HomeMy WebLinkAbout11/14/2011 mull
LwAq dv r
General Purpose and Administration Committee
Minutes
November 14, 2011
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, November 14, 2011 at 9:30 a.m. in the Council Chambers.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Present: Acting CAO, M. Marano
Municipal Solicitor, A. Allison
Deputy Fire Chief, M. Berney
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Deputy Treasurer, L. Gordon
Director of Operations, F. Horvath
Deputy Clerk, A. Greentree
Committee Coordinator, J. Gallagher
Mayor Foster chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated at this meeting.
ANNOUNCEMENTS
Councillor Novak attended the following events:
• One of the three local Remembrance Day services, with Councillor Neal at White
Cliffe Terrace Retirement Residence in Courtice on Friday, November 11, 2011.
• The film and presentation of"The Polar Explorer" by Mark Terry on Thursday,
November 10, 2011 at the Regent Theatre in Oshawa.
- 1 -
General Purpose and Administration Committee
Minutes
November 14, 2011
Councillor Neal attended the following events:
• Chinese National Women's Hockey game, hosted by the Clarington Flames
Midget AA, at the Garnet B. Rickard Recreation Complex, on Wednesday,
November 9, 2011.
• Remembrance Day Service at White Cliffe Terrace Retirement Residence in
Courtice on Friday, November 11, 2011.
• LOSSA football finals at the Clarington Fields in Bowmanville in support of Holy
Trinity Secondary School in Courtice.
Councillor Hooper attended the following events:
• Remembrance Day service in Bowmanville on Friday, November 11, 2011.
• Chinese National Women's Hockey game, hosted by the Clarington Flames
Midget AA, at the Garnet B. Rickard Recreation Complex, on Wednesday,
November 9, 2011.
• The film and presentation of"The Polar Explorer" by Mark Terry on Thursday,
November 10, 2011 at the Regent Theatre in Oshawa.
Councillor Hooper noted that the Clarington Older Adults Association held an event
entitled "Old Wives Tales" at the Beech Centre on Saturday, November 12, 2011. He
announced that the Bowmanville BIA will be hosting a Ladies Shopping Night, entitled
"What a Girl Wants" on Wednesday, November 16, 2011. Councillor Hooper also noted
that the 50th Annual Bowmanville Santa Claus Parade will commence on Saturday,
November 12, 2011 at 10:30 a.m.
Councillor Woo attended the following events:
• Remembrance Day service in Newcastle on Friday, November 11, 2011.
• Wilmot Creek's 24th Annual Remembrance Day service on Friday, November 11,
2011, with Councillors Foster, Traill, Novak, Hooper, and Woo.
Councillor Woo announced the Clarington Visual Arts Centre -Wall to Wall: Draw a
Masterpiece fundraiser on Friday, November 18, 2011. He also announced that
Newcastle Family Connection has received a Trillium Grant for new flooring and
upgrades to the storage space. There will be a "Thank You" event for the Trillium Grant
on Saturday, November 19, 2011 at 1:30 p.m. at the Newcastle Memorial Arena.
Councillor Traill attended the following events:
• Wilmot Creek's 24th Annual Remembrance Day service on Friday, November 11,
2011.
• Gold Reflections Fine Jewellery 25th Anniversary celebration on Saturday,
November 12, 2011.
- 2 -
General Purpose and Administration Committee
Minutes
November 14, 2011
Councillor Partner attended the following events:
• Chinese National Women's Hockey game, hosted by the Clarington Flames
Midget AA, at the Garnet B. Rickard Recreation Complex, on Wednesday,
November 9, 2011.
• Several Remembrance Day services on Friday, November 11, 2011.
• Orono United Church Bazaar on Saturday, November 12, 2011.
• Newcastle United Church Roast Beef Supper, with Councillors Woo and Hooper,
on Sunday, November 13, 2011.
Councillor Partner announced the Newcastle Horticultural Society pot luck membership
drive being held at 6:30 p.m. at the Newcastle Town Hall on Tuesday, November 15,
2011. She also announced the Orono Rebekka's "Raise the Roof" turkey dinner in
Orono on Wednesday, November 16, 2011, and the Newcastle Santa Claus Parade on
Sunday, November 20, 2011 which will commence at 5:30 p.m.
Mayor Foster thanked Scott Taylor for the donation of the banner to the Royal Canadian
Legion. Mayor Foster congratulated the organizers of the Chinese National Women's
Hockey game, hosted by the Clarington Flames Midget AA, for a successful event. He
announced the Durham Regional Police Service Property Auction to be held on
December 9, 2011 at the Grist Mill Auctions in Newtonville. Mayor Foster encouraged
everyone to wear pink on Friday, November 18, 2011 in support of"Anti-bullying Week".
He announced the Bowmanville Santa Claus parade on Saturday, November 12, 2011
will include all members of Council. Mayor Foster attended the opening of the Village
Heart in Newcastle on Saturday, November 12, 2011. He attended the Remembrance
Day service at Wilmot Creek on Friday, November, 11, 2011.
MINUTES
Resolution #GPA-645-11
Moved by Councillor Neal, seconded by Councillor Partner
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on October 31, 2011, be approved.
CARRIED
PRESENTATIONS
There were no presentations.
- 3 -
General Purpose and Administration Committee
Minutes
November 14, 2011
SUSPEND THE RULES —ADD AGENDA ITEM
Resolution #GPA-646-11
Moved by Councillor Woo, seconded by Councillor Traill
THAT the Rules of Procedure be suspended to add a delegation.
CARRIED
Resolution #GPA-647-11
Moved by Councillor Woo, seconded by Councillor Traill
THAT Libby Racansky be added to the list of delegations, regarding Report
PSD-088-11, Application for Removal of Holding on Lots 1-12, 40M-2452, Duval Street,
Courtice and Report PSD-089-11, Application for Removal of Holding and for Removal
of Part Lot Control - Block 93 of 40M-2364.
CARRIED
DELEGATIONS
Libby Racansky was present to discuss the removal of holding proposed in Reports
PSD-088-11 and PSD-089-11. She provided Council with a definition of"removal of
holding". Ms. Racansky stated that she was concerned about the setback for the
Headgate application and its impact on the local environment. She asked that Council
request the developer address the following issues with respect to the application in
Report PSD-088-11 prior to removing the holding symbol: adding a tree buffer,
removing the stockpile and preparing a plan for the removal of rare species from the
watershed. Ms. Racansky stated that she is also concerned with the effect of light
pollution on the environment. She informed the Committee that the developer has not
informed the residents of local issues such as: pet by-laws, protection of wetlands,
keeping setbacks, and monitoring of cumulative setbacks.
Councillor Novak chaired this portion of the meeting.
- 4 -
General Purpose and Administration Committee
Minutes
November 14, 2011
PUBLIC MEETING
(a) Subject: Application to Amend the Zoning By-law 84-63 and
Draft Plan of Subdivision
Applicant: Prestonvale Heights Limited
Report: PSD-087-11
Tracey Webster, Planner, made a verbal and PowerPoint presentation to the Committee
regarding the application.
No one spoke in opposition to or in support of the application.
Nicholas Mensink, Sernas & Associates, was present , along with Janice Robinson,
representing the applicant. He was present to address any questions from the public or
Council.
PLANNING SERVICES DEPARTMENT
PROPOSED REVISION TO DRAFT APPROVED PLAN OF SUBDIVISION AND
REZONING TO PERMIT A 146 UNIT RESIDENTIAL PLAN OF SUBDIVISION
APPLICANT: PRESTONVALE HEIGHTS LIMITED
Resolution #GPA-648-11
Moved by Mayor Foster, seconded by Councillor Hooper
THAT Report PSD-087-11 be received;
THAT the applications to amend the Zoning By-law and Draft Approved Plan of
Subdivision submitted by Prestonvale Heights Limited to permit the development of 146
residential units continue to be processed including the preparation of a subsequent
report; and
THAT all interested parties listed in Report PSD-087-11 and any delegations be advised
of Council's decision.
CARRIED
- 5 -
General Purpose and Administration Committee
Minutes
November 14, 2011
APPLICATION FOR REMOVAL OF HOLDING LOTS 1-12, 40M-2452, DUVAL
STREET, COURTICE
APPLICANT: HEADGATE DEVELOPMENTS INC.
Resolution #GPA-649-11
Moved by Mayor Foster, seconded by Councillor Woo
THAT Report PSD-088-11 be received;
THAT the application submitted by Headgate Developments Inc. to remove the Holding
(H) symbol be approved;
THAT the By-law attached to Report PSD-088-11 to remove the Holding (H) Symbol be
passed and a copy forwarded to the Regional Municipality of Durham and the Municipal
Property Assessment Corporation (MPAC); and
THAT all interested parties listed in Report PSD-088-11 and any delegations be advised
of Council's decision.
CARRIED
APPLICATION FOR REMOVAL OF HOLDING AND FOR REMOVAL OF PART LOT
CONTROL - BLOCK 93 OF 40M-2364
CLARET INVESTMENTS LIMITED AND 1361189 ONTARIO LIMITED
Resolution #GPA-650-11
Moved by Councillor Hooper, seconded by Mayor Foster
THAT Report PSD-089-11 be received;
THAT the application submitted on behalf of Claret Investments Limited and 1361189
Ontario Limited to remove the Holding (H) symbol be approved and the By-law attached
to Report PSD-089-11 to remove the Holding (H) Symbol be passed;
THAT the request for removal of Part Lot Control with respect to Block 93 of 40M-2364
be approved and that the Part Lot Control By-law attached to Report PSD-089-11 be
passed pursuant to Section 50 (7.1) of the Planning Act;
- 6 -
General Purpose and Administration Committee
Minutes
November 14, 2011
THAT a copy of Report PSD-089-11, the approved Part Lot Control By-law, the
approved By-law to lift the Holding Symbol and Council's decision be forwarded to the
Region of Durham Planning Department and the Municipal Property Assessment
Corporation (MPAC); and
THAT all interested parties listed in Report PSD-089-11 and any delegations be advised
of Council's decision.
CARRIED
CLARINGTON ENERGY PARK STREETSCAPE AND SUSTAINABILITY AND
DEVELOPMENT DESIGN GUIDELINES
Resolution #GPA-651-11
Moved by Mayor Foster, seconded by Councillor Neal
THAT Report PSD-090-11 be received;
THAT the Clarington Energy Park Streetscape and Sustainable Development Design
Guidelines (September 2011), prepared by Urban Strategies Inc. be adopted; and
THAT all interested parties listed in Report PSD-090-11 and any delegations be advised
of Council's decision.
CARRIED
Lori Gordon left the meeting at 10:29 a.m.
Councillor Traill chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR OCTOBER, 2011
Resolution #GPA-652-11
Moved by Councillor Hooper, seconded by Councillor Partner
THAT Report EGD-037-11 be received for information.
CARRIED
Lori Gordon returned to the meeting at 10:35 a.m.
- 7 -
General Purpose and Administration Committee
Minutes
November 14, 2011
OPERATIONS DEPARTMENT
There were no reports to be considered under this section of the Agenda.
EMERGENCY AND FIRE SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
COMMUNITY SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Councillor Partner chaired this portion of the meeting.
CLERK'S DEPARTMENT
APPOINTMENT TO THE SAMUEL WILMOT NATURE AREA MANAGEMENT
ADVISORY COMMITTEE
Resolution #GPA-653-11
Moved by Councillor Traill, seconded by Councillor Neal
THAT Report CLD-032-11 be received;
THAT the resignation of David Best from the Samuel Wilmot Nature Area Management
Advisory Committee be received, with regret, and that he be thanked for his contribution
to the Committee; and
THAT Bonnie Seto be appointed to the Committee for a term concurrent with Council.
CARRIED
Mayor Foster chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
CLARINGTON OLDER ADULTS CENTRE BOARD GOVERNING BY-LAW
Resolution #GPA-654-11
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report COD-035-11 be received;
- 8 -
General Purpose and Administration Committee
Minutes
November 14, 2011
THAT By-law#2001-216 be repealed; and
THAT the By-law attached to Report COD-035-11, a By-law to establish a Municipal
Services Board to provide social and recreational opportunities to the Older Adults of
Clarington through the operation of the Clarington Beech Centre, be approved.
CARRIED
FINANCE DEPARTMENT
There were no reports to be considered under this section of the Agenda.
SOLICITOR'S DEPARTMENT
There were no reports to be considered under this section of the Agenda.
CHIEF ADMINISTRATIVE OFFICER
There were no reports to be considered under this section of the Agenda.
UNFINISHED BUSINESS
There were no items considered under this section of the Agenda.
OTHER BUSINESS
LETTER OF APPRECIATION TO SCOTT TAYLOR REGARDING DONATION OF
BANNER
Resolution #GPA-655-11
Moved by Councillor Novak, seconded by Councillor Woo
THAT the Mayor's Office forward a letter of appreciation to Scott Taylor to thank him for
his donation of the banner to the Royal Canadian Legion.
CARRIED
- 9 -
General Purpose and Administration Committee
Minutes
November 14, 2011
LETTER OF APPRECIATION TO EKINGSWAY ARMS REGARDING REMEMBRANCE
DAY CELEBRATION
Resolution #GPA-656-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the Mayor's Office forward a letter of appreciation to Kingsway Arms to thank
them for their Remembrance Day dinner and celebration.
CARRIED
COMMUNICATIONS
There were no items considered under this section of the Agenda.
CONFIDENTIAL REPORTS
There were no items considered under this section of the Agenda.
ADJOURNMENT
Resolution #GPA-657-11
Moved by Councillor Neal, seconded by Councillor Novak
THAT the meeting adjourn at 10:44 a.m.
CARRIED
f
YO DIE-UV CLERK' 1F'
4
- 10 -