HomeMy WebLinkAbout2022-03-15NEWCASTLE COMMUNITY HALL BOARD
March 15 2022
Main Hall 7 pm
Zoom
Present Were: Henry Corvers
Crystal Yaki
Marg Zwart, Local Councilor
Sierd DeJong
Janeen Calder
Barry Carmichael (zoom)
Also Present: Gabrielle Bell, Secretary
1. Yearly Interior Tour of Building attended by J. Calder, C. Yaki, H. Corvers, S. DeJong and G.
Anderson
AGENDA
Moved by M. Zwart, seconded by J. Calder
Added items:
a)
Masking
b)
Dishwasher
c)
Girl Guides
d)
Village Concerts
The agenda is accepted as circulated with above additions. "Carried"
2. MINUTES
Moved by H. Corvers, seconded by M. Zwart
The minutes of February 15, 2022 are accepted as circulated. "Carried"
3. FINANCIAL REPORT
Moved by J. Calder, seconded by M. Zwart
The financial report is accepted as circulated
"Carried"
4. LEGACY PROJECT
- A/C at this time cost would be approximately $650K as per Buildings and Property
Supervisor, R. Groen (see attached)
- Elevator at this time cost would be approximately $1+ million as per Buildings and Property
Supervisor, R.Groen
- Enabling Accessibility Fund is available could be considered in 2025 for Elevator
Canadian Heritage Grant for 2022 due April 30 2022. C. Yaki, V. Bilenduke-Guppy and G. Bell
will be applying for this grant for capital. Legacy portion of grant requires 50% from
applicant.
Capital project submission needs to be into Buildings and Property Supervisor, R. Groen by
April 301h of each year for consideration in Municipal budget.
Suggested projects— level upper portion of main hall, Media System, Curtains in Main Hall
and could fans in Main Hall be reversed to help with cooling? Refer to Buildings and
Property Supervisor.
S. VILLAGE CONCERTS— 100th Committee has declined to take over this for 2022 and 2023
- C. Yaki has met with L. Johnson, Chair of Village Concerts the past few years to clarify
whether he is resigning from position. He is willing to do 2022 season with assistance from
Hall Board i.e. treasurer responsibilities, advertising. He would like to have 2022 be his last
season chairing this committee. Chair will have proposal of lineup and financials from L.
Johnson at next meeting for consideration.
- 1001h Committee would like to work with Village Concert Committee in July 2023 to have
music that would celebrate the 100th.
6. Co-Vid19 UPDATE — Municipal Facilities will be lifting masking mandate March 21, 2022. Hall
Board is in agreement with Municipal Policy on masking re: Co-Vid19.
7. 100`h COMMITTEE Volunteers are: Fred Horvath, Myno Van Dyke, Janeen Rowsell, Heather
Rambukkana, Crystal Yaki, Theresa Vanhaverbeke, Bill McKee, Willie Woo, Jane Black, Vanessa
Bilenduke-Guppy, Gabrielle Bell, Rod McArthur, Barry Carmichael and Amanda Mercier
8. DISHWASHER— M. Zwart presented quote of reconditioned under counter commercial
dishwasher. She will work on obtaining a 3rd quote.
9. GIRL GUIDES —we have had staff to open doors and check proof of vaccination twice per week
during Co-Vid19. Now that proof of vaccination is no longer needed, do we want to continue
with staff to open?
Motion by M. Zwart, seconded by H. Corvers
That we keep staff on for opening twice per week for Girl Guides "Carried"
10. Motion by H. Corvers, seconded by M. Zwart
That we book concert for April/May 2023 "Carried"
Board members will think of fundraiser for fall of 2022 to discuss at April meeting.
11. C. Yaki has produced report for ongoing actions for the Hall; this will be updated for each
meeting.
12. Kevin Symak has volunteered to wind clock while custodian in on vacation.
13. Clock— D. Hooper would like to know if temporary fix on quietening the chimes is what we were
looking for. M. Zwart will follow up with D. Hooper. Board would like to know if this is a
permanent fixture or can it be removed if needed?
14. Discussion: Understanding The Planning Context - due to time constraints C. Yaki gave her
thoughts and asked the Board members to consider for future Board retreat.
15. Discussion: Themes For Our Strategic Directions
16. Setting Strategic Directions
17. Identifying Major Priorities
18. Next Steps:
Motion to adjourn at 8:45 pm H. Corvers, seconded by G. Anderson "Carried"