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HomeMy WebLinkAbout2011-10-11 Minutes Newcastle Memorial Arena Management Board Municipality of Clarin ton Minutes o Meeting — Tuesday October 11, 2011 (Not yet approved by Committee) In Attendance-Gord Lee, Chair Larry Burke, Vice- Chair Carol Little, do Anne Raymond, Gord Blaker Re,-nets-Bob Holmes, Gary Oliver, Brian Wiltshire, Councillor, Woo, Councillor, Partner 1. Call to Order-7:10 P.M. 2. Adoption of Minutes Motion #11-129 was proposed: THAT.• The minutes of September 13, 2011 is approved, as presented with no corrections, deletions or, additions. Moved by: Carol Little Seconded by: do Anne Raymond CARRIED 3. Arena Mana,-er's Report In Brian's absence, the chair advised the members of The following: Brian advises: • All of the staff is now wearing CSA approved Safety Helmets on the ice surface. • Start-Up problems became an issue with a compressor motor burning out immediately, as we turned it on. In addition, the same thing happened with the Humicon in the south-west corner. Both pieces of equipment had to be attended to costs-$8,400.00. • All the other work that was approved by the board members had been completed, including the lighting project. Moore Electric was processing our application to Veridian for a rebate. The amount has yet to be determined. Brian will follow-up and advise on the progress. • Clarington Girls H.L. had paid up their arrears. Our Accounts Receivables are now in good shape. • Contract ice was in full progress as of October I s, 2011. Unfortunately, NVMHA had to return their 10 to 11 P.M. time slot on Wednesday nights. A decrease in their registration numbers had affected their scheduling. This time-slot will be hard to fill, so late in the season and reflects approximately, a$4,400.00 revenue loss for the 28-30 weeks of scheduling. 4. Financial Report -The chair advised that we had cashed in part of our short- term GIC in order to accommodate payment to Moore Electric for the lighting conversion and our start-up costs. In excess of$30,000.00 was needed just for Moore and a number of other start-up costs. Still outstanding are the Cimco invoices, referred to above and$3,000.00 for plumbing repairs, along with $1,200.00 to Jet Ice. Our operating account had a balance of only$14,634.23, as of October 11`h. The chair advised: He had been in conversation with Burgess Plumbing; disputing the labour cost charged to the arena. He is awaiting their review and call-back before paying the invoice. In addition, he will bring up these capital costs to Mr. Horvath to see if any financial assistance,from the municipality could be forthcoming from the Operations Dept. With contract ice just starting up in October, receivables wouldn't be significant until sometime in November, once the statements are provide to our user groups. There may be a further need to reduce our GIC and place additional funds in our operating account to get us through November. Our winter operating payroll includes 14 employees;full and part-time arena and snack bar. Gord had advised Cimco, it would be late November before we would be able to pay their invoices. We will need to be aggressive on our Accounts Receivable to get our operating account back to a manageable level. We also have a$30,000.00 loan payment due to the Municipality, at year-end 2011. A current income statement and accounts receivable list was also provided to all in attendance. S. Business Follow-Up from Previous Meetin,-s Good news was the order of the night, with regard to our LobbyBleacher Seating. Gord Blaker advised: he had received a call advising that construction was completed,painting was all that was left to complete and they would be finished reasonably soon. Considering they are a donation to the area board, our position is to be patient and await their arrival and installation -even though we have been waiting a full season for their completion. No other business was discussed and a motion to adjourn was tabled Motion #11-130 was proposed: THAT.• the meeting is adjourned. Moved by: Gord Blaker Seconded by: Jo Anne Raymond CARRIED Next Meeting Date: Tuesday November 8th, 2011 -7:00 P.M.