HomeMy WebLinkAboutCOD-031-11 SERVICES Clarington REPORT
CORPORATE
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: October 17, 2011 Resolution#: - -11 By-law#: N/A
Report#: COD-031-11 File#:
Subject: CL2011-28, BOWMANVILLE VALLEY PEDESTRIAN BRIDGE & TRAIL
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-031-11 be received;
2. THAT Taylor Wakefield General Contractors Limited, Toronto, Ontario, with a
total bid in the amount of $212,090.17 (net of H.S.T. Rebate), being the lowest
responsible bidder meeting all terms, conditions and specifications of Tender
CL2011-28, be awarded the contract for the Bowmanville Valley Pedestrian
Bridge and Trail, as required by the Engineering Department;
3. THAT the funds required in the amount of$ 263,539, which includes
$212,090.17 for tendering plus contingency amount, engineering and materials
testing and the Municipality's Net HST amount) be drawn from the following
Engineering Department Capital Budget Accounts:
2011 — Bowmanville Valley Bridge & Trail
110-32-325-83257-7401 ...................................................................$ 238,000.00
2011 — Nelson Parkette (unexpended funds)
110-32-325-83340-7401 .......................................................................$25,539.00
$263,539.00
REPORT NO.: COD-031-11 PAGE 2
4. THAT the Mayor and the Clerk be authorized to execute the necessary
agreement.
Submitted by. Reviewed by:
M'gfh-e`Marano, H.B.Sc., C.M.O., Franklin Wu,
Dire r of Corpo to S rvices Chief Administrative Officer
ancy T yl r, B ., C.A.,
Director of Finance/Treasurer
MM/JDB/km
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: COD-031-11 PAGE 3
BACKGROUND
1.1 Tender specifications were provided by the AECOM for the Bowmanville Valley
Pedestrian Bridge and Trail.
1.2 Tender CL2011-28 - Bowmanville Valley Pedestrian Bridge and Trail was
advertised in the Daily Commercial News and electronically on the Municipality's
website and the Ontario Public Buyer's Association website. Subsequently,
tenders were received, reviewed and tabulated as per the memo from the
Engineering Department (Attachment 1).
1.3 Attached for information is a copy of the Key Maps (Attachment 2) indicating
locations of the project.
2.0 ANALYSIS
2.1 A total of twelve (12) submissions were received in response to the tender call.
All submissions were deemed compliant.
2.2 Based on the bids submitted, the project cost is in excess of the budget amount.
In order to bring the cost to within an acceptable limit and allow for a contingency
a portion of the trail has been deleted from the schedule of work. This change
was applied consistently to the three low bids submitted, and the bid submitted
by Taylor Wakefield Contractors Limited remains the low compliant bid.
2.3 After further review and analysis of the compliant bids by AECOM, the
Engineering Department and Purchasing, it was mutually agreed that the low
bidder, Taylor Wakefield General Contractors Limited, Toronto, Ontario be
recommended for the contract for the Bowmanville Valley Pedestrian Bridge and
Trail. A copy of the recommendation memo from the Department of
Engineering is appended as Attachment 1.
2.4 Taylor Wakefield Contractors Limited has not provided similar services to the
Municipality of Clarington in the past although they were recently awarded a
project for parkette construction. A review of their references, Oakville, Ajax
and Georgina indicate that the level of service has been satisfactory.
2.5 Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Engineering.
3.0 FINANCIAL
3.1 The total project cost is $ 263,539.00 (i.e., which includes $212,090.17 for
tendering, engineering, administration and a ten percent contingency amount
and materials testing and the Municipality's net HST).
REPORT NO.: COD-031-11 PAGE 4
3.2 The total revised project costs for the Bowmanville Valley Pedestrian Bridge and
Trail project exceed the budgeted amount. The additional funds in the amount of
$25,539.00 are available as unexpended funds in the Nelson Street Parkette
project account 10-32-325-83340-7401.
4.0 COMMENT
4.1 Public tenders were invited resulting in the submission of complaint bids with the
low revised bid being acceptable. Therefore it is recommended that the contract
be awarded to the low compliant bidder, Taylor Wakefield General Contractors
Limited, Toronto.
5.0 CONCURRENCE
5.1 This report has been reviewed by A.S. Cannella, Director of Engineering
Services, who concurs with the recommendations.
5.2 Queries with respect department needs, specifications, etc., should be referred to
the Director of Engineering.
6.0 CONCLUSION
6.1 To award the contract to Taylor Wakefield General Contractors Limited, Toronto,
Ontario for Contract CL2011-28 Bowmanville Valley Pedestrian Bridge and Trail.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Jerry D. Barber, C.P.P.O., Purchasing Manager
Attachments:
Attachment 1 - Memo from Engineering Services
Attachment 2 - Key Maps
List of interested parties to be advised of Council's decision: Not-Applicable
ATTACHMENT 1
Leading the Way
MEMO
TO: Jerry'Barber, Purchasing Manager
FROM: Peter Windolf, Park Development Manager
DATE: October 14, 2011
SUBJECT: Bowmanville Valley Bridge and Trail Construction
Tender CL2011-28
The Engineering Services Department has reviewed the low bid by Taylor Wakefield
General Contractors Limited and offers the following comments:
In 2011 Council approved $238,000 for the construction of Bowmanville Valley Bridge
and Trail. We recommend award of the contract in the amount of$212,090(net of
H.S.T. rebate) for the project. Taylor Wakefield was recently awarded the contract for the
construction of Nelson Street Parkette. Their references were checked as part of that
award and I am satisfied they will be able to complete this project to our satisfaction.
In order for the project to be awarded some items have been deleted from the contract.
Those items include trail construction on the west side of the bridge and the asphalt
surface for the trail on the east side. Those items will be included in our Capital Budget
submission for 2012.
A contingency allowance of 10% is carried forward. The Engineering Services
Department advises the following breakdown for the above referenced project:
Project Breakdown
Total Project Costs: Construction $ 212,090
Engineering $ 30,240
Contingency $ 21,209
Total Project $ 263,539
Cost
Project Funding:
2011 Budget—Bowmanville Valley 110-32-325-83257-7401 $ 238,000
Bridge&Trail
2011 Budget—Unexpended funds for 110-32-325-83340-7401 $ 25,539
Nelson Parkette
Estimated Budget $ 0
Surplus/(Deficit)
Bowmanville Valley Bridge and Trail
CL2011-28 2
ATTACHMENT 1
Should you have any questions, please feel free to contact me.
Regards,
Peter Windolf, OALA, CSLA
Manager Park Development
Attachment
Cc Nancy Taylor, Director of Finance
Tony Cannella, Director of Engineering
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO 1-1C 3A6 T(905)623-3379
ATTACHMENT 2
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