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Home My WebLink About09/26/2011 mull LwAq dv r General Purpose and Administration Committee Minutes September 26, 2011 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, September 26, 2011 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Facilities Manager, George Acorn Municipal Solicitor, A. Allison Deputy Fire Chief, M. Berney Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Partner announced Phoenix Bus Lines has a bus which stops at Orono, Kendal, Newtonville, Newcastle and Bowmanville. It is $10 return or $5 one way. She also attended the Orono Chilli Cook-off on Saturday, September 24, 2011, which raised funds to purchase a flag pole and flag in front of the Orono Town Hall. Councillor Traill attended the 8t" Annual Clarington Take Back the Night on Tuesday, September 20, 2011, an event organized by Bethesda House to raise awareness for violence against women. - 1 - General Purpose and Administration Committee Minutes September 26, 2011 Councillor Woo attended Family Safety Day at Fire Station #1 on Saturday, September 24, 2011. He thanked the community partners including Durham Regional Police Service, Royal Canadian Mounted Police, Ontario Power Generation and St. Mary's Cement for making it a successful event. Councillor Woo also attended the: • opening of Northglen subdivision development located on Highway #57 in Bowmanville on Saturday, September 24, 2011. • opening of the Longworth Dental office owned by Dr. Sharon Barr on Sunday, September 25, 2011. • retirement party for Reverend Joe LaFave, from Trinity United Church on Sunday, September 25, 2011. Councillor Hooper awarded a certificate, on behalf of Mayor and Council, to Alden Pinky Hubbard on Saturday, September 24, 2011 in honour of his 90th birthday. He also attended the Clarington Eagles hockey team home opener on Sunday, September 25, 2011. Councillor Hooper reminded everyone that Applefest will take place on Saturday, October 15, 2011 and that the Newcastle Fall Festival takes place on Saturday, October 1, 2011. Councillor Neal attended the Wellness Centre re-opening on Saturday September 24, 2011 as well as the Northglen subdivision grand opening and the Orono Chilli Cook-off. Councillor Novak attended the following events: • Bethesda House 'Take Back the Night' event on Tuesday, September 20, 2011 • "Who's Your Caddy 2nd Annual All Ladies Golf Tournament" held at Whitevale Golf Club in Pickering on September 22, 2011 to raise funds for the "Image is Everything MRI Campaign for Rouge Valley Ajax Pickering Hospital" • Regional Long-Term Service Award Dinner on Thursday, September 22, 2011 • Wellness Centre Re-opening on Saturday September 24, 2011 • Northglen subdivision grand opening • Family Safety Day at Fire Station #1 on Saturday, September 24, 2011 • Twist and Shout campaign which included Catholic Family Services of Durham, Durham Region Intimate Violence Empowerment Network, and Rose of Durham on Tuesday, September 20, 2011. The campaign is intended to raise funds to renovate a local building and offer one-stop shopping for their clients. Mayor Foster informed the Committee that he has received a letter from the producers of the Crown Royal advertisement who where recently filming in Bowmanville. The letter stated that Bowmanville was selected because of its friendly people, vibrant and pretty downtown core. He announced that a group of young persons have raised over $900 from a bottle drive to go towards the construction of a new skateboard park in Hampton. Mayor Foster added that MinCom Millennium Realty Inc. Brokerage, Halminen Homes and the Gay Company Ltd. donated $20,000 for the skateboard park. Mayor Foster noted that the recently released Region of Durham report regarding - 2 - General Purpose and Administration Committee Minutes September 26, 2011 building activity indicated that the average cost of single detached homes has decreased, but that prices in Clarington have increased. He noted that the construction of sanitary sewers on Highway #2 in Courtice has begun. Mayor Foster thanked those who donated to the Feed the Need Durham event held on Thursday, September 22, 2011 in the cenotaph area outside the Municipal Administrative Centre. He reminded everyone that the Canadian Nuclear Safety Council hearings for the Port Granby project will begin on Tuesday, September 27, 2011 at Hope Fellowship. MINUTES Resolution #GPA-568-11 Moved by Councillor Partner, seconded by Councillor Novak THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on September 12, 2011, be approved. CARRIED Councillor Neal noted that he had a pecuniary interest in the Closed Session minutes for the General Purpose and Administration Committee meeting of September 12, 2011. PRESENTATIONS Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), presented an Economic Development Update to the Committee. She made a verbal presentation to accompany a PowerPoint presentation. Ms. Hall updated the Committee on the economic development activity in Clarington since the last update in March, 2011. Her update included: number of leads, new businesses, new employees, business relocations, business closures, retention initiatives, and attractions. Ms. Hall noted that in January 2012, Canada Rubber will be relocated from Oshawa to 405 Lake Road, Bowmanville, a 50,0000 ft2 facility. She reminded the Committee of the CBOT's involvement in the nuclear supply chain including an announcement for the joint review panel recommendations, the ground breaking for the Darlington Energy Complex, a proximity map, the Organization of CANDU Industry survey, Canadian Nuclear Association, and building relationships. Ms. Hall reviewed a list of 26 new members of the CBOT. She highlighted some of the events which the CBOT was involved in since March, 2011. Ms. Hall talked about the special projects that the CBOT is involved in, including a business plan, economic development tools website, developing a marketing strategy, the Familiarization Tour, and the `Developing Clarington' Focus Group. She provided the Committee with a list of partners with the CBOT. Ms. Hall also reported that the efforts on physician recruitment have successfully resulted in 52 of 56 physician positions being filled. - 3 - General Purpose and Administration Committee Minutes September 26, 2011 DELEGATIONS Jim Boate was present regarding cycling in the Municipality. He made a verbal presentation to accompany a PowerPoint presentation and handout. Mr. Boate informed the Committee that he was a member of the Beech Street Spinners, but that he wanted to discuss the broader issue of cycling in Clarington. He noted that Clarington has some of the best cycling trails in Ontario. Mr. Boate provided the Committee with some details of the main trails: Moraine Ridges, country roads and the waterfront trail. On behalf of the cycling group, he stated that he wished to offer a formal ongoing feedback process regarding maintenance, signs, connecting corridors, temporary detours, and long-range route plans. Mr. Boate requested that the Municipality place cycling information signs on the waterfront trail. He asked permission to establish a bike friendly committee to work with the Tourism Department to develop a bicycle friendly tourism map which would show routes to area villages, distances, challenge ratings, accommodations, refreshment locations, etc. Mr. Boate informed the Committee that there are large bike groups which come from outside the community to Clarington and he further stated that he would like to increase this awareness. He suggested that the proposed bike friendly advocacy committee could establish a master plan for bikes and pedestrians, identify bike friendly routes and work with Durham Region and their Regional Cycling Plan. Mr. Boate extended an invitation to Council members to join the bike group on a bicycle ride. He added that his group has some funds to donate toward the erection of a two signs entering Clarington on the waterfront trail to provide increased cycling information. RECESS Resolution #GPA-569-11 Moved by Councillor Novak, seconded by Councillor Neal THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 11:08 a.m. DELEGATION OF JIM BOATE REGARDING CYCLING IN CLARINGTON Resolution #GPA-570-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the delegation of Mr. Jim Boate regarding cycling in Clarington be referred to Staff; and - 4 - General Purpose and Administration Committee Minutes September 26, 2011 THAT Mr. Jim Boate be thanked for his delegation. CARRIED ALTER THE AGENDA Resolution #GPA-571-11 Moved by Councillor Neal, seconded by Councillor Novak THAT the agenda be altered to consider Sheila Hall's presentation at this time. CARRIED PRESENTATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD OF TRADE, REGARDING AN ECONOMIC UPDATE Resolution #GPA-572-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the presentation of Sheila Hall, Executive Director, Clarington Board of Trade regarding an economic development update, be received with thanks. CARRIED Councillor Novak chaired this portion of the meeting. PUBLIC MEETING There were no public meetings held. PLANNING SERVICES DEPARTMENT MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF SEPTEMBER 15, 2011 Resolution #GPA-573-11 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report PSD-079-11 be received; THAT Council concurs with the decisions of the Committee of Adjustment made on September 15, 2011 for applications A2011-0029 and A2011-0030; and - 5 - General Purpose and Administration Committee Minutes September 26, 2011 THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED OFFICIAL PLAN REVIEW RELEASE OF INTENSIFICATION DISCUSSION PAPER Resolution #GPA-574-11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD-080-11 be received for information. CARRIED PUBLIC MEETING SCHEDULE REVIEW Resolution #GPA-575-11 Moved by Councillor Neal, seconded by Councillor Hooper THAT Staff prepare a report regarding the possibility of holding Public Meetings during the evening; and THAT the report include the possibility of altering the order of the agenda at General Purpose and Administration to hear delegations before presentations. CARRIED Councillor Traill chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR AUGUST, 2011 Resolution #GPA-576-11 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report EGD-034-11 be received for information. CARRIED Councillor Woo chaired this portion of the meeting. - 6 - General Purpose and Administration Committee Minutes September 26, 2011 OPERATIONS DEPARTMENT SPECIAL WASTE COLLECTION EVENTS Resolution #GPA-577-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report OPD-013-11 be received for information. CARRIED EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Neal chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT NEWCASTLE & DISTRICT RECREATION COMPLEX — CONCESSION OPERATION EXPRESSION OF INTEREST Resolution #GPA-578-11 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report CSD-013-11 be received for information. CARRIED AS AMENDED (See following motion) Resolution #GPA-579-11 Moved by Councillor Traill, seconded by Councillor Partner THAT the foregoing resolution #GPA-578-11 be amended to add the following as a second clause: "THAT staff be directed to reissue the Expression of Interest for the concession operation at the Newcastle and District Recreation Complex and open it up to private sector service providers." CARRIED The foregoing Resolution #GPA-578-11 was then put to a vote and carried as amended. - 7 - General Purpose and Administration Committee Minutes September 26, 2011 DARLINGTON SOCCER CLUB — BOWMANVILLE INDOOR SOCCER FACILITY CONCESSION OPERATION Resolution #GPA-580-11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report CSD-014-11 be received; and THAT all interested parties listed in Report CSD-014-11 be advised of Council's decision. CARRIED CUSTOMER SERVICE WEEK Resolution #GPA-581-11 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report CSD-015-11 be received; and THAT October 1-7, 2011 be declared Customer Service Week at Clarington Recreation Facilities. CARRIED AS AMENDED (See following motions) Resolution #GPA-582-11 Moved by Councillor Hooper, seconded by Councillor Partner THAT the foregoing resolution #GPA-581-11 be amended by adding the following: "THAT the Community Services Department investigate the opportunity to provide events during Customer Service Week at the Orono Arena." CARRIED AS AMENDED (See following motion) - 8 - General Purpose and Administration Committee Minutes September 26, 2011 Resolution #GPA-583-11 Moved by Councillor Partner, seconded by Mayor Foster THAT the foregoing resolution #GPA-582-11 be amended by adding the following: "THAT the Community Services Department request the participation of the Orono and Newcastle Arenas to participate in the 2011 Customer Service Week; and THAT if accepted, Customer Service Week be extended by one day." CARRIED The foregoing Resolution #GPA-582-11 was then put to a vote and carried as amended. The foregoing Resolution #GPA-581-11 was then put to a vote and carried as amended. RECESS Resolution #GPA-584-11 Moved by Mayor Foster, seconded by Councillor Partner THAT the Committee recess for 1 hour. CARRIED The meeting resumed at 1:45 p.m. Councillor Partner chaired this portion of the meeting. CLERK'S DEPARTMENT APPOINTMENTS TO ENERGY FROM WASTE —WASTE MANAGEMENT ADVISORY COMMITTEE Resolution #GPA-585-11 Moved by Councillor Traill, seconded by Councillor Neal THAT the Committee move into closed session in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, to discuss a matter that deals with personal matters about an identifiable individual, including municipal or local board employees. MOTION WITHDRAWN - 9 - General Purpose and Administration Committee Minutes September 26, 2011 Resolution #GPA-586-11 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report CLD-025-11 be received; THAT the following four people be appointed to the Energy From Waste —Waste Management Advisory Committee: • Marven Whidden • Kathy Coupland • Michelle Speelman Viney • Sophia Wouters and THAT all interested parties listed in Report CLD-025-11 be advised of Council's decision. CARRIED LATER IN THE MEETING (See following motions) Resolution #GPA-587-11 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-586-11 be divided to consider the appointment of Marven Whidden separately from: Kathy Coupland, Michelle Speelman Viney, and Sophia Wouters." MOTION LOST Resolution #GPA-588-11 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-586-11 be amended to delete the word "appointed" in paragraph 2 and replace it with the word "nominated"; and THAT the process be amended to allow each Council Member to appoint up to four nominees and Members vote for their preferred four nominees from the list, with the four applicants with the most votes being nominated. MOTION LOST The foregoing Resolution #GPA-586-11 was then put to a vote and carried. - 10 - General Purpose and Administration Committee Minutes September 26, 2011 PROPOSED FORTIFICATION BY-LAW Resolution #GPA-589-11 Moved by Councillor Novak, seconded by Councillor Traill THAT Report CLD-026-11 be received; THAT the By-law attached to Report CLD-026-11 be approved; and THAT all interested parties listed in Report CLD-026-11 be advised of Council's decision. CARRIED LATER IN THE MEETING (See following motions) CLOSED SESSION Resolution #GPA-590-11 Moved by Mayor Foster, seconded by Councillor Hooper THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of hearing the advice of the Municipal Solicitor regarding Report CLD-026-11, being a matter which is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED RISE AND REPORT The meeting resumed in open session at 2:50 p.m. with Councillor Partner in the Chair. Councillor Partner advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. - 11 - General Purpose and Administration Committee Minutes September 26, 2011 PROPOSED FORTIFICATION BY-LAW - Continued Resolution #GPA-591-11 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #GPA-589-11 be amended to delete the following sections from the proposed by-law attached to Report CLD-026-11: • 8(2) (f) an observation tower designed to enable a visual observation of surrounding areas beyond the perimeter of the land whether the tower is occupied by an individual or a surveillance camera or like equipment • 9(2) (c)visual surveillance equipment, including video cameras, night vision systems, or electronic surveillance devices capable of permitting either stationary or scanned viewing or listening beyond the perimeter of the land MOTION LOST The foregoing Resolution #GPA-589-11 was then put to a vote and carried. Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT USE OF CORPORATE LOGO BY MEMBERS OF COUNCIL Resolution #GPA-592-11 Moved by Councillor Woo, seconded by Councillor Novak THAT Report COD-030-11 be received; and THAT the policy attached to Report COD-030-11, defining the use of the Corporate Logo by Members of Council, be approved. CARRIED - 12 - General Purpose and Administration Committee Minutes September 26, 2011 FINANCE DEPARTMENT MUNICIPAL PERFORMANCE MEASURES PROGRAM — 2010 Resolution #GPA-593-11 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report FND-019-11 be received for information. CARRIED TAX WRITE-OFFS UNDER SECTION 354(2)(b), 354(4)(b), & 353(3) OF THE MUNICIPAL ACT, 2001 Resolution #GPA-594-11 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report FND-020-11 be received; THAT the amount stated in Sentence 1 of Section 3.1 be corrected from $94,460.08 to $86,954.21 to reflect the amount stated in Attachment "A" of FND-020-11; and THAT the Treasurer be authorized, under Section 354(2)(b), 354(4)(b)7 & 353(3) of the Municipal Act 2001 to write-off taxes as uncollectible and charge back the proportionate amounts to the Region of Durham and the School Boards for those properties listed in Attachment "A" to Report FND-020-11. CARRIED LIST OF APPLICATIONS FOR CANCELLATION, REDUCTIONS, APPORTIONMENTS OR REFUND OF TAXES Resolution #GPA-595-11 Moved by Councillor Novak, seconded by Councillor Woo THAT Report FND-021-11 be received; and THAT the list, attached to Report FND-021-11, of applications for cancellation, reduction, apportionments or refund of taxes, be approved. CARRIED - 13 - General Purpose and Administration Committee Minutes September 26, 2011 SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS There were no reports to be considered under this section of the Agenda. OTHER BUSINESS Councillor Hooper announced that Mr. Dan Carter, Executive Producer of Channel 12, and a Clarington resident, has been recognized as Business Person of the Year by the Greater Oshawa Chamber of Commerce. Councillor Woo informed the Committee that Mr. Horvath has confirmed that car batteries will be accepted at the upcoming Household Hazardous Waste Event on October 1, 2011. Councillor Woo also announced that Bowmanville Veterinary Clinic will be hosting a fundraising event for the Humane Society of Durham on October 1, 2011. INCLUDING OTHER FACILITIES IN CUSTOMER SERVICE WEEK Resolution #GPA-596-11 Moved by Councillor Partner, seconded by Councillor Woo THAT the Community Services Department advise the Newcastle Arena Board and the Orono Arena Board, and other appropriate Boards of Council of municipal wide events, such as `Customer Service Week', such that they may, at their will, have the opportunity to participate in these events. CARRIED COMMUNICATIONS There were no items considered under this section of the Agenda. - 14 - General Purpose and Administration Committee Minutes September 26, 2011 CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-597-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the meeting adjourn at 3:23 p.m. CARRIED r MAYOR D UTYCL'ERK - 15 -