HomeMy WebLinkAboutWD-77-85 TOWN OF NEWCASTLE
u REPORT File 0k.'ZI,
Res. # � SJ
�-�• By-Law #
NEEDING: THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
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DATE: DECEMBER 9, 1985. ��
REPORT #: WD-77-85 FILE #:
SECT: GARBAGE COLLECTION AND DISPOSAL IN BOWMANVILLE,
NEWCASTLE VILLAGE, ORONO AND COURTICE, TENDER T85-20.
RECOMMENDATIONS:
It is respectfully recommended:
1. That this report be received; and,
2. That the Public Works Department continue to collect and dispose of
garbage with Town staff and equipment in the Bowmanville Garbage
Collection Area in accordance with the recently approved routing
structure; and,
3. That the Public Works Department assume the responsibility of
----__---providing__ for the collection and disposal of garbage in the Orono and
Newcastle Village Garbage Collection Area with Town staff and
equipment; and,
4. That Browning-Ferris Industries Ltd. (BFI) , 210 Baseline Road,
Bowmanville, with a bid of $6,523.30 per month, being the lowest
responsible bidder meeting all terms, conditions and specifications of
Town of Newcastle Tender T85-20, be awarded the contract to provide
garbage collection and disposal services in the Courtice Garbage
Collection Area; and,
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Page 2
Report No. WD-77-85
5. That the Town of Newcastle Garbage Collection By-law be revised to
incorporate the Courtice Garbage Collection Area; and,
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6. That Committee and Council consider the implementation of one uniform
garbage collection area rate.
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BACKGROUND AND COMMENT:
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In October, recommendations in Works Department Report WD-69-85 were
approved and subsequently major changes were made to streamline the garbage
collection operation in Bowmanville. Report WD-64-85 recommended that
tenders be advertised for the collection and disposal of garbage in the
Orono and Newcastle Village areas and that consideration be given to
extending the Town Garbage Collection area to include Courtice.
REPORT:
Public Works staff are pleased with the modified garbage collection routes,
as recommended in Report WD-69-85. Residents are now familiar with the j
revised routes and most of the initial start up problems have been
resolved.
Report WD-64-85 dealt with garbage collection in other urban areas presently
receiving garbage collection services provided by an outside contractor.
Bids were received and a Public Works estimate was prepared using the same
format as in 1984 when the contract was awarded to Regional Reclaimers. At
that time, the Public Works Estimate was $58,800/yr. , and Regional
Reclaimers ' bid was $57,237.12/yr. The 1985/86 Public Works estimates are
$61 ,460.40 and $64,840.72 respectfully, which totalled is $126,301.12 for
the two year term. The Browning Ferris Industries bid, the lowest bid
received for the two-year contract, is $157 ,764.96.
-1. 6
Page 3
Report No. WD-77-85
It is recognized that the Public Works Department' s estimate has many
variables and no data is available on exact tonnages of Garbage picked up in
Orono and Newcastle Village. However, the estimate is based on the best
available information and is in line with our Bowmanville expenditures
which, presently, are below budget.
It is felt that with three existing garbage packers and five designated
garbage collection staff, the Town is prepared to assume the responsibility
of performing collection and disposal services with its own staff in the
Orono and Newcastle Village area. On the two day pickup, one additional
public works employee would be required to perform garbage collection
duties. It should also be noted that aging garbage collection vehicles will
need to be replaced. This will be addressed in the 1986 proposed Capital
Budget. Fleet Reserves are adequate to cover the capital purchase of new
equipment required to continue in Bowmanville.
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General Disposal Services (GDS) is providing a private collection and
disposal service to residents in the Courtice area. New residents have
expressed concern at the lack of Town controlled garbage collection services
in the area. Many are using the contractor' s disposal boxes provided for
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building wastes. It is felt that the Town has an obligation to provide the
service to this rapidly developing area and it is , therefore, recommended
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that B.F. I. be awarded the Courtice Garbage Collection.
At resent varying area rates exist for the garbage collection areas and
present, Y 9 9 9
associated problems will continue to increase as the Town expands. The
administration of both Town operated and contracted garbage services should
be charged to one set of accounts and subsequently costs will be equally
distributed among those who benefit from the service. This would streamline
garbage reporting and accounting procedures.
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Page 4
Report No. WD-77-85
It is, therefore, respectfully recommended that consideration be given to
one uniform area rate for garbage collection services within the Town.
Respectfully submitted,
R.G. Dupuis, P. Eng.,
Director of Public Works.
RGD:jco
December 4, 1985.
Attachment
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SCHEDULE "A"
TOWN OF NEWCASTLE
DEPARTMENT OF PUBLIC WORKS
ESTIMATE FOR MUNICIPALLY OWNED AND OPERATED
GARBAGE COLLECTION AND DISPOSAL SERVICES IN THE
URBAN AREA OF ORONO, ORONO ESTATES, AND NEWCASTLE VILLAGE !,
EQUIPMENT RENTALS
20 cu. yard garbage packer 16 hrs. x $15.50 = 248.00
Total Equipment = 248.00
LABOUR
Truck Driver 16 hrs. x $12.08 = 193.28
16 hrs. x $11 .25 = 180.00
35% Payroll Burden 130.65
Total Labour 503.93
Total Labour & Equipment Cost/Week = 752.00
Total Labour & Equipment Cost/Year = 752.00 x 52 weeks = 39,104.00
DISPOSAL COSTS
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Jan. 1/86=-A��r�. 1/86 (4 mo.x 110 tonnes/mo.x 16.59 = 7,211.60
June 1/85-Dec. 31/85 (7 mo.x 110 tonnes/mo.x 17.21 = 15,144.80
Total Estimated
Landfill Disposal Fees 22,356.40
TOTAL 61 ,460.40
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Increase for 1986 61,460.40 x 5.5/0 64,840.72
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Two Year Estimate $126,301.12
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TOWN OF NEWCASTLE
NFRRANDUM
4810'0'�6,1 ,
T0. l'
Mr. D. Gray, Deputy Director of Public Works
FM Lou Ann Birkett, Purchasing & Supply Agent
DATE; November 8, 1985
SUBECT: Tender T85-20 Collection of Household and Commercial Refuse
With reference to the above mentioned tender, bids were received from the
following:
1 • Browning Ferris Industries Ltd.
Bowmanville, Ontario
2. Phil groenveld & Sons Disposal Services Limited
Bowmanville, Ontario
I have attached a copy of each of these bids for your review.
Please advise me of your recommendations as soon as possible.
Thank you.
Lou Ann Birkett
Purchasing & Supply Agent
LB `
Attch.
11_�, (I ( - -
L
`� Page 16 of 16
THE CORPORATION OF THE TOWN OF NEWCASTLE Tender No. T85-20
`c PURCHASING OFFICE
TENDER FORM
Sealed Tenders for goods and/or services listed below,submitted on the forms and In the envelope provided,will be received by the office of the Clerk,Cor-
poration of the Town of Newcastle,40 Temperance St.,Bowmanvllle,Ontario,LiC 3A6,until the closing time and date Indicated hereon.
12.00 noon (Local Time)
CLOSING TIME AND DATE(Local Time)...Wedne$day,, NoYeMer..6,.M.6TENDER NO.......T85,-2p
REF./PURCHASING AND SUPPLY AGENT..Mrs....l.Qu.Ann..6irkett...........DATE.... ....October..22,..1985..
Phone(416)623.3379
Tenders are invited for the following goods/services and/or projects specified herein and associated documents,plans and specifications.Complete in full,
at l blanks where provided and return one copy and/or set in the envelope provided.Bid deposits and/or agreement to bond,if required,must accompany tender sub-
mission under same cover and envelope.
All tenders must comply in accordance with regulations,terms and conditions setforth In all tender documents.Successful tenders must accept terms and
conditions of subsequent official purchase order Issued by the Corporation of the Town of Newcastle,unless otherwise stipulated.The lowest or any tender not
necessarily accepted.
Tenders must comply and conform to all regulations,terms conditions and instructions specified In By-Law"82.96 of.the Corporation of the Town of Newcastle.
QUANTITY DESCRIPTION UNIT PRICE EXTENDED PRICES
Prices tendered shall be payable in Canadian Funds,F.O.B.destination,Including Federal Sales Tax applicable,unless otherwise Indicated.Ontario Retail Sales tax,if applicable,shall be
quoted as a separate Item.
I/We Tndei ree to perform the garbage c llection servic s in accordance with all
termspecifications herein for th prices tendere as follows:
Area er Village of Orono
350. ehold $ 5 .88/unit/mo. $ 2058 .00
40 ercial $12 .50/unit/mo. $ 500 .00
4 et Receptacles
$��/unit/mo. $ 50 .00
Area o Estates Subdivision
83 Household
$ 8.88/unit/mo. $ 488._04
Area 3 Former Village of Newcastle
500 Household
35 $ 5- !88/unit/mo. $, 2940:00
Commercial $12 .50/unit/mo. $ 437.50
8 Street Receptacles
$12 .50/unit/mo. $ 100 .00
Area 4 Courtice Urban Area
1035 Household 5. 8
35 Commercial $ -• � /unit/mo. $ . 6085. 80 r
_
$ Q/unit/ mo. $ a37 U
TOTAL $13096-. 84
NOTE: "mo." means month
GUARANTEED DELIVERY OR COMPLETION CASH DISCOUNT
DATE AFTER OFFICIAL RECEIPT OF ORDER...................................AND TERMS..................
ORIGIN OF GOODS: GOODS TO BE SHIPPED FROM:
CITY & COUNTRY....................1.................... CITY&COUNTRY... ,l,
The undersigned,tenderer agrees to supply and deliver all goods and/or services for price(s)tender4tot Corpo ration of the Town of Newcastle In accor-
dance with all terms,specifications and conditions specified herein.
FIRM NAME•,BROWNING-FERRIS INDUSTRIES LTD AIZ JSN A
(Tenderer) .. . ...... ............. ............... .. ... .. ......
ADDRESS:., 210 Baseline Road, Bowmanville
, . . , , , , , , , , ,Ontario PRINT NAME:
. . . .. . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Wilf Goldlust
POSTAL CODE. . L1C 1A4 . . . . . . . . . . . . . . . . . . . . .. . . . . . . . .... ... . .
. . . . . . . .... .. . . . . .. . . . . . . . . . ... . . . . . . . . . . . . . . .. . General Manager
Z
Page 16 of 16
THE CORPORATION OF THE TOWN OF NEWCASTLE Tender No. T85-20
PURCHASING OFFICE
TENDER FORM
Sealed Tenders for goods and/or services listed below,submitted on the forms and in the envelope provided,will be received by the office of the Clerk,Cor.
poration of the Town of Newcastle,40 Temperance St.,Bowmanville,Ontario,LiC 3A6,until the closing time and date Indicated hereon.
12:00 noon (Local Time)
CLOSING TIME AND DATE(Local Time)...WedORWAY,.,NOYQulber.,6 -M.5 TENDER NO.......T85,:20
REF./PURCHASING AND SUPPLY AGENT..Mr.s....L.Qu.Arm.6i.rke.tt...........DATE........IOCtober.22,..1985...
Phone(416)623-3379
Tenders are Invited for the following goods/services and/or projects specified herein and associated documents,plans and specifications.Complete In full,
all blanks where provided and return one copy and/or set in the envelope provided.Bid deposits and/or agreement to bond,if required,must accompany tender sub
mission under same cover and envelope.
All tenders must comply In accordance with regulations,terms and conditions setforth in all tender documents.Successful tenders must accept terms and
conditions of subsequent official purchase order issued by the Corporation of the Town of Newcastle,unless otherwise stipulated.The lowest or any tender not
necessarily accepted.
Tenders must comply and conform to all regulations,terms conditions and Instructions specified in By-Law#82.96 of,the Corporation of the Town of Newcastle.
QUANTITY DESCRIPTION UNIT PRICE EXTENDED PRICES
Prices tendered shall be payable In Canadian Funds,F.O.S.destination,including Federal Sales Tax applicable,unless otherwise Indicated.Ontario Retail Sales tax,if applicable,shall be
quoted as a separate Item.
I/We the und7OronoEstates to perform the garbage c llection servic s in accordance with all
terms, condicifications herein for th
prices tendere as follows:
Area 1 Village of Orono
340 . old $7.75 /unit/mo. $ 2 712-50
ial $ �. /unit/mo.
4 Receptacles
$-7-.-7/unit/mo. $
Area 2 states Subdivision
83 Household $ 7.75/unit/mo. $ 643.25
Area 3 Former Village of Newcastle
505 Household $ 7. 75/unit/mo. $ 3, 875.00
Commercial
8 $7$7-3—:70/unit/mo. $ 4
Street Receptacles $-7:' 5/unit/mo.
Area 4 $
Courtice Urban Area
1035 Household $7. unit/mo. $ 7, 389. 90
35 Commercial $ . /unit/mo. $
3$5.00-
TOTAL $16,126.15
NOTE: "MO.11 means month
GUARANTEED DELIVERY OR COMPLETION CASH DISCOUNT
DATE AFTER OFFICIAL RECEIPT OF ORDER...................................AND TERMS.................
ORIGIN OF GOODS: GOODS TO BE SHIPPED FROM: '`'
CITY & COUNTRY..................../.................... CITY&COUNTRY............
The undersigned,tenderer agrees to supply and deliver all goods and/or services for price(s)tendered to the Corporayon df,ihe Town of Newcaskle In e ccor-
dance with all terms,specifications and conditions specified herein.
Limited
Phil Groeneveld & Sons D ; l
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FIRM NAME.., ispos�t. iervicesAUTHORiZED tGNA7UH'E:
(Tenderer) . .. . .......... ...... ... ... .
AbDRESS: . ;r'►. .9.,. . Q ..�1► ja►..%Z�.. E?. . ..... . . . . . . . . . . �K-, .
Bowmanvi lle: Ontario. PRINT NAME:
_ . . . P;:
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CORPORATION OF THE TOWN OF NEWCASTLE
PUBLIC WORKS DEPARTMENT R. DUPUIS, P. ENG., DIRECTOR
HAMPTON,ONTARIO TEL.(416)263-2231
LOB 1J0
987.5039
REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF OCTOBER 7, 1985.
REPORT NO. : WD-64-85
SUBJECT: DISPOSAL OF GARBAGE
NEWCASTLE VILLAGE, ORONO,
ORONO ESTATES AND COURTICE.
RECOMMENDATION:
It is respectfully recommended:
1. That this report be received; and,
2. That in accordance with By-law 82-184, being a by-law
to regulate the collection of garbage within the
municipality, the Director of Public Works be
authorized to arrange for tenders for the collection
and disposal of garbage from areas outlined in the
by-law as Orono, Schedule "B", and Newcastle Village,
Schedule "C"; and,
3. That the garbage pick-up and disposal tender be
awarded for a two year term; and,
4. That the garbage collection and disposal contract
include provision to allow the Town to participate in
recycling programs; and,
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Page 2
REPORT NO. WD-64-85
4. That Committee and Council consider the extension of
the Town 's garbage collection area to include the
Courtice Urban Area for collection and disposal .
REPORT:
The present contract with Browning Ferris Industries Ltd.
(BFI), for the collection and disposal of garbage in Orono
and Newcastle Village expires December 29, 1985.
The Public Works Department would like to proceed with the
calling of tenders and extend the period to two years. The
present tender is for a one year period, however, it is a
general concensus of opinion that lower unit prices would be
obtained over a two year contract as the contractor start up
and equipment acquisition costs would be spead over a longer
period.
To accommodate our present agreement with Durham Recycling,
the contract will contain provision to allow the Town to
participate in the recycling program.
At present, the urban area of Courtice is without municipal
garbage collection. Disposal of garbage is presently the
responsibility of the householder, however, the services of
a private contractor are available. Committee may wish to
give consideration to the extension of the Town's garbage
collection areas to include the Courtice Urban Area.
If Courtice is included, the Tender for garbage collection
and disposal could be called so that the Town has the option
to award a contract in whole or in part, allowing Committee
an opportunity to determine unit costs for the extension of
service in the Courtice Area.
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Page 3
REPORT NO. WD-64-85
The present Courtice Urban Area including the subdivisions
under development agreement contains approximately 1200
residential and 30 commercial properties.
It is, therefore, recommended that tenders be called for
Town administered garbage collection services in Orono and
Newcastle (Schedules "B" and "C") , and that consideration be
given to including the Courtice urban areas as shown on
Schedule "D".
Respectfully submitted,
R.G. Dupuis, P. En g.,
Director of Public Works.
DTG:jco
September 27, 1985.
Attachments
29 28 26
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