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CORPORATION OF THE TOWN OF NEWCASTLE
PUBLIC WORKS DEPARTMENT R. DUPUIS, P.ENG., DIRECTOR
HAMPTON,ONTARIO TEL.(416)263.2231
LOB 1J0 987.5039
REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF MARCH 18, 1985.
REPORT NO. : WD-21-85
SUBJECT: CERTIFICATE OF COMPLETION, PHASES I & II
BURKETON HILLS ESTATES - PLAN 10R-1398
SUBDIVISION AGREEMENT REGISTERED AS
INSTRUMENT NO. 112980.
RECOMMENDATION:
It is respectfully recommended:
1. That this report be received; and,
2. That in accordance with Clause 46 of the Subdivision
Agreement between the Town and Burketon Hills Estates
registered as Instrument No. 112980, the Director of
Public Works be authorized to issue a Certificate of
Completion for the works constructed in Phases I and
II of said subdivision; and,
3. That the maintenance period for the completed works be
deemed to have commenced November 6, 1984, the date of
completion of said works. Such Certificate of
Completion will not include surface course of asphalt.
Page 2
REPORT NO. WD-21-85
REPORT:
The subdivision agreement between the Town and the
developers of Burketon Hills Estates made provision for
various phases of works leading to completion of the
subdivision. In the summer and fall of 1984, works in
Phases I and II were completed with the exception of the top
course of asphalt. The completed works were reviewed by
Town staff in an unofficial capacity to ensure compliance
with Town requirements. It is noted that they were
"unofficially" reviewed and this was done due to the fact
that an "Authorization to Commence" had not been issued for
their construction. Due to the time involved in securing
and finalizing a letter of credit, which is one of the main
requirements for the Authorization to Commence, such
authorization was not granted and the works were constructed
at the developer' s risk. However, upon submission of the
request for a certificate of completion, inspection records
and records of quantity and quality were provided to the
Town. As previously noted, unofficially, Town staff were
reviewing the works as they progressed and the developer' s
engineer did have an inspector on site at all times.
The recommended Certificate of Completion would be backdated
to November 6, 1984, the date of completion of the works and
would not include the surface course of asphalt. With
respect to the November 6th date, staff can verify
satisfactory completion of the works on that date. With
respect to the surface course of asphalt, normally it would
be covered by one Completion Certificate. However, with
development of the lots, it may be necessary to cross the
pavement for hydro and telephone services which would damage
the driving surface. Thus it is more desirable to delay
both installation and recognition of completion of surface
asphalt until a substantial portion of the lots have been
built upon.
. . .3
Page 3
REPORT NO. WD-21-85
In consideration of the above, it is recommended that staff
be directed to proceed as recommended.
Respectfully submitted,
R.G. Dupuis, P. Eng. ,
Director of Public Works.
RGD:jco
March 12, 1985.
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