Loading...
HomeMy WebLinkAbout2022-01-31 Special• Cbrington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Special General Government Committee Minutes Date: January 31, 2022 at 9:30 a.m and continuing on February 4, 2022 at 9:30 a.m. Location: Council Members (in Chambers or MS Teams) I Members of the Public (MS Teams) Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor C. Traill, Councillor M. Zwart Staff Present: A. Allison, M. Dempster, G. Acorn, S. Brake, R. Maciver, T. Pinn, M. Perini, R. Windle, J. Gallagher, M. Chambers 1. Call to Order Mayor Foster called the meeting to order at 9:30 a.m. Mayor Foster welcomed, Mary -Anne Dempster, the new Chief Administrative Officer for the Municipality of Clarington. Mayor Foster thanked Andy Allision for his work and dedication to the Municipality and wished him well on his upcoming retirement. 2. Land Acknowledgement Statement Councillor Zwart led the meeting with the Land Acknowledgement Statement. 3. Declaration of Interest Councillor Hooper declared a direct interest in recommendations 3 of Report FSD-008-22 - 2022 Operating and Capital Budgets. Councillor Zwart declared a direct interest in recommendation 4 of Report FSD-008-22 - 2022 Operating and Capital Budgets. Later in the meeting, it was determined that the 2022 Clarington Budget did not contain anything specific to Autism Home Base Durham and therefore the declaration was removed. 5. Delegations 6. Presentations 7. Staff Reports and Staff Memos claringtoil January 31, 2022 to February 4, 2022 Special General Government Committee Meeting 7.1 FSD-009-22 - Assessment Growth Paying for Growth Resolution # GG-034-22 Moved by Councillor Jones Seconded by Councillor Zwart That Report FSD-009-22 be received for information. Carried 7.2 FSD-008-22 - 2022 Operating and Capital Budgets Resolution # GG-035-22 Moved by Councillor Traill Seconded by Councillor Anderson That Report FSD-008-22 and any related communication items, be received; That Council approves the 2022 Operating and Capital Budgets, including "external agencies" as outlined in the 2022 Draft Budget Book, at an estimated tax levy impact of 1.942 per cent, exclusive of tax policy impacts, as directed in FSD-008- 22. That the 2022 Draft Budget Book be amended to reflect the required tax levy request from the Historic Downtown Bowmanville Business Improvement Area, and that Council approves the 2022 Budget for the Bowmanville BIA outlined in Report FSD-007-22; That Staff request the 2022 budgets for the Orono BIA and the Newcastle BIA for approval at a subsequent meeting prior to the striking of the tax rates; That the reserve and reserve fund contributions and any new reserve/reserve funds be approved as shown in the 2022 Draft Budget Book; That the Draft Operating By-law be amended to increase Wages Temp FT ($25,000) and Wages Temp PT ($50,000) in the Municipal Elections sub - department (100-19-193) with a corresponding increase in the transfer from the Municipal Elections Reserve; That the financing of capital projects, as outlined in the 2022 Draft Budget Book, be approved; That $6,402,000 be added to the 2022 Capital Budget for Newcastle and Orono arena improvements with funding from a proposed debenture, per Resolution #GG-012-22 That any cash flow shortfall in the Development Charges Reserve Funds be interim financed by the Municipal Capital Works Reserve Fund and General Municipal Reserve Fund, to be repaid with interest, as cash flow permits; 2 claringtoil January 31, 2022 to February 4, 2022 Special General Government Committee Meeting That subject to Council approval of the Newcastle and Orono arena improvements, per #GG-012-22, identified to be funded by debenture financing, that the Director of Financial Services/Treasurer be authorized to make application to the Region of Durham for the necessary debenture, such terms at the discretion of the Director of Financial Services/Treasurer; That Report FSD-008-22 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; That the Director of Financial Services/Treasurer is authorized to fund projects which have been previously approved in the 2018 to 2021 budgets and not completed with funding to be from the appropriate reserve or reserve fund; That the appropriate by-laws to levy the 2022 tax requirement for Municipal, Region of Durham and Education purposes be forwarded to Council for approval, once final tax policy information is available; and That all interested parties listed in Report FSD-008-22 and any delegations be advised of Council's decision. Carried as Amended, see following motions Resolution #GG-036-22 Moved by Councillor Anderson Seconded by Councillor Traill That Resolution #GG-035-22 be divided, such that Paragraph 3 and Paragraph 4 be considered separately. Carried Resolution # GG-037-22 Moved by Councillor Neal Seconded by Councillor Jones That the new staff positions be considered as "Additional Items for Council Consideration", formerly the "B List". Carried Item 7.4 - 2022 Operating and Capital Budget Update Resolutions Resolution # GG-038-22 Moved by Councillor Hooper Seconded by Councillor Zwart That the 2022 Budget be amended to increase Supplemental Taxation to $1,000,000; 3 claringtoil January 31, 2022 to February 4, 2022 Special General Government Committee Meeting That the Communications Division budget of the Office of the CAO (sub -department 170) be adjusted to remove $15,000 in revenue and reduce postage expense by $900; That the Municipal Election Revenue be adjusted from $4,000 to ($4,000), and the corresponding adjustment of $8,000 be made in the transfer from the Municipal Elections Reserve; That the proposed net staffing impact in Legislative Services be reduced by $35,100 and funded by the Municipal Election Reserve, the funding from the reserve to be adjusted accordingly; and That the Community Development (sub -department 427) Salaries, Wages and Benefits be decreased by $50,834 to reflect a reduced need in Inclusion Services part time wages. Carried Governance Resolution # GG-039-22 Moved by Councillor Traill Seconded by Councillor Neal That the $4,500 increase for Materials and Supplies - Ward Council, be deleted. Motion Lost Resolution # GG-040-22 Moved by Councillor Traill Seconded by Councillor Neal That the $1,500 increase for Materials and Supplies - Ward Council (Ward 3), be deleted. Motion Lost Office of the CAO Resolution # GG-041-22 Moved by Councillor Neal Seconded by Councillor Jones That increase for Contracted Services for the printing of the Council Quarterly Update, be a one-time only expense and that this be required to be approved by Council for 2023 and beyond. 12 claringtoil January 31, 2022 to February 4, 2022 Special General Government Committee Meeting Yes (5): Mayor Foster, Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill No (2): Councillor Hooper, and Councillor Zwart Carried on a recorded vote (5 to 2) Recess Resolution # GG-042-22 Moved by Councillor Neal Seconded by Councillor Jones That the Committee recess for 10 minutes. Carried The meeting reconvened at 10:56 a.m. with Mayor Foster in the Chair. Legislative Services Resolution # GG-043-22 Moved by Councillor Zwart Seconded by Councillor Hooper That the staffing requests for the Legislative Services Department, be included in the 2022 Budget. Motion Divided Resolution # GG-044-22 Moved by Councillor Neal Seconded by Councillor Jones That the Human Resources Associate position, be divided out to be considered separately. Carried The following was now before Committee: Resolution # GG-045-22 Moved by Councillor Zwart Seconded by Councillor Hooper That the two Part -Time Municipal Law Enforcement positions and the Temporary Clerk II position, be included in the 2022 Budget. Carried 5 claringtoil The following was now before Committee: Resolution # GG-046-22 Moved by Councillor Zwart Seconded by Councillor Hooper January 31, 2022 to February 4, 2022 Special General Government Committee Meeting That the Human Resources Associate Position, be included in the 2022 Budget. Carried Recess Resolution # GG-047-22 Moved by Councillor Neal Seconded by Councillor Zwart That the Committee recess for 5 minutes to address technical issues. Carried The meeting reconvened at 11:41 a.m. with Mayor Foster in the Chair. Financial Services The Committee recessed for their one hour scheduled break in accordance with the Procedural By- law. Mr. Pinn noted that on Page 9 of Budget Book the Financial Services increase for hardware and software should be $330,000 and not $430,000. Resolution # GG-048-22 Moved by Councillor Zwart Seconded by Councillor Hooper That the proposed staffing positions for the Financial Services Department, be included in the 2022 Budget. Motion Divided Resolution # GG-049-22 Moved by Councillor Neal Seconded by Councillor Jones That the proposed staffing positions for the Financial Services Department be divided to be considered separately. Carried n claringtoil The following was now before Committee: Resolution # GG-050-22 Moved by Councillor Zwart Seconded by Councillor Hooper January 31, 2022 to February 4, 2022 Special General Government Committee Meeting That the management vacancy (Supervisor, Client Application/Service) be converted into a Solutions Analyst Position and a Support Technician Position. Carried Resolution # GG-051-22 Moved by Councillor Zwart Seconded by Councillor Hooper That the Financial Analyst Position - Asset Management, be included in the 2022 Budget. Carried as Amended, see following motion Resolution # GG-052-22 Moved by Councillor Neal Seconded by Councillor Jones That the foregoing Resolution #GG-051-22 be amended by adding the following: "That the position of the Financial Analyst position for Asset Management — be time limited to as long as OCIF funds it (or another Provincial or Federal funding source) at which time, an extension would require Council approval." Carried The foregoing Resolution #GG-051-22 was then put to a vote and carried as amended. Councillor Anderson assumed the chair. Resolution # GG-053-22 Moved by Councillor Zwart Seconded by Mayor Foster That the proposed Solutions Analyst in IT ($89,000) position and a proposed additional Buyer position ($75,800) be included in the 2022 Budget. Yes (3): Mayor Foster, Councillor Hooper, and Councillor Zwart No (4): Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill Motion Lost on a recorded vote (3 to 4) Mayor Foster assumed the Chair. 7 claringtoil Resolution # GG-054-22 Moved by Councillor Hooper Seconded by Councillor Zwart January 31, 2022 to February 4, 2022 Special General Government Committee Meeting That the Financial Services capital projects, as outlined in the 2022 Draft Budget Book, be approved. Motion Withdrawn (due to redundancy) Councillor Anderson assumed the chair. Resolution # GG-055-22 Moved by Mayor Foster Seconded by Councillor Zwart That the Director of Financial Services/Treasurer be authorized to transfer $2,000,000 from the Tax Rate Stabilization Reserve Fund to be transferred to reserve funds to be determined by the Director for the purposes of capital asset replacement. Yes (6): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, and Councillor Zwart No (1): Councillor Traill Carried as Amended (6 to 1) Resolution # GG-056-22 Moved by Councillor Neal Seconded by Councillor Jones That the foregoing Resolution #GG-055-22 be amended by adding the following at the end: "or non -development charge capital acquisition." Carried Later in the Meeting, see following motions Recess Resolution # GG-057-22 Moved by Councillor Traill Seconded by Councillor Neal That the Committee recess for 5 minutes. Carried The meeting reconvened at 1:57 p.m. with Councillor Anderson in the Chair. That the foregoing Resolution # GG-056-22 was put to a vote and carried. n. claringtoil January 31, 2022 to February 4, 2022 Special General Government Committee Meeting That the foregoing Resolution # GG-055-22 was put to a vote and carried as amended. Resolution # GG-058-22 Moved by Mayor Foster Seconded by Councillor Traill That the 2022 Budget be amended to include user fee revenue for Financial Services in the amount of $200,000; and That Staff be directed to bring the appropriate by-law to Council to reinstate the user fees for "New Ownership Changes" ($30), "Arrears Notices" ($30), and "Statements" ($10). Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwa rt No (3): Councillor Jones, Councillor Neal, and Councillor Traill Carried Later in the Meeting, see following motion (4 to 3) Resolution # GG-059-22 Moved by Mayor Foster Seconded by Councillor Traill That the foregoing Resolution #GG-058-22 be referred later in the agenda, prior to considering the Community Services Department portion of the agenda. Carried Mayor Foster assumed the chair. Public Works Resolution # GG-060-22 Moved by Councillor Anderson Seconded by Councillor Traill That the 2022 Capital Budget be amended to include $1,484,000 for Cobbledick Rd railway crossing improvements including the $750,000 previously identified from the Tax Rate Stabilization Reserve Fund and $734,000 to be funded from the Road Reserve Fund, if the funding request to Transport Canada is not approved. Yes (4): Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill No (3): Mayor Foster, Councillor Hooper, and Councillor Zwart Carried on a recorded vote (4 to 3) 9 claringtoil Resolution # GG-061-22 Moved by Councillor Hooper Seconded by Councillor Neal January 31, 2022 to February 4, 2022 Special General Government Committee Meeting That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-060-22 for a second time. Carried The foregoing Resolution #GG-060-22 was then put to a vote and carried. Resolution # GG-062-22 Moved by Councillor Neal Seconded by Councillor Jones That the amount estimated to improve the Courtice Shores Road tunnel to twin the lanes and create a bike/pedestrian tunnel be added to the debenture as part of the 2022 budget; That this work proceed as soon as practicable; and That staff report at the February 14, 2022, Council Meeting on the estimated amount for this work. Yes (6): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, and Councillor Traill No (1): Councillor Zwart Carried on a recorded vote (6 to 1) Resolution # GG-063-22 Moved by Councillor Hooper Seconded by Councillor Neal That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-062-22 for a second time. Carried The foregoing Resolution #GG-062-22 was then put to a recorded vote and carried. Resolution # GG-064-22 Moved by Councillor Neal Seconded by Councillor Jones That the budget for Materials and Supplies for Street Lighting (Hydro) be reduced by $50,000; and 10 claringtoil January 31, 2022 to February 4, 2022 Special General Government Committee Meeting That the budget for Contracted Services for Street Lighting be reduced by $50,000. Carried Resolution # GG-065-22 Moved by Councillor Neal Seconded by Councillor Jones That an additional $300,000 for Snow Clearing Equipment, to be financed through the Tax Levy, be added to the 2022 Budget. Yes (5): Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, and Councillor Traill No (2): Mayor Foster, and Councillor Zwart Carried on a recorded vote (5 to 2) Resolution # GG-067-22 Moved by Councillor Neal Seconded by Councillor Hooper That the Utility Locates Technician position be included in the 2022 Budget. Carried Resolution # GG-068-22 Moved by Councillor Zwart Seconded by Councillor Hooper That GIS and Asset Management Technologist position be included in the 2022 Budget. Carried Resolution # GG-069-22 Moved by Councillor Neal Seconded by Councillor Hooper That staff be directed to recruit the Public Works summer students. Carried Councillor Anderson assumed the Chair. 11 claringtoil Resolution # GG-070-22 Moved by Mayor Foster Seconded by Councillor Hooper January 31, 2022 to February 4, 2022 Special General Government Committee Meeting That $150,000 be directed from the Rate Stabilization Fund and used towards the construction of two tennis courts at the South Courtice Arena. That the Stuart Park refurbishment plan be amended to convert the existing tennis courts to pickleball courts and that any surplus be directed to the cost of the new tennis courts at the South Courtice Arena. Motion Withdrawn later in the meeting Resolution # GG-071-22 Moved by Mayor Foster Seconded by Councillor Hooper That the foregoing Resolution #GG-070-22 be referred to immediately following the dinner break. Carried Resolution # GG-072-22 Moved by Councillor Traill Seconded by Councillor Neal That the Park, Material & Supplies, one-time cost of $98,400, for separating concrete and steel at Depot 42, be deleted. Carried Resolution # GG-073-22 Moved by Councillor Traill Seconded by Councillor Neal That the Road Maintenance Ditch Shoulder Maintenance Misc. Operating Supplies, be reduced by $25,000 to a total of $25,000. Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart Motion Lost on a recorded vote (3 to 4) 12 claringtoil Resolution # GG-074-22 Moved by Councillor Traill Seconded by Councillor Neal January 31, 2022 to February 4, 2022 Special General Government Committee Meeting That the Road Maintenance Ditch/Shoulder Maintenance - Contract, be reduced by $30,000 to a total of $180,000. Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart Motion Lost on a recorded vote (3 to 4) Suspend the Rules Resolution # GG-075-22 Moved by Councillor Traill Seconded by Councillor Neal That the Rules of Procedure be suspended to extend the meeting for an additional 10 minutes to 4:40 p.m. Carried Suspend the Rules Resolution # GG-076-22 Moved by Councillor Neal Seconded by Councillor Hooper That the Rules of Procedure be suspended to recess until 5:40 p.m. and to extend the meeting until 7.00 p.m. Carried The meeting reconvened at 5:42 p.m. with Mayor Foster in the Chair. Councillor Anderson assumed the chair. The following referred Resolution #GG-070-22 was now before Committee: That $150,000 be directed from the Rate Stabilization Fund and used towards the construction of two tennis courts at the South Courtice Arena. That the Stuart Park refurbishment plan be amended to convert the existing tennis courts to pickleball courts and that any surplus be directed to the cost of the new tennis courts at the South Courtice Arena. The Clerk determined that this would be a reconsideration and Mayor Foster withdrew Resolution #GG-070-22. 13 claringtoil January 31, 2022 to February 4, 2022 Special General Government Committee Meeting After a discussion on whether the resolution was a reconsideration, the mover withdrew the resolution. The following Resolution #GG-058-22 was now before Committee: That the 2022 Budget be amended to include user fee revenue for Financial Services in the amount of $200,000; and That Staff be directed to bring the appropriate by-law to Council to reinstate the user fees for "New Ownership Changes" ($30), "Arrears Notices" ($30), and "Statements" ($10). Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwa rt No (3): Councillor Jones, Councillor Neal, and Councillor Traill Carried (4 to 3) Councillor Neal raised a Point of Order as he believed Resolution #GG-058-22 was a reconsideration. The Chair disagreed and stated that this was not a reconsideration. Councillor Neal challenged the ruling of the Chair. The question "Will the ruling of the Chair be sustained?" was put to a recorded vote and carried. The foregoing Resolution #GG-058-22 was then put to a recorded vote and carried. Community Services Resolution # GG-077-22 Moved by Councillor Neal Seconded by Councillor Jones That, further to a previous resolution about the Municipality taking over the snow plowing for hall/boards facilities, the Visual Arts Centre (VAC) 2022 budget be reduced by the amount of snow plowing that the Municipality will be responsible for, in the amount of approximately $8,000. Carried Resolution # GG-078-22 Moved by Councillor Neal Seconded by Councillor Traill That Council amends the 2022 Capital Budget to include the construction of a South Bowmanville Arena for a pool and twin pad arena, including a gymnasium/walking track and associated administrative space (exclusive of a library, wellness/fitness facility, and multi -purpose community space) to be built in a single phase, to be debentured; 14 claringtoil January 31, 2022 to February 4, 2022 Special General Government Committee Meeting That $315,000 be added to the 2022 levy and be directed to the Community Services Building Refurbishment Reserve Fund for the purpose of funding the proposed facility; and That the $315,000, added to the levy in 2021 and directed to the Community Services Building Refurbishment Reserve Fund, be identified as a funding source for the proposed South Bowmanville Arena. Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart Carried on a recorded vote (7 to 0) Resolution # GG-079-22 Moved by Councillor Traill Seconded by Councillor Neal That Facility Corp. Admin Travel be reduced by $3,400 to a total of $9,600; That Facility Mtnce R/M Buildings be reduced by $6,150 to a total of $36,000; That Facility ASC Waste Disposal be reduced by $1,510 to a total of $2,190; and That Municipal Admin Centre, Waste Disposal be reduced by $1,660 to a total of $2,140. Carried Suspend the Rules Resolution # GG-081-22 Moved by Councillor Hooper Seconded by Councillor Anderson That the Rules of Procedure be suspended to extend the meeting for an additional 10 minutes to 7:10 p.m. Carried Resolution # GG-080-22 Moved by Councillor Zwart Seconded by Councillor Anderson That the $23,927 for the Newcastle Hall Board be included in the budget from the Tax Rate Stabilization Reserve Fund. Carried 15 claringtoil Resolution # GG-082-22 Moved by Councillor Hooper Seconded by Councillor Zwart January 31, 2022 to February 4, 2022 Special General Government Committee Meeting That the Customer Service Assistant Coordinator be upgraded to full time position and included in the 2022 Budget. Carried Orono and Bowmanville Business Improvement Areas (BIAs) Councillor Hooper declared a direct interest in recommendation 3 of Report FSD- 008-22 - 2022 Operating and Capital Budgets as he owns a business in the Bowmanville Business Improvement Area. Councillor Hooper muted his video and audio and refrained from discussion on this matter. Councillor Zwart declared a direct interest in recommendation 4 of Report FSD-008- 22 - 2022 Operating and Capital Budgets as she owns a business in the Orono Business Improvement Area. Councillor Zwart muted her video and audio and refrained from discussion on this matter. Resolution # GG-083-22 Moved by Councillor Neal Seconded by Councillor Traill That the 2022 Draft Budget Book be amended to reflect the required tax levy request from the Historic Downtown Bowmanville Business Improvement Area, and that Council approves the 2022 Budget for the Bowmanville BIA outlined in Report FSD-007-22; and That Staff request the 2022 budgets for the Orono BIA and the Newcastle BIA for approval at a subsequent meeting prior to the striking of the tax rates. Carried Councillor Hooper and Councillor Zwart returned to the meeting. Recess Resolution # GG-084-22 Moved by Councillor Neal Seconded by Councillor Hooper That the Committee recess at 7:06 p.m. until February 4, 2022, at 9:30 a.m. Carried The Committee reconvened on February 4, 2022, at 9.31 a.m. with Councillor Anderson in the Chair. 16 claringtoil Recess Resolution # GG-085-22 Moved by Councillor Neal Seconded by Councillor Jones That the Committee recess for 15 minutes. Carried January 31, 2022 to February 4, 2022 Special General Government Committee Meeting The meeting reconvened at 9:50 a.m. with Mayor Foster in the Chair. Planning and Development Services Resolution # GG-086-22 Moved by Councillor Hooper Seconded by Councillor Zwart That the Heritage Incentive Grant in the amount of $11,500 be included in the 2022 Budget and be funded through the Tax Levy. Carried Resolution # GG-087-22 Moved by Councillor Neal Seconded by Councillor Jones That the 2022 Operating Budget be amended to add $120,000 to "Consulting in Planning" for the purposes of expediting the Courtice Waterfront Design Study identified in the 2020 Development Charges Background Study; and That the abovementioned Study be funded from the Development Charges — General Government Reserve Fund or, if not sufficient, that Staff work with local developers on a front -ending agreement to fund the Study. Carried 10me M1[.7i1Ee�eZe�i>E:1<:�►�►� Moved by Councillor Traill Seconded by Councillor Neal That the staffing requests, for the Planning and Development Services Department, to add a Clerk II and an additional Senior Planner in the Development Review Division be approved and funded from the Streamline Development Approval Fund if Clarington receives the funds. 17 claringtoil January 31, 2022 to February 4, 2022 Special General Government Committee Meeting Yes (4): Mayor Foster, Councillor Jones, Councillor Neal, and Councillor Traill No (3): Councillor Anderson, Councillor Hooper, and Councillor Zwart Carried on a recorded vote (4 to 3) Resolution # GG-089-22 Moved by Councillor Zwart Seconded by Councillor Hooper That the Plans Examiner Position and Building Inspector Position, be included in the 2022 Budget. Carried Emergency and Fire Services Resolution # GG-090-22 Moved by Councillor Neal Seconded by Councillor Traill That the annual contribution to the Fire Equipment Reserve fund be reduced by $100,000 to a total of $400, 000 annually. Carried Recess Resolution # GG-091-22 Moved by Councillor Hooper Seconded by Councillor Jones That the Committee recess for 5 minutes. Carried The meeting reconvened at 11.04 a.m. with Mayor Foster in the Chair. Resolution # GG-092-22 Moved by Councillor Zwart Seconded by Councillor Traill That the staffing requests for the Emergency and Fire Services, be included in the 2022 Budget. Motion Divided im claringtoil Resolution # GG-093-22 Moved by Councillor Traill Seconded by Councillor Neal January 31, 2022 to February 4, 2022 Special General Government Committee Meeting That the Training Officer position, be divided out to be considered separately. Carried The following was now before Committee: Resolution # GG-094-22 Moved by Councillor Zwart Seconded by Councillor Traill That the four existing Class 1 Firefighters being promoted to the rank of Captain and the four new Class 5 Firefighter positions, be included in the 2022 Budget. Carried Later in the Meeting, see following motion Resolution # GG-095-22 Moved by Councillor Traill Seconded by Councillor Hooper That $150,000 of the total cost for the new positions and promotions be funded by the Tax Rate Stabilization Fund. Motion Withdrawn, later in the meeting, see follow motions Resolution # GG-096-22 Moved by Councillor Neal Seconded by Councillor Traill That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-095-22 for a second time. Carried The foregoing Resolution #GG-095-22 was then withdrawn by the mover. The foregoing Resolution #GG-094-22 was then put to a vote and carried. Resolution # GG-097-22 Moved by Councillor Traill Seconded by Councillor Neal That $150,000 of the total cost for the new positions and promotions be funded by the Future Staffing Reserve Fund. Carried 19 claringtoil The following was now before Committee: Resolution # GG-098-22 Moved by Councillor Zwart Seconded by Councillor Traill January 31, 2022 to February 4, 2022 Special General Government Committee Meeting That the Training Officer position, be included in the 2022 Budget. Carried The foregoing Resolution #GG-035-22 was then put to a vote and carried as amended. Main Motion #GG-035-22 as Amended: That Report FSD-008-22 and any related communication items, be received; That Council approves the 2022 Operating and Capital Budgets, including "external agencies" as outlined in the 2022 Draft Budget Book, at an estimated tax levy impact of 1.942 per cent, exclusive of tax policy impacts, as directed in FSD-008-22. That the 2022 Draft Budget Book be amended to reflect the required tax levy request from the Historic Downtown Bowmanville Business Improvement Area, and that Council approves the 2022 Budget for the Bowmanville BIA outlined in Report FSD-007-22; That Staff request the 2022 budgets for the Orono BIA and the Newcastle BIA for approval at a subsequent meeting prior to the striking of the tax rates; That the reserve and reserve fund contributions and any new reserve/reserve funds be approved as shown in the 2022 Draft Budget Book; That the Draft Operating By-law be amended to increase Wages Temp FT ($25,000) and Wages Temp PT ($50,000) in the Municipal Elections sub - department (100-19-193) with a corresponding increase in the transfer from the Municipal Elections Reserve; That the financing of capital projects, as outlined in the 2022 Draft Budget Book, be approved; That $6,402,000 be added to the 2022 Capital Budget for Newcastle and Orono arena improvements with funding from a proposed debenture, per Resolution #GG-012-22; That any cash flow shortfall in the Development Charges Reserve Funds be interim financed by the Municipal Capital Works Reserve Fund and General Municipal Reserve Fund, to be repaid with interest, as cash flow permits; 20 claringtoil January 31, 2022 to February 4, 2022 Special General Government Committee Meeting That subject to Council approval of the Newcastle and Orono arena improvements, per #GG-012-22, identified to be funded by debenture financing, that the Director of Financial Services/Treasurer be authorized to make application to the Region of Durham for the necessary debenture, such terms at the discretion of the Director of Financial Services/Treasurer; That Report FSD-008-22 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; That the Director of Financial Services/Treasurer is authorized to fund projects which have been previously approved in the 2018 to 2021 budgets and not completed with funding to be from the appropriate reserve or reserve fund; That the appropriate by-laws to levy the 2022 tax requirement for Municipal, Region of Durham and Education purposes be forwarded to Council for approval, once final tax policy information is available; That all interested parties listed in Report FSD-008-22 and any delegations be advised of Council's decision; That the amendments to the 2022 Operating and Capital Budgets be approved as follows: a) That the new staff positions be considered as "Additional Items for Council Consideration", formerly the "B List"; b) That the 2022 Budget be amended to increase Supplemental Taxation to $1,000,000; c) That the Communications Division budget of the Office of the CAO (sub - department 170) be adjusted to remove $15,000 in revenue and reduce postage expense by $900; d) That the Municipal Election Revenue be adjusted from $4,000 to ($4,000), and the corresponding adjustment of $8,000 be made in the transfer from the Municipal Elections Reserve; e) That the proposed net staffing impact in Legislative Services be reduced by $35,100 and funded by the Municipal Election Reserve, the funding from the reserve to be adjusted accordingly; f) That the Community Development (sub -department 427) Salaries, Wages and Benefits be decreased by $50,834 to reflect a reduced need in Inclusion Services part time wages; g) That increase for Contracted Services for the printing of the Council Quarterly Update, be a one-time only expense and that this be required to be approved by Council for 2023 and beyond; h) That the two Part -Time Municipal Law Enforcement positions and the Temporary Clerk II position, be included in the 2022 Budget; 21 claringtoil January 31, 2022 to February 4, 2022 Special General Government Committee Meeting i) That the Human Resources Associate Position, be included in the 2022 Budget; j) That the management vacancy (Supervisor, Client Application/Service) be converted into a Solutions Analyst Position and a Support Technician Position; k) That the Financial Analyst Position - Asset Management, be included in the 2022 Budget; 1) That the position of the Financial Analyst position for Asset Management — be time limited to as long as OCIF funds it (or another Provincial or Federal funding source) at which time, an extension would require Council approval."; m) That the Director of Financial Services/Treasurer be authorized to transfer $2,000,000 from the Tax Rate Stabilization Reserve Fund to be transferred to reserve funds to be determined by the Director for the purposes of capital asset replacement or non -development charge capital acquisition; n) That the 2022 Budget be amended to include user fee revenue for Financial Services in the amount of $200,000; and That Staff be directed to bring the appropriate by-law to Council to reinstate the user fees for "New Ownership Changes" ($30), "Arrears Notices" ($30), and "Statements" ($10); o) That the 2022 Capital Budget be amended to include $1,484,000 for Cobbledick Rd railway crossing improvements including the $750,000 previously identified from the Tax Rate Stabilization Reserve Fund and $734,000 to be funded from the Road Reserve Fund, if the funding request to Transport Canada is not approved; p) That the amount estimated to improve the Courtice Shores Road tunnel to twin the lanes and create a bike/pedestrian tunnel be added to the debenture as part of the 2022 budget; That this work proceed as soon as practicable; and That staff report at the February 14, 2022, Council Meeting on the estimated amount for this work; q) That the budget for Materials and Supplies for Street Lighting be reduced by $50,000; and That the budget for Contracted Services for Street Lighting be reduced by $50,000; r) That an additional $300,000 for Snow Clearing Equipment, to be financed through the Tax Levy, be added to the 2022 Budget; s) That the Utility Locates Technician position be included in the 2022 Budget; t) That GIS and Asset Management Technologist position be included in the 2022 Budget; 22 claringtoil January 31, 2022 to February 4, 2022 Special General Government Committee Meeting u) That staff be directed to recruit the Public Works summer students; v) That the Park, Material & Supplies, one-time cost of $98,400, for separating concrete and steel at Depot 42, be deleted; w) That the 2022 Budget be amended to include user fee revenue for Financial Services in the amount of $200,000; and That Staff be directed to bring the appropriate by-law to Council to reinstate the user fees for "New Ownership Changes" ($30), "Arrears Notices" ($30), and "Statements" ($10); x) That, further to a previous resolution about the Municipality taking over the snow plowing for hall/boards facilities, the Visual Arts Centre (VAC) 2022 budget be reduced by the amount of snow plowing that the Municipality will be responsible for, in the amount of approximately $8,000; y) That Council amends the 2022 Capital Budget to include the construction of a South Bowmanville Arena for a pool and twin pad arena, including a gymnasium/walking track and associated administrative space (exclusive of a library, wellness/fitness facility, and multi -purpose community space) to be built in a single phase, to be debentured; That $315,000 be added to the 2022 levy and be directed to the Community Services Building Refurbishment Reserve Fund for the purpose of funding the proposed facility; and That the $315,000, added to the levy in 2021 and directed to the Community Services Building Refurbishment Reserve Fund, be identified as a funding source for the proposed South Bowmanville Arena; z) That Facility Corp. Admin Travel be reduced by $3,400 to a total of $9,600; That Facility Mtnce R/M Buildings be reduced by $6,150 to a total of $36,000; That Facility ASC Waste Disposal be reduced by $1,510 to a total of $2,190-1 and That Municipal Admin Centre, Waste Disposal be reduced by $1,660 to a total of $2,140; aa)That the $23,927 for the Newcastle Hall Board be included in the budget from the Tax Rate Stabilization Reserve Fund; bb)That the Customer Service Assistant Coordinator be upgraded to full time position and included in the 2022 Budget; cc)That the Heritage Incentive Grant in the amount of $11,500 be included in the 2022 Budget and be funded through the Tax Levy; 23 claringtoil January 31, 2022 to February 4, 2022 Special General Government Committee Meeting dd)That the 2022 Operating Budget be amended to add $120,000 to "Consulting in Planning" for the purposes of expediting the Courtice Waterfront Design Study identified in the 2020 Development Charges Background Study; and That the abovementioned Study be funded from the Development Charges — General Government Reserve Fund or, if not sufficient, that Staff work with local developers on a front -ending agreement to fund the Study; ee)That the staffing requests, for the Planning and Development Services Department, to add a Clerk II and an additional Senior Planner in the Development Review Division be approved and funded from the Streamline Development Approval Fund if Clarington receives the funds; ff) That the Plans Examiner Position and Building Inspector Position, be included in the 2022 Budget; gg)That the annual contribution to the Fire Equipment Reserve fund be reduced by $100,000 to a total of $400, 000 annually; hh)That the four existing Class 1 Firefighters being promoted to the rank of Captain and the four new Class 5 Firefighter positions, be included in the 2022 Budget; ii) That $150,000 of the total cost for the new positions and promotions be funded by the Future Staffing Reserve Fund; and jj) That the Training Officer position, be included in the 2022 Budget. 7.3 Memo-002-22 CSD-001-22 — Updated Capital Costs for Recreation Facility Expansion at the South Bowmanville Recreation Complex Item 7.3 was considered at part of Item 7.2, Report FSD-008-22, 2022 Operating and Capital Budgets. 7.5 Memo-005-22 2022 Public Works Capital Budget Information by Ward Item 7.5 was considered at part of Item 7.2, Report FSD-008-22, 2022 Operating and Capital Budgets. 8. Adjournment Resolution # GG-099-22 Moved by Councillor Hooper Seconded by Councillor Zwart That the meeting adjourn at 11.43 a.m. Carried 24