°Dve°°° °Oo°oo Qv°e°e°e8o e'D°oe pDo • . �• °D eo^°DO°°p° a°e°e oeoopop°op°DeOp °oo opep• SECONDARY SCHOOL ue°DO°�ee e° °oe°Do°Oe o°0°a Oporto°°e°o°D8°°e0j `� �°p D a o' c°o QOO ppOO°Y°pO°p°>°DpOOp00 QYp OO°°Deb D Q°°ea°e°ep °pD°oee a°e o 0 o°poD o04>°Ypo vo QO OpY ° D OY00 Dp < ° O• 'V x3A... REGIONAL CORRIDOR URBAN RESIDENTIAL - URBAN CENTRE NEIGHBOURHOOD CENTRE _PRESTIGE EMPLOYMENT AREA LIGHT INDUSTRIAL AREA GENERAL INDUSTRIAL AREA BUSINESS PARK GATEWAY COMMERCIAL AGGREGATE EXTRACTION AREA PROPERTY OWNERSHIPS 1 FARSIGHT INVESTMENTS LIMITED TREEBOROUGH DEVELOPMENTS LIMITED (TRIBUTE COMMUNITIES) 3 FARSIGHT INVESTMENTS LIMITED UTILITY ENVIRONMENTAL PROTECTION AREA _ GREEN SPACE WATERFRONT GREENWAY ® COMUNITY PARK ® MUNICIPAL WIDE PARK WATERFRONT PLACE TOURISM NODE URBAN BOUNDARY ........ SPECIAL POLICY AREA •�•��•�••• SPECIAL STUDY AREA A107 : APPEALED TO THE OMB L------ MAP A3 LAND USE BOWMANVILLE URBAN AREA OFFICIAL PLAN MUNICIPALITY OF CLARINGTON JUNE. 2018 OFFICE CONSOLIDATION TRIBUTE / FARSIGHT (BOWMANVILLE) Job Number 11212916 Revision A LOCATION PLAN / Date .TUNE 2020 hanwo MUNICIPALITY OF OFFICIALPLAN - BOWMANVILOLE Figure 1 65 Sunray Street. Whitby Ontario L1 N 8Y3 T 1 905 686 6402 F 1 905 432 7877 E info@ghdcanada.com W www.ghd.com Page 80 1 i 1 dL.— DURHAM REGION HOME BUILDERS' ASSOCIATION April 21, 2022 Municipality of Clarington Planning and Development Committee Re: Staff Report No. PDS-021-022 Envision Durham, Alternate Lands Needs Scenarios Comments from DRHBA Dear Members of the Committee: The Durham Region Home Builders' Association (DRHBA) has taken a keen interest and participated in the Envision Durham process as it will set the framework for our own members' business practices for the next 30 years or so. The Alternative Land Needs Scenarios is a very important stage in the Envision Durham process as it will determine the built forms and densities which will shape the communities which we will be building for the next three decades. The DRHBA has reviewed staff report PSD-021-022 which discusses and evaluates the 5 Alternative Land Need Scenarios prepared by Durham Region as part of the Envision Durham process. The DRHBA wishes to advise the Planning and Development Committee of its support for the Staff Comments contained in Report PSD-021-022 and support for a modified Land Need Scenario 2. Generally those comments will facilitate future development and the resulting residential densities and unit mix that is most compatible with and reflective of the character of the Municipality of Clarington. This is supported by the members of the DRHBA. Sincerely, Stacey Hawkins Executive Officer Durham Region Home Builders' Association 1-1255 Terwillegar Avenue, Oshawa, Ontario, W 7A4 age 81 1 i 1 dL.— DURHAM REGION HOME BUILDERS' ASSOCIATION Cc: Tiago Do Couto, President, DRHBA Emidio DiPalo, Chair, GR Committee, DRHBA Paula Tenuta, Senior Vice President, Policy & Advocacy, BILD 1-1255 Terwillegar Avenue, Oshawa, Ontario, W 7A4 age 82 Clarington Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Planning and Development Committee Date of Meeting: April 25, 2022 Report Number: FSD-020-22 Submitted By: Trevor Pinn, Director of Financial Services/Treasurer Reviewed By: Mary -Anne Dempster, CAO Resolution#: File Number: PLN-15-17 By-law Number: Report Subject: Clarington Waterfront Strategy Report Recommendations: 1. That Report FSD-020-22 be received; 2. That the proposal received from Dillon Consulting Limited having the lowest price meeting all terms, conditions and specifications of RFP2022-1 be awarded the contract for consulting services for the Clarington Waterfront Strategy Report; 3. That the funding required for the Clarington Waterfront Strategy Report in the approximate amount of $175,000 be funded from the Development Charges General Government Reserve Fund ($157,500), the Consulting/Professional Fees Reserve ($10,000) and the Tax Rate Stabilization Reserve Fund ($7,500). 4. That all interested parties listed in Report FSD-020-22 and any delegations be advised of Council's decision. Page 83 Municipality of Clarington Report FSD-020-22 Report Overview Page 2 To request authorization from Council, as required by the Purchasing By-law, to award Request for Proposal RFP2022-1 for the provision of consulting services as required to complete the Clarington Waterfront Strategy. 1. Background 1.1 A Request for Proposal (RFP) was drafted for the provision of consulting services as required for the completion of the Clarington Waterfront Strategy in accordance with the terms of reference provided by the Planning and Development Services Department. 1.2 At the November 15, 2021 Planning and Development Committee meeting, Resolution #PD-239-21 was approved. It asked for: "That the Planning and Development Services Department report back on the comprehensive Waterfront Strategy, including issuance of a Request for Proposals (RFP) for consulting services and selection of a qualified consultant, in 2022." 1.3 Council is aware that Planning and Development Services had previously budgeted for this study in 2016 but held off on the proposal call pending the completion of the Lake Ontario Shoreline Hazard Management Plan which Council received as information in October of 2021, Report PDS-054-21. 1.4 The intent of the RFP was to secure the services of a consultant to assist the Municipality of Clarington (the Municipality) with developing an innovative and achievable Waterfront Strategy (the Strategy). This Strategy is an update to the 1992 Strategy that transformed the Clarington Lakefront into a series of destinations with a strong identity and sense of place. The successful consultant for the Strategy will partner with the Municipality and work closely with staff, community leaders, community members, stakeholders and commenting agencies. The consultant will build on the unique natural and cultural heritage that characterizes Clarington's waterfront while recognizing that in addition, there are important inland linkages to cultural assets, in the urban cores via natural heritage areas (e.g. valleys). 1.5 The Waterfront Strategy would include the lands from Darlington Provincial Park in the west to the Port Granby Lands in the east. The work that has been carried out by others such as the Courtice Waterfront Master Plan and Port Granby Nature Reserve (as two examples) will be incorporated into the Strategy. The level of detail for each urban area is a realistic concept plan (not detailed design), recommendations for land Municipality of Clarington Page 3 Report FSD-020-22 acquisition, recreation/tourism development and an overall economic and market impact assessment for the entire waterfront will be additional outputs. 1.6 RFP 2022-1 was issued by the Purchasing Services Division and advertised electronically on the Municipality's website. Notification of the availability of the document was also posted on the Ontario Public Buyers Association's website. The RFP was structured on the price — based two envelope RFP system. 1.7 The RFP document also stipulated those consultants who wished to submit a proposal for this project must attend a mandatory pre -bid meeting in order to be considered during the evaluation process. The purpose of this meeting was to provide consultants with a brief overview of the 1992 Waterfront Study and what has been accomplished as a result of this previous study. The pre -bid meeting also gave an overview of Lake Ontario Shoreline Management Plan and other studies that affect the future uses of waterfront lands. The information session was followed by a question -and -answer period. 2. Analysis 2.1 Eleven (11) companies attended the pre -bid meeting. Four (4) companies submitted proposals before the stipulated closing time and all submissions met the mandatory requirements and moved forward to the first phase of the evaluation process. 2.2 Each submission consisted of a comprehensive proposal identifying: • Qualifications and experience; • Experience of the consultant with projects of similar nature, size and complexity; • The proposed team who would be working with the Municipality; • The consultant's understanding and approach to complete the study; • The proposed tasks and timelines; • Identification of accessibility design, features and criteria; and • Their approach and methodology of how the project would be delivered. 2.3 The proposals were reviewed and scored in accordance with criteria outlined in the RFP by an evaluation team consisting of staff from the Planning and Development Services Department, Public Works Department, and the Purchasing Services Division. Some of the areas on which submissions were evaluated were as follows: Page 85 Municipality of Clarington Page 4 Report FSD-020-22 • Proposed approach to completing the project; • Proposed timelines to complete the tasks required; and • The consultant's understanding of the Municipality's requirements, the project and any related issues or concerns. 2.4 Upon completion of the evaluation, the evaluation committee concluded that the following four (4) proponents met the pre -established threshold of 80% for Phase 1 and moved on to the second phase. • Dillon Consulting Limited • 02 Design • The Planning Partnership ��JE•yY�F1iFrF1 2.5 It was deemed by the evaluation committee that presentations from the proponents who made it to phase 2 were not required and their pricing envelopes were opened and evaluated. The submission from Dillon Consulting Limited had the lowest price. 2.6 Dillon Consulting Limited has successfully provided consulting services to the Municipality in the past. 3. Financial 3.1 This project was initially included in the 2016 Budget in the amount of $100,000 ($90,000 from development charges and $10,000 tax supported), unspent funds at the end of the year were put into the Consulting/Professional Fees Reserve or returned to the Development Charges General Government Reserve Fund and are still available. Additional funds in the amount of $75,000 are required to achieve the overall consulting contract as outlined in the RFP. It is recommended that 90% of the additional funding would be from Development Charges (consistent with the original approval) and the remaining $7,500 would come from the Tax Rate Stabilization Reserve Fund. 3.2 Additional funds in the amount of $75,000 are required to achieve the overall consulting contract as outlined in the RFP. The initial budget established in 2016 was a best guess at that time. Similar studies occurring in other municipalities are in the same range as the bids received. Most of those other studies do not include the overall look at the entire reach of municipal waterfront or the marketing component. '� Municipality of Clarington Report FSD-020-22 4. Concurrence Page 5 4.1 This report has been reviewed by the Director of Planning and Development Services and the Director of the Public Works Department who concur with the recommendations. 5. Conclusion 5.1 The waterfront is one of the legacy projects that Council identified in the Strategic Plan 2019-2022. The Waterfront Trail through Clarington is a highly used tourist attraction for its natural spaces and rural landscapes. The urban waterfronts of Bond Head/Port of Newcastle, East and West Beach in Bowmanville, and the proposed Courtice Waterfront Park each has its own characteristics that can be further enhanced through this Strategy. 5.2 It is respectfully recommended that Dillon Consulting Limited having the lowest price and meeting all terms, conditions and specifications of RFP2022-1 be awarded the contract for the provision of consulting services as required to complete the Clarington Waterfront Strategy. Staff Contact: David Ferguson, Purchasing Manager, dferguson .clarington.net and Faye Langmaid, Manager Special Projects, flangmaid(a-).clarington.net Interested Parties: List of Interested Parties available from Department. Attachments: Attachment 1 — Summary of Proposals Received Page 87 Municipality of Clarington Report FSD-020-22 Summary of Proposals Received Municipality of Clarington RFP2022-1 Waterfront Strategy Dillon Consulting Limited 02 Design The Planning Partnership WSP Canada Page 6 Attachment #1