HomeMy WebLinkAbout2022-02-08Newcastle Memorial Arena Manazement Board
Municipality of Clarinaton
Minutes ofMeetinz — Tuesday, February 8, 2022
Not vet approved by the Board)
In Attendance — Dave Bouma - Chair Bryan Wiltshire — Arena Manager
Shea -Lea Latchford, Todd Taylor, Jim Vison, Sue White, Councillor Margaret Zwart (cell)
Regrets — Councillor Granville Anderson, Shane Armstrong, Gary Oliver
Meeting opened at 7:00 p.m. with the Land Acknowledgement
1. Agenda - Motion #22-005
Moved by Todd Taylor, seconded by Jim Vision THAT: The Agenda be accepted
as proposed.
CARRIED
2. Acceptance of Minutes - Motion #22-006
Moved by Sue White, seconded by Todd Taylor THAT: The minutes of January 11, 2022, be
approved with the revision of the Risk Management Report.
CARRIED
Manager's Report — Safety: Staff are up to date on the vaccine passport requirements to
enter the facility. Risk Management: An inspection will be performed in the coming week.
Rentals/ Revenue: All user groups have booked ice until the end of March, and many are
looking to extending their contracts into April to make up for the lost ice time in January due
to the shutdown. The outstanding issues with Futuresign are still unresolved, however,
payment has been received from Tim Hortons.
Repairs/Maintenance: All the paint touch ups have been completed as well as a deep clean
of the arena. A new door for the dressing hallway has been installed by Rivett. A leak in
the compressor room roof was found and will be repaired by the Municipality. The Manager
(Bryan) will follow up with the Municipality to see if the roof should have the shingles
replaced rather than patched. Staff: The staff have been recalled and have been instructed
on the QR Code verification. Inspections/Municipal Operations: No inspection due to the
lockdown. Other: Facebook and the website have been updated. Beacon Heights have
expressed an interest in advertising in the Arena. Bryan will follow up with pricing.
2.
Financial Report - Motion # 22-007
Todd Taylor presented the budget for 2022. Moved by Dave Bouma seconded by Sue White
THAT: The budget be accepted as presented.
CARRIED
3. Risk Management —The minutes from January 11, 2022, were revised to reflect the Board's
concerns related to the Staff Report CDS-002-22 submitted by George Acorn that
recommends a budget of $3,684,000 be allocated to correct deficiencies identified in the I.B.
Storey assessment of the arena. A walk through will be scheduled within the next week.
4. New Business - Covid Update — A device will be purchased to scan the QR Code as one
enters the arena. Council Meeting Update — Councillor Zwart advised the report will be
presented at the budget meeting this week. Olympia — Deferred until the floor is replaced.
5. Round Table — A round table discussion followed.
6. Discussion — A "In Camera" discussion was held to develop a Covid-19 Vaccination Policy
for the arena.
7. Adiournment - The meeting was adjourned by the Chair at 8:35 p.m.
Next Board Meeting — Tuesday, March 8, 2022