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Home My WebLink AboutWD-43-85 4 Efileo..:'�1 c� CORPORATION OF THE TOWN OF NEWCASTLE PUBLIC WORKS DEPARTMENT R. DUPUIS, P.ENO., DIRECTOR HAMPTON,ONTARIO TEL.(416)263-2231 LOB 1J0 987-5039 REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF JUNE 17 , 1985. REPORT NO. : WD-43-85 SUBJECT: BOWMANVILLE BUSINESS CENTRE PROPOSAL FOR ERECTION OF FLAGS ON STREETLIGHT STANDARDS IN DOWNTOWN BOWMANVILLE RECOMMENDATION: It is respectfully recommended: 1. That this report be received; and, 2. That subject to concurrence of the Newcastle Hydro Electric Commission, the Town approve of the B. I.A. installing flags mounted on streetlight standards in downtown Bowmanville, provided that all costs for installation, maintenance and spring and fall erection and removal are borne by the B.I.A. , and, 3. That the B.I .A. and Newcastle Hydro Electric Commission be so advised. . . . .2 J u I. 6(d) Page 2 REPORT NO. WD-43-85 REPORT: The attached correspondence has been received from the Bowmanville B.I.A. requesting the Town 's approval for the subject flag installations. In order that Members of Council are aware of all relevant facts, Mr. George Webster, chairman of the B.I .A. and Mr. Morley Watson of the Newcastle Hydro Electric Commission were contacted. From Mr. Webster it was determined that: 1. Flags would be about 8'x 4' in size, mounted to overhang the road. 2. The Mounting mast would be located just below the streetlight arm to maximize visibility, minimize interference with the other streetscape and the visibility required for traffic safety, and reduce accessibility to vandalism. 3. The B. I.A. would be prepared to pay costs associated with installation and maintenance, if required, to do SO. ( 4. There would be a central support bracket halfway down the flags to prevent them from becoming tangled. From Mr. Watson of the Newcastle Hydro Electric Commission, it was found that: 1. Even though the flags are a large size, they should not cause structural damage to the streetlight poles. . . . .3 Page 3 REPORT NO. WD-43-85 2. Due to the proximity of the flags to street lights, they would likely create shadows. 3. The Hydro Electric Commission does not have funds available for installation and maintenance of the flags. 4. The Hydro Electric Commission would be reluctant to have to regularly untangle and straighten the flags. In consideration of the above, it is felt that provided an appropriate agreement can be reached between the Town, Hydro Electric Commission, and the B.I .A. , the installation should be approved. Concurrence of the Hydro Electric Commission is recommended since that is the most logical body to perform installation and maintenance. The Town is not equipped for the task, nor are Town staff qualified to work in proximity to the street light wiring. Agreement by the B.I.A. to pay associated costs is recommended since neither the Town nor the Hydro Electric Commission has funds budgeted for such activities. The streetlight maintenance component of the Town 's budget is already strained and there are no other appropriate accounts to which such activities can be charged. Assuming these matters are agreed upon, it is recommended that the installation proceed. NOTE: The Newcastle Hydro Electric Commission has advised that this matter will be discussed at a meeting of the Commission on Thursday, June 13th, thus, their position will be available when this report is discussed at Committee. Respectfully submitted, R.G. Dupuis, . Eng., Director of Public Works. RGD:jco June 10, 1985. BOWMANVILLE B INESS CENTRE arc BOWMANVILLE ie4 A O BOX 365 BUSINESS CENTRE '`yn g MANVILLE ONT. 1 31_1 1985 05 17 a'Q lg8s PUB Mr . Ronald Dupuis Director of Public Works Town of Newcastle 40 Temperance Street Bowmanville, Ontario Dear Mr . Dupuis This summer it is our hope that arrangements can be made to install horizontal flag mounts on the vertical section of the overhanging light standards in the downtown. After discussions with the Mayor , who is Council ' s representative to our organ- ization, the Board of Management have decided to proceed by first obtaining your approval for this initiative. It is recognized that the poles belong to the town, and that they are your responsibility, as Director of Public Works . The hardware involved (a horizontal flag hanger , support rod and corner anchor ) would be strapped to the poles using stain- less steel, in order that the poles would not be damaged. The actual installation of this hardware would be done by the New- castle Hydro Electric Commission. I May we hear from you soon? Yours very truly George Webster Chairman Board of Management I :I I TOWN OF NEWCASTIF CRS Ao (�FJ�ORANDUM TO: Members of Council FROM: G. B. Rickard DATE: June 6th, 1985 SUBJECT: Bowmanville B.I.A. ---------------------------------------------------------------------------------------- I enclose herewith a sketch and comments submitted to me by Mr. George Webster, Chairman of the Bowmanville Business Improvement Area. I believe the sketch and comments to be self-explanatory. I wonder if we might discuss this matter on Monday at the Council Meeting? Garnet B. Rickard Mayor GBR/mr Encls. 1 cc: Mr. Ron Dupuis, P. Eng. , Director of Public Works ✓ Mr. D. S. Johnston, Chief Administrative Officer Garnet : The enclosed is an artist ' s impression of what the main street will look like if the B . I .A. are permitted to hang Ontario flags on the light standards . We have written Morley Watson and Ron Dupuis to elicit their support. Will you let me know if you or council have any objections . The B . I .A. will take care that the fastenings etc . will in no way mark the poles . 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