HomeMy WebLinkAboutWD-38-85 V/_
CORPORATION OF THE TOWN OF NEWCASTLE
PUBLIC WORKS DEPARTMENT R. DUPUIS, P. ENG., DIRECTOR
HAMPTON,ONTARIO TEL.(416)263-2231
LOB 1J0 987.5039
REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF JUNE 3, 1985.
REPORT NO. : WD-38-85
SUBJECT: AGREEMENT WITH M.T.C. FOR RECONSTRUCTION
OF BASELINE ROAD, BOWMANUILLE BETWEEN
LIBERTY STREET AND DUKE STREET.
RECOMMENDATION:
It is respectfully recommended:
1. That this report be received; and,
2. That a by-law be passed authorizing the Mayor and
Clerk to execute the agreement attached hereto, with
the Ministry of Transportation and Communications for
the reconstruction of Baseline Road, Bowmanville,
between Liberty Street and Duke Street.
3. That the executed agreements be returned to Mr. Ken
Wilson of M.T.C. accompanied by a certified copy of
the above by-law.
. . . .2
Page 2
REPORT NO. WD-38-85
REPORT:
Report WD-1-85 attached hereto provides background to the
subject proposal . The Town is reconstructing Baseline Road
between Duke Street and Spry Avenue and will include the
M.T.C. section between Liberty and Duke Street on behalf of
the Ministry. Due to the anticipated cost of this work
($116,000) , Ministry policy requires an agreement. The
attached document has been reviewed and revised according to
our comments. It is, therefore, appropriate to have it
executed on the part of the Town.
Respectfully submitted,
R.G. Dupuis, P. Eng.,
Director of Public Works.
RGD:jco
May 28, 1985.
Attachment
t=.d L)
Ontario
Ministry of
Transportation and Planning and Design
Communications Central Region
5000 Yonge Street
Tel: 224-7593 Willowdale, Ontario
M2N 6E9
May 21, 1985
The Corporation of the
Town of Newcastle
40 Temperance Street
Bowmanville, Ontario ;+ ;' .
Attention: Mr. R. Dupuis 7185
Town Engineer
Dear Mr. Dupuis: PV" �r&'RKS i;
Re: The Corporation of the Town of
Newcastle
Baseline Road From Liberty Street to
Duke Street at the Town of Bowmanville
and Highway 401 Intersection
We enclose herewith three copies of the above
Agreement. Would you please have all three copies
executed and returned to me. We will have the date
inserted at the time our Minister signs and in due
course will send you a fully executed copy.
When returning the Agreement to me, would you
also be sure to enclose a certified copy of the by-law
which specifically authorizes the execution of the
Agreement as this is required before our Minister will
sign.
Yours ruly,
Ken Wilson
Corridor Control Officer
KW:bl
Encl.
C.C.
E. Tennant R. Romaniw
A. Zembal R. Illingworth
D. Pappas G. York
D. Kent N. Goldsmith
THIS AGREEMENT made in triplicate this eighth day of May,
one thousand nine hundred and eighty-five.
B E T W E E N
HER MAJESTY THE QUEEN, in right of
e rov nce of n ar o, represented
by the Minister of Transportation and
Communications for the Province of
Ontario,
hereinafter referred to as the "Ministry",
OF THE FIRST PART;
and -
THE CORPORATION OF THE TOWN OF NEWCASTLE,
hereinafter referred to as the "Town",
OF THE SECOND PART;
i
WHEREAS the Town intends to widen and reconstruct Baseline
Road from Liberty Street to Duke Street, in the former
Town of Bowmanville, Town of Newcastle, Regional
Municipality of Durham, as shown on Schedule "A". attached
hereto;
AND WHEREAS a portion of Baseline Road is under Ministry
Jurisdiction and designated as a controlled access highway
hereinafter referred to as "the widening" as shown on
Schedule "A" attached hereto;
as i�.1�..:;✓7 ,l,;�y 6
AND WHEREAS the parties hereto agree that the Town will
reconstruct the widening at the Ministry's cost and
expense and the Ministry will remove the controlled access
i
highway designation of the widening and transfer the
widening to the Town, as per the Town's Resolution
�..c.T ,
� • E.Sos o9 #GPA-15-85 and #C-14-85 attached hereto.
NOW THEREFORE THIS AGREEMENT WITNESSETH that in
consideration of the premises and the covenants herein
contained the Parties hereto for themselves and their
respective successors and assigns agree each with the
other as follows :
1 . That in this Agreement,
(a) "Regional Director" means the Regional Director
of the Central Region of the Ministry of
Transportation and Communications, or his
nominee;
2. That the Town,
(1 ) shall design and prepare the contract drawings
and documents required for the construction of
the widening and in so doing comply with a
standard mutually acceptable to the Town and
the Ministry;
(2) submit the contract drawings and documents for
the approval of the Regional Director;
i
(3) allow the Regional Director at least thirty
(30) days to examine and review the contract
r ;�°'"'�RO V"'D cD drawings and documents;
'
CPL'.?:KING AND OISIGN
offict
A,To T7/
(4) include in conjunction with the contract
drawings and documents,
IT— (a) construction and resurfacing of the
f
widening;
is•o5'09
3
(b) curbs and gutters where required;
(c) relocation of aerial or buried utilities
and services subject to Ministry
approval and authorized by issuance of a
Ministry utility moving order;
(d) illumination as designed by the Ministry;
(e) grading, drainage and application of
suitable vegetative cover of areas within
the widening as required;
(f) road name signs, warning signs and
regulatory signs as required;
(g) zone painting; and
(h) preconstruction survey, foundation and
soils investigation, pavement
recommendations and road design;
(5) shall prepare legal plans for any property
i
required to construct the widening and negotiate
in consultation with the Ministry, acquisition
�Mtpoli\irOh'aeV ,
of the
APPROVED property, all at the cost and expense of
°u"14'"4,�4;,°"""' the Ministry and subject to the approval of the
Regional Director.
3. That the Town at the cost and expense of the Ministry
T, shall prepare a plan for traffic control during the
;.. construction of the widening as set out in clause 2
°a 9.85,0S•0 F1
of this Agreement, the plan to be in accordance with
the Ministry' s Manual of Uniform Traffic Control
Devices and to be approved in writing by the
Regional Director.
4. That the total estimated cost of the widening is the
sum of One Hundred and Sixteen Thousand ($116,000.00)
Dollars including surcharge: , but this is an
estimate only and payment shall be made on the basis
of the actual cost of the work completed by the Town
for the Ministry under this Agreement and approved
by Ministry inspection.
5. That from time to time the Town shall invoice the
Ministry for unpaid actual cost of work under this
Agreement, together with surcharges, and the Ministry
shall pay to the Town the amount or amounts of each
invoice within sixty (60) days of the date the
Ministry receives the invoice.
6. That at least sixty (60) days prior to the
commencement of the construction set out in clause 2
herein, the Town shall provide to the Ministry a
written final estimate of the cost to do the work
herein, receipt of the final estimate shall be
acknowledged in writing by the Ministry and the Town
<<m
APPROVED shall construct the works as detailed in clause 2
DIANNING ANO V(SIGN
OF ICI
A, s/.Fmr; above.
7. That the Town shall
(a) keep quantity and quality control records in
form satisfactory to the Ministry, and
...�. asp os•°1
5 -
(b) at all times make the quantity and quality
control records available for Ministry
inspection.
8. That the Ministry at the cost and expense of the
Ministry shall inspect the works defined in clause 2
of this Agreement.
9. That the Town,
(a) shall supervise and direct all work to the
extent necessary to ensure the fulfillment of
the construction contract and the completion
of the work in accordance with the contract
drawings and documents;
(b) shall decide all questions relating to the work
and construction of the work in compliance
with the terms and conditions of this
Agreement;
(c) shall maintain in form and detail satisfactory
to the Ministry records pertaining to the
inspection of materials and workmanship, and
M .,•"; °""� as requested make the records available for
APPROVED Ministry inspection.
'
TL-11--A-N-001 s10
OhFI�i
aY 10. That the surcharges mentioned in clause 4 are as
follows:
(a) for field engineering and supervision 10.4 per
cent of the construction cost;
.gs•os o, (b) for design engineering 3.7
per cent of the
construction cost; and
6 _
(c) for administrative overheads 3.2 per cent of
the construction cost.
11 . That when in the written opinion of the Town the work
i
in this Agreement has been satisfactorily completed
the Town shall notify the Regional Director, the
Regional Director shall cause the work to be
inspected, and if the Regional Director is satisfied
the work has been completed in accordance with the
contract drawings and documents, the Regional
Director shall give the Town written notice to that
effect and thereafter the Town shall at the Town's
cost and expense, be responsible for maintenance of
the widening and for the supply of energy to the
widening, including illumination.
12. That the Town shall indemnify and save harmless the
Ministry from and against any claim, action or
liability for loss, damage, accident or injury in any
manner, arising due to, out of, from or in connection
with the widening undertaken and performed by the
Town or its agents under this Agreement.
13. That the Town warrants it has taken all necessary
O'd steps, done all acts, passed all by-laws and
APPROVED obtained all approvals within its power legally
PANNING ANU UES14N
,�OFFI required to give it the authority to enter into this
Agreement.
THIS AGREEMENT shall enure to the benefit of and be binding
upon the parties hereto and their respective successors and
assigns.
u® L C�
IN WITNESS WHEREOF the Minister of Transportation and
Communications on behalf of the Party of the First Part
has hereunto set his hand and the Party of the Second Part
has hereunto affixed its Corporate Seal under the hands of
Its proper officers duly authorized in that behalf.
SIGNED AND SEALED this day of A.D. 1985.
THE TER OF TRANSPORTATION AT—D
COMMUNICATIONS (ONTARIO)
THE CORPORATION OF THE TOWN OF
NEWCASTLE
i
T—,,1,i—and
<elt�ns
APPRQVED
GUNNING AND DESIGN
orrice
V ioT¢m1,i
E..Gr.T
j •ES,os .o9
7
BASELINE RD, BETWEEN
DUKE ST. AND LIBERTY ST.
Ii BASELINE RD. BETWEEN DUKE ST. AND
LIBERTY ST. IS PRESENTLY UNIDER
M.T.C. JURISDICTION AND SERVES
---A$-PART OF THE HWY. 401
INTERCHANGE 432
LOT 11 CON. I AND B.F.
LIBERTY ST. TOWN OF NEWCASTLE
REGIONAL MUNICIPALITY
OF DURHAM
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LEGEND
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EXISTING CONDITION
NEW RECONSTRUCTION
Ne
LIMITS OF TRANSFER
AFTER CONSTRUCTION
DUKE ST.
(D
SOUTH
DUKE ST.
NORTH
SCHEDULE 'IV
ALL MirNSIONS ARE IN METRES— 140T TO 'CAI F
4
CORPORATION OF THE TOWN OF NEWCASTLE
PUBLIC WORKS DEPARTMENT R. DUPUIS, P. ENG., DIRECTOR
HAMPTON,ONTARIO TEL.(416)263.2231
LOB 1J0 987.5039
REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF JANUARY 7 , 1985.
REPORT NO. : WD-1-85
SUBJECT: BASELINE ROAD BETWEEN LIBERTY STREET AND
DUKE STREET, BOWMANVILLE.
RECOMMENDATION:
It is respectfully recommended:
1. That this report be received; and,
2. That the Council of the Corporation of the Town of
Newcastle resolve to accept ownership of Baseline Road
in Bowmanville between Liberty Street and Duke Street
once said road section has been reconstructed to a
standard mutually acceptable to the Town and the
Ministry of Transportation and Communications; and,
3. That a certified copy of these resolutions be
forwarded to the Ministry of Transporation and
Communications.
. . .2
Page 2
REPORT NO. WD-1-85
REPORT:
As part of the ongoing proposal for reconstruction of
Baseline Road in Bowmanville, it was found that the section
between Liberty Street and the Duke Street ramp to Highway
401 is under the jurisdiction of the Ministry of
Transportation and Communications. Thus, early in 1984 a
request was made to the Ministry to determine their desires
with respect to having reconstruction of this section
i
included in the Town 's project.
The attached reply was received from the Ministry requesting
the following:
1. Type of Cross Section;
2. Traffic Signalization;
3. Preliminary costs for design and construction ;
4. A resolution from Council agreeing to assume
ownership of the road.
Over the past several months, the requested technical data
i
has been compiled and reviewed with the Ministry of
Transporation and Communications. Now, in order for the
Ministry to allocate the necessary funds for its share of
the work, they require some assurance of the Town 's
intentions. To provide such assurance and permit the matter
to proceed, it is the therefore appropriate for the Town to
pass a resolution as requested.
. . .3
Page 3
REPORT NO. WD-1-85
Since all parties appear to have been of the belief that the
section of Baseline Road between Liberty and Duke Streets
was in fact a Town road, and maintenance has been performed
accordingly, it is recommended that this arrangement be
officially recognized through passing of the
recommendations of this report.
Repectfully submitted,
R.G. Dupuis , P. Eng. ,
Director of Public Works.
RGD:crm
December 27, 1984.
Attachment
Ontario T(,leplu�nc No ; 24-75(,kS
Ministry Oj l,l�uiii l ,t�nl Ih• i In .`;c 't i ni
l(anspo(tFition and
'000 Y()nge S 1 1
COf7lfpUfllCatlOtlS Wil]OWdale, Ont11-io.
M 2 N GE`)
March 5, 1984
i
Mr. R.G. Dupuis, P. Eng. ,
Director of Public Works,
The Corporation of
The Town of Newcastle,
Hampton, Ontario.
LOB 1JO -
Dear Sir,
Re: Baseline Road between Liberty Street
and Duke Street in Bowmanville
Your letter of January 30, 1984 to our Port Hope District
Office was forwarded to the Central Region Planning and Design
Section for our consideration and reply.
We have reviewed and discussed the various aspects of
your proposal and agree, in principle, that the above noted section
can be reconstructed at the same time as you plan to reconstruct
Baseline Road between Duke Street and Waverly Road. However,
before the Ministry makes a commitment to this expenditure, the
following clarification from the Town Council is required:
1. Type of Cross-Section
2. Traffic Signal Requirements
3. Preliminary Cost for Design and Construction
4. ll Resolution from the Town Council agreeing to assume
ownership upon completion of the work.
When these matters have been resolved, we will consider t
an allocation of funds for this project.
Yours truly,
y--� _/
RR/phw R. Romaniw,
CC: Il. Orlando Project Manager.
R.W. Oddson
E. Ellard
D. Ciupa
A. Kelly
W. Deck