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Home My WebLink About10/31/2011 mull LwAq dv r General Purpose and Administration Committee Minutes October 31, 2011 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, October 31, 2011 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Partner attended the Region of Durham a-waste event on Saturday, October 29, 2011. She announced the following upcoming events: • November 2-3, 2011 — the Rick Hansen Man in Motion 25th Anniversary Tour. As part of the celebrations, on November 2, 2011 between 3:00 p.m. and 5:00 p.m., at the Garnet B. Rickard Recreation Complex, Ontario Power Generation and Clarington Tourism will be hosting a Rick Hansen event with live entertainment and refreshments. More information can be found at: www.rickhansenrelay.com • November 4, 2011 — Newtonville Armistice Parade at 10:30 a.m. - 1 - General Purpose and Administration Committee Minutes October 31, 2011 • November 4, 2011 - Jackie Kent Shopping Extravaganza will be held at the Newcastle Community Hall at 6:00 p.m., with proceeds going to Newcastle Heritage Garden Project. • November 5, 2011 — Bowmanville Branch Royal Canadian Legion Armistice Dinner at 5:30 p.m. • November 6, 2011 - Orono Armistice Parade. Councillor Traill attended the following events: • Clarington Older Adults Association Halloween lunch on Tuesday, October 22, 2011. • Clarington Board of Trade Ladies Night fundraiser for breast cancer research on Tuesday, October 25, 2011. • Grand Opening of Floor Trends in Bowmanville on October 26, 2011 along with Councillors Neal, Hooper, and Woo and Mayor Foster. Councillor Woo attended the following events: • St. George's Anglican Church Bazaar on Saturday, October 29, 2011 to raise funds to build the link from the Parish Hall to the Church. • Kirby School House Pumpkin Bee on Saturday, October 29, 2011 which included spinning yarn and candle making. • Brimacombe Ski Hill open house on Saturday, October 29, 2011. Councillor Woo announced the opening of the new Winners store, just south of the new Canadian Tire Store on Thursday, November 3, 2011. Big Brothers and Sisters of Clarington will be hosting their annual Red Carpet Gala at the Clarington Beech Centre on November 5, 2011. Councillor Hooper attended the following events: • Grand Opening of the new Canadian Tire Store on Wednesday, October 27, 2011. • Briefing session, on Wednesday, October 27, 2011, with one of the new owners of Mosport who conveyed a positive message for the future of Mosport. • Making Connections Clarington Halloween event, on Thursday, October 27, 2011, to celebrate their seventh anniversary in operation in Clarington. • Bowmanville High School Graduation and Awards Ceremony on Friday, October 28, 2011. Councillor Hooper announced the upcoming annual Tree Lighting Ceremony on Wednesday, December 2, 2011. - 2 - General Purpose and Administration Committee Minutes October 31, 2011 Councillor Neal attended the following events: • Grand Opening of Floor Trends in Bowmanville on October 26, 2011. • Grand Opening of the new Canadian Tire Store on Wednesday, October 27, 2011. • Toronto Board of Trade speaker series which hosted Patrick Lamarre, Executive Vice-President, SNC-Lavalin on Thursday, October 27, 2011. Mr. Lamarre discussed the future of Candu Energy Inc. • A pumpkin carving contest at the Courtice Flea Market on Sunday, October 30, 2011 where he judged the pumpkins. Councillor Novak attended the following events: • Darlington Community Advisory Committee meeting on Tuesday, October 25, 2011. • Abilities Centre 6t" Annual Dream Gala on Thursday, October 27, 2011. • Retirement party for long-time Clarington employee, Clare Werry on Friday, October 28, 2011. Mayor Foster dropped the puck for the Clarington Flames Girls hockey game on Saturday, October 29, 2011. He also attended the Toronto Board of Trade event, and confirmed that Mr. Lamarre, of SNC-Lavalin, is interested in moving ahead with "Nuclear New Build" project. Mayor Foster announced that on Wednesday, November 9, 2011, Clarington will be hosting the Chinese National Women's Hockey Team at the Garnet B. Rickard Recreation Complex. He announced that the recent fundraiser for Hospice Durham raised over $19,000. MINUTES Resolution #GPA-617-11 Moved by Councillor Hooper, seconded by Councillor Novak THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on October 17, 2011, be approved, with the following change: Page 3, in the "Presentations" section, first sentence should read: "Councillor Novak declared a pecuniary interest in the presentation regarding Report PSD083-11 as a member of her family works for AECOM." CARRIED - 3 - General Purpose and Administration Committee Minutes October 31, 2011 PRESENTATIONS There were no presentations. DELEGATIONS Rev. Frank Lockhart was present regarding the fish by-pass channel. He informed the Committee of the problems that the trout and salmon have in making their way up the Bowmanville Creek. Rev. Lockhart informed the Committee that Valleys 2000 has already had engineering work performed and that the total cost of the project will be $340,000. He noted that the Valleys 2000 has committed 10% of the total, from their own funds. Rev. Lockhart informed the Committee that canvassing for funds has begun. He highlighted the differences between the current system of steel boxes versus the proposed series of natural rapids, spaced approximately eight feet apart. Rev. Lockhart stated that this project will be beneficial for the community to enjoy the migrations as well as for the sport fishing industry. He asked Council to share responsibility for the project, although Valleys 2000 have received commitments from corporations and other levels of government. Resolution #GPA-618-11 Moved by Councillor Novak, seconded by Councillor Neal THAT the delegation of Rev. Frank Lockhart regarding the fish bypass channel project be received for information; and THAT Rev. Lockhart be thanked for his delegation. CARRIED Martin Vroegh, President, Clarington Board of Trade (CBOT) was present regarding Report CAO-009-11, CBOT contract renewal. He provided the Committee with background information regarding the contract renewal. Mr. Vroegh stated that he and Sheila Hall, Executive Director, were present to respond to questions from the Committee regarding the contract renewal. They responded to questions regarding reporting, incorporation, insurance, accountability, the possibility of a one-year term contract, the possibility of reducing the contract increase in the first year, membership dues, the history of Clarington's economic development work, cost of living increase, and cost per capita. Andy Allison left the meeting at 9:57 a.m. - 4 - General Purpose and Administration Committee Minutes October 31, 2011 James Reininger was present, representing the applicant, and was speaking on behalf of Scott Waterhouse regarding PSD-085-11, to redesignate the property to permit a medium density residential development. Mr. Reininger supports the recommendations of Report PSD-085-11. He was present to answer any questions. Myno Van Dyke, Director, Newcastle & District Historical Society, was present regarding the renaming of Newcastle Memorial Park. He made a verbal presentation to accompany a PowerPoint presentation and a handout containing a letter from the Royal Canadian Legion and the Clarington Public Library Board. Mr. Van Dyke provided the Committee with a history of Mr. Joseph Atkinson and the project to name either a street or park after Mr. Atkinson. He informed the Committee that a consensus has been reached by interested parties regarding a proposal to name the southwest corner of the Clarington Public Library, Newcastle Branch either "Joseph Atkinson Park" or "Joseph Atkinson Parkette. Mr. Van Dyke added that the soccer field and playground area north of the parking lot shall remain as "Memorial Park". He stated that the Clarington Library Board and the Royal Canadian Legion have agreed to this proposal. Mr. Van Dyke noted that this proposal involves moving and rededicating the existing Joseph Atkinson plaque. Mr. Van Dyke concluded by requesting that the Committee approve the proposal. Resolution #GPA-619-11 Moved by Councillor Woo, seconded by Councillor Partner THAT the delegation of Myno Van Dyke, regarding the renaming of Newcastle Memorial Park be received with thanks; and THAT the proposal of the renaming of Newcastle Memorial Park be referred to Staff for a report. CARRIED Dan Worrall, President, Clarington Fire Fighters Association, was present regarding Report EGD-016-11, Progress Report — Operational Planning: An Official Guide to Matching Resource Deployment and Risk. Mr. Worrall made a verbal presentation to accompany a handout of his presentation. He stated that he is in agreement with the Report, but has some concerns regarding section 4.1 of Report EGD-016-11 where he noted that Clarington has a lower level of staffing. Mr. Worrall requested a minimum staffing level of four firefighters per truck, 24 hours per day, 365 days per year for purposes of increased fire fighter safety and lower property loss. He provided the Committee with statistics he believes to support the benefits of this increased staffing level. In conclusion, Mr. Worrall stated that the Association stands behind the Fire Chief's request for approval of the 2012 Master Fire Plan. - 5 - General Purpose and Administration Committee Minutes October 31, 2011 RECESS Resolution #GPA-620-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 11:17 a.m. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Zoning By-law and Draft Plan of Subdivision Applicant: 1825284 Ontario Limited Report: PSD-084-11 Anne Taylor Scott, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Glenn Genge, D.G. Biddle & Associates Ltd. was present, on behalf of the applicant to answer any questions. He added that any concerns they may have with the Report will be discussed with the Planning Services Department Staff. PLANNING SERVICES DEPARTMENT APPLICATION FOR A PROPOSED DRAFT PLAN OF SUBDIVISION AND A ZONING BY-LAW AMENDMENT TO PERMIT UP TO 66 SINGLE DETACHED RESIDENTIAL UNITS APPLICANT: 1825284 ONTARIO LIMITED Resolution #GPA-621-11 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report PSD-084-11 be received; - 6 - General Purpose and Administration Committee Minutes October 31, 2011 THAT the applications for a proposed Draft Plan of Subdivision (S-C-201 1-0001) and to amend Zoning By-law 84-63 (ZBA 2011-0024) continue to be processed, including the preparation of a subsequent report considering all agency comments and comments received at the Public Meeting; and THAT all interested parties listed in Report PSD-084-11 and any delegations be advised of Council's decision. CARRIED TO REDESIGNATE THE PROPERTY TO PERMIT A MEDIUM DENSITY RESIDENTIAL DEVELOPMENT APPLICANT: 672003 ONTARIO LIMITED (ADALAN DEVELOPMENT CORPORATION) Resolution #GPA-622-11 Moved by Mayor Foster, seconded by Councillor Partner THAT Report PSD-085-11 be received; THAT proposed Amendment No. 82 to the Clarington Official Plan, in response to an application submitted by 672003 Ontario Limited (Adalan Development Corporation), be adopted and the necessary By-law contained in Attachment 3 to Report PSD-085-11 be passed; THAT the Region of Durham and Municipal Property Assessment Corporation (MPAC) be informed of Council's decision; and THAT all interested parties listed in Report PSD-085-11 and any delegations be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF OCTOBER 13, 2011 Resolution #GPA-623-11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD-086-11 be received; THAT Council concurs with the decisions of the Committee of Adjustment made on October 13, 2011 for applications A2011-0032 to A2011-0038; - 7 - General Purpose and Administration Committee Minutes October 31, 2011 THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment for applications A2011-0032 to A2011-0037; and THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on October 13, 2011, for application A2011-0038 is not warranted. However, should an appeal be lodged by another party, that Staff be authorized to defend its original position. CARRIED ENGINEERING SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Engineering Services continued following Clerk's Department later in the meeting. OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT NEWCASTLE FIRE HALL #2 — RELOCATION AND CONSTRUCTION Resolution #GPA-624-11 Moved by Mayor Foster, seconded by Councillor Woo THAT Report ESD-015-11 be received for information. CARRIED (See following motion) Resolution #GPA-625-11 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-624-11 be amended by adding the following after the first paragraph: "THAT 1780 Rudell Road, Newcastle be reconfirmed as the location of the new Fire Station; THAT a revised project budget of$4,743,000.00 be approved; - 8 - General Purpose and Administration Committee Minutes October 31, 2011 THAT $243,000.00 in additional funds be provided from Municipal Capital Works Reserve Fund ($162,148.83) and Emergency Services Development Charges Reserve Fund ($80,851.17); and THAT all interested parties listed in Report ESD-015-11 be advised of Council's decision." MOTION LOST The foregoing Resolution #GPA-624-11 was then put to a vote and carried. PROGRESS REPORT — OPERATIONAL PLANNING: AN OFFICIAL GUIDE TO MATCHING RESOURCE DEPLOYMENT AND RISK Resolution #GPA-626-11 Moved by Councillor Traill, seconded by Councillor Neal THAT Report ESD-016-11 be tabled until the General Purpose and Administration meeting of November 14, 2011. MOTION LOST Resolution #GPA-627 -11 Moved by Councillor Novak, seconded by Councillor Partner THAT Report ESD-016-11 be received; THAT Council approve staffing of Pump 1 and Pump 4 as proposed in Section 4.1 of Report ESD-016-11; THAT Staff consider budgeting in the 2012 budget a full Fire Master Plan in the 2012 budget; and THAT all interested parties listed in Report ESD-016-11 be advised of Council's decision. CARRIED (See following motion) Resolution #GPA-628-11 Moved by Mayor Foster, seconded by Councillor Novak THAT the question be now put. CARRIED - 9 - General Purpose and Administration Committee Minutes October 31, 2011 The foregoing Resolution #GPA-627-11 was then put to a vote and carried. Andy Allison returned to the meeting at 12:54 p.m. RECESS Resolution #GPA-629-11 Moved by Councillor Neal, seconded by Mayor Foster THAT the Committee recess for 1 hour. CARRIED The meeting resumed at 1:57 p.m. PHASE II ENVIRONMENTAL ASSESSMENT— 3333 HIGHWAY 2, NEWCASTLE Resolution #GPA-630-11 Moved by Councillor Woo, seconded by Councillor Partner THAT Staff be authorized to proceed with a Phase II Environmental Assessment of 3333 Highway 2; THAT the Purchasing By-law be waived in order to award a contract to complete the Phase II Environmental Assessment on 3333 Highway 2, Newcastle; and THAT Staff report back as soon as possible. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Community Services continued following Clerk's Department later in the meeting. Councillor Partner chaired this portion of the meeting. - 10 - General Purpose and Administration Committee Minutes October 31, 2011 CLERK'S DEPARTMENT PROPOSED NUISANCE BY-LAW Resolution #GPA-631-11 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report CLD-027-11 be received; THAT the By-law attached to Report CLD-027-11, a by-law to regulate and prohibit public nuisances, be approved; and THAT Inspector Chris Ostler of the Durham Regional Police Service be advised of Council's decision. CARRIED (See following motion) Resolution #GPA-632-11 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #GPA-631-11 be amended by adding the following to the end of the second paragraph: "as amended as follows: a) amending the definition of "nuisance" in Section 1, by deleting the word "includes" and replacing it with the word "means"; b) deleting the words "screaming, yelling" from Section 1(b); c) deleting Section 1(e) in its entirety; and d) deleting Section 1(f) in its entirety". MOTION LOST The foregoing Resolution #GPA-631-11 was then put to a vote and carried. - 11 - General Purpose and Administration Committee Minutes October 31, 2011 APPOINTMENTS TO BOARDS AND COMMITTEES POLICY Resolution #GPA-633-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report CLD-029-11 be received; and THAT the policy for appointments to Boards and Committees remain as is. CARRIED APPOINTMENT OF MUNICIPAL LAW ENFORCEMENT OFFICER Resolution #GPA-634-11 Moved by Mayor Foster, seconded by Councillor Novak THAT Report CLD-030-11 be received; THAT the By-law attached to Report CLD-030-11, a By-law to appoint a Municipal Law Enforcement Officer, be approved; and THAT Kimberley Birkett be advised of Council's decision. CARRIED 3RD QUARTER PARKING REPORT Resolution #GPA-635-11 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report CLD-031-11 be received; and THAT all interested parties listed in Report CLD-031-11 be advised of Council's decision. CARRIED Mayor Foster chaired this portion of the meeting. - 12 - General Purpose and Administration Committee Minutes October 31, 2011 ENGINEERING SERVICES DEPARTMENT - Continued INSTALLATION OF STREET LIGHT ON WEST BEACH ROAD Resolution #GPA-636-11 Moved by Councillor Traill, seconded by Councillor Woo THAT a street light be installed at the bend on West Beach Road, to a maximum cost of $1500. CARRIED STREET LIGHT —WAVERLEY ROAD Resolution #GPA-637-11 Moved by Councillor Hooper, seconded by Councillor Novak THAT Engineering Staff review the illumination of the existing walkway on the east side of Regional Road 57 from Baseline Road to Waverley Road. CARRIED COMMUNITY SERVICES DEPARTMENT- Continued OUTDOOR ARTIFICIAL ICE SURFACE AT SOUTH COURTICE ARENA Resolution #GPA-638-11 Moved by Councillor Neal, seconded by Councillor Novak THAT Staff prepare a report on the possibility of constructing an outdoor artificial ice surface at South Courtice Arena. CARRIED CORPORATE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. - 13 - General Purpose and Administration Committee Minutes October 31, 2011 FINANCE DEPARTMENT FINANCIAL UPDATE AS AT SEPTEMBER 30, 2011 Resolution #GPA-639-11 Moved by Councillor Woo, seconded by Councillor Partner THAT Report FND-023-11 be received for information. CARRIED SOLICITOR'S DEPARTMENT REQUEST FOR REPORT — GOVERNANCE ISSUES ARISING OUT OF CUNNINGHAM REPORT FROM THE CITY OF MISSISSAUGA Resolution #GPA-640-11 Moved by Councillor Neal, seconded by Councillor Traill THAT Staff be requested to report on any governance issues brought forward in Justice Cunningham's Report ("Report of the Mississauga Judicial Inquiry: Updating the Ethical Infrastructure") from the City of Mississauga. CARRIED CHIEF ADMINISTRATIVE OFFICER See Unfinished Business UNFINISHED BUSINESS CLARINGTON BOARD OF TRADE CONTRACT RENEWAL Resolution #GPA-641-11 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report CAO-009-11 be lifted from the table. CARRIED - 14 - General Purpose and Administration Committee Minutes October 31, 2011 Resolution #GPA-642-11 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report CAO-009-11 be received for information; THAT Report CAO-009-11 be approved as presented with an amendment to Recommendation #2 where the increase of $225,000 will be phased over two years with $61,000 in 2012 and the remainder in 2013; and THAT the annual cost of living adjustment of 2.5% be removed. CARRIED (See following motion) Resolution #GPA-643-11 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-642-11 be amended to: a) Add to the end of paragraph 2: "which would include a provision for termination on one year's notice"; and b) Add to the end of paragraph 3: "after approval by Council, with the agreement to include appropriate benchmarks". MOTION LOST The foregoing Resolution #GPA-642-11 was then put to a vote and carried. OTHER BUSINESS There were no items considered under this section of the Agenda. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. - 15 - General Purpose and Administration Committee Minutes October 31, 2011 ADJOURNMENT Resolution #GPA-644-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the meeting adjourn at 4:23 p.m. CARRIED A ' f M O u LERK - 16 -