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General Government Committee
Minutes
Date:
Time:
Location:
February 28, 2022
9:30 a.m.
Council Members (in Chambers or MS Teams) | Members of
the Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill,
Councillor M. Zwart
Staff Present: M. Dempster, J. Gallagher, L. Patenaude, G. Acorn, S. Brake, R.
Maciver, T. Pinn, M. Perini
Other Staff Present: C. Hodgson, B. Radomski, L. Reck
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 9:30 a.m.
2. Land Acknowledgement Statement
Councillor Neal led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
Suspend the Rules
Resolution # GG-100-22
Moved by Councillor Traill
Seconded by Councillor Neal
That the Rules of Procedure be suspended to add the following items to the
Agenda:
New Business Item regarding Trudeau Drive Walkway (Councillor Traill)
Delegation of Nik Papanikolas, Regarding New Business - Trudeau Drive
Walkway
General Government Committee Minutes February 28, 2022
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Delegation of Dave Zakos, Regarding New Business - Trudeau Drive
Walkway
Yes (6): Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor
Neal, Councillor Traill, and Councillor Zwart
No (1): Mayor Foster
Carried on a recorded vote (6 to 1)
5. Presentations/Delegations
5.1 Delegation by Carion Fenn and Genelle Pollydore, Carion Fenn Foundation,
Durham Black Network, Regarding Black History Month
Carion Fenn and Genelle Pollydore, Carion Fenn Foundation, Durham Black
Network, were present regarding Black History Month. They played a video
introducing members in the Durham Black Network. Committee had a moment of
silence for 52 seconds, to honour the passing of Sparky Terry Johnson, a
Member of the Carion Fenn Foundation. Genelle provided the background,
mission, and vision of the Durham Black Network. Carion displayed a video of
the Black Lives Matter rally in the Town of Ajax and explained the personal
experience of systemic anti-black racism. Genelle outlined the Foundation's
programs and stated that The Carion Fenn Foundation is a recipient of the
Supporting Black Canadian Community Initiative Grant, which will strengthen
their organization so that the Durham Black Network can run various programs.
Carion explained their Equity and Equality challenge and stated that a t -shirt can
be purchased through their website. Genelle noted a quote from Barack O bama
and stated that they are working at implementing a meaningful change for the
community. Carion explained that the Durham Black Network is comprised of
70% black community members and 30% non-black community members.
Carion requested that Council support initiatives and programs that encourage
equity and equality in the community and workplace. Carion and Genelle
answered questions from Members of Committee.
Resolution # GG-101-22
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Delegation of Carion Fenn and Genelle Pollydore, Carion Fenn
Foundation, Durham Black Network, Regarding Black History Month, be received
with thanks.
Carried
General Government Committee Minutes February 28, 2022
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5.2 Delegation by Wendy Bracken, Regarding Item 6.1, New Business - Bottom
Ash
Wendy Bracken was present regarding the New Business Item - Bottom Ash.
Wendy Bracken requested that Committee support Councillor Zwart's motion and
add the words "and/or plastics and/or other waste materials in Clarington" at the
end of the last sentence. Wendy explained that the pilot project using incineration
and/or plastics in road construction is obscene and noted that the incinerator
industry has two major problems which are incineration emissions and incinerator
ash. W . Bracken expressed concerns regarding Federal Gas Tax and public
funds, and bottom ash having highly toxic residues and outlined concerns
contained in Linda Gasser’s correspondence. Wendy stated other countries are
going away from using ash due to the environmental impacts and answered
questions from Members of Committee.
Alter the Agenda
Resolution # GG-102-22
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the Agenda be altered to consider Item 6.1, New Business - Bottom Ash, at
this time.
Carried
6. Reports/Correspondence Related to Presentations/Delegations
6.1 New Business - Bottom Ash (Councillor Zwart)
Resolution # GG-103-22
Moved by Councillor Zwart
Seconded by Councillor Hooper
Whereas the Region of Durham proposes to run a pilot project using Durham
York Energy Centre (waste incinerator) bottom ash in Phase 2 of the
reconstruction of Regional Road 18 (Newtonville Road);
And whereas this is not a proven technology;
And whereas the Municipality of Clarington wishes to protect the health of the
environment and our residents;
And whereas the Municipality of Clarington is fast becoming a “dumping ground”
for the Region of Durham’s waste;
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Now therefore be it resolved that the Municipal of Clarington is vehemently
opposed to the Region of Durham’s proposal to run a pilot project using
incinerator ash and/or plastics and/or other waste materials anywhere in
Clarington.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor
Jones, Councillor Neal, Councillor Traill, and Councillor Zwart
Carried on a recorded vote (7 to 0)
5. Presentations/Delegations
5.3 Delegation by Len Healey, Clarington Slo-Pitch, Regarding Report CSD-
004-22 Outdoor Permit Rates and Fees 2022
Len Healey, Clarington Slo-Pitch, was present regarding Report CSD-004-22
Outdoor Permit Rates and Fees 2022. Len explained that the organization
agrees with the recommendations contained in the Report.
5.4 Delegation by Nik Papanikolas, Regarding New Business - Trudeau
Walkway
Nik Papanikolas was present regarding New Business - Trudeau Walkway. Nik
expressed concerns regarding large groups of students, smoking, and
harassment and stated the situation has been getting worse. Nik Papanikolas
noted that the matter was brought forward years ago and requested that
Committee support Councillor Traill's motion to close the walkway. Nik answered
questions from Members of Committee.
Recess
Resolution # GG-104-22
Moved by Councillor Traill
Seconded by Councillor Hooper
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 10:43 a.m. with Mayor Foster in the Chair.
5.5 Delegation by Dave Zakos, Regarding New Business - Trudeau Walkway
Dave Zakos was present regarding New Business - Trudeau Walkway. Dave
agreed with the concerns raised by Nik Papinokolas. Dave Zakos stated that
numerous residents are walking in the area and the students will not move,
forcing the residents to walk on the road. Dave expressed concerns regarding
traffic and harassment from students and answered questions from Members of
Committee.
General Government Committee Minutes February 28, 2022
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Alter the Agenda
Resolution # GG-105-22
Moved by Councillor Traill
Seconded by Councillor Anderson
That the Agenda be altered to consider Item 8.1.6, New Business - Trudeau
Drive Walkway, at this time.
Carried
8. Staff Reports, Staff Memos and New Business Consideration
8.1 Public Works
8.1.6 New Business - Trudeau Drive Walkway (Councillor Traill)
Resolution # GG-106-22
Moved by Councillor Traill
Seconded by Councillor Anderson
Whereas residents in the vicinity of the Trudeau Drive walkway have been
subjected to vandalism, graffiti, crime, smoking and swearing; as a result of
teenagers gathering on the street at the beginning of the school day, the end of
the school day and during the school day;
And whereas residents on Trudeau Drive may experience slower emergency
response times from ambulance and fire due to personal vehicles of parents
dropping off children causing congestion in the street before and after school;
And whereas Council has been attempting to fix this issue for approximately ten
years, including holding several meetings with two principals of Bowmanville
High School, holding a public meeting with Staff and residents and the School
Board at Bowmanville High School, canvassing the neighbourhood in December
2012 and a Council resolution to install No Stopping signs and Miovision
cameras in an effort to address the ongoing issues without closing the walkway;
and
And whereas the problems not only persist but have gotten worse in recent
years, resulting in at least one resident moving away from the neighbourhood
and another resident being too afraid to speak up for fear of retaliation by
students with student massing continuing in the walkway and adjoining street at
all hours of the day and night;
And whereas young children who currently use the walkway to access the Duke
of Cambridge can access the elementary school via Liberty Street which is a
minor detour, and will have a safer walk to school with less exposure to cigarette
smoke and bullying by teenagers in the walkway;
General Government Committee Minutes February 28, 2022
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Now therefore be it resolved:
That Staff, Durham Region Police Service, and any interested members of
Council, meet with Scott Johnson, Bowmanville High School principal, and
members of the Kawartha Pine Ridge District School Board to discuss a
potential resolution of the Trudeau Drive Walkway issue, including (but not
limited to): moving the smoking section to another location on school
property and prohibiting of pick-ups and drop-offs from Trudeau Drive; and
That a survey (online and paper) be conducted, of all residents on
Marchwood Crescent and Trudeau Drive, on whether residents support:
a) closure of the walkway, or
b) keeping the walkway open but prohibiting pick-ups and drop offs on
Trudeau Drive and moving the smoking section from the walkway
to another area on school property (i.e. at the east end of the field
or in the parking lot of Bowmanville High School).
Referred
Later in the meeting, see following motions.
Recess
Resolution # GG-107-22
Moved by Councillor Traill
Seconded by Councillor Anderson
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 11:45 a.m. with Mayor Foster in the Chair.
Suspend the Rules
Resolution # GG-108-22
Moved by Councillor Neal
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to extend the meeting until 12:1 5
p.m.
Carried
General Government Committee Minutes February 28, 2022
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Resolution # GG-109-22
Moved by Councillor Neal
Seconded by Councillor Zwart
That Item 8.1.6, regarding New Business - Trudeau Walkway, be referred to Staff
to report back at the March 21, 2022, General Government Committee meeting,
for options on how to proceed on addressing the issues with the Trudeau Drive
Walkway.
Carried as Amended Later in the Meeting
See following motion.
Resolution # GG-110-22
Moved by Councillor Traill
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-109-22 for a second time.
Carried
Resolution # GG-111-22
Moved by Councillor Traill
Seconded by Councillor Hooper
That the foregoing Resolution #GG-109-22 be amended by replacing the words
"March 21" with the words "April 11".
Carried
Main Motion as Amended:
Resolution # GG-112-22
Moved by Councillor Neal
Seconded by Councillor Zwart
That Item 8.1.6, regarding New Business - Trudeau Walkway, be referred to Staff
to report back at the April 11, 2022, General Government Committee meeting, for
options on how to proceed on addressing the issues with the Trudeau Drive
Walkway.
Carried
The Committee recessed for their one hour scheduled break in accordance with
the Procedural By‑law.
The meeting reconvened at 1:10 p.m. with Mayor Foster in the Chair.
General Government Committee Minutes February 28, 2022
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6.Reports/Correspondence Related to Presentations/Delegations
Item 6.1, New Business – Bottom Ash was considered after item 5.2.
6.2 CSD-004-22 Outdoor Permit Rates and Fees 2022
Resolution # GG-113-22
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report CSD-004-22 and any related communication items be received;
That the proposed rates for January 1, 2022, to December 31, 2022, in
Attachment 1 to Report CSD-004-22, be approved;
That subsequent Outdoor Permit Rates and Fees be incorporated into
Community Services rates and fees moving forward;
That the current 10% non-resident surcharge for Community Services be applied
to outdoor permit rates and fees; and
That all interested parties listed in Report CSD-004-22 and any delegations be
advised of Council’s decision.
Carried
7.
7.1
Communications
Resolution # GG-114-22
Moved by Councillor Neal
Seconded by Councillor Anderson
That Communication Items 7.1 to 7.3, with the exception of 7.2, be received for
information.
Carried
Minutes of the Newcastle Village Community Hall Board dated December
12, 2021
Resolution # GG-115-22
Moved by Councillor Neal
Seconded by Councillor Anderson
That Communication Item 7.1, Minutes of the Newcastle Village Community Hall
Board dated December 12, 2021, be received for information.
Carried
General Government Committee Minutes February 28, 2022
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7.3 Patrick McNeil, Chair, Elexicon Corporation, Regarding Elexicon Financial
Information Request
Resolution # GG-116-22
Moved by Councillor Neal
Seconded by Councillor Anderson
That Communication Item 7.3, Patrick McNeil, Chair, Elexicon Corporation,
Regarding Elexicon Financial Information Request, be received for information.
Carried
7.2 Wendy Bracken, Regarding a Request for an Environmental Ass essment
Resolution # GG-117-22
Moved by Councillor Neal
Seconded by Councillor Anderson
That Communication Item 7.2, Wendy Bracken, Regarding a Request for an
Environmental Assessment, be received for information.
Carried
8. Staff Reports, Staff Memos and New Business Consideration
8.1 Public Works
Councillor Hooper chaired this portion of the meeting.
Resolution # GG-118-22
Moved by Mayor Foster
Seconded by Councillor Zwart
That Reports PWD-003-22 and PWD-004-22 be approved on consent, in
accordance with the agenda.
Carried
8.1.1 PWD-003-22 Northglen West Phase 3 Subdivision, Plan 40M-2606
Assumption By-Law
Resolution # GG-119-22
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report PWD-003-22 be received;
That the draft By-law (Attachment 2), assuming certain streets within Plan 40M-
2606 and adjacent plan 40M-2560 (Attachment 1), be approved; and
General Government Committee Minutes February 28, 2022
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That all interested parties listed in Report PWD-003-22 and any delegations be
advised of Council’s decision.
Carried
8.1.2 PWD-004-22 Brookhill Phase 3 Subdivision, Plan 40M-2580 Assumption By-
Law
Resolution # GG-120-22
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report PWD-004-22 be received;
That the draft By-law (Attachment 2), assuming certain streets within Plan 40M-
2580 (Attachment 1), be approved; and
That all interested parties listed in Report PWD-004-22 and any delegations be
advised of Council’s decision.
Carried
8.1.3 PWD-005-22 Sidewalk Snow Clearing
Resolution # GG-121-22
Moved by Mayor Foster
Seconded by Councillor Anderson
That Report PWD-005-22 and any related communication items, be received;
and
That all interested parties listed in Report PWD-005-22 and any delegations be
advised of Council’s decision.
Carried
8.1.4 New Business - Future Connection for the Farewell Creek Trail (Councillor
Neal)
Resolution # GG-122-22
Moved by Councillor Neal
Seconded by Councillor Jones
That Staff be directed to complete the future connection for the Farewell Creek
Trail near Darlington Blvd. in 2022.
Carried
Later in the meeting, see following motion.
General Government Committee Minutes February 28, 2022
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Resolution # GG-123-22
Moved by Mayor Foster
Seconded by Councillor Neal
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-122-22 for a second time.
Carried
The foregoing Resolution #GG-122-22 was then put to a vote and carried.
8.1.5 New Business - Snow Clearing on Highway 2 from Townline Road to
Courtice Road (Councillor Neal)
Resolution # GG-124-22
Moved by Councillor Neal
Seconded by Councillor Jones
That Staff be directed to clear snow and ice from all sidewalks on Highway 2
from Townline Road to Courtice Road.
Referred
Resolution # GG-125-22
Moved by Mayor Foster
Seconded by Councillor Neal
That the foregoing Resolution #GG-124-22 be referred to Staff to include in the
upcoming snow clearing report.
Carried
Resolution # GG-126-22
Moved by Councillor Neal
Seconded by Mayor Foster
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-125-22 for a second time.
Carried
That the foregoing Resolution #GG-125-22 was then put to a vote and carried.
Item 8.1.6, New Business – Trudeau Walkway was considered after item 5.5.
8.2 Community Services
Councillor Traill chaired this portion of the meeting.
General Government Committee Minutes February 28, 2022
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8.2.1 CSD-005-22 2021 Annual Accessibility Update
Resolution # GG-127-22
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report CSD-005-22 and any related communication items, be received;
That Report CSD-005-22 be placed on the Municipal website; and
That all interested parties listed in Report CSD-005-22 be notified of Council’s
decision.
Carried
8.3 Legislative Services
Councillor Jones chaired this portion of the meeting.
8.3.1 LGS-003-22 2022 Municipal Elections – Accessibility Plan
Resolution # GG-128-22
Moved by Councillor Zwart
Seconded by Mayor Foster
That Report LGS-003-22 be received; and
That all interested parties listed in Report LGS-003-22, and any delegations be
advised of Council’s decision.
Carried
8.4 Financial Services
Councillor Neal chaired this portion of the meeting.
Resolution # GG-129-22
Moved by Mayor Foster
Seconded by Councillor Hooper
That Reports FSD-005-22 and FSD-006-22 be approved on consent, in
accordance with the agenda.
Carried
General Government Committee Minutes February 28, 2022
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8.4.1 FSD-005-22 2021 Annual Commodity Hedging Compliance Report
Resolution # GG-130-22
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report FSD-005-22 be received for information.
Carried
8.4.2 FSD-006-22 2021 Annual Leasing Report
Resolution # GG-131-22
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report FSD-006-22 be received for information.
Carried
8.4.3 FSD-010-22 2021 Council Remuneration
Resolution # GG-132-22
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report FSD-010-22 be received for information.
Carried
8.4.4 FSD-011-22 Roof Remediation at Courtice Community Complex and Garnet
B. Rickard Recreation Complex
Resolution # GG-133-22
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report FSD-011-22 and any related communication items, be received;
That the Industrial Roofing Services Inc. with a bid amount of $736,803.00
(excluding HST) being the lowest bidder meeting all terms, conditions and
specifications of tender CL2021-36 be awarded the contract for the work required
to complete the roof remediation at Courtice Community Complex and Garnet B.
Rickard Recreation Complex as requested by the Community Services
Department; and
General Government Committee Minutes February 28, 2022
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That the funds required for this project in the amount of $736,803.00 (excluding
HST) is in the approved budget allocation as provided and will be funded from
the following account:
Description Account Number Amount
2020 CCC – Building
Improvements
110-42-421-84249-
7401
$545,798
Canada Community Building Fund
R/F
557-00-000-00000-
7418
47,095
2021 – Facility Roof Replacements 110-42-421-84285-
7401
91,600
Municipal Capital Works R/F 511-00-000-00000-
7418
52,310
That all interested parties listed in Report and any delegations be advised of
Council’s decision.
Carried
9. Unfinished Business
10. Questions to Department Heads/Request for Staff Report(s)
Mayor Foster chaired this portion of the meeting.
10.1 Improvements to Parking Lot at Tooley's Mill Park (Councillor Neal)
Resolution # GG-134-22
Moved by Councillor Neal
Seconded by Councillor Jones
That Staff report back at the March 21, 2022, General Government Committee
meeting on improvements that need to be made to the parking lot at Tooley’s Mill
Park, including the surface, signage, and the date when the Municipality will
assume control of the parking lot.
Carried
General Government Committee Minutes February 28, 2022
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10.2 Anaerobic Digestor (Councillor Neal)
Resolution # GG-135-22
Moved by Councillor Neal
Seconded by Councillor Anderson
That the Director of Legislative Services/Municipal Solicitor report back at the
March 14, 2022, Council meeting on the anaerobic digestor arbitration and next
steps.
Referred
Resolution # GG-136-22
Moved by Councillor Neal
Seconded by Councillor Anderson
That the foregoing Resolution #GG-135-22 be referred to the end of the agenda
in Closed Session.
Carried
Members of Committee asked questions of Department Heads.
11. Confidential Items
11.1 PWD-002-22 Potential Property Acquisition
Closed Session
Resolution # GG-137-22
Moved by Councillor Neal
Seconded by Councillor Anderson
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing two matters
(Report PWD-002-22 Potential Property Acquisition and an Update on the
Anaerobic Digestor) that deal with:
a proposed or pending acquisition or disposition of land by the municipality or
local board; and
litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board.
Carried
Rise and Report
The meeting resumed in open session at 2:58 p.m.
General Government Committee Minutes February 28, 2022
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Mayor Foster advised that two items were discussed in “closed” session in
accordance with Section 239(2) of the Municipal Act, 2001 and one resolution
was passed to provide direction to Staff.
Anaerobic Digestor
Resolution # GG-138-23
Moved by Councillor Neal
Seconded by Councillor Anderson
That the Director of Legislative Services/Municipal Solicitor report back at the
March 14, 2022, Council meeting on the anaerobic digestor arbitration and next
steps.
Carried
12. Adjournment
Resolution # GG-139-22
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the meeting adjourn at 3:03 p.m.
Carried