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Special General Government Committee
Minutes
Date: January 28, 2022
Time: 9:30 AM
Location: Council Members (in Chambers or MS Teams) I Members of
the Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill,
Councillor M. Zwart
Staff Present: A. Allison, J. Newman, L. Patenaude, G. Acorn, S. Brake, R.
Maciver, T. Pinn, M. Perini, R. Windle, J. Gallagher
Other Staff Present: M. Pick, L. Pinto, B. Radomski, L. Reck
1. Call to Order
Councillor Neal called the meeting to order at 9:30 a.m.
Councillor Anderson joined the meeting at 10:09 a.m.
2. Land Acknowledgement Statement
Councillor Hooper led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
Councillor Hooper noted that he would declare an interest if the Bowmanville BIA
was discussed.
4. Presentations/Delegations
4.1 Presentation from Trevor Pinn, Director of Financial Services, Regarding
the 2022 Operating and Capital Budget
Trevor Pinn, Director of Financial Services/Treasurer was present regarding the
2022 Operating and Capital Budget. Mr. Pinn provided a brief overview of the
2022 Budget and highlighted the following:
External Factors
• COVID-19 Economic Recovery
• Assessment Impacts
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Special General Government Committee Minutes January 28, 2022
Historical Trends
• 2022 Growth and Tax Levy (1 % _ $653,685)
• Historical Assessment
• Municipal Budget Increases (target was 3.95% and came in at 3.74%, but has
since been reduced further)
• Municipal Capital Support
• Municipal Capital Costs
2021 BMA Study - Study has been provided to Council
• Socio-Economic Factors Overview
• Financial Indicators - Sustainability, Vulnerability, and Flexibility
• Comparing Levy and User Fees
• Property Taxes (2021 Comparative)
• Detached Bungalow Comparison 2016-2021
• Two -storey Home Comparison 2016-2021
• Affordability of Taxes
Citizen Engagement
• Videos posted on YouTube and Facebook.
Asset Management
• Timeline
• Asset Management in Clarington Overview
• Capital Budget - Summary by Financing
• Capital Budget - Summary by Department
Reserve and Reserve Funds
• Reserves and Reserve Funds
• Obligatory Reserve Funds
• Reserves - Balances
• Reserve Fund - Balances
• 2022 Reserve Fund - Contributions
• 2022 Reserves - Contributions
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Special General Government Committee Minutes January 28, 2022
Long-term Debt Management
• Debt Restrictions and Debt Management Policy
• Debt Servicing Costs vs. Annual Repayment Limit
• Debt Balances
Councillor Anderson joined the meeting at 10:09 a.m.
2022 Budget Submission
• Levy Overview (proposed 2022 budget is below target at 3.74 per cent, which
equals approximately $55 for the average residential taxpayer)
• Council Strategic Plan
o Engaged Communities
o Strong Economy
o Sustainable Infrastructure Growth
o Legacy Projects
o Environmental Sustainability
• 2022 Staffing Requests
• 2022 Budget Highlights for the Office of the CAO, Legislative Services,
Financial Services, Public Works, Community Services, Planning and
Development Services, Emergency and Fire Services
External Agencies and Related Organizations
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• Historical External Agency Support
Next Steps
• Upcoming Meeting Dates
o January 31, 2022, Special General Government Committee (GGC)
Meeting - Budget Deliberations
o February 4, 2022, Special GGC (If necessary)
o February 14, 2022, Council - Budget Ratification
o February 18, 2022, Special Council (If necessary)
• Unbudgeted Needs
• Memo with Updates to be provided with proposed amendments to the budget
resulting from the review.
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Special General Government Committee Minutes January 28, 2022
Recess
Resolution # GG-029-22
Moved by Mayor Foster
Seconded by Councillor Zwart
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:00 a.m. with Councillor Neal in the Chair.
Trevor Pinn, Director of Financial Services/Treasurer answered questions from
Members of Committee.
Resolution # GG-030-22
Moved by Councillor Jones
Seconded by Councillor Hooper
That the Presentation from Trevor Pinn, Director of Financial Services,
Regarding the 2022 Operating and Capital Budget, be referred to the 2022
Budget deliberations on January 31, 2022.
Carried
4.2 Delegation by Judy Hagerman, Vice Chair, Clarington Public Library Board,
Regarding the 2022 Operating and Capital Budget
Judy Hagerman, Vice Chair, Public Library Board was present regarding the
2022 Operating and Capital Budget. She made a verbal presentation to
accompany an electronic presentation. She reviewed the Library and Museum's
2022 budget request of $3,583,083 which will support joint operating costs. Ms.
Hagerman stated that they are requesting $323,075 in Capital Funding and noted
the capital funds will purchase Library Collection Materials and technology funds
to support both the Library and Museum operations. She noted that Waverly
Place celebrated its 60t" anniversary as a museum and thanked the Municipality
and Staff of the Community Services Department for their support on the
restoration work, which was completed last year. Ms. Hagerman stated that the
pandemic has had a significant impact on the community, but the Library and
Museum have re -envisioned the services to keep people connected to resources
both virtually and in person. She noted that they upgraded their studio space with
better video and sound equipment and hired grant -funded students to train staff
in videography and editing skills. Ms. Hagerman outlined their efforts to bridge
the gap created by the pandemic. She stated that the Museum continues to
showcase the rich community heritage despite the challenges created by the
changing provincial regulations. Ms. Hagerman noted that the Library was able to
move outside its physical locations and offer outdoor services and outlined the
programs included. She explained that the Library and Museum are committed to
promoting important conversations about diversity in the community and have
held several virtual events designed to engage residents.
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Special General Government Committee Minutes January 28, 2022
Ms. Hagerman outlined their educational programs, new collections, the mission
statement of the Library and Museum, and answered questions from Members of
Committee.
4.3 Delegation by David Penney, Kristin VanDyk, Veronica Vargas, and Julieta
Cortes, Bowmanville Older Adults Association, Regarding the 2022
Operating and Capital Budget
David Penney, Kristin VanDyk, Veronica Vargas, and Julieta Cortes,
Bowmanville Older Adults Association (BOAA), were present regarding the 2022
Operating and Capital Budget. They made a verbal presentation to accompany
an electronic presentation. Mr. Penney thanked Council for their support and
provided an overview of the BOAA's strategic plan initiatives and highlighted their
mission and vision statements. Ms. Van Dyk outlined the ways they coped during
the COVID-19 pandemic and provided an overview of their online programs. Ms.
Vargas outlined the on -site small activities they provide, and Ms. Cortes provided
an overview of their social media, marketing, and 2021 total program
participation. Mr. Penney outlined the membership statistics, and the average
membership by age, range, and location. He explained their 2022 revenue
budget highlighting their municipal grant request of $329,082 which is an
increase of 3.3%. Mr. Penney outlined their 2022 expense budget, testimonials,
board of directors, and answered questions from Members of Committee.
4.4 Delegation by Dionne Powlenzuk, Executive Director and Amy Shackleton,
Board President, Visual Arts Centre, Regarding the 2022 Operating and
Capital Budget
Dionne Powlenzuk, Executive Director, Visual Arts Centre (VAC) of Clarington
was present regarding the 2022 Operating and Capital Budget. Ms. Powlenzuk
made a verbal presentation to accompany an electronic presentation. She stated
that the VAC is requesting $226,606 which is an increase of 3.3%. Ms.
Powlenzuk outlined various programs and events and stated that in July 2021
they re -opened to the public. She outlined the funding and grants received and
noted they received a record number for student grants. Ms. Powlenzuk
explained that they completed improvements to the gallery space and installed
LED lighting.
Suspend the Rules
Resolution # GG-031-22
Moved by Councillor Anderson
Seconded by Councillor Jones
That the Rules of Procedure be suspended to extend the meeting until 12.30
p.m.
Carried
Ms. Powlenzuk provided an overview of various artists' work, exhibitions,
programs, and workshops and answered questions from Members of Committee.
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Special General Government Committee Minutes January 28, 2022
4.5 Delegation by Veronica Breen, Coordinator, Clarington Youth Centres and
Patti Harrington, Finance Manager, John Howard Society of Durham,
Regarding the 2022 Operating and Capital Budget
Committee decided not to hear the presentation and the Chair asked Members of
Committee if they had any questions. There were no questions for the delegates.
4.6 Delegation by James Meloche, CEO and Melissa Rudan, Lead of
Community Capital Development, Community Care Durham, Regarding the
2022 Operating and Capital Budget
Committee decided not to hear the presentation and the Chair asked Members of
Committee if they had any questions. There were no questions for the delegates.
4.7 Delegation by Theresa Vanhaverbeke, Newcastle CIP, Regarding Newcastle
Streetscape
Theresa Vanhaverbeke, Newcastle CIP, was present regarding Newcastle
Streetscape. Ms. Vanhaverbeke stated that the Newcastle CIP strongly supports
the inclusion of the proposed Newcastle streetscape improvements. She
explained that they support the timeline of all three phases, especially having
phase one complete in 2022, and noted that the CIP looks forward to completion
that will result in only one style of light in the community. She stated that she
requested the 2014 Streetscape Plan be linked to the agenda for Committee's
review and is looking forward to continuing to implement the plan. Ms.
Vanhaverbeke highlighted that it is important to the residents of Newcastle that
the work be complete in 2022 rather than 2023 because 2023 marks the
Newcastle Community Hall's 100th Anniversary resulting in numerous events
during the month of July.
4.8 Delegation by Victor Suppan, Chair, Clarington Heritage Committee,
Regarding Heritage Incentive Budget Increase
Victor Suppan, Clarington Heritage Committee, was present regarding the
Heritage Incentive Budget Increase. Mr. Suppan explained that the Committee
supports the budget increase as it is required to offset the increased cost of
replacement materials. He stated that the cost of lumber and labor has
increased, making it more expensive to replace heritage artifacts. Mr. Suppan
stated that the funds for the heritage program assist local stewards to maintain
heritage attributes and thanks Members of Committee for their time.
5. Communications
5.1 David Crome, Regarding 2022 Budget and Greenhouse Gas Emissions
Reductions
Item 5.1 was considered during Item 6.1, FSD-007-22 2022 External Agency
Requests.
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Special General Government Committee Minutes January 28, 2022
6. Staff Reports
6.1 FSD-007-22 2022 External Agency Requests
Resolution # GG-032-22
Moved by Mayor Foster
Seconded by Councillor Jones
That Report FSD-007-22 and any related communication items, be received;
That the funding requests from external agencies be referred to the 2022 Budget;
and
That all interested parties listed in Report FSD-007-22 and any delegations be
advised of Council's decision.
Carried
7. Adjournment
Resolution # GG-033-22
Moved by Mayor Foster
Seconded by Councillor Jones
That the meeting adjourn at 12:23 p.m.
Carried
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