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Staff Report
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Report To: Council
Date of Meeting: February 14, 2022 Report Number: FSD-012-22
Submitted By: Trevor Pinn, Director of Financial Services/Treasurer
Reviewed By: Mary -Anne Dempster, CAO Resolution#:
File Number: By-law Number:
Report Subject: Update for Council Budget Ratification Meeting
Recommendations:
1. That Report FSD-012-22 and any related communication items, be received;
2. That the 2022 Operating Budget be amended to reduce the grant to the John
Howard Society (Firehouse Youth) by $58,699 to $289,841; and
3. That all interested parties listed in Report FSD-012-22 and any delegations be
advised of Council's decision.
Municipality of Clarington
Report FSD-012-22
Report Overview
Page 2
After the Special General Government Committee meeting of February 4, 2022, information
pertinent to the budget discussion have arisen which are summarized below.
1. Background
1.1 A Special General Government Committee meeting was held on January 31, 2022 and
February 4, 2022 to discuss the proposed 2022 Operating and Capital Budget for the
Municipality of Clarington.
1.2 During that meeting amendments to the proposed draft were made and Staff provide
Committee and update on the status of the proposed tax levy change; this update is
draft subject to review of the minutes.
1.3 Subsequent to the Special GGC meeting, there has also been some additional
information that impacts the 2022 Operating and Capital Budget which was not available
at the time of the meeting.
2. Changes to the Proposed Budget Subsequent to the Special
GGC Meeting
Changes Resulting from Review of Resolutions
2.1 Minor changes to the calculation were made from the approved resolutions to ensure
that the calculation was reflective of the decisions made by Committee. These were
minor and a result of rounding.
2.2 No action by Council is required for these changes.
2.3 Subsequent to the Committee meeting, the Region of Durham Finance and
Administration Committee recommended a 2.6 per cent increase to the Region's
budget, this will impact the overall tax bill increase.
John Howard Society Adjustment
2.4 Subsequent to the Special GGC Meeting, the John Howard Society indicated that their
2022 request should be reduced by $58,699 as a result of the 2021 program surplus.
This will result in a grant of $289,841 for 2022.
2.5 Staff recommend that an amendment to the budget resolution be made to reduce the
approved grant to John Howard Society for 2022.
Municipality of Clarington
Report FSD-012-22
Planning and Development Services Staffing Request
Page 3
2.6 At the Special GGC Meeting, there was a resolution requiring that the two Planning and
Development Services positions that were not funded by Building Permit Revenue be
funded by the Streamline Development Approval Fund (SDAF).
2.7 It was Staff's understanding following review of the resolution passed at Committee that
the positions were permanent and approved, but 2022 funding would be from the SDAF
if eligible.
2.8 The Municipality received the Transfer Payment Agreement for the SDAF on February
7. Staff have reviewed the agreement and within the agreement there is an explicit
provision that the Municipality "not use the Funds for the purpose of paying the
Recipient's regular salary costs". This provision would therefore not allow for these two
positions to be funded by the SDAF.
2.9 As a result of confirming that regular staffing costs are ineligible, the cost for the above-
mentioned positions cannot be offset by the grant and therefore will be included in the
tax levy in 2022.
3. Concurrence
This report has been reviewed by the Director of Planning and Development Services
who concurs with the recommendations.
4. Conclusion
It is respectfully recommended that that Council amend the 2022 Operating and Capital
Budget to reflect the request for a reduced grant from John Howard Society. The
revised tax levy impact is 2.19 per cent, with a total tax bill impact of 2.01 per cent or
$92.70 on an assessed residential property of $400,000.
Staff Contact: Trevor Pinn, CPA, CA, Director of Financial Services/Treasurer, 905-623-3379
ext.2602 or tpinn@clarington.net.
Attachments:
Not Applicable
Interested Parties:
The following interested parties will be notified of Council's decision:
x John Howard Society of Durham Region