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HomeMy WebLinkAbout10/17/2011General Purpose and Administration Committee Minutes October 17, 2011 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, October 17, 2011 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Trail) Councillor W. Woo Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Deputy Fire Chief, M. Berney Manager Transportation and Design, L. Benson Director of Planning Services, D. Crome Parks Supervisor, B. Genosko Director of Corporate Services & Human Resources, M. Marano Recreation Services Manager, S. Meredith Director of Finance /Treasurer, N. Taylor Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Novak indicated that she would be declaring an interest in Report PSD- 083 -11, regarding the refurbishment of the Darlington Nuclear Generating Station. ANNOUNCEMENTS Councillor Novak attended the following events: • Clarington Board of Trade land and inventory tour on Wednesday, October 5, 2011 • The Clarington Fire Fighters Association's pink shirt event on Friday, October 14, 2011. Proceeds from the sale of the shirts will be directed to the Bowmanville Mammography Clinic and Fire Fighter Cancer Research. -1 - General Purpose and Administration Committee Minutes October 17, 2011 • Applefest in downtown Bowmanville on Saturday, October 15, 2011, including the launch of the Valley Lands 2000's project to construct a fish natural bypass channel. Councillor Neal attended the pancake breakfast in Kendal on Sunday, October 16, 2011 hosted by the Kendal Lions Club. Councillor Hooper attended the following events: • The Clarington Fire Fighters Association's pink shirt event on Friday, October 14, 2011. Proceeds from the sale of the shirts will be directed to the Bowmanville Mammography Clinic and Fire Fighter Cancer Research. • Clarington Board of Trade land and inventory tour on Wednesday, October 5, 2011. In particular, he noted the tour of St. Mary's Cement. • The grand re- opening of Roy Nichols Motors on Thursday, October 13, 2011. • Applefest in downtown Bowmanville on Saturday, October 15, 2011. He thanked the Operations Department for their efforts. • The launch of Valley Lands 2000's project to construct a fish natural bypass channel. • Pancake breakfast in Kendal on Sunday, October 16, 2011. Councillor Hooper announced that upcoming annual `Sports Hall of Fame' dinner to be held on Saturday, October 22, 2011 and reminded members of the `Spirits of Camp 30' will be held on Sunday, October 23, 2011. He also noted that October is `Small Business Month' and there will be a seminar on Thursday, October 20, 2011 at 101 Dundas Street West in Whitby at 1:00 p.m. The seminar is hosted by the Ontario Self Employment Business Program, and the topic is "Hiring Employees ". Councillor Partner attended the pancake breakfast in Kendal on Sunday, October 16, 2011. She noted that this event raises funds for the `Fishability Sports Club' which is an adapted fishing program for people with disabilities. She added that more information could be found at www.fishabilitysports.org. Councillor Partner announced the following upcoming events: • A free information session presented by the Oak Ridges Moraine Group at Orono Town Hall this evening, October 17, 2011, from 7:00 p.m. to 10:00 p.m. • Orono Rebekkah's `Raise the Roof' dinner on Wednesday, October 19, 2011 at 6:00 p.m. • The Orono Town Hall is presenting the Fred Eaglesmith Travelling Show on Friday, October 21, 2011 at 8:00 p.m. with the proceeds going to the new washrooms. She noted that tickets can be purchased at the Orono Times. • Newcastle United Church Bazaar on Saturday, October 22, 2011 from 10:00 a.m. to 2:00 p.m. • Orono St. Saviours Church Bazaar on Saturday, October 22, 2011 from 10:00 a.m. to 2:00 p.m. 2 General Purpose and Administration Committee Minutes October 17, 2011 • The grand opening of three new businesses will take place on Saturday, October 22, 2011 starting at 11:00 a.m.: "OM Creations /OM Yoga ", "Victoria's Attic" (with Hedgehog relocating with Victoria's Attic) and "Sunday's Child ". Councillor Traill attended Applefest on Saturday, October 15, 2011 and the Kendal pancake breakfast on Sunday, October 16, 2011. She invited everyone to attend the planting and cleanup event at the Samuel Wilmot Nature Area on Saturday, October 22, 2011. Councillor Woo attended that Clarington Board of Trade land and inventory tour on Wednesday, October 5, 2011. He also attended the grand re- opening of Roy Nichols Motors on Thursday, October 13, 2011. He noted that this evening, October 17, 2011, Durham Region will be hosting a supplier information night from 7:00 p.m. to 9:00 p.m. He also reminded everyone that the soft opening of the new Canadian Tire store will take place on Wednesday, October 19, 2011 at 7:00 p.m. Mayor Foster congratulated Roy Nichols Motors on their grand re- opening on Thursday, October 13, 2011. He announced that on Thursday, October 20, 2011 at 8:00 a.m., Covanta, in conjunction with the Clarington Board of Trade, will be holding a subcontractors, suppliers and service providers information fair at the Courtice Community Complex. MINUTES Resolution #GPA- 598 -11 Moved by Councillor Neal, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on September 26, 2011, be approved. CARRIED PRESENTATIONS Councillor Novak declared a pecuniary interest in the presentation regarding Report PSD- 083 -11 as a member of her family works for AECOM. Councillor Novak left the room and did not participate in discussions and voting on this matter. Dave Hardy, Hardy Stevenson & Associates Ltd. and Will McCrae, AECOM, made a presentation regarding Report PSD- 083 -11, Refurbishment and Continued Operation of the Darlington Nuclear Generating Station, Municipality of Clarington Comments on the Draft Environmental Impact Statement. They made a verbal presentation to accompany a PowerPoint presentation. Mr. Hardy noted that the team consists of several companies working together. He provided the Committee with background information -3- General Purpose and Administration Committee Minutes October 17, 2011 on the Environmental Assessment, Environmental Impact Study (EIS), Technical Supporting Documents (TSD's) review, and peer review processes. Mr. Hardy informed the Committee of the timeline ranging from 2010 to 2031 for the whole project. He outlined the scope of the review of the draft EIS and the TSD's. Mr. Hardy stated that the review team is in agreement with the original results; however the review raised slight concerns which he detailed in the presentation. Mr. McCrae also presented some of the details of the concerns regarding transportation. He noted that, to address all noted key issues, Ontario Power Generation (OPG) has committed to participation in the process to develop a Traffic Management Plan as well as participating financially, as appropriate, in necessary transportation works /improvements. Mr. Harding spoke to issues regarding municipal finances. He informed the Committee that the next steps include: • Submission of comments prepared by peer review team to OPG • Advising all interested parties of the peer review submission • Establishing a follow -up program Councillor Novak returned to the meeting. Martin Vroegh, President of Clarington Board of Trade (CBOT) introduced the Board members (Ron Collis, Murray Visser, Mike Patrick, Adrienne Windsor, Leslie Ray, Ron Robinson, and Randy Henry) who were present in the gallery in support of a presentation regarding the CBOT Five Year Business Plan. He introduced Mike Patrick, Director of CBOT, who provided the Committee with the history of the CBOT. Mr. Patrick introduced Sheila Hall, Executive Director. Ms. Hall made a verbal presentation which accompanied a PowerPoint presentation. She informed the Committee of the future economic opportunities and the CBOT's support of existing and future businesses. Ms. Hall outlined the financial resources and use of financial resources within the CBOT, including the increase in membership and revenue. She compared the annual budget and per capita expenditures, for economic development, with other area municipalities. Ms. Hall reviewed the highlights of the financial five -year plan for the CBOT which included an increase of $115,000 per year to meet the needs. This increase in expenditures covers an additional staff person, meeting space and increased marketing opportunities. Mayor Foster left the meeting at 10:45 a.m. Councillor Novak chaired this portion of the meeting, which included some questions to Ms. Hall. Mayor Foster returned to the meeting at 10:48 a.m. and chaired this portion of the meeting, including the remainder of questions to Ms. Hall. 4 General Purpose and Administration Committee Minutes October 17, 2011 RECESS Resolution #GPA- 599 -11 Moved by Councillor Neal, seconded by Councillor Hooper THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 11:31 a.m. DELEGATIONS Rob Simpson, Project Manager, Canadian Tire Corporation was present regarding the Sustainability of the New Canadian Tire Store Opening October, 2011. He made a verbal presentation to accompany a PowerPoint presentation. Mr. Simpson outlined the integrated design approach which was used in designing the new Canadian Tire Store in Bowmanville. He highlighted the innovations (heating, cooling, lighting, and operating) of the building, which were detailed in the PowerPoint presentation. Mr. Simpson confirmed that the building was designed to a LEEDS standard. They will be applying for certification and Mr. Simpson remains confident in achieving it. CLARINGTON BOARD OF TRADE CONTRACT RENEWAL Resolution #GPA- 600 -11 Moved by Councillor Novak, seconded by Councillor Woo THAT the Report CAO- 009 -11 be tabled until the General Purpose and Administration meeting of October 31, 2011. CARRIED DELEGATION OF ROB SIMPSON, PROJECT MANAGER, CANADIAN TIRE CORPORATION, REGARDING THE SUSTAINABILITY OF THE NEW CANADIAN TIRE STORE OPENING OCTOBER, 2011 Resolution #GPA- 601 -11 Moved by Councillor Neal, seconded by Councillor Woo THAT the delegation of Rob Simpson, Project Manager, Canadian Tire Corporation regarding the sustainability of the new Canadian Tire Store opening October, 2011 be received with thanks. CARRIED -5- General Purpose and Administration Committee Minutes October 17, 2011 RECESS Resolution #GPA- 602 -11 Moved by Councillor Partner, seconded by Councillor Hooper THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 12:03 p.m. PUBLIC MEETING There were no public meetings held. PLANNING SERVICES DEPARTMENT REFURBISHMENT AND CONTINUED OPERATION OF THE DARLINGTON NUCLEAR GENERATING STATION MUNICIPALITY OF CLARINGTON COMMENTS ON THE DRAFT ENVIRONMENTAL IMPACT STATEMENT Councillor Novak declared a pecuniary interest in the presentation Regarding Report PSD- 083 -11, regarding the Darlington Nuclear Generating Station, as a member of her family works for Ontario Power Generation. Councillor Novak left the room and did not participate in discussions and voting on this matter. Resolution #GPA- 603 -11 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report PSD- 083 -11 be received; THAT Report PSD- 083 -11, including the comments prepared by the peer review consultants (Attachments 3 to 8 of Report PSD- 083 -11), be submitted to Ontario Power Generation as the Municipality of Clarington's comments on the Draft Environmental Impact Statement for the Refurbishment and Continued Operation of the Darlington Nuclear Generating Station Project; THAT Ontario Power Generation be thanked for providing the Municipality of Clarington with the opportunity to undertake a peer review of the Draft Environmental Impact Statement for the Project prior to its submission to the Canadian Nuclear Safety Commission; 6 General Purpose and Administration Committee Minutes October 17, 2011 THAT the peer review team, consisting of AECOM, Hardy Stevenson and Associates, RWDI and Hemson Consulting, be thanked for their efforts in completing the peer review in a timely manner; THAT a copy of Report PSD- 083 -11 and Council's decision be forwarded to Ontario Power Generation and the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD- 083 -11 and any delegations be advised of Council's decision. CARRIED Councillor Novak returned to the meeting at 12:04 p.m. Councillor Novak chaired this portion of the meeting. REZONING APPLICATION TO FACILITATE THE SEVERANCE OF TWO RESIDENTIAL LOTS Resolution #GPA- 604 -11 Moved by Councillor Neal, seconded by Councillor Woo THAT Report PSD- 081 -11 be received; THAT the recommendations contained in the Environmental Impact Study and Addendum prepared by Niblett Environmental Associates Inc., August 2011, be received; THAT the rezoning application submitted by Zlatko and Starleane Jazic be approved and that the attached Zoning By -law Amendment (Attachment 3 of Report PSD- 081 -11) be adopted by Council; THAT a copy of this Report and Council's decision be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD- 081 -11 and any delegations be advised of Council's decision. CARRIED 7 General Purpose and Administration Committee Minutes October 17, 2011 QUESTIONS ON ENERGY FROM WASTE Resolution #GPA- 605 -11 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report PSD- 082 -11 be received for information. CARRIED Councillor Traill chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR SEPTEMBER, 2011 Resolution #GPA- 606 -11 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report EGD- 035 -11 be received for information. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY ACTIVITY REPORT — JULY, AUGUST, SEPTEMBER 2011 Resolution #GPA- 607 -11 Moved by Councillor Novak, seconded by Mayor Foster THAT Report ESD- 014 -11 be received for information. CARRIED 8 General Purpose and Administration Committee Minutes October 17, 2011 EMERGENCY SERVICES' OPERATIONAL TRACKING TOOL Resolution #GPA- 608 -11 Moved by Mayor Foster, seconded by Councillor Traill THAT the Director of Emergency and Fire Services' report regarding the operational tracking tool be included on the General Purpose and Administration Agenda for consideration at the meeting of October 31, 2011. CARRIED ARBITRATION STATUS REPORT Resolution #GPA- 609 -11 Moved by Councillor Neal, seconded by Councillor Traill THAT the Director of Emergency and Fire Services be directed to prepare a confidential report regarding the status of the outstanding arbitration matters, including a background of the grievances, for consideration at the October 31, 2011 General Purpose and Administration meeting. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Partner chaired this portion of the meeting. CLERK'S DEPARTMENT ANIMAL SERVICES QUARTERLY REPORT — JULY — SEPTEMBER, 2011 Resolution #GPA- 610 -11 Moved by Councillor Hooper, seconded by Councillor Traill THAT Report CLD- 028 -11 be received; and THAT a copy of Report CLD- 028 -11 be forwarded to the Animal Alliance of Canada. CARRIED 9 General Purpose and Administration Committee Minutes October 17, 2011 BOARDS AND COMMITTEES APPOINTMENT PROCESS Resolution #GPA- 611 -11 Moved by Councillor Neal, seconded by Councillor Traill WHEREAS the Council of the Municipality of Clarington wishes to establish a standardized, transparent and fair process for Council appointments to Boards and Committees; NOW THEREFORE BE IT RESOLVED THAT: 1. a) Council appointments to boards and committees will be made by Council in January of the first year of each Term of Council, unless otherwise required for a new committee, in which case the appointments shall be made as soon as reasonably practicable. b) The Term of the appointment shall be the same as the Term of Council unless otherwise stated. c) Persons wishing to sit on a board or committee shall submit an application, which may include a resume if desired by the applicant (or other reasonable facsimile) to the Municipal Clerk's Department. d) The Municipal Clerk's Department shall coordinate the application process. e) In the event of a vacancy, the same procedure shall be followed as contained herein, with a recommendation being made in accordance with Section 2.4 from the original applicants, and if there are none, the position shall be re- advertised. 2. Procedures: 2.1 Application a) In November of the last year of the Term of Council the Municipal Clerk, or designate, shall ensure that the opportunity for appointments to boards and committees is advertised (in the local newspapers as well as on the Municipal website). The advertisement shall advertise the application process. b) The Municipal Clerk, or designate, shall receive all applications for appointment. c) Generally speaking, each board or committee works closely with a department (e.g. Committee of Adjustment works closely with Planning Services, Property Standards Committee works closely with the Municipal Clerk's Department, etc.). General Purpose and Administration Committee Minutes October 17, 2011 2.2 Evaluation a) The Municipal Clerk, or designate, shall assemble the applications according to board /committee and shall forward a copy of the application packages to the appropriate Department Head for consideration. b) Department Heads shall then evaluate the applications based on the following criteria: ✓ Education ✓ Knowledge of the focus of the committee /board ✓ Experience ✓ Ability ✓ Past community involvement ✓ Commitment c) The Department Head shall reserve the right to conduct interviews with applicants if deemed necessary. 2.3 Recommendation a) Each Department Head shall notify the Municipal Clerk of their appointment recommendations. b) The Municipal Clerk, or designate, shall prepare a report to General Purpose and Administration Committee (GP &A) recommending appointments to each board and committee. 2.4 GP &A Consideration of Staff Recommendations a) The staff report to GP &A will be included on an agenda for a regularly scheduled GP &A meeting in January of the first year of the Term of Council. b) Copies of the complete applications shall be supplied to Members of Council in a confidential package under separate cover from the GPA Agenda. c) The report shall be considered at the end of the GPA meeting, in open session and shall be chaired by the Mayor. d) To consider the recommendations contained in the report, a mover and a seconder will be required. e) The appointments will be dispensed as a consent agenda item, similar to the method by which Council dispenses with correspondence Information items in a Council Meeting. The entire list of committees with the respective recommended appointments shall be moved and seconded. The Chair shall then offer the Members of Council the opportunity to pull any committees to which they wish to speak or to which they wish to nominate additional applicant(s). f) The GP &A shall then vote on the remainder, and any committees for which there were additional applicants moved and seconded shall be voted on in accordance with the procedure contained in Section 2.6. General Purpose and Administration Committee Minutes October 17, 2011 g) In the event the Report of GPA is pulled at council, the same procedure as set forth in sections 2.5 and Section 2.6 shall be followed at Council for the committee which has been pulled from the GPA report. 2.5 Nomination a) Where a Member of Council does not wish to make appointments to a board or committee as recommended by staff, a nomination for additional applicant(s) may be moved and seconded, and the voting process in Section 2.6 shall be followed for appointment to that board or committee. b) No nomination will be allowed to stand unless the candidate has filed their Application for Appointment with the Municipal Clerk on or before the advertised deadline. c) No Applicant who has been moved and seconded may be removed from consideration except in accordance with Section 2.6. 2.6 Voting a) A successful candidate must receive a majority of vote of all members of Council present at the meeting. All appointments will be formally confirmed by resolution and by -law at the next Council meeting. b) The Chair shall announce the number of positions to be filled for the board or committee. The Municipal Clerk, or designate, shall record the applicant names on the display in the Chambers. c) The Municipal Clerk, or designate, shall request each Member of Council to state the name(s) of the applicants for whom they are voting. The Member of Council may only vote for up to as many positions on the committee or board as are remaining to be filled in that round of voting. Over -votes are not permitted. d) The order in which the Members of Council are to vote shall be alphabetical order beginning with the first round of voting in the meeting. Thereafter, the Municipal Clerk, or designate, shall ensure that the next round of votes begins with the next Councillor in alphabetical order. The Chair shall not be first to vote on any board or committee. Under no circumstance shall a Councillor be first to vote in two successive rounds of voting regardless of the committee or board for which they are voting. e) The Municipal Clerk, or designate, shall record the votes as they are stated, and if the number of position(s) to be filled and the number of candidate(s) with a majority of votes are equal, those candidate(s) shall be declared elected to the committee. General Purpose and Administration Committee Minutes October 17, 2011 f) At the end of the first or any subsequent round of voting, where there are fewer number of candidates who received a majority of votes than positions remaining to be filled on the board or committee, those candidates receiving a majority of votes shall be deemed to have been appointed. The Municipal Clerk, or designate, shall remove the names of the appointed candidates from the list for the next round of voting. g) At the end of the first or any subsequent round of voting, where there are more candidates who received a majority of votes than positions remaining to be filled on the board or committee, beginning with the candidates with the highest number of votes for that round of voting, and moving down the list (from highest to lowest) the number of candidate(s) required to fill the positions shall be deemed to have been appointed. h) In the event of a tie among candidates at the lowest end of the group of candidates receiving a majority of votes, only those candidates with the higher votes than the tied candidates are deemed to have been appointed, and only those tied candidates shall be included in the next round of voting. i) In the event of a tie among candidates who received the most votes, and the number of tied candidates exceeds the position(s) remaining to be filled; only those tied candidates shall be included in the next round of voting. j) The Municipal Clerk, or designate, shall record the appointment(s) at the end of each round of voting, on a display in the Chambers. k) In the event of three successive rounds of voting with the same results, a deadlock shall be declared by the Chair and a draw by lot will be conducted by the Municipal Clerk, or designate. I) Should the draw by lot be to fill a single vacancy when only two candidates remain, the candidate whose name is drawn shall be declared the successful appointee to the position. m) Should the draw by lot be to fill more than one vacancy, the Municipal Clerk, or designate, shall draw the number of names as there are vacancies. Each name drawn shall be declared a successful appointee to the position, and shall be announced prior to drawing the next name. n) Once voting is complete, a resolution shall be passed to make the appointments as was determined by the vote prior to proceeding to the next committee appointments; and 2.7 The procedures outlined in Sections 2.5 and 2.6 shall be followed for any appointment of councillor(s) to a board or committee, and any reference to staff recommendations shall not form part of the nominating process for councillors. REFERRED TO STAFF (See following motion) General Purpose and Administration Committee Minutes October 17, 2011 Resolution #GPA- 612 -11 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA- 611 -11, regarding the process for appointments to boards and committees, be referred to staff for a report. CARRIED Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CL2011 -28, BOWMANVILLE VALLEY PEDESTRIAN BRIDGE & TRAIL Councillor Novak declared a pecuniary interest regarding Report COD - 031 -11, concerning the Bowmanville Valley Pedestrian Bridge and Trail, as a member of her family works for one of the companies referenced in the report. Councillor Novak left the room and did not participate in discussions and voting on this matter. Resolution #GPA- 613 -11 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report COD - 031 -11 be received; THAT Taylor Wakefield General Contractors Limited, Toronto, Ontario, with a total bid in the amount of $212,090.17 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2011 -28, be awarded the contract for the Bowmanville Valley Pedestrian Bridge and Trail, as required by the Engineering Department; THAT the funds required in the amount of $263,539, which includes $212,090.17 for tendering plus contingency amount, engineering and materials testing and the Municipality's Net HST amount) be drawn from the following Engineering Department Capital Budget Accounts: 2011 — Bowmanville Valley Bridge & Trail 110 -32- 325 - 83257 -7401 $ 238, 000.00 2011 — Nelson Parkette (unexpended funds) 110 -32- 325 - 83340 -7401 $25,539.00 and - 14 - $263, 539.00 General Purpose and Administration Committee Minutes October 17, 2011 THAT the Mayor and the Clerk be authorized to execute the necessary agreement. CARRIED Councillor Novak returned to the meeting at 12:41 p.m. EXTERNAL ENGINEERING SERVICES Councillor Novak declared a pecuniary interest in retendering of engineering work, as a member of her family works for one of the companies which may be considered. Councillor Novak left the room and did not participate in discussions and voting on this matter. Resolution #GPA- 614 -11 Moved by Councillor Neal, seconded by Councillor Traill THAT Staff report on the Tendering /Request for Proposal process for external engineering services. CARRIED Councillor Novak returned to the meeting at 12:42 p.m. FINANCE DEPARTMENT ACCOUNT SET -UP MANULIFE BANK OF CANADA Resolution #GPA- 615 -11 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report FND- 022 -11 be received; and THAT the Chief Administrative Officer, Treasurer and Deputy Treasurer be the authorized signatories on the account with Manulife Bank of Canada and that a combination of two of the signatories may be authorized to sign agreements and other documents and deliver such instructions to the bank. CARRIED SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. General Purpose and Administration Committee Minutes October 17, 2011 CHIEF ADMINISTRATIVE OFFICER Report CAO- 009 -11 was considered under the "Delegations" section of the Agenda. UNFINISHED BUSINESS There were no items considered under this section of the Agenda. OTHER BUSINESS There were no items considered under this section of the Agenda. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA- 616 -11 Moved by Councillor Neal, seconded by Councillor Hooper THAT the meeting adjourn at 12:49 p.m. CARRIED DEPUTY CLERK