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General Government Committee
Minutes
Date: April 11, 2022
Time: 9:30 a.m.
Location: Council Members (in Chambers or MS Teams) I Members of
the Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill,
Councillor M. Zwart
Staff Present: M. Dempster, J. Newman, L. Patenaude, G. Acorn, S. Brake, R.
Maciver, T. Pinn, M. Perini, R. Windle
Other Staff Present: L. Reck
1. Call to Order
Mayor Foster called the meeting to order at 9:30 a.m.
2. Land Acknowledgement Statement
Councillor Neal led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
Councillor Jones declared a direct interest in Item 7.5, Guy Giorno, Municipality
of Clarington Integrity Commissioner, Regarding Report on Complaint Gogos v.
Jones, 2022 ONMIC 7, April 5, 2022.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
5. Presentations/Delegations (10 minute time limit)
5.1 Delegation by Adrian Gianello, Regarding Universal Broadband Fund for
Rural Internet in Clarington
Adrian Gianello was called upon but was not present.
6. Reports/Correspondence Related to Presentations/Delegations
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General Government Committee Minutes April 11, 2022
7. Communications
Resolution # GG-176-22
Moved by Councillor Anderson
Seconded by Councillor Neal
That Communication Items 7.1 to 7.6 be received for Information, with the
exception of Items 7.5 and 7.6.
Carried
7.1 Minutes of the Tyrone Hall Board dated November 17, 2021, January 19,
2022, February 16, 2022, and March 16, 2022
Resolution # GG-177-22
That Communication Item 7.1, Minutes of the Tyrone Hall Board dated November
17, 2021, January 19, 2022, February 16, 2022, and March 16, 2022, be
received for information.
7.2 Minutes of the Newcastle Village Community Hall Board dated March 15,
2022
Resolution # GG-178-22
That Communication Item 7.2, Minutes of the Newcastle Village Community Hall
Board dated March 15, 2022, be received for information.
7.3 Minutes of the Solina Hall Board dated March 9, 2022
Resolution # GG-179-22
That Communication Item 7.3, Minutes of the Solina Hall Board dated March 9,
2022, be received for information.
7.4 Isabel Grace CPA, CA, Superintendent of Business and Finance,
Peterborough Victoria Northumberland and Clarington Catholic District
School Board, Regarding Trustee Determination for the 2022 Election
Resolution # GG-180-22
That Communication Item 7.4, Isabel Grace CPA, CA, Superintendent of
Business and Finance, Peterborough Victoria Northumberland and Clarington
Catholic District School Board, Regarding Trustee Determination for the 2022
Election, be received for information.
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General Government Committee Minutes April 11, 2022
7.5 Guy Giorno, Municipality of Clarington Integrity Commissioner, Regarding
Report on Complaint Gogos v. Jones, 2022 ONMIC 7, April 5, 2022
Resolution # GG-181-22
Moved by Councillor Anderson
Seconded by Councillor Jones
That Communication Item 7.5, Guy Giorno, Municipality of Clarington Integrity
Commissioner, Regarding Report on Complaint Gogos v. Jones, 2022 ONMIC 7,
April 5, 2022, be received for information.
Carried
7.6 Ben McWade, P. Eng, Project Manager, Region of Durham, Regarding
Request for Noise By-law Exemption for May 3, 2022 to May 31, 2022
Resolution # GG-182-22
Moved by Councillor Zwart
Seconded by Councillor Neal
That the request for Noise By-law Exemption, Communication Item 7.6, from Ben
McWade, P. Eng., Project Manager, Region of Durham, for May 3, 2022 to May
31, 2022, be approved.
Carried
Resolution # GG-183-22
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG-183-22 be amended by adding the following
at the end:
"That the Region of Durham offer accommodation to residents if the work
proceeds past 10 p.m."
Carried
Main Motion as Amended
Resolution # GG-184-22
Moved by Councillor Zwart
Seconded by Councillor Neal
That the request for Noise By-law Exemption, Communication Item 7.6, from Ben
McWade, P. Eng., Project Manager, Region of Durham, for May 3, 2022 to May
31, 2022, be approved; and
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General Government Committee Minutes April 11, 2022
That the Region of Durham offer accommodation to residents if the work
proceeds past 10 p.m.
Carried
8. Staff Reports, Staff Memos and New Business Consideration
8.1 Public Works
Councillor Hooper chaired this portion of the meeting.
Resolution # GG-185-22
Moved by Councillor Neal
Seconded by Councillor Jones
That Reports 8.1.1 and 8.1.2, be approved in accordance with the agenda.
Carried
8.1.1 PWD-011-22 Mallory Heights Subdivision Phase 1Aand 1B, Courtice, Plan
40M-2528 Certificate of Acceptance and Assumption By -Law, Final Works
Including Roads and Other Related Works
Resolution # GG-186-22
That Report PWD-011-22 and any related communication items, be received;
That the Director of Public Works be authorized to issue a Certificate of
Acceptance for the Phase 1 B Final Works, which includes final stage roads and
other related Works constructed within Plan 40M-2528;
That the draft By-law (Attachment 2), assuming certain streets within Plan 40M-
2528 and adjacent Plans 10M-826, and 40R-18861 (Attachment 1), be approved;
and
That all interested parties listed in Report PWD-011-22 and any delegations be
advised of Council's decision.
Carried
8.1.2 PWD-012-22 Lake Road Extension Schleiss Development, Plan 40M-1921
Certificate of Acceptance and Assumption By -Law, Final Works Including
Roads and Other Related Works
Resolution # GG-187-22
That Report PWD-012-22 and any related communication items, be received;
That the Director of Public Works be authorized to issue a Certificate of
Acceptance for the Final Works, which includes final stage rads and other related
works constructed within Plan 40M-1921;
That the draft By-law (Attachment 2), assuming certain streets within Plan 40M-
1921 be approved; and
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General Government Committee Minutes April 11, 2022
That all interested parties listed in Report PWD-012-22 and any delegations be
advised of Council's decision.
Carried
8.1.3 PWD-013-22 Trudeau Drive Walkway
Resolution # GG-188-22
Moved by Councillor Traill
Seconded by Mayor Foster
That Report PWD-013-22, and any related communication items, be received;
and
That all interested parties listed in Report PWD-013-22, and any delegations, be
advised of Council's decision.
Carried as Amended Later in the Meeting
See following motions.
Amendment
Resolution # GG-189-22
Moved by Councillor Traill
Seconded by Councillor Anderson
That the foregoing Resolution #GG-188-22 be amended by adding the following
after the first paragraph:
"That Staff prepare a written notice, with input from the Ward 3 Local
Councillor and Regional Councillor for Wards 3 and 4, for delivery to all
residents who live on Trudeau Drive, Marchwood Crescent, and
surrounding areas, advising of a public meeting to be held via Microsoft
Teams to address long-term solutions for the issues arising from the
Trudeau Drive Walkway; and
That based on the outcome of the Public Meeting, Clarington Staff
including Public Works and By -Law, the Local Councillor for Ward 3, the
Regional Councillor for Wards 3 and 4 and the Local Councillor for
Ward 2 meet with the Bowmanville High School Principal to discuss
future steps and report back to Council before the summer recess."
Yes (5): Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor
Neal, and Councillor Traill
No (2): Mayor Foster, and Councillor Zwart
Carried on a recorded vote (5 to 2)
Later in the meeting, see following motion.
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General Government Committee Minutes April 11, 2022
Recess
Resolution # GG-190-22
Moved by Councillor Traill
Seconded by Councillor Neal
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 10:04 a.m. with Mayor Foster in the Chair.
Resolution # GG-191-22
Moved by Councillor Neal
Seconded by Councillor Traill
That the question now be put.
Carried
The foregoing Resolution #GG-189-22 was then carried on a recorded vote.
Main Motion as Amended
Resolution # GG-192-22
Moved by Councillor Traill
Seconded by Mayor Foster
That Report PWD-013-22, and any related communication items, be received;
That Staff prepare a written notice, with input from the Ward 3 Local Councillor
and Regional Councillor for Wards 3 and 4, for delivery to all residents who live
on Trudeau Drive, Marchwood Crescent, and surrounding areas, advising of a
public meeting to be held via Microsoft Teams to address long-term solutions for
the issues arising from the Trudeau Drive Walkway;
That based on the outcome of the Public Meeting, Clarington Staff including
Public Works and By -Law, the Local Councillor for Ward 3, the Regional
Councillor for Wards 3 and 4 and the Local Councillor for Ward 2 meet with the
Bowmanville High School Principal to discuss future steps and report back to
Council before the summer recess; and
That all interested parties listed in Report PWD-013-22, and any delegations, be
advised of Council's decision.
Carried
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8.2 Community Services
Councillor Traill chaired this portion of the meeting.
Resolution # GG-193-22
Moved by Councillor Neal
Seconded by Councillor Jones
That Items 8.2.1 to 8.4.2 be approved on consent in accordance with the agenda.
Motion Withdrawn
8.2.1 CSD-007-22 Tourism Update 2021
Councillor Neal left the meeting at 10:35 a.m.
Resolution # GG-194-22
Moved by Councillor Jones
Seconded by Councillor Zwart
That Report CSD-007-22 be received for information.
Carried
8.2.2 CSD-008-22 Former Camp 30 Site — Cafeteria Building
Resolution # GG-195-22
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report CSD-008-22 and any related communication items, be received;
That Council direct Staff to put in place interim measures to secure the Cafeteria
Building, to mitigate risk and further deterioration or damage to the structure;
That funds, not to exceed $100,000, be approved for the completion of the
necessary interim measures;
That funds received as a contribution to the preservation of the Cafeteria Building
be used to cover these costs;
That the funds be drawn from the General Municipal Reserve Fund; and
That all interested parties listed in Report CSD-008-22 and any delegations be
advised of Council's decision.
Carried
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8.2.3 CSD-009-22 Future Use of the Tourism Information Centre
Resolution # GG-196-22
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report CSD-009-22 be received for information.
Carried
8.3 Financial Services
Councillor Mayor chaired this portion of the meeting.
8.3.1 FSD-018-22 Sponsorship, Advertising and Naming Rights Sales
Resolution # GG-197-22
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report FSD-018-22 and any related communication items, be received;
That Montgomery Partners Professional Corporation be awarded the contract for
Sponsorship, Advertising and Naming Rights Sales for municipal programs,
events and assets for an initial three-year term beginning May 15, 2022 and
expiring May 14, 2025 and that the terms of the agreement is in a form
acceptable to the Municipal Solicitor;
That subject to Council approving recommendation 2, the Purchasing Manager in
consultation with the Director of Community Services be given the authority to
extend the agreement for up to two additional one-year terms; and
That all interested parties listed in Report FSD-018-22 and any delegations be
advised of Council's decision.
Carried
8.4 CAO Office
8.4.1 CAO-002-22 Flag Protocols Policy F105
Resolution # GG-198-22
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report CAO-002-22 be received;
That the proposed Flag Protocols Policy F105, Attachment 1 to Report CAO-002-
22, be approved; and
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General Government Committee Minutes April 11, 2022
That all interested parties listed in Report CAO-002-22 and any delegations be
advised of Council's decision.
Carrie
8.4.2 New Business - Queen's Jubilee (Councillor Zwart)
Resolution # GG-199-22
Moved by Councillor Zwart
Seconded by Councillor Hooper
Whereas Her Majesty the Queen Elizabeth II is celebrating a Platinum Jubilee in
2022, marking 70 years of service on the throne as the monarch of the United
Kingdom and the Commonwealth;
And whereas Canada is a constitutional monarchy and parliamentary democracy,
recognizing the Queen as the head of state, represented by the Governor
General;
And whereas the Commonwealth and the United Kingdom are marking the
Jubilee with year -long celebrations, culminating in a four -day extended weekend
in the UK with country -wide celebrations in June;
And whereas the Canadian Government has a series of events and celebrations
planned to mark the occasion;
Now therefore be it resolved that the Municipality of Clarington send an official
letter from the Mayor's Office to the Queen marking the Jubilee and extending
official congratulations from Council and the community at large.
Carried
9. Unfinished Business
9.1 New Business - Enforcement By-law (Referred from the March 21, 2022,
General Government Committee Meeting
Committee decided not to consider Item 9.1, New Business - Enforcement By-
law, at this time.
10. Questions to Department Heads/Request for Staff Report(s)
Members of Committee asked questions to Department Heads.
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11. Confidential Items
12. Adjournment
Resolution # GG-200-22
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the meeting adjourn at 11:10 a.m.
Carried
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