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HomeMy WebLinkAbout2022-01-11Historic Downtown Bowmanville Business Centre (BIA) Board of Management Meeting Minutes Tuesday January 11, 2022; 6:30pm Virtual Meeting due to COVID-19 pandemic In Attendance: Edgar Lucas, Chair Laura Holmes, Secretary Gerri Lucas, Treasurer Cathy Holmes Ron Hooper Bonnie Wrightman, CBOT representative Regrets: Justin Barry Erin Kemp Delegations Present: none The meeting was called to order by the Chair. 1. Presentation by Delegations The Chair recognized that no delegations were present. 2. Updates from Community Partners (a) CBOT Rapid COVID tests are on order and expected to arrive sometime in February. Supply ran out on December 16. Since May 2021, 50 000 have been distributed to approximately 350 businesses in Clarington. CBOT thanks the BIA for distributing recent messages. Canadian Tire is offering free shelving to local small businesses. Several requests were received from downtown Bowmanville businesses. The Shop Local messaging has been extended. The Shop Clarington and Shop Where You Live campaigns end on January 31. A Spicy Affair (restaurant with location in Oshawa) is opening in the former fish and chips restaurant in the Canada Post plaza. MIA sandwiches has closed and is being replaced with a food truck business from Taunton Rd. CBOT is promoting food and gyms in Clarington because of the closure of indoor dining and fitness facilities. This is the current focus of online content. Councillor Hooper shared some information about Hardest Hit Business Recovery grants and will send the information to CBOT. The municipal Historic Committee is involved with the renovation approvals for the former post office. The expected opening has been pushed back from spring'22 to fall. 3. Adoption of Minutes Moved by R. Hooper, seconded by G. Lucas THAT the minutes of the meeting of November 9, 2021 be approved as circulated. CARRIED Historic Downtown Bowmanville 2 February 2022 Business Centre (BIA) 4. Business Arisine from Previous Minutes (a) Update on maintenance co -share proposal Councillor Hooper reports that no information is available currently. 5. Correspondence Correspondence was received from i. Mr. Brake regarding the new blue box regulations (via email) ii. Planning Dept regarding Soper Springs public meeting (via email) iii. Deputy Clerk regarding the seasonal sidewalk patio program (via email) iv. Deputy Clerk regarding the board and committee appointment policy (via email) V. Legislative Services regarding NOA zoning bylaw 095 (via email) vi. Legislative Services regarding NOA official plan 129 (via email) vii. Legislative Service regarding NOA zoning bylaw 082 (via email) Moved by G. Lucas, seconded by L. Holmes THAT the correspondence be received for information. CARRIED 6. Treasurer's Report The Treasurer presented the following: i. $44 151 in current account ii. There are a few outstanding invoices from 2021 Moved by C. Holmes, seconded by L. Holmes THAT the Treasurer's Report be adopted as presented. CARRIED 7. Directors' Reports (a) Council Liaison — R. Hooper: Reported that the recent garbage and recycling pick up was selective along the street and will seek clarification on why this happened. (b) Events — C. Holmes: Reported that Moonlight Magic in December was a huge success. All safety protocols were followed and there was a very large turnout. Social distanced visits with Santa were very well attended and this raised a donation for The Salvation Army of over $1900. The live reindeer was very popular with children and adults alike. A winter window wrap is planned for BMO. (c) Membership Relations —J. Barry: Historic Downtown Bowmanville Business Centre (BIA) No report. (d) Streetscape — G. Lucas: February 2022 Reported that decorations looked good. The tinsel garland will be removed as soon as weather improves. Noticed that there are a lot of leaves on the street. Board discussed that hanging winter baskets will need refreshed supplies for 2022 and planning should be undertaken early to ensure proper supply is available. The Chair reported that some LED lights are failing on the shooting star decorations and will require replacement for 2022. Concerns over quality were raised but vendor offers no guarantee. (e) Communications— (vacant): No report. (f) Website & Social Media — L. Holmes: Reported that most design work on the website was completed by December 20. Will be finalized in coming weeks and the site should be ready for launch soon. 8. New Business (a) 2022 Budget A working template was presented on screen. The treasurer was able to share the remaining surplus value. The Board determined that a small overall increase would be required for 2022. Moved by C. Holmes, seconded by G. Lucas THAT a 2.5% increase in levy be requested for 2022 amounting to a total levy request of $171 625. THAT the total budget in 2022 be $215 799. THAT the secretary will provide this information to Mr. Pinn before the end of the week. CARRIED (b) Parking Enforcement Several community members and business owners have complained about parking enforcement during the provincial restrictions. The Chair will approach the Director of Municipal Law Enforcement to determine if some leniency could be afforded during the period of provincial restrictions. 9. Date of Next Meeting The next meeting of the Board of Management is scheduled to be held on Tuesday February 8, 2022 commencing at 6:30pm, virtually, owing to ongoing COVID restrictions. Historic Downtown Bowmanville 4 February 2022 Business Centre (BIA) 10. Adjournment Moved by L. Holmes, seconded by C. Holmes THAT the meeting adjourn. CARRIED The meeting adjourned at 8:40pm.