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HomeMy WebLinkAbout09/26/2011 Clarington Leading the Way GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: September 26, 2011 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of September 12, 2011 4-1 5. PRESENTATIONS (a) Sheila Hall, Executive Director, Clarington Board of Trade, Regarding Economic Development Update 6. DELEGATIONS (Draft List at Time of Publi--l' al 6-1 List) - E RE c (a) Jim Boate Reg, SE P ST EAD TT-AC D - - FINp,� 7. PUBLIC MEETINGS No Public Meetings 8. PLANNING SERVICES DEPARTMENT (a) PSD-079-11 Monitoring of the Decisions of the Committee of 8-1 Adjustment for the Meeting of September 15, 2011 (b) PSD-080-11 Release of Official Plan Review Paper 8-6 Intensification Discussion Paper [Discussion Paper Distributed Under Separate Cover] 9. ENGINEERING SERVICES DEPARTMENT (a) EGD-034-11 Monthly Report on Building Permit Activity for 9-1 August, 2011 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 G.P. & A. Agenda - 2 - September 26, 2011 10. OPERATIONS DEPARTMENT (a) OPD-013-11 Special Waste Collection Events 10-1 11. EMERGENCY AND FIRE SERVICES DEPARTMENT No Reports 12. COMMUNITY SERVICES DEPARTMENT (a) CSD-013-11 Newcastle & District Recreation Complex— Concession 12-1 Operation Expression of Interest (b) CSD-014-11 Darlington Soccer Club — Bowmanville Indoor Soccer 12-4 Facility Concession Operation (c) CSD-015-11 Customer Service Week 12-8 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD-025-11 Appointments to Energy from Waste—Waste 13-1 Management Advisory Committee [Confidential Attachment Distributed Under Separate Cover] (b) CLD-026-11 Proposed Fortification By-law 13-5 14.___ -CORPORATE SERVICES DEPARTMENT (a) COD-030-11 Use of Corporate Logo by Members of Council 14-1 15. FINANCE DEPARTMENT (a) FND-019-11 Municipal Performance Measures Program - 2010 15-1 (b) FND-020-11 Tax Write-Offs Under Section 354(2)(b), 354(4)(b), & 15-24 353(3) of the Municipal Act, 2001 (c) FND-021-11 List of Applications for Cancellation, Reductions, 15-28 Apportionments or Refund of Taxes 16. SOLICITOR'S DEPARTMENT No Reports 17. CHIEF ADMINISTRATIVE OFFICE No Reports I G.P. &A. Agenda - 3 - September 26, 2011 18. UNFINISHED BUSINESS 19. OTHER BUSINESS 20. COMMUNICATIONS 21. CONFIDENTIAL REPORTS 22. ADJOURNMENT I G. P. & A. A Septe 10. OPERATIONS DEPARTMENT (a) OPD- 013 -11 Special Waste Collection Events 11. EMERGENCY AND FIRE SERVICES DEPARTMENT No Reports 12. -COMMUNITY SERVICES DEPARTMENT (a) CSD- 013 -11 Newcastle & District Recreation Complex — Concession Operation Expression of Interest (b) CSD- 014 -11 ' Darlington Soccer Club — Bowmanville Indoor Soccer Facility Concession Operation (c) CSD- 015 -11 Customer Service Week 1.3. MUNICIPAL CLERK'S DEPARTMENT (a) CLD- 025 -11 Appointments to Energy from Waste — Waste Management Advisory Committee [Confidential Attachment Distributed Under Separate Cover] (b) CLD- 026 -11 Proposed Fortification By -law 14. CORPORATE SERVICES DEPARTMENT (a) COD - 030 -11 Use of Corporate Logo by Members of Council 15. FINANCE DEPARTMENT (a) FND- 019 -11 Municipal Performance Measures Program - 2010 (b) FND- 020 -11 Tax Write -Offs Under Section 354(2)(b), 354(4)(b), & 353(3) of the Municipal Act, 2001 (c) FND- 021 -11 List of Applications for Cancellation, Reductions, Apportionments or Refund of Taxes 16. SOLICITOR'S DEPARTMENT No Reports 17. CHIEF ADMINISTRATIVE OFFICE No Reports tuber 26, 2011 10 -1 12 -1 12 -4 12 -8 13 -1 13 -5 14 -1 15 -1 15 -24 15 -28 G.P. & A. Agenda - 3 - September 26, 2011 18. UNFINISHED BUSINESS 19. OTHER BUSINESS 20. COMMUNICATIONS 21. CONFIDENTIAL REPORTS 22. ADJOURNMENT Attachment #2 of Update Memo FINAL LIST OF DELEGATIONS GPA Meeting: September 26, 2011 (a) Jim Boate, Regarding Cycling in the Municipality ClarI.W.Y General Purpose and Administration Committee Minutes September 12, 2011 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, September 12, 2011 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Manager Transportation and Design, Leslie Benson Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. -Greentree Committee Coordinator, J., Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Neal indicated that he would be declaring an interest in Report LGL- 009 -11. ANNOUNCEMENTS Councillor Novak announced that over the summer she attended many events, including: the Courtice Kids of Steel Triathlon, the grand opening of the New Life Midwives Clinic in Bowmanville, and Pingle's Community Supper. She also announced the upcoming Durham Region Comedy Festival taking place September 14 -17 at the Regent Theatre in Oshawa. She noted that there is more information on the Festival website: www.dref.ca. - 1 - 4 -1 General Purpose and Administration Committee Minutes September 12, 2011 Councillor Neal announced that he had attended Orono Campfest and Orono Fair over the summer. Councillor Hooper congratulated staff and sponsors on the successful completion of the Junior Fire Fighters Program, which included 200 children. He announced that Breakfast Television recently filmed at the Clarington Older Adult Centre. Councillor Hooper congratulated Rose Taylor on receiving a medallion as a result of her volunteer work with the "Rose Volunteers" and the Coffee to Kandahar project. He also attended the grand opening of the New Life Midwives Clinic in Bowmanville. Councillor Woo announced that he attended the Community Supper held on Sunday, September 11, 2011 at Pingle's Farm Market which featured locally sourced ingredients and also supported Feed the Need Durham. He announced the upcoming 14t" Annual Tee Off Fore Health Golf Tournament which will be held at the Newcastle Golf and Country Club on Thursday, September 15, 2011 to benefit the Bowmanville Memorial Hospital Foundation. Councillor Woo also reminded everyone present that the Clarington Blooms Awards Ceremony will be held on Wednesday, September 15, 2011 at 7:00 p.m. at the Garnet B. Rickard Recreation Complex. Councillor Traill announced that, on Tuesday, July 26, 2011, she made a delegation to the Special Meeting of Durham Regional Council regarding the DurhamNork co- owners agreement for the Energy From Waste Project. She also attended the following: • 8t" Annual Women on Course Golf Tournament at the Archibald Winery on Saturday, August 13, 2011 which raised over $10,000 for Breast Cancer. • The Energy From Waste ground breaking ceremony Wednesday, August 17, 2011. • The Durham Region Labour Council Labour Day Picnic on Monday, September 5, 2011. Councillor Partner announced that she attended the following: • Mini Ovarian Cancer Canada Walk of Hope on Sunday, September 11, 2011. • Orono Fair from September 8 -11, 2011. Councillor Partner reminded everyone of the upcoming Orono Chili Cookoff to be held on September 24, 2011 and that entry forms are available. Councillor Partner also announced that there will now be two GO Transit stops in Newtonville (at Stapleton Auction Barn and at the four corners) starting September 13t ", on Tuesdays. She added that there will be 18 stops from Newcastle to Newtonville, with stops on request. WM 4 -2 General Purpose and Administration Committee Minutes September 12, 2011 Mayor Foster announced that the-fundraising calendars for the Clarington Older Adults Association are now available for sale. He announced that he had attended the Courtice Kids of Steel Triathlon, and thanked employees from the Community Services Department for their efforts in making the event a success. He also congratulated the Orono Fair on 159 years of success. MINUTES Resolution #GPA- 525 -11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on July 11, 2011, be approved. CARRIED PRESENTATIONS Steve Meringer, Oshawa Fire Chief, Durham Region Fire Coordinator, Member of Joint Working.Group for the New Next Generation Radio Committee, was present regarding Report ESD- 013 - -11, "Next Gen " -- Next Generation Common Communication Platform. Mr. Meringer made a verbal presentation to accompany a PowerPoint presentation. He explained the background of the project and listed the organization's involvement in the replacement of the existing emergency radio system. Mr. Meringer noted that the Durham,Region Police Service will pay 70% and Durham Region will pay 30% of the primary infrastructure costs. Mr. Meringer explained the difficulties with the existing system. He noted the following advantages of the proposed system: taxpayers support only one system, high reliability, redundancy, region -wide coverage, P -25 compliant, better security, and the wide range of user gear available. Mr. Meringer detailed the need for improved communication interoperability among the emergency services. He informed the Committee of the progress to date as well as details regarding the costs. Mr. Meringer noted that partners will purchase their own user gear with the operation /maintenance costs divided proportionally amongst partners, depending on number of user gear. Dave Hardy, Hardy Stevenson and Associations, was present regarding Report PSD- 078 -11, Port Granby Project — Licensing Hearing before the Canadian Nuclear Safety Commission, and Roads Agreement with the Government of Canada. He made a verbal presentation to accompany a PowerPoint presentation, focussing on the Peer Review Team. Mr. Hardy provided the. Committee with background information regarding the Port Granby Project (remediation of low -level radioactive waste). He explained that the project is lead by the Port Hope Area Initiative Management Office (PHAIMO). Mr. Hardy provided statistics on the existing contamination and clean up criteria. He explained the project's three phases (transition, implementation and post- -3- 4 -3 General Purpose and Administration Committee Minutes September 12, 2011 closure); licensing process, and the peer review methodology. He informed the Committee _of the Peer Review Team's activities to date. Further, Mr. Hardy advised of the details of some of the Committee's technical concerns, which include: hydrogeology, natural environment, socio- economic environment, dust'management, human health, radiation monitoring and safety, and transportation. He concluded that the Peer Review Team agrees with the Canadian. Nuclear Safety Council staff's conclusion that the Atomic Energy Council is qualified to manage the Long Term Waste Management Facility and complete the activities that will be authorized by the license. RECESS Resolution #GPA- 526 -11 Moved by Councillor Novak, seconded by Councillor Partner THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 11:55 a.m. DELEGATION Cathy Clark was present regarding Report PSD- 072 -11, Expiry Dates for Draft Approval of Plans of Subdivision. She is a joint owner of the subject lands pertaining to Application 18T- 89007. She informed the Committee of the location of the proposed subdivision and some of the history of the project. Ms. Clarke stated that the surveying, the engineering and legal tasks have taken place. She noted that there have been offers to purchase over the years, but that they have not been satisfactory offers and her family plans to develop the property themselves. Ms. Clarke informed the Committee that the plans are to construct the houses to a higher level of construction especially with regard to energy savings. She noted that there will be two septic beds on each of the two acre lots and that they are compliant with the new Ministry of Environment mapping. Ms. Clarke requested a five year extension. If only a three extension is approved, she further requested that an option be made available for a future extension. Kim McDonald was present requesting an amendment to the Exotic Pet By -Law (By -law 93 -161) regarding section 4.b) of the By -law regulating pigeons. Ms. McDonald informed the Committee that her neighbour has approximately 40 racing pigeons in his backyard. As well, the neighbour is breeding and keeping parakeets. She stated that the pigeons are loose and are defecating, causing noise problems and being a nuisance to the neighbours. Ms. McDonald requested that pigeons be regulated so that she may enjoy her backyard without pigeon issues. 4 -4 General Purpose and Administration Committee Minutes September 12, 2011 Resolution #GPA- 527 -11 Moved by Councillor Hooper, seconded by Councillor Partner THAT pigeons and other birds be considered by the Municipal Clerk's Department Staff as part of the overall review of the Exotic Pet By -law. CARRIED Jim Richards had informed the Municipal Clerk's office that he would be unable to attend the meeting today. Anne Marie Marchetti was present regarding Report PSD- 072 -11, Expiry Dates for Draft Approval of Plans .of Subdivision, in particular, Application 18T- 95030. She stated that she is one of five registered owners of the subject lands. Ms. Marchetti wished to address the recommendation of a three year extension for her proposed subdivision. She provided the Committee with a brief history of the project. Ms. Marchetti informed the Committee that the delay is due to the lack of sewage capacity. Therefore, Mrs. Marchetti requested that the extension be made to 2017 (so that the three year extension starts when the construction of the municipal sewage treatment plant is completed). Derek Hannan was present regarding Report PSD -071 -11, Proposed Official Plan and Zonirig By -Law Amendment to Permit Commercial Use. Mr. Hannan stated that he has several concerns which were not addressed in Report PSD- 071 -11. In particular, Mr. Hannan is concerned about traffic. He noted that the sidewalks, indicated in the traffic study, on North Street do not include boulevards and therefore this should be considered in the traffic study. Mr. Hannan noted that his house is close to the street and he is concerned about large trucks turning in front of his house, into the store property. He also had concerns a nearby store, which operates without a loading entrance, was not included in the traffic study. Mr. Hannan noted that there has recently been an incident where a large truck was stuck on North Street due to legal parking on both sides of the street. He informed the Committee that the new bus stop was not included in the traffic study. Mr. Hannan pointed out errors in the Report with respect to some details on the maps. He stated that he is concerned that the Region of Durham and Clarington are each paying 25% for the signal light and he believes that the developer should be responsible for the whole cost, as the lights would not be warranted without the development. Mr. Hannan reminded the Committee that the dental office regularly has overflow on- street parking, which has not been addressed by the traffic study. He stated he was disappointed with the long wait he had at the most recent public meeting for this issue. Mr. Hannan concluded that he was only recently (last Wednesday) informed of this issue coming to this meeting and that it is difficult to attend daytime meetings at the last minute. -5- 4 -5 General Purpose and Administration Committee Minutes September 12, 2011 Allan Kirby was present regarding Report PSD- 071 -11, Proposed Official Plan and Zoning By -Law Amendment to Permit Commercial Use. Mr. Kirby stated that he still has concerns regarding this proposal, in particular: noise from shopping carts, noise from horns honking confirming that the cars are locked, the low height of the fence, no requirement for a sound dampening quality of the fence, light pollution, lack of street lighting on Wilmot Street, lack of sidewalks on Wilmot Street, safety concerns, water runoff from snow removal, street traffic, and lack of historic detail on the building. Terra Mucci was present regarding Report PSD- 071 -11, Proposed_ Official Plan and Zoning By -Law Amendment to. Permit Commercial Use. She stated that she is a resident of Wilmot Street and she clarified that she has never been in favour of the development. Ms. Mucci stated that she and her husband are in favour of a traffic light signal as well as a speed bump on Wilmot Street. She requested that the fence be 10 feet high and be constructed of sound dampening material. Ms. Mucci requested full growth coniferous trees instead of the proposed deciduous trees. She asked that the snow be removed completely in order to eliminate runoff concerns. In conclusion, Ms. Mucci requested that the communication between the neighbours and the developer continue throughout the construction. Bruce Blight was present regarding Report CLD- 024 -11; Results of Mediation Meeting — Shooting Club Noise. Mr. Blight referred to a calendar which was distributed to the Committee, indicating the shooting schedule of the Orono Fish and Hunt Club compared to the actual shooting dates and times. He stated that his family's concern is the loss of enjoyment of the normal use of their property, especially within the past two years. In particular, Mr. Blight noted that they cannot enjoy fishing and gardening, which are their family's main hobbies. He stated that family and friend gatherings cannot take place now that there are so many days being used by the shooting club. Mr. Blight stated that he is concerned about the number of days which non - members are using the facility. In conclusion, he asked the Committee to limit the number of shooting days at the Orono Fish and Hunt Club to Wednesdays and Sundays, limit the level of noise, and implementing these aspects in a timely fashion so that the neighbours can enjoy their houses in the month of September. Nancy Wilson was present regarding Report CLD- 024 -11, Results of Mediation Meeting — Shooting Club Noise. Ms. Wilson stated that she would like the Committee to remember the goal of the Environmental Protection Act (EPA), which protects against harm from noise. She informed the Committee -that the Orono Fish and Hunt Club has caused harm from the shooting noise. Ms. Wilson asked that the Municipality enforce the EPA, including ensuring that Clarington's by -law abides by the goal of the EPA. She stated that, due to the specific nature of the sound, the shots are heard twice (initial and the reverberation) and that health is affected (similar to the effects on Post Traumatic Stress Syndrome). Ms. Wilson informed the Committee that the Province's draft paper indicates a 50 decibel limit on all gun clubs., without 'grandfathering'. She urged the Committee to implement the 50 decibel limit. Ms. Wilson stated that the 4 -6 General Purpose and Administration Committee Minutes September 12, 2011 neighbours are subject to health effects, as well as financial effects (from decreased property values). Ms. Wilson stated that the increased shooting over the past two years took place without consultation with the neighbours. In conclusion, she urged the Committee to amend the noise by -law to reduce the regulations to 50 decibels, following the EPA regulations. RECESS Resolution #GPA -528 -11 Moved by Councillor Partner, seconded by Councillor Trail[ THAT the Committee recess for one hour. CARRIED The meeting resumed at 1:13 p.m. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Official Plan Applicant: 672003 Ontario Limited (Adalan Development Corp.) Report: PSD- 067 -11 Tracey Webster, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Neither the applicant nor an agent for the applicant were present. (b) Subject: Application to Amend the Zoning By -law Applicant: Stephen Selby Report: PSD -068 -11 Nicole Granzotto, Junior Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Stephen Selby, applicant, was present, expressed support of the recommendations contained in Report PSD- 068 -11, and was present to answer questions. -7- 4 -7 General Purpose and Administration Committee Minutes September 12, 2011 PLANNING SERVICES DEPARTMENT TO REDESIGNATE THE PROPERTY TO PERMIT A MEDIUM DENSITY RESIDENTIAL DEVELOPMENT APPLICANT: 672003 ONTARIO LIMITED (ADALAN DEVELOPMENT CORPORATION) Resolution #GPA- 529 -11 Moved by Councillor Neal, seconded by Councillor Partner THAT Report PSD- 067 -11 be received; THAT Staff continue to process the application to amend the Clarington Official Plan. COPA2011 -0005, submitted by 672003 Ontario Limited (Adalan Development Corporation); and THAT all interested parties listed in Report PSD- 067 -11 and any delegations be advised of Council's decision. CARRIED TO PERMIT REZONING OF A FARM PROPERTY TO PROHIBIT RESIDENTIAL USES APPLICANT: STEPHEN SELBY Resolution #GPA - 530 -11 Moved by Mayor Foster, seconded by Councillor Woo THAT Report PSD -068 -11 be received; THAT the application to amend Zoning By -law 84 -63 to facilitate the severance of a surplus farm dwelling be approved and that the attached Zoning By -law Amendment (Attachment 1 to Report PSD- 068 -11) be adopted by Council; THAT the Region of Durham and the Durham Region Land Division Committee be forwarded a copy of Report PSD- 068 -11 and Council's decision; and THAT all interested parties listed in Report PSD- 068 -11 and any delegations be advised of Council's decision. CARRIED IM • General Purpose and Administration Committee Minutes September 12, 2011 APPLICATION FOR REMOVAL OF HOLDING - 5720 SOLINA ROAD APPLICANT: ARNOT WOTTEN Resolution #GPA- 531 -11 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD- 069 -11 be received; THAT the application submitted by Arnot Wotten to remove the Holding (H) symbol be approved; THAT the By -law attached to Report PSD -069 -11, to remove the Holding (H) symbol, be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD- 069 -11, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED APPLICATION TO AMEND THE DURHAM REGIONAL OFFICIAL PLAN TO EXTEND MUNICIPAL SERVICES TO THE PROPOSED DURHAM REGIONAL POLICE SERVICE FACILITY APPLICANT: REGIONAL MUNICIPALITY OF DURHAM Resolution #GPA- 532 -11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD- 070 -11 be received; THAT the Regional Municipality of Durham be advised that the Municipality of Clarington has no objections with the approval of application ROPA- 2011 -0004, by the Region, provided that the Regional Municipality of Durham is satisfied that the application demonstrates compliance with all relevant provincial policies; THAT the Regional Municipality of Durham Planning Department be forwarded a copy of Report PSD- 070 -11; and THAT all interested parties listed in Report PSD- 070 -11 and any delegations be advised of Council's decision. CARRIED 4 -9 General Purpose and Administration Committee Minutes September 12, 2011 PROPOSED OFFICIAL PLAN AND ZONING BY -LAW AMENDMENT TO PERMIT COMMERCIAL USE APPLICANT: NEWCASTLE (KING) DEVELOPMENTS INC. Resolution #GPA- 533 -11 Moved by Mayor Foster, seconded by Councillor Partner THAT Report PSD- 071 -11 be received;. THAT the application to amend the Clarington Official Plan (COPA 2011 -0002) for a portion of the subject lands (45 North Street) from "Urban Residential" to "Village Centre" and "Street Related Commercial Area" be adopted as Amendment No. 81 to the Clarington Official Plan as shown in Attachment 3 of Report PSD- 071 -11 and the necessary By -law contained in Attachment 4 of Report PSD- 071 -11 be approved; THAT the application to amend Zoning By -law 84 -63 (ZBA 2011 -0007) as shown in Attachment 5 of Report PSD- 071 -11 be approved as follows: a) portion of the subject-lands (37 and 45 North Street) from "Environmental Protection (EP) Zone" and "Urban Residential Exception (R1 -1) Zone" to "General Commercial Exception (C1 -57) Zone" be approved, with a "Holding (H) Symbol; b) a portion of the subject lands (80, 92 and 100 King Avenue West) from "General Commercial Exception (C1 -33) Zone" to "General Commercial Exception (C1 -57) Zone "; THAT a By -law lifting the Holding (H) Symbol be forwarded to Council once Site Plan approval has been granted, permanent easements for a laneway to access Mill Street have been granted, and the Municipality has received all required financial securities; and THAT all interested parties listed in Report PSD- 071 -11 and any delegations be advised of Council's decision. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) -10- 4 -10 General Purpose and Administration Committee Minutes September 12, 2011 Resolution #GPA- 534 -11 Moved by Councillor Neal, seconded by Councillor Traill THAT Report PSD- 071 -11 be tabled until the General Purpose and Administration meeting of September 26, 2011. MOTION LOST Resolution #GPA- 535 -11 Moved by Councillor Woo, seconded by Councillor Partner THAT the foregoing resolution #GPA- 533 -11 be amended by adding the following clause: "THAT the site plan approval require that the architectural facade of the building proposed in Report PSD- 071 -11 contain transparent window glazing on King Avenue and that the brick be historic rusty brown in colour in keeping with the historical flavour of downtown Newcastle;" CARRIED The foregoing Resolution #GPA- 533 -11 was then put to a vote and carried as amended. EXPIRY DATES FOR DRAFT APPROVAL OF PLANS OF SUBDIVISION Resolution #GPA- 536 -11 Moved by Mayor Foster, seconded by Councillor Partner THAT Report PSD- 072 -11 be received; THAT the Director of Planning be authorized to amend the conditions of Draft Approval for applications 18T- 87083, 18T- 89007, 18T- 90043, and 18T -95030 to have a three year expiry date from the date of Council's decision; and THAT the interested parties and delegations regarding each application dealt with in Report PSD- 072 -11 be advised of Council's decision with respect to the application. CARRIED (See following motions) - 11 - 4 -11 General Purpose and Administration Committee Minutes September 12, 2011 Resolution #GPA- 537 -11 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing resolution #GPA -536 -11 be amended to grant Application 18T -95030 a six year extension. MOTION LOST Resolution #GPA- 538 -11 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing resolution #GPA- 536 -11 be amended to allow applications 18T -90043 and 18T -95030 to have a six year extension. - MOTION LOST The foregoing Resolution #GPA- 536 -11 was then put to a vote and carried. APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: 511060 ONTARIO LIMITED Resolution #GPA- 539 -11 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report PSD- 073 -11 be received; THAT the request, for removal of Part Lot Control with respect to Lot 13 on Plan 40M -2094 be approved; THAT the Part Lot Control By -law contained in Attachment 2 of PSD -073 -11 be passed pursuant to Section 50 (7.1) of the Planning Act; and THAT all interested parties listed in Report PSD- 073 -11 any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED -12- 4 -12 General Purpose and Administration Committee Minutes September 12, 2011 ENVIRONMENTAL STEWARDSHIP TREES FOR RURAL ROADS PROGRAM Resolution #GPA- 540 -11 Moved by Mayor Foster, seconded by Councillor Woo THAT Report PSD- 074 -11 be received; and THAT any interested parties listed in Report PSD - 074 -11 be notified of Council's decision. CARRIED WATERFRONT LAND ACQUISITION 43 WEST BEACH ROAD, BOWMANVILLE Resolution #GPA- 541 -11 Moved by Councillor Traill, seconded by Councillor Neal THAT Report PSD- 075 -11 be received; THAT the property identified as 43 West Beach Road, Bowmanville, Ontario and being more particularly described as Lot 26 and Part Lot 27, Plan 150, in the Municipality of Clarington, Regional Municipality of Durham, for the purchase price of Two Hundred and Sixty Five Thousand ($265,000.00) Dollars, subject to adjustments; THAT the funds for the purchase, and any associated costs, be charged to account number 110 -50- 130 - 850002 -7401 Land Acquisition Account; THAT the Mayor and Clerk, on behalf of the. Municipality, be authorized to execute an Agreement to acquire the property; THAT Staff be directed to take all necessary actions to complete the transaction; and THAT all interested parties listed in Report PSD- 075 -11 be notified of Council's decision. CARRIED -13- 4 -13 General Purpose and Administration Committee Minutes September 12, 2011 MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETINGS OF JULY 14 AND AUGUST 11, 2011 Resolution #GPA -542 -11 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD- 076 -11 be received; THAT Council concurs with the decisions of the Committee of Adjustment made on July 14 for applications A2011 -0026 and A2011 -0027 and on August 11 for application A2011 -0028; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED REFURBISHMENT AND CONTINUED OPERATION OF THE DARLINGTON NUCLEAR GENERATING STATION MUNICIPALITY OF CLARINGTON COMMENTS — DRAFT SCOPING INFORMATION DOCUMENT Resolution #GPA- 543 -11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD- 077 -11 be received; THAT Council endorse the comments on the Draft Scoping Information Document for the Refurbishment and Continued Operation of the Darlington Nuclear Generating Station as set out in the August 22, 2011 letter from the Director of Planning Services to the Canadian Nuclear Safety Commission, being Attachment 3 to Report PSD- 077 -11; and THAT a copy of Report PSD- 077 -11 and Council's decision be forwarded to the Canadian Nuclear Safety Commission and Ontario Power Generation. CARRIED -14- 4 -14 General.Purpose and Administration Committee Minutes September 12, 2011 PORT GRANBY PROJECT LICENSING HEARING BEFORE THE CANADIAN NUCLEAR SAFETY COMMISSION, AND ROADS AGREEMENT WITH THE GOVERNMENT OF CANADA - Resolution #GPA- 544 -11 Moved by Councillor Partner, seconded by Councillor Woo THAT Report PSD -078 -11 be received; THAT Council adopt the following resolution in support of the application by Atomic Energy of Canada Limited for a licence from the Canadian Nuclear Safety Commission to permit the construction of the Port Granby Project: "WHEREAS the Port Granby Project has been underway since 2001 and has been subject to a thorough Environmental Assessment process to ensure that the Project can be undertaken safely; AND WHEREAS on June 26, 2006, the Council of the Municipality of Clarington endorsed a Preferred Option for the Port Granby Project and consented to the submission of the Environmental Assessment Study Report to federal decision makers for review; AND WHEREAS on October 26, 2009, Council endorsed the findings of the EA Screening Report which stated that the Port Granby Project is not likely to result in significant adverse environmental effects provided that the mitigation measures outlined in the Environmental Assessment Study Report and the Screening Report are implemented; AND WHEREAS Atomic Energy of Canada Limited has submitted an application to the Canadian Nuclear Safety Commission for a Waste Nuclear Safety Licence to permit the construction of the Port Granby Project; AND WHEREAS the Municipality's Peer Review_ Team has advised Clarington Council that, based on its review of the detailed engineering design and licensing documents for the Port Granby Project, the Team is satisfied that the Project can proceed safely and with minimal environmental effects and that appropriate measures will be implemented to ensure that the health and safety and well- being of our residents will be protected throughout the Project; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Clarington supports the application by Atomic Energy of Canada Limited for a Waste Nuclear Substance Licence to permit the construction of the Port Granby Project "; -15- 4 -15 General Purpose and Administration Committee Minutes September 12, 2011 THAT Staff be authorized to finalize the agreement with the Government of Canada regarding the use by Canada of municipal roads for the Port Granby Project; THAT the Mayor and Clerk be authorized to sign the agreement with the Government of Canada once the agreement has been finalized to the satisfaction of the Municipal Solicitor; THAT a copy of Report PSD -078 -11 and Council's decision be forwarded to the Canadian Nuclear Safety Commission, the Port Hope Area Initiative Management Office, and the Southeast Clarington Rate Payers Association; and THAT all interested parties listed in Report PSD- 078 -11 and any delegations be advised of Council's decision. CN -1C C CZI7 RECESS Resolution #GPA- 545 -11 Moved by Mayor Foster, seconded by Councillor Traill THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 2:36 p.m. Councillor Traill chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JUNE, 2011 Resolution #GPA- 546 -11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report EGD- 031 -11 be received for information. CARRIED -16- 4 -16 General Purpose and Administration Committee Minutes September 12, 2011 MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JULY, 2011 Resolution #GPA- 547 -11 Moved by Councillor Neal, seconded by Mayor Foster THAT Report EGD- 032 -11 be received for information. CARRIED PROPOSAL TO CLOSE AND CONVEY PORTIONS OF A ROAD ALLOWANCE SITUATED BETWEEN LOTS 32 AND 33, CONCESSION 7, FORMER TOWNSHIP OF CLARKE Resolution #GPA- 548 -11 Moved by Councillor Novak, seconded by Councillor Neal THAT Report EGD- 033 -11 be received; THAT Council authorize the publication of a notice of application that the Municipality intends to pass. a by -law to close those parts of the road allowance situated between Lots 32 and 33, Concession 7, Former Township of Clarke (Attachment 1 of Report EGD- 033 -11), pursuant to section 34 of the Municipal Act and By -Law No. 95 -22; THAT staff report back to Council with final recommendations and appropriate by -laws; THAT the applicant pay all legal, advertising, appraisal and land costs associated with this transaction; and THAT all interested parties listed in Report EGD- 033 -11 be advised of Council's decision. CARRIED Councillor Woo chaired this portion of the meeting. 17- 4 -17 General Purpose and Administration Committee Minutes September 12, 2011 OPERATIONS DEPARTMENT SENIOR CITIZENS AND THE PHYSICALLY DISABLED SIDEWALK AND DRIVEWAY WINDROW SNOW CLEARING PROGRAM Resolution #GPA- 549 -11 Moved by Mayor Foster, seconded by Councillor Novak THAT Report OPD- 011 -11 be received; and THAT the fee for resident participation in the Senior Citizens And The Physically Disabled Sidewalk And Driveway Windrow Snow Clearing Program remain at $60 + HST per registered address. CARRIED RECOGNITION OF OVERSEAS SERVICE Resolution #GPA- 550 -11 Moved by Councillor Novak, seconded by Councillor Partner THAT the Director of Operations prepare a report addressing the way the Municipality of Clarington recognizes men and women from the municipality who have served overseas; and THAT the report be presented to the General Purpose and Administration Committee within one month. CARRIED (See following motion) Resolution #GPA- 551 -11 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing resolution #GPA- 550 -11 be amended to add the following clause: "THAT the banner provided to Mr. Sullivan be installed on the light standard in front of Mr. Sullivan's house." A1"9IQ011U0W1 The foregoing Resolution #GPA- 550 -11 was then put to a vote and carried. Councillor Hooper chaired this portion of the meeting. sm General Purpose and Administration Committee Minutes September 12, 2011 EMERGENCY AND FIRE SERVICES DEPARTMENT "NEXTGEN" — NEXT GENERATION COMMON COMMUNICATION PLATFORM Resolution #GPA- 552 -11 Moved by Councillor Novak, seconded by Mayor Foster THAT Report ESD- 013 -11 be received for information; THAT staff continue to support the NextGen - Next Generation Common Communication Platform project; THAT Council authorize the Clerk and Mayor to sign an agreement committing Clarington to the Next Generation Common Communication Platform project; and THAT all interested parties listed in Report ESD- 013 -11 be advised of Council's decision. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Partner chaired this portion of the meeting. CLERK'S DEPARTMENT HIRING OF MUNICIPAL LAW ENFORCEMENT OFFICER Resolution #GPA -553 -11 Moved by Mayor Foster, seconded by Councillor Neal THAT Report CLD- 021 -11 be received for information. CARRIED - 1-9 - 4 -19 General Purpose and Administration Committee Minutes September 12, 2011 2NDQUARTER PARKING REPORT Resolution #GPA- 554 -11 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report CLD -022 -11 be received; and THAT all interested parties listed in Report CLD - 022 -11 be advised of Council's decision. Imo_ :: 11104] ONTARIO WILDLIFE DAMAGE COMPENSATION PROGRAM Resolution #GPA- 555 -11 Moved by_ Councillor Novak, seconded by Councillor Neal THAT Report CLD- 023 -11 be received; and THAT a copy of Report CLD -023 -11 be forwarded to the Agricultural Advisory Committee for information. CARRIED RESULTS OF MEDIATION MEETING - SHOOTING CLUB NOISE Resolution #GPA- 556 -11 Moved by Councillor Neal, seconded by Councillor Woo THAT Report CLD -024 -11 be received; THAT an expenditure not to exceed $5,800.00 be approved, the funds to come from Account # 19- 191 - 00000 -7161 By -law Enforcement— Professional Fees, to retain the services of Swallow Acoustic Consultants Ltd.; and THAT all interested parties listed in Report CLD -024 -11 be advised of Council's decision. CARRIED -20- 4 -20 General Purpose and Administration Committee Minutes September 12, 2011 EXEMPTION FROM EXOTIC PET BY -LAW — D &D'S EXOTICS Resolution #GPA- 557 -11 Moved by Mayor Foster, seconded by Councillor Traill THAT the request from Debbie Grills, D &D's Exotics for an exemption from the Exotic Pet By -Law for the "Celebrate Your Pet Day" Fundraiser event at the Bowmanville Veterinarian Clinic on Saturday, October 1, 2011 be approved at the Municipal Clerk's concurrence. CARRIED RECESS Resolution #GPA- 558 -11 Moved by Councillor Partner, seconded by Councillor Traill THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 4:06 p.m. Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CONTRACT AWARDS COUNCIL RECESS Resolution #GPA- 559 -11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report COD - 027 -11 be received for information. CARRIED -21- 4 -21 General Purpose and Administration Committee Minutes September 12, 2011 CL2011 -27, ASPHALT RESURFACING, VARIOUS LOCATIONS Resolution #GPA- 560 -11 Moved by Councillor Neal, seconded by Councillor Woo THAT Report COD -028 -11 be received; THAT Coco Paving Limited, Bowmanville, Ontario, with 'a total bid in the amount of $422,743.92 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2011 -27, be awarded the contract for Asphalt Resurfacing, Various Locations, as required by the Engineering Department; THAT the additional funds in the amount of $17,000.00 required to complete the Old Scugog Road resurfacing project be transferred from the 2011 Pavement Rehabilitation Account to the Old Scugog Road Account; THAT the additional funds for Nash Road and Concession Road 3 be funded from the unexpended funds from the Mearns Avenue project; THAT the funds required in the amount of $478,000.00 (i.e., which includes $422,743.92 for tendering and a ten percent contingency amount and materials testing and the Municipality's Net HST amount) be drawn from the following Engineering Department Capital Budget Accounts: 110 -32- 330 -83214 -7401 - Nash Rd .$100,000 110 -32- 330 - 83316 -7401 - Old Scugog Rd. $52,000 110 -32- 330 - 83319 -7401 - Conc. Rd. 3 $101,000 110 -32 -330- 83208 -7401 - Mearns Ave. $225,000 Total $478,000 THAT the Mayor and the Clerk be authorized to execute the necessary agreement. CARRIED PURCHASE OF A PRE -BUILT PUMPER Resolution #GPA- 561 -11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report COD -029 -11 be received; THAT the Purchasing Manager be authorized to negotiate a purchase price from the three (3) fire truck manufacturers who responded to the Expression of Interest; and -22- 4 -22 General Purpose and Administration Committee Minutes September 12, 2011 THAT a report to Council be provided summarizing the results of the negotiations and providing a recommendation for the purchase of the selected unit. CARRIED PUBLICATION OF COUNCIL'S ACTIONS REGARDING THE ENERGY FROM WASTE FACILITY Resolution #GPA- 562 -11 Moved by Councillor Woo, seconded by Councillor Partner THAT the Mayor's Office and staff prepare for publication in the Orono Times and Metroland newspaper, the actions taken by this Council regarding the Energy From Waste Facility; and THAT the funds to be taken from the budget set aside for the last edition of the Clarington.net. CARRIED FINANCE DEPARTMENT 2011/2012 INSURANCE PROGRAM Resolution #GPA- 563 -11 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report FND- 017 -11 be received; and THAT the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan Company for an integrated pooling arrangement that includes integrated insurance coverages and common self retention deductible levels for the period July 1, 2011 to June 30, 2012 at an approximate cost to Clarington of $782,564 be confirmed. CARRIED FINANCIAL UPDATE AS AT JUNE 30, 2011 Resolution #GPA- 564 -11 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report FND- 018 -11 be received for information. CARRIED -23- 4 -23 General Purpose and Administration Committee Minutes September 12, 2011 SOLICITOR'S DEPARTMENT The Solicitor's Department reports were considered under the Confidential Reports section, later in the meeting. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS No items were considered in this portion of the agenda. OTHER BUSINESS No items were considered in this portion of the agenda. COMMUNICATIONS No items were considered in this portion of the agenda. CONFIDENTIAL REPORTS CLOSED SESSION Resolution #GPA- 565 -11 Moved by Councillor Novak, seconded by Councillor Hooper THAT in accordance with Section 239 (2) of the Municipal Act, 2001, ,as amended, the meeting be closed for the purpose of hearing the advice of the Municipal Solicitor regarding Reports LGL -009 -11, LGL- 010 -11, and LGL- 011 -11, being matters which are subject to solicitor - client privilege, including communications necessary for that purpose, and deal with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. CARRIED W3! 4 -24 General Purpose and Administration Committee Minutes September 12, 2011 RISE AND REPORT The meeting resumed in open session at 5:50 p.m. with Mayor Foster in the Chair. Mayor Foster advised that three items were discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and two resolutions were passed. -One resolution was passed to provide direction to staff regarding Report LGL- 010 -11. DURHAM CITIZENS LOBBY FOR ENVIRONMENTAL AWARENESS AND RESPONSIBILITY V. THE REGIONAL MUNICIPALITY OF DURHAM ET AL Councillor Neal declared a pecuniary interest in Report LGL -009 -11, regarding the Durham Citizens Lobby for Environmental Awareness case, due to the fact that his wife is a supporter of the Lobby group. Councillor -Neal left the room and did not participate in discussions and voting on this matter. The following resolution was passed in "closed" session regarding Report LGL- 009 -11.- Resolution #CGPA- 1.6 -11 Moved by Councillor Traill, seconded by Councillor Novak THAT the confidential Report LGL- 009 -11 be received; and THAT the Municipal Solicitor be authorized to file a Notice of Appearance to maintain a watching brief and preserve litigation options. CARRIED Councillor Neal returned to the meeting. at 5:51 p.m. TEMPORARY USE REZONING APPLICATION 5105 MAIN STREET, ORONO APPLICANTS: WES AND MARGARET KNAPP APPEAL TO THE ONTARIO MUNICIPAL BOARD Resolution #GPA- 566 -11 Moved by Councillor Novak, seconded by Councillor Partner THAT Report LGL -011 -11 be received; and THAT the Municipal Solicitor be directed to defend Council's position. CARRIED -25- 4 -25 General Purpose and Administration Committee Minutes September 12,2011 ADJOURNMENT Resolution #GPA- 567 -11 Moved by Councillor Neal, seconded by Councillor Hooper THAT the meeting adjourn at 5:53 p.m. MAYOR 4 -26 CARRIED -26- DEPUTY CLERK Attachment #2 of Update Memo FINAL LIST OF DELEGATIONS GPA Meeting: September 26, 2011 (a) Jim Boate, Regarding Cycling in the Municipality B -1 lar� n Leadin the Way REPORT PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 26, 2011 Resolution #: By -law #: N/A Report #: PSD- 079 -11 File #: A2011 -0029 and A2011 -0030 Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF SEPTEMBER 15TH, 2011 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 079 -11 be received; 2. THAT Council concurs with the decisions of the Committee of Adjustment made on September 15, 2011 for applications A2011 -0029 and A2011 -0030; and 3. THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. Submitted by: D id Crome, MCIP, RPP Director of Planning Services NG /sn /df 20 September 2011 Reviewed by�_1 Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -0830 8 -1 REPORT NO.: PSD- 079 -11 1. APPLICATION DETAILS PAGE 2 1.1 All applications received by the Municipality for minor variance are scheduled for a hearing within 30 days of being received by the Secretary- Treasurer. The purpose of the minor variance applications and the Committee's decisions are detailed in Attachment 1. The decisions of the Committee are summarized below. DECISION OF COMMITTEE OF ADJUSTMENT FOR SEPTEMBER 15, 2011 1.2 Application A2011 -0029 was filed to permit the construction of a linked dwelling by reducing the required exterior side yard setback from 6 metres to 4.9 meters. The Committee concurred with Staff's recommendation and approved the application. 1.3 Application A2011 -0030 was filed to permit the construction of a single detached dwelling by reducing the required setback from the north property line to 3 meters. Staff recommended that the application be approved as the proposed location for the new dwelling will have a similar rear yard setback to the dwelling that existed prior to being destroyed by the fire. The Committee concurred with Staff's recommendation and approved the application. 2. COMMENTS 2.1 Staff reviewed the Committee's decisions for applications A2011 -0029 to A2011- .0030 and are satisfied that they are in conformity with both Official Plan policies, consistent with the intent of the Zoning By -law, are minor in nature and desirable. 2.2 Council's concurrence with the decisions of the Committee of Adjustment for applications A2011 -0029 to A2011 -0030 is required in order to afford Staff official status before the Ontario Municipal Board in the event of an appeal of any decision of the Committee of Adjustment. 3. CONCURRENCE: Not applicable REPORT NO.: PSD -079 -11 CONFORMITY WITH STRATEGIC PLAN — Not applicable Staff Contact: Nicole Granzotto, Junior Planner PAGE 3 Attachments: Attachment 1 - Periodic Report for the Committee of Adjustment September 15, 2011 8 -3 . Attachment 1 To Report PSD- 079 -11 hr.�. � Leading the Way PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: TATRA VALLEY HOMES INC OWNER: TATRA VALLEY HOMES INC PROPERTY LOCATION: PART LOT 14, CONCESSION 1 FORMER TOWN OF BOWMANVILLE FILE NO.: A2011 -0029 PURPOSE: To permit the construction of a linked dwelling by reducing the required exterior side yard setback from 6 metres to 4.9 metres. DECISION OF COMMITTEE: To approve the application to permit the construction of a linked dwelling by reducing the minimum required exterior side yard setback from 6 metres to 4.9 metres, as it meets the intent of the Official Plans and Zoning By -law, is minor in nature and appropriate for the use and development of the land, building and structure. DATE OF DECISION: September 15, 2011 LAST DAY OF APPEAL: October 5, 2011 1 .� n ar Leading the Way PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: GARY MADILL OWNER: GARY MADILL PROPERTY LOCATION: 86 EAST BEACH ROAD, BOWMANVILLE PART LOT 8, CONCESSION BF FORMER TOWN OF BOWMANVILLE FILE -NO.: A2011 -0030 PURPOSE: To permit the construction of a single detached dwelling by reducing the required setback from the north property line to 3 metres. DECISION OF COMMITTEE: To approve the application to permit the construction of a single detached dwelling by reducing the required setback from the north property line to 3 metres, as it meets the intent of the Official Plans and Zoning By -law, is minor in nature and appropriate for the use and development of the land, building and structure. DATE OF DECISION: September 15, 2011 LAST DAY OF APPEAL: October 5, 2011 Clarington REPORT PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 26, 2011 Resolution #: By -law #: N/A Report M PSD- 080 -11 File #: PLN 38.7 Subject: OFFICIAL PLAN REVIEW Release of Intensification Discussion Paper RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 080 -11 be received for information. Submitted b : / Reviewed b S y l Y : d ( Di i J. Crome, MCIP, RPP Franklin Wu -ctor, Planning Services Chief Administrative Officer DJ /COS /df 20 September 2011 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 REPORT NO.: PSD- 080 -11 1. BACKGROUND 1.1 The Official Plan Review Process PAGE 2 The Official Plan Review work plan outlined in Report PSD- 049 -08 provides for a series of discussion papers and emphasised public participation. To allow for continuous implementation through Official Plan amendments, the review process has been broken into several major components namely: Themes: • Built Environment and Planning Process; • Rural /Agricultural; • Growth Management; • Intensification; • Employment Lands; and • Sustainable Communities. Special Proiects: • Courtice Main Street Study and Secondary Plan; • Courtice Employment Lands Secondary Plan; and • Parks, Open Space and Trails. Each major component of the Official Plan Review follows the same process. The process begins with the release of a Discussion Paper, followed by comprehensive public and public agency input and review, and which culminates in an Official Plan Amendment, as illustrated in the diagram below: 1.2 The Municipality retained the services of Dillon Consulting to assist staff with the Growth Management and Intensification components of the Official Plan Review. Dillon 8 -7 REPORT NO.: PSD -080 -11 PAGE 3 Consulting also prepared the Courtice Main Street Master Development Plan which was approved in principle by Council in September 2010. 1.3 The purpose of this report is to announce the release of the Intensification Discussion Paper, prepared by Dillon Consulting in consultation with Joseph Bogdan Associates Inc. Architects & Urban Design Consultants, EDP Consulting and Staff of the Planning Services Department. The report also provides information on the proposed public consultation process associated with the discussion paper and subsequent steps to amend the Official Plan. 2. INTENSIFICATION DISCUSSION PAPER 2.1 Provincial Policy, more specifically the Provincial Policy Statement 2005 and the Growth Plan for the Greater Golden Horseshoe 2006, place particular attention on intensification and the prevention of urban sprawl. Provincial Policy requires municipal - Official Plans to include intensification targets and policies consistent with new provincial directives. 2.2 The Region of Durham undertook a Growth Plan conformity exercise (ROPA 128) which only received partial approval by the Minister in October 2010. Several aspects of ROPA 128 were not approved by the Minister and are subject to Ontario Municipal Board (OMB) appeals. Key elements of ROPA 128 which have not been approved include area municipal population, housing and employment allocations, Greenfield density and intensification targets and proposed urban boundary expansions. The final outcome of the various OMB appeals may have an impact on the Regional Official Plan policies and targets allocated to Clarington. 2.3 This Intensification Paper includes an analysis of ROPA 128 and provides recommendations for Clarington's conformity requirements to meet the intensification target. These recommendations will be confirmed once a decision has been made on the outstanding ROPA 128 elements. However, for the purposes of discussion, this Paper sets the stage for meaningful public consultation regarding the implications of planning for residential intensification in Clarington and also provides a platform to formulate an intensification strategy for Clarington. 2.4 The key chapters in the Discussion Paper set out the context for Intensification, the Drivers of Intensification, Opportunities and Constraints for Intensification, a Capacity Analysis, and the paper concludes with recommendations regarding an intensification strategy and proposed policy directions. 2.5 Following the release of the related Growth Management Discussion Paper (November 2011), both Discussion Papers will be the subject of public consultation meetings in Courtice, Bowmanville and Newcastle. 2.6 The availability of the Intensification Discussion Paper will be advertised in the newspapers and notice will be sent to all interested parties. This Discussion Paper and all relevant information is being made available on the Official Plan Review website REPORT NO.: PSD- 080 -11 PAGE 4 http : / /www.clarington.net /ourplan /. The public is encouraged to provide comments. The Paper is also available to the public in all Clarington Libraries. 3. CONCURRENCE - not applicable 4. CONCLUSION 4.1 The Intensification Discussion Paper identifies a strategy for meeting the intensification targets established by the Province and the Region. Public input will be sought over the next few months. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington X Promoting green initiatives X Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Dean Jacobs Attachments: Attachment 1 - Intensification Discussion Paper (Under Separate Cover) Clarington REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 26, 2011 Resolution #: By -law #: Report #: EGD- 034 -11 File #: Subject: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR AUGUST, 2011 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report EGD- 034 -11 be received for information, Submitted by: ASC /bb _ Reviewed by: A. Cannella, C.E.T. Director of Engineering Services Franklin Wu, Chief Administrative Officer N� REPORT NO.: EGD- 034 -11 1. BACKGROUND PAGE 2 1.1 With respect to the Building Permit Activity for the month of August 2011, Staff wish to highlight the following statistics for the information of Committee and Council. MONTH OF AUGUST 2011 2010 BUILDING CATEGORY NUMBER OF PERMITS VALUE OF CONSTRUCTION NUMBER OF PERMITS VALUE OF CONSTRUCTION % CHANGE OF VALUE 2011 -2010 Residential 51 $10,990,553 94 $12,771,806 -13.9% Industrial 2 $50,350,000 , 1 $95,000 52,900.0% Government 0 $0 0 $0 N/A Commercial 4 $4,725,000 5 $2,152,280 119.5% Institutional 2 $1,500 6 $384,500 -99.6% Agricultural 1 $146,400 4 $906,582 -83.9% Demolition 6 $0 5 $0 N/A TOTAL 66 .$66,213,453 115 $16,310,168 306.0% YEAR TO DATE 2011 2010 BUILDING CATEGORY NUMBER OF PERMITS VALUE OF CONSTRUCTION NUMBER OF PERMITS VALUE OF CONSTRUCTION % CHANGE OF VALUE 2011 -2010 Residential 631 $129,931,667 638 $115,190,255 12.8% Industrial 8 $52,985,000 5 $2,102,125 2,420.5% Government 5 $471,000 3 $2,470,700 -80.9% Commercial 44 $19,054,134 37 $24,748,259 -23.0% Institutional 15 $2,804,125 23 $12,426,900 -77.4% Agricultural 13 $763,716 17 $2,322,118 -67.1% Demolition 23 $0 36 $0 N/A TOTAL 739 $206,009,642 759 $159,260,357 29.4% 9 -2 REPORT NO.: EGD7034 -11 PAGE 3 1.2 With respect to building permit activities (over $250,000) and large residential building permit activities, the details are provided as follows: Owner / Applicant Construction Type Location Value 1804603 ONTARIO INC. Site Servicing for Buildings A, 680 LONGWORTH AVENUE, $670,000 B. C BOWMANVILLE 2156601 ONTARIO INC. Shopper's Drug Mart 1,430 HIGHWAY 2, COURTICE $4,000,000 BOWMANVILLE WOOD PRODUCTS Addition to an Industrial 261 BASELINE EAST ROAD, $350,000 INC Building BOWMANVILLE ONTARIO POWER GENERATION Industrial Service & Training 41 OSBORNE ROAD, COURTICE $50,000,000 INC. Facility (Ontario Power 9 -3 REPORT NO.: EGD- 034 -11 PAGE 4 The following is a comparison of the types of dwelling units issued for the month of AUGUST" and "YEAR TO DATE ". 0 Semi - Detache 0% Dwelling Unit Type "AUGUST" 2011 0 Tnumhnusa E I 1 Single Detached 31 1- ISemi= Detached 0 1:1 Townhouse 0 0 Apartment 1 31 Single Detached 97% Dwelling Unit Type "YEAR TO DATE 2011" 4 96 Apartment Townhouse . _- _ _- _ 1% ti y 70 284 Semi- Single Detached Detached 15% `_K 63% i I Single Detached 284 U Semi-Detached 70 i 1 Townhouse 06 9 Apartment 4 The following is a historical comparison of the building permits issued for the month of AUGUST" and "YEAR TO DATE" for a three year period. Historical Data for Month of "August" $70,000,000 $60,000,000 - — $50,000,000 — $40,000,000 $30,000,000 - -- — $20,000,000 $10,000,000 2011 2010 2009 Value $66,213,453 $16,310,168 $6,965,212 9 -4 Historical Data "YEAR TO DATE" $250,000,000 $200,000,000 $150,000,000 $100,000,000 - -- - -- - -- $50,000,000 — 2011 2010 2009 Value $206,009,642 $159,260,357 $64,060,151 REPORT NO.: EGD- 034 -11 PERMIT REVENUES PAGE 5 2011 2010 August Year to Date August Year to Date PERMIT FEES $463,498 $1,393,203 $118,353 $1,160,421 INSPECTION SERVICES NUMBER OF NEW RESIDENTIAL UNITS 2011 2010 August Year to Date August Year to Date Building Inspections 619 3,920 509 3,563 Plumbing & Heating Inspections 742 4,345 503 3,599 Pool Enclosure Inspections 14 52 17 71 TOTAL 1,375 8,317 1,029 7,233 NUMBER OF NEW RESIDENTIAL UNITS 2011. 2010 August Year to Date August Year to Date Single Detached 31 284 19 250 Semi - Detached 0 70 4 82 Townhouse 0 96 44 101 Apartments 1 4 1 19 TOTAL 32 454 68 452 REPORT NO.: EGD- 034 -11 RESIDENTIAL UNITS HISTORICAL COMPARISON PAGE 6 YEAR: AREA 2011 (to end of August) 2010 2009 2008 2007 2006 2005 2004 2003 2002 2001 Bowmanville 171 282 98 340 451, 609 307 587 468 345 312 Courtice 231 236 113 134 82 126 241 173 180 133 129 Newcastle 31 37 24 60 77 84 202 191 123 131 76 Wilmot Creek 4 8 9 30 16 15 15 25 29 38 24 Orono 0 1 0 2 1 1 1 2 0 1 0 Darlington 4 8 6 10 6 7 14 15 13 17 47 Clarke 7 6 11 5 11 12 13 10 16 15 9 Burketon 0 1 0 0 0 0 1 1 1 1 0 Enfield 0 0 0 0 0 0 0 0 0 0 0 Enniskillen 0 3 2 0 0 1 1 1 0 2 5 Hampton 0 0 0 0 1 1 1 0 3 1 1 Haydon 0 0 0 0 0 0 0 0 0 0 0 Kendal 0 1 1 0 1 0 0 1 0 3 2 Kirby 0 1 0 0 0 0 0 0 0 0 0 Leskard 0 0 0 0 0 0 0 0 0 1 0 Maple Grove 0 0 0 0 0 0 0 0 1 0 0 Mitchell Corners 1 0 0 0 1 0 0 1 0 0 1 0 Newtonville 3 7 5 7 2 2 4 5 3 3 0 Solina 1 1 5 0 6 3 3 3 3 1 1 Tyrone 1 1 0 5 0 0 0 0 3 9 3 TOTALS 454 593 274 593 655 861 802 1,015 843 701 609 REPORT NO.: EGD -034 -11 2. CONCURRENCE — Not Applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Rick Pigeon, Chief Building Official PAGE 7 9 -7 Clari�tott REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 26, 2011 Resolution #: By -law #: Report#: OPD- 013 -11 File #: Subject: SPECIAL WASTE COLLECTION EVENTS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD- 013 -11 be received for information. Submitted by: Reviewed by Fre e ck J. Horvath B.A., R.D.M.R., R.R.F.A. Director of Operations FH /sh September 14, 2011 Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 10 -1 REPORT NO.: OPD- 013 -11 1. BACKGROUND PAGE 2 The Region of Durham Works Department hosts many community events throughout the year in addition to regular waste collection. Three of these events, Hazardous Household Waste (HHW) Event, E -Waste Event, and Free Compost Give Away, are held in partnership with area municipalities and held in their individual community. These events provide convenient opportunities for residents to divert household hazardous waste from landfills. The Municipality of Clarington hosts three of these events each year at Depot 42, 178 Darlington /Clarke Townline Road (Regional Road 42), Bowmanville. The following chart provides a picture of the popularity of these events with area residents: Municipality of Clarington Event Review Event Type 2008 2009 1 2010 2011 E -Waste Collection Collected Tonnage Participants Event Date 11.36 tonnes 319 Oct -25 17.94 tonnes 410 Oct -17 16.83 tonnes 351 Oct -30 pending Oct -29 HHW Collection Collected Tonnage 8.64 tonnes no event 5.83 tonnes pending Participants 319 scheduled 139 Oct -01 Event Date Oct -25 in 2009 Oct -02 Compost Give -Aways # of Loads 3 3 3 3 Compost Provided 76 tonnes 50 tonnes 81 tonnes 76 tonnes Participants 240 365 500 241 Event Date Apr -26 Apr -25 Apr -23 Apr -30 This year's events are: April 30 Free Compost Give Away October 1 Household Hazardous Waste Collection Event October 29 E -Waste Collection Event At each event one area food bank is invited to attend and set up to receive donations of non - perishable food items. Clarington East Food Bank, St. Vincent DePaul Society and the Salvation Army have all participated in these events. 10 -2 REPORT NO.: OPD- 013 -11 2. Free Compost Give Away Clarington's first hosting event of the year is typically the Free Compost Give Away held in late April. Durham Region Works department delivers several tonnes of compost created from the composting of green bin materials collected throughout the region. Through advertising residents are invited to trade a non - perishable food item (donated to the local food bank) for free garden compost to a maximum of three containers (blue box size). Advertising stipulates to bring your own container and a shovel as residents line up to fill their containers with fresh compost. Durham Region staff are on hand to facilitate sales of green bins, blue boxes and composters. As well, residents can exchange damaged recycle bins for new ones. 3. Hazardous Household Waste Event PAGE 3 Hazardous household waste (HHW) is defined as those products that are commonly found in homes but for which the owner no longer has a use. These products exhibit some of the same characteristics as more common hazardous products such as flammability, toxicity and products that are corrosive. Examples of common HHW would be: • Paints and coatings, plus their containers • Drain cleaner • Some types of cleaning products • Solvents, such as thinners for paint, lacquer and contact cement, paint strippers and degreasers, and their containers • Oil filters • Oil containers of 30 litres or less • Single -use batteries • Antifreeze and its containers • Pressurized containers, such as propane tanks and cylinders, oxygen and helium tanks • Lawn fertilizers that contain pesticides • Pesticides, and their containers • Florescent light bulbs At the HHW Event held on October 2, 2010 the residents of Clarington contributed 5.83 tonnes of hazardous waste to the event rather than a landfill. 10 -3 REPORT NO.: OPD- 013 -11 4. E -Waste Event PAGE 4 The E -waste event is held in partnership with Ontario Electronic Stewardship (OES). All material collected is disassembled and completely shredded at an industrial recycling site. OES web site indicates that currently 95 percent of the material collected is recovered for reuse. Electronic waste should be recycled properly due to the nature of materials such as lead, mercury and other hazardous materials that can harm the environment if disposed of improperly. On October 30, 2010 the E -Waste Event hosted in Clarington 16.83 tonnes of E -Waste was collected and diverted from landfills. Items included in this event would be: Receivers • Floor standing devices including printers and photocopiers • Scanners, typewriters • Telephones and answering machines • Cell phones and pagers • PDAs • Audio and video players and recorders (eg. MP3, cassette, digital) • Cameras (web, digital, analog) •. Equalizers /(pre)amplifiers • Radios 5. CONCURRENCE - Not applicable • Speakers • Turntables • Video players /projectors, digital frames • Personal hand held computers • Desktop computers • Portable computers • Computer peripherals (modems, keyboards, mice, hard drives, optical drives - CD, Blueray, DVD, HD -DVD) • Monitors • Televisions. • Desktop printing devices including desktop copiers and multi- function devices 10 -4 REPORT NO.: OPD- 013 -11 CONFORMITY WITH STRATEGIC PLAN — PAGE 5 The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington X Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Susan Hajnik, Operations Technician Attachments: Attachment 1 - Advertisement for Free Compost Give Away Attachment 2 - Advertisement for Hazardous Household Collection Event Attachment 3 - Advertisement for E -waste Collection Event 10 -5 Attachment 1 To Report OPD- 013 -11 �o e get your free Nii post* and make #our . ha � V (*3 container limit per car. Bring shovel and containers.) f Salnwlv7pArrE 30 V ;lrlqjllu 1110011 MH MOAMM Rm ON I 0epW %U,o Mdq, u u ;�'I�'I�II���RIu]1�i0�i111 X14 fl�l' II Iffiii jnll!j., . Humn (NJ IOMMM Non -p, rishenhie food o ems for t he bcai food drove w1ii bm ooflec ted at this event. Vices ensure the food Kom is not past the expiry cute® For move WorrafA goon 905 - 579 °5264 or 1 °8000 °667 °567 C cladngton.net 1 _f uu5uuuiu nazurut !sitlential Collpsel Attachment 2 To Report OPD- 013 -11 �nIirz 7SW/ S�Iurdag 0(oolaw � N annix 60 noon o Chn"HWon operaAang DavAl 17880 No ToAnAnne G°3oa)d SoUM of Nghway 29 Bowmanvofle egio Wa � r�ai Hiyh y 2 3 Q-6mvO .."t s Operations Department Yard "- HrghWaY.401� <> Fro 000p000 of 000 ° dd 00r0o00 0000 for "wh "RA Re 000 00000. Non- parlshalb - ooQ9 dona,,Uons coxcep c9 for your 0o09 food loanko 10 -7 Attachment 3 To Report OPD- 013 -11 recycling Clad o n event coming Oct. 29 Let's keep electronics out of landfill. Bring us your unwanted or end -of -life electronics (e- waste) for recycling. No appliances or tools will be accepted. Saturday, Oct. 29 8 a.m. until noon Clarington Operations Depot 178 Darlington /Clarke Townline Rd. (Regional Rd. 42), Bowmanvilie Non - perishable food items will be accepted at this event to support local food banks. ei/, Operations Department Yard� #on /� wYnv. edngcf ton.net Hryh�Way= 409._._ 10 -8 Cla d ng t on DEPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date:. September 26, 2011 Resolution #: By -law #: Report#: CSD- 013 -11 File #: Subject: NEWCASTLE & DISTRICT RECREATION COMPLEX — CONCESSION OPERATION EXPRESSION OF INTEREST RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD- 013 -11 be received for information. Submitted by: ` G JPC /ga J seph P. Caruana Director, Community Services Reviewed : b y Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 12 -1 REPORT NO.: CSD- 013 -11 1.0 BACKGROUND PAGE 2 1.1 At the May 17, 2011 Council meeting, Resolution #GPA- 358 -11 was approved. This authorized staff, in conjunction with the Purchasing Division to advertise an Expression of Interest exclusively for Clarington based community organizations seeking any interest in operating the concession at the Newcastle & District Recreation Complex. 2.0 EXPRESSION OF INTEREST PROCESS 2.1 The Request for Expressions of Interest was advertised on the municipality's website. In addition, Community Services staff provided a letter to approximately 80 community groups from our community inventory database to specifically advise them of the Expression of Interest. 2.2 A total of three agencies downloaded the document, two private sector service providers and one community organization. One submission was received from the Big Brothers and Sisters of Clarington however it was withdrawn after determining that the project did not meet their current goals and objectives. One of the private sector agencies did not bid due to the community organization requirement clearly stated in the advertisement. A follow up to this service provider determined this was not a viable opportunity for the firm. The other private agency downloaded the document for interest purposes as they were an equipment supplier. 3.0 COMMENTS 3.1 With the resulting lack of interest from community organizations to operate a concession in this facility, staff will work with our vending machine operator to expand the products offered in this facility to best serve our patrons. 3.2 The Manager of Purchasing has been consulted during the preparation of this report and provided the overview of the Expression of interest process. 4.0 CONCURRENCE: Not applicable 5.0 CONCLUSION 5.1 The department will continue to monitor the food and beverage needs of the patrons of this facility. Should the needs change in the future that warrant re- visiting this issue, staff will bring this back to Council for consideration. 12 -2 REPORT NO.: CSD- 013 -11 CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: George Acorn, Facilities Manager PAGE 3 12 -3 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 26, 2011 Resolution #: By -law #: Report#: CSD- 014 -11 File #: Subject: DARLINGTON SOCCER CLUB — BOWMANVILLE INDOOR SOCCER FACILITY CONCESSION OPERATION RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD- 014 -11 be received; and 2. THAT all interested parties listed in Report CSD- 014 -11 be advised of Council's . decision. Submitted by: J PC /ga Joseph P. Caruana Director, Community Services Reviewed by: Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 12 -4 REPORT NO.: CSD- 014 -11 1.0 BACKGROUND PAGE 2 1.1 At the December 14, -2009, Council meeting Resolution #GPA- 655 -09 was approved. This report authorized staff to negotiate with the Darlington Soccer Club to operate the concession at the Bowmanville Indoor Soccer facility. The term of the agreement would include the reminder of the 2009/10 indoor soccer season as well as the entire 2010/11 season. The report also provided that staff would report back to. Council prior to the start of the 2011/12 indoor season (October 2011). 2.0 CURRENT SITUATION 2.1 On September 2, 2011, our Purchasing division received correspondence from Kathleen Pasquet, representing the Darlington Soccer Club (Attachment 1), advising the Club did not wish to consider an extension to the current agreement. Although they saw a benefit to this operation to their players and spectators revenues were not adequate to cover the costs of the operation. 2.2 In this communication the Club also expressed an interest in retaining the concession area for other purposes. 3.0 COMMENTS 3.1 With the resulting lack of interest from the Darlington Soccer Club to continue to operate the concession in this facility, staff will work with our vending machine operator to expand the products offered in this facility to best serve our patrons. 3.2 With respect to the request to maintain the concession area for other Club uses, staff sees no issue with this at this point. If in the future a need arises where this space is required for the department's operation this will be discussed with the Darlington Soccer Club. 3.3 The Manager of Purchasing has been consulted during the preparation of this report. 4.0 CONCURRENCE: Not Applicable 5.0 CONCLUSION 5.1 The department will continue to monitor the food and beverage needs of the patrons of this facility. Should the needs change in the future that warrant re- visiting this issue, staff will bring this back to council for consideration. 12 -5 REPORT NO.- CSD -014 -11 PAGE 3 CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: George Acorn, Facilities Manager Attachments: Attachment .1 - Correspondence from Darlington Soccer Club, September 2, 2011 List of interested parties to be advised of Council's decision: Kathleen Pasquet C/O Darlington Soccer Club 12 -6 Attachment 1 to Report CSD- 014 -11 From: Kathleen Pasquet Imailto: kathleen .darlington(a)roaers.com] Sent: Friday, September 02, 2011 12:31 PM To: McKee, Sandra Subject: RE: Lease Agreement Hi Sandra: After careful consideration, we have decided not to re -open the concession stand. While we do believe that having the concession stand open, provided a great service to our players, parents, siblings etc., the sales were not quite enough to cover wage expenses and as you well know, volunteers are not a plenty. We were wondering however if it would be possible to continue to rent the space- it has come in very handy for "extra space" which is always at a premium in this building. Let me know, and have a great long weekend. 12 -7 Clarington REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 26, 2011 Resolution #: By -law #: Report#: CSD- 015 -11 File #:. Subject: CUSTOMER SERVICE WEEK RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD- 015 -11 be received; and 2. THAT October 1 -7, 2011 be declared Customer Service Week at Clarington Recreation Facilities! Submitted by: Reviewed by: -Joeph P. Caruana Director, Community Services J PC /sm CD Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 12 -8 REPORT NO.: CSD- 015 -11 1.0 BACKGROUND PAGE 2 1.1 Customer Service Week is a national event intended to recognize the importance of customer service. Customer Service Week provides an opportunity to demonstrate our commitment and appreciation to the customers we serve on a daily basis at our recreation facilities. October 1 -7, 2011 has been deemed National Customer Service Week. 1.2 The Community Services Department is proudly celebrating Customer Service Week for the second time. We previously recognized Customer Service Week in January of 2011 and have now- aligned our plans to coincide with the National Customer Service Week in October. 2.0 COMMENTS 2.1 The focus of Customer Service Week is to strengthen both internal and external customer relationships and ensure we are striving to not just meet customer's expectations, but exceed them! 2.2 Providing exceptional customer service is integral in everything we do as Community Services Staff with the Municipality of Clarington. The Community Services' Department, at all of our recreation facilities, will be promoting and celebrating our customers and the relationships we've developed with them. 2.3 The Community Services Department will offer a week of activities for the community including: free admissions to scheduled drop -in swims, skates, fitness, squash and indoor soccer (Attachment 1). In addition coffee, tea and light refreshments will be available all day at each facility on the dates listed below: Saturday October 1St — Darlington Sports Centre Sunday October 2nd — Newcastle & District Recreation Complex Monday October 3rd — Courtice Community Complex Tuesday October 4th — Bowmanville Indoor Soccer Wednesday October 5th — Rickard Recreation Complex Thursday October 6th — South Courtice Arena Friday October 7th — Clarington Fitness Centre 3.0 CONCURRENCE — Not Applicable 4.0 CONCLUSION 4.1 Customer Service Week will be held at all Community Services recreation facilities from October 1 -7, 2011 as an opportunity to recognize the relationship 12 -9 REPORT NO.: CSD- 015 -11 PAGE 3 between our staff and our customers as well as thank our customers for their continued participation and support. 4.2 The Community Services Department is requesting Council declare October 1 -7th as Customer Service Week in Clarington Recreation Facilities. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: _ Promoting economic development _ Maintaining financial stability X Connecting Clarington _ Promoting green initiatives Investing in infrastructure _ Showcasing our community _ Not in conformity with Strategic Plan Staff Contact: Erica Mittag, Fitness Coordinator Attachments: Attachment 1 - Customer Service Week Activities 12 -10 -- �-- Attachment 1 to Report CSD- 015 -11 I J MY 1@11011, EA. Nq iff I %- MAN Please join us for these free activities as we celebrate Customer Service Week! rx Please call 905 - 404 -1525 or visit www.clarineton.net for more i To ensure the safety and enjoyment of children using the facility during public and family swims, the following admission standards are in place. Supervision /Ratio requirements will be strictly upheld. A g e Admission S u p e r v i s i o Wristband Additional Information Requirements _ F. • •' KV •: , 5 yrs & under Always 2:1 If any children in the group are 5 Accompanied * yrs & under, a ratio of 2 :1 for your group, regardless of age, is 6 -9 yrs Always 4:1 cannot pass accompanied * required. swim test 6 & 7 years Guardian must C., 1 Children must complete the swim Pass swim test remain in the test each time. Parent or guardian pool must remain in the pool. 8 & 9 years No supervision Blue Children who complete the swim Pass swim test required test will receive a facility swim test card. 10 yrs + No supervision Blue Children will be required to pass required for swim the facility swim test in order to test only swim in the deep end and use the slide at the Courtice Community Complex. * Always Accompanied: Must be accompanied by a parent or guardian, who is at least 14 years of age and is responsible for their direct supervision. Caregiver must be in bathing attire, and within arms reach of the child /children at all times, both in and out of the water. Guardians or group leaders: Must be at least 14 years of age, and are responsible for the children in their care while in the facility and must directly supervise (in the water) the children at all times. Facility Swim 'Test Criteria To successfully pass the swim test, individuals must swim continuously on their front, 2 widths of the POD] in a comfortable manner. Face /head must submerge and body must stay near horizontal during the test. Community Services Department 12 -12 Clarbgton REPORT CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: . September 26, 2011 Resolution #: By -law #: Report#: CLD- 025 -11 File #: Subject: APPOINTMENTS TO ENERGY FROM WASTE —WASTE MANAGEMENT ADVISORY COMMITTEE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD- 025 -11 be received; 2. THAT the following four people be appointed to the Energy From Waste — Waste Management Advisory Committee ; and 3. THAT all interested parties listed in Report CLD -025 -11 be advised of Council's decision. Submitted PLB /cag Reviewed by: Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 13 -1 REPORT NO.: CLD- 025 -11 BACKGROUND AND COMMENT PAGE 2 The Energy From Waste — Waste Management Advisory Committee (EFW -WMAC) will act in an advisory role to the Durham Works Committee on issues or concerns which arise with waste diversion, waste management, environmental performance and monitoring of the EFW Facility, including the construction and operational phases. The EFW -WMAC will be comprised of nine residents from the Region of Durham; five residents appointed by Durham Regional Council and four residents appointed by Clarington Council. An advertisement was placed in the Clarington This Week, Orono Weekly Times, on the Municipality of Clarington's website and social media. At the time of writing this report, a total of 14 applications were received as follows: Tracy Ali Suzanne Marie Barnes John A. Bellman Louis. Bertrand (Received after the deadline) Wendy Bracken John Cartwright (Received after the deadline) Kathy Coupland Geoff James Cathrine McKeever Kerry Meydam Terrence Rigby (Received after the deadline, non - resident) Michelle Speelman Viney Marven Whidden Sophia Wouters Applications for the above -named applicants have been circulated under separate cover as the applications contain personal information about these applicants. CONCURRENCE — not applicable CONCLUSION Staff recommends that Council consider the applications and appoint four residents to the EFW -WMAC. CONFORMITY WITH STRATEGIC PLAN — Not applicable STAFF CONTACT: Patti Barrie, Municipal Clerk 13 -2 REPORT NO.: CLD- 025 -11 Attachments: Attachment 1 —Advertisement seeking applications Attachment 2 — Applications (distributed under separate cover) PAGE 3 LIST OF INTERESTED PARTIES TO BE ADVISED OF COUNCIL'S DECISION Region of Durham Tracy Ali Suzanne Marie Barnes John a. Bellman Louis Bertrand Wendy Bracken John Cartwright Kathy Coupland Geoff James Cathrine McKeever Kerry Meydam Terrence Rigby Michelle Speelman Viney Marven Whidden Sophia Wouters 13 -3 ATTACHMENT #j REPORT # APPOINTMENTS TO THE ENERGY FROM WASTE -WASTE MANAGEMENT ADVISORY COMMITTEE The Council of the Municipality of Clarington is seeking applications from Clarington residents to fill four positions on the Energy From Waste -Waste Management Committee (EFW - WMAC). The EFW -WMAC will act in an advisory role to the Durham Works Committee on issues or concerns which arise with waste diversion, waste management, environmental performance and monitoring of the EFW facility, including the construction and operational phases. The Committee will consist of nine residents from Durham; five residents appointed by Durham Regional Council and four residents appointed by Clarington Council. Members will be appointed for a two year term, to a maximum of three consecutive terms. The Committee will meet quarterly throughout the year; the meeting schedule will be established by the Committee at its inaugural meeting. If you are interested in being appointed to this committee, you must provide a detailed resume with a covering letter outlining your interest and your qualifications. The submission of additional information on why you should be selected for membership, detailing your knowledge of the EFW facility and the Environmental Assessment process and project will be considered. Previous participation or experience with committees /working groups will be considered an asset. Every potential appointee must disclose any obligation, commitment, relationship or interest that could conflict or may be perceived to conflict with his or her duties as part of the EFW -WMAC. A conflict of interest could arise in relation to personal matters including: • Directorships or other employment. • Interests in business enterprises or professional practices. • Share ownership. •Existing professional or personal associations. • Professional associations or relationships with other organizations. • 'Personal associations with other groups or organizations, or family relationships. Completed applications must be received in the Municipal Clerk's Department by 4:30 p.m. Friday, September 16, 2011. For further information, please contact the Municipal Clerk's office at 905 - 623 -3379, extension 2108. 13 -4 Clarbgtoa . REPORT CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 26, 2011 Resolution #: Report#: CLD- 026 -11 File #: Subject: PROPOSED FORTIFICATION BY -LAW RECOMMENDATIONS: By -law #: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD- 026 -11 be received; 2. THAT the By -IaW attached to Report CLD- 026 -11 be approved; and 3. THAT all interested parties listed in Report CLD - 026 -11 advised of Council's decision. Submitted by: fi PLB /LDC !I ? Reviewed by; Patti L.'-Barric Municipal Clerk Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 -623 -3379 13 -5 REPORT NO.: CLD -026 -11 1. BACKGROUND PAGE 2 In the course of their duties, members of the Clarington Fire and Emergency Services, the Ambulance service -and the Durham Regional Police must often enter homes quickly. This can be inhibited by excessive security fortifications which some property owners have incorporated into their buildings. The Durham Regional Police have asked for the Municipality's assistance to avoid delays of entry which may compromise the safety of all parties involved. Staff are therefore recommending the implementation of a Fortification By -law. The by -law will not apply to regular security precautions that many homeowners have taken to protect their property. It addresses "excessive" measures which some residents have taken to fortify their buildings. 2. COMMENTS Personal security is a large concern for many people. Fears about the safety of family members in the home have driven security equipment into a major industry. Staff recognize this and are sensitive to those legitimate concerns. The proposed by -law is directed to those situations where a residence has been turned into a fortress with locks, bars and security devices which would prevent Police, Fire or Ambulance attendants from entering a building if needed. The proposed by -law is similar by -laws already in force in Oshawa, Whitby, Ajax and Pickering. These by -laws have proven successful in assisting the emergency services in those municipalities. Since many of these fortifications require structural addition or alteration to the existing building it will be the responsibility of the Chief Building Official to administer the provisions of the by -law. Enforcement of matters under the by -law will be undertaken in cooperation with the Durham Regional Police and the Municipal Law Enforcement Division. The by -law will apply to all properties within the Municipality. In the case of buildings with pre- existing fortifications the owner may make an application for an exemption in order to keep the existing elements. This will be reviewed by staff and alterations may be required before approval is granted. The by -law will also provide an exemption for those buildings and businesses which, by virtue of their business require extra security, for example financial institutions, schools, and police stations are all exempt. 3. PARTICULARS OF RESTRICTIONS As stated above it is not the intent of the by -law to restrict any and all security measures, only those which are excessive in the given situations. While fences with 13 -6 REPORT NO.: CLD- 026 -11 PAGE 3 barbed wire and watch towers may be normal and necessary for a correctional institution, they are not needed for a private residence. The by -law will not apply to commercially marketed devices and equipment intended to provide a reasonable level of protection to the homeowner. . Anything designed or intended to restrict or impede entry into a building could be considered excessive. The installation of steel plates, bullet proof glass, or heavy gauge wire mess on the doors or windows of a private residence would be examples of excessive fortifications added to a building. The use of electrification on doors, windows or fencing would also be considered excessive along with surveillance equipment which is set to monitor the area beyond the yard or the perimeter of the property. Where there is a legitimate need for the addition of fortification elements to a building the owner may make application for an exemption to allow the work to be done. The Chief Building Official may make such enquiries as required to determine if an exemption will be granted. 4. CONCURRENCE This report has been reviewed by Tony.Canella, Director of Engineering and Fire Services, Gord Weir, Director of Emergency and Fire Services and the Municipal Solicitor who concur with the recommendations. A copy of the Report and the By -law have been forwarded to the Durham Regional Police for their information. 5. CONCLUSION The passage of a by -law to regulate and prohibit excessive fortifications of buildings within the Municipality will assist emergency services staff in performing their duties. Staff therefore respectfully recommend that Committee approve this Report and the attached by -law and forward them to Council for passage. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Len Creamer, Manager, Municipal Law Enforcement List of interested parties to be advised of Council's decision: Inspector Chris Ostler, Durham Regional Police Region of Durham, Emergency Medical Services 13 -7 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NUMBER 2011- A by -law to prohibit the excessive barricading or fortification of land within the Municipality of Clarington WHEREAS section 133 of the Municipal Act 2001 authorizes a municipality that is responsible for the enforcement of the Building Code Act, 1992 to regulate of the fortification of and protective elements applied to land in relation to the use of land and to prohibit excessive fortification; NOW THEREFORE the Council of The Corporation of the Municipality of Clarington enacts as follows: Part 1 — INTERPRETATION Definitions 1. In this by -law, "building" has the same meaning as in the Building Code Act, 1992; "Building'Code Act, 1992" means the Building Code Act, 1992, S.O. 1992, c. 23; "Chief Building Official" has the same meaning as in the Building Code Act, 1992; "Committee" means the General Purpose and Administration Committee of Council; "construct' has the same meaning as in the Building -Code Act, 1992; "Council" means the Council of the Municipality; "fortification" means the construction of devices, barriers or materials in a manner designed to strengthen or provide defensive works to land; "land" has the same meaning as in subsection 133(2) of the Municipal Act, 2001; "Municipality" means The Corporation of the Municipality of Clarington or the geographic area of Clarington, as the context requires; "MunicipalAct, 2001" means the Municipal Act, 2001, S.O. 2001, c. 25; "person" includes a corporation and the heirs, executors, administrators or other legal representatives of a person to whom the context can apply according to law; and "protective elements" includes surveillance equipment. References 2. In this by -law, reference to any Act is reference to that Act as it is amended or re- enacted from time to time. 13 -8 Fortification By -law 2011 -XXX Page 2 3. Unless otherwise specified, references in this by -law to sections and subsections are references to sections and subsections in this by -law. Word Usage 4. This by -law shall be read with all changes in gender or number as the context may require. 5. A grammatical variation of a word or expression defined has a corresponding meaning. Conflict 6. If a provision of this by -law conflicts with a provision of the Building Code under the Building Code Act, 9992, the Building Code prevails. Application 7. This by -law applies to all land within the Municipality unless specifically exempted by this By -law. Part 2 - PROHIBITIONS Fortification 8. (1) No person shall construct any excessive fortification on land. (2) In this section, "excessive fortification" includes the construction of, (a) steel plates, steel bars, bullet- resistant shutters, laminated glass or heavy gauge wire mesh to a window, door or any other opening on any level of any building or structure other than the basement level of such building; (b) concrete block, brick, or other masonry or similar product to partially or completely obstruct or seal any window, door or other exterior entrance or egress to land; (c) steel sheeting or plates or other similar products to the interior or exterior walls of a building such as to reinforce walls or create a secondary wall such as to protect against firearms, artillery, explosives, vehicle contact, shock, and any other similar intrusions; (d) armour plated or reinforced doors, whether exterior or interior, designed to resist against impact of firearms artillery, explosives, battering rams, shock or vehicle contact; (e) pillars, cones or barriers constructed of concrete, steel, or any other material that are designed to obstruct, hinder, restrict, or deny access to land by conventional means of access or modes of transportation; and (f) an observation tower designed to enable a visual observation of surrounding areas beyond the perimeter of the land whether the tower is occupied by an individual or a surveillance camera or like equipment. Protective Elements 9. (1) No person shall construct excessive protective elements on land. 13 -9 Fortification By -law 2011 -XXX Page 3 (2) In this section, "excessive protective elements" includes, (a) perimeter warning devices such as "laser eyes" or other types of advanced warning systems designed to forewarn of the encroachment onto the perimeter of land from adjoining lands or roadways but excluding similar constructions to forewarn of entry into a building on land; (b) electrified fencing or other similar barrier including hidden traps, electrified doors or windows, land mines or other explosive devices or any weapon or thing that may cause injury or death when triggered or activated; and (c) visual surveillance equipment, including video cameras, night vision systems, or electronic surveillance devices capable of permitting either stationary or scanned viewing or listening beyond the perimeter of the land. Part 3 - EXEMPTIONS Exempt Users 10. - Sections 8 and 9 do not apply to any land solely occupied by, (a) a "financial institution" as defined in section 2 of the Bank Act, S.C. 1991, c.46; (b) a detention centre zoned for such use and otherwise permitted by law; (c) a "police service" as defined in section 2 of the Police Services Act, R.S.O. 1990, c. P.15 (d) the Royal Canadian Mounted Police; (e) the federal Department of National Defence; (f) the Ministry of the Attorney General for Ontario for the purpose of a courthouse; (g) a "school' as defined in subsection 1(1) of the Education Act, R.S.O. 1990, c. E.2; or (h) a "day nursery" as defined in subsection 1(1) of the Day Nurseries Act, R.S.O. 1990, c. D.2. Exempt Uses 11. Sections 8 and 9 do not prohibit, (a) the use or construction of commercially marketed security devices designed and applied to provide reasonable protection from theft or other criminal activity against a person or property of a person; (b) the reasonable use of protective elements such as a "laser eye" or other advance warning devices on windows or doors of a dwelling for the purpose of providing a warning to an occupant of the dwelling or of dispatching emergency services personnel where an entry into a dwelling has occurred; or 13 -10 Fortification By -law 2011 -XXX Page 4 (c) a "normal farm practice" as defined in subsection 1(1) of the Farming and Food Production Protection Act, 9998, S.O. 1998, c.1. Application for Exemption 12. Any person wishing to obtain a partial or complete exemption from the _ provisions of this by -law must file with the Chief Building Official a written application requesting an exemption which contains the following information: (a) date of construction; (b) proof that the applicant is the sole owner of the land or, alternatively, each owner's written authorization to submit the application; (c) legal description and municipal address of the land; (d) particulars of the existing use(s) of the land, and of the intended use(s) if any change in use is anticipated; (e) a sketch or survey of the land and all buildings on the land; (f) particulars of all existing and proposed fortification and protective elements including the date or dates of construction of existing fortification and protective elements; and (g) particulars of each exemption requested including the reasons for requesting the exemption. 13. The Chief Building Official shall review the actual or proposed construction and, for that purpose, may make any further inquiries of any person, agency, board, department, ministry or public body that he deems necessary and, further, may require the submission of additional information and documents at the applicant's expense. 14. In considering an exemption application, the Chief Building Official shall have regard for, (a) the provisions of any applicable site plan agreement; (b) special circumstances or conditions applying to the land or the use referred to in the application; (c) whether strict application of the provisions of this by -law would result in practical difficulties or unnecessary and unusual hardship for the applicant that would be inconsistent with the objectives of this by -law; (d) whether such special circumstances or conditions are existing and not created by the applicant; and (e) whether the general intent and purpose of this by -law is maintained. 15. The Chief Building Official may approve or refuse any exemption application and may impose any conditions upon an approval as he determines to be appropriate. 13-11 Fortification By -law 2011 -XXX Page 5 16. No person shall make a false or intentionally misleading recital of fact statement or representation in any application or other document required by this by -law. Part 4 — ENFORCEMENT Definition 17. In this section, "Officer" means any employee, officer or agent of the Municipality whose duties include the enforcement of this by -law and any police officer as defined in section 2 of the Police Services Act, R.S.O. 19 -90, c. P.15; - Inspections 18. An Officer may, at any reasonable time, enter upon any land for the purpose of carrying out an inspection to determine whether or not the provisions of this by -law have been complied with. 19. No person shall prevent hinder or interfere or attempt to prevent hinder or interfere with an inspection undertaken by an Officer. Order to Comply 20. (1) Where an Officer is satisfied that there has been a contravention of any provision of this by -law, the Officer may issue an order requiring the owner of the land on which the contravention has occurred to correct the contravention by removing all or some of the fortification or protective elements. (2) An order shall set out, (a) reasonable particulars of the contravention; (b) the location of the land; (c) the general nature of the work required to be done to correct the contravention; and (d) the date by which the work must be done. (3) An order may be served by, (a) personally delivering it to the owner; (b) sending it by registered mail to the owner at the address of the owner shown on the last revised assessment roll for the property or the last known address of the owner; or (c) sending it by registered mail to the owner at the last known address of the owner. (4) If the address of an owner is unknown or the Municipality is unable to effect service on an owner in accordance with subsection (3), a placard setting out the terms of the order may be placed in a conspicuous place on or near the owner's land. (5) Service of an order under this section shall be deemed to have been effected on the date that it is delivered personally 3 days after it was mailed or the date that it is posted on the property as the case may be. 13 -12 Fortification By -law 2011 -XXX Page 6 Existing Fortifications 21. If an order is issued under section 20 with respect to fortifications or protective elements that were present on the land on the day this by -law is passed, such order shall give not less than three months to complete the work. Failure to Comply 22. No person shall fail to comply with an order issued under this by -law. Remedial Action 23. (1) Where an order has been issued and compliance has not been achieved by the date specified in the order, the Municipality may cause the work set out in the order to be done. (2) The Municipality may recover all costs of doing any work undertaken pursuant to subsection (1) together with an administration charge equal to 25% of such costs from the owner by adding the costs to the tax roll for the land and collecting them in the same manner as property taxes. Offences and Penalties 24. Every person who contravenes any provision of this by -law guilty of an offence upon conviction is liable to a fine pursuant to the provisions of the Provincial Offences Act, R.S.O. 1990, c. P.33. Part 5.- GENERAL Short Title 25. This by -law may be cited as the "Fortification By -law ". Effective Date 26. This by -law comes into effect on the date of its passing. By -law approved this day of 12011. Mayor Adrian Foster Patti L Barrie Municipal Clerk 13 -13 4 W, Mr-# REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 26, 2011 Resolution #: By -law #: Report#: COD - 030 -11 File #: Subject: Use of Corporate Logo by Members of Council RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD - 030 -11 be received; and 2. THAT the attached policy defining the use of the Corporate Logo by Members of Council be approved. Submitted by: arie Marano, H.B.Sc., AMCT Director of Corporate Services/ Human Resources MAM /jc /gj Reviewed by: Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 - 623 -3379 14 -1 REPORT # COD - 030 -11 PAGE 2 1. BACKGROUND The municipal (corporate) logo and initial branding initiative was adopted by Council in the historic report ADMIN -1 -90. Subsequently there have been a number of reports and policies developed which refer to the logo: a. Report COD -14 -02 identified the permitted use of the logo through sponsorship agreements with community organizations that met the municipally defined criteria. That report is still in effect and has not been incorporated into this report or policy as it relates to a separate opportunity where the corporate logo is used as a promotion of the Municipality in events that are sponsored by the Municipality. b. Policy H34 Use of Corporate Resources for Election Purposes was approved by Council in 2010 and references websites or domain names that are funded by the Municipality. A copy of that policy is attached for reference. The corporate logo (as text and as an image) is a registered trademark of the Corporation of the Municipality of Clarington. The registration process, via the Canadian Intellectual Property Office, was completed in March 2006. As a registered trademark, use of the logo is at the discretion of the Municipality of Clarington and use without (written) consent could result in legal action. It should be noted that the cut lines /slogans (eg. Leading the Way) can be added or deleted without affecting the integrity of the municipal logo. The significance of the logo and its protection is to enhance Clarington's visual identity and to connect with positive perceptions of the "Municipality" through its consistent presentation. These connections promote the development of positive local recognition for the Clarington brand relative to the services, facilities and programs made available to our residents, businesses and visitors. This is an identified objective (Connecting Clarington: Objective #2) of the recently adopted Strategic Plan 2011 -2014. Given the growth in popularity and popularity of websites and social media (blogs, facebook, twitter) it is appropriate time to incorporate its Members of Council. The attached policy is updated to include use of the logo on websites and in social media communications to ensure that the Municipality is aware of where and how the Municipality's image is referenced or where there could be an implied associated. The consistent message associated with the Municipality's logo will ensure the brand of the Municipality is maintained and upheld. The policy sets out a restriction for use of the logo or any Municipally related material as of January 1 in an election year. 2. CONCURRENCE — Not Applicable 14-2 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 REPORT # COD- 030 -11 CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability X Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Jennifer Cooke, Manager of Communications & Tourism Attachments: Attachment 1- Use of Corporate Logo Policy by Members of Council Attachment 2- Corporate Policy H34, Use of Corporate Resources for Election Purposes PAGE 3 CORPORATION OF THE MUNICIPALITY OF CLARINGTO9 4-3 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 1' 1 ATTACHMENT #1 USE OF CORPORATE LOGO BY MEMBERS OF COUNCIL POLICY OBJECTIVE The purpose of this policy is to outline when the Municipality's logo can be used by Members of Council. POLICY STATEMENT The Municipality of Clarington's logo is registered and protected under the Trademarks Act of Canada. The Municipality's logo may only be used by those with written permission, otherwise use is prohibited. The approved use of the municipal logo does not provide authority or rights to the user to portray their words or comments as representative of the municipal corporation. Corporate messages will continue to be the responsibility. of the Mayor's Office and /or the Communications & Tourism Office. Members of Council are permitted to submit a request to use the Municipality of Clarington corporate logo for applications listed below and in a manner which is consistent with the requirements of the Corporate Visual Identity Program.: For any other use, or for uses that are not consistent with the Corporate Identity Program, Members shall seek the prior approval of Council, such approval to be subject to such terms and conditions as Council may impose. • Advertisements; •, Newsletters; • Web pages; or • General information/educational material. The elements of the Corporate Visual Identity Program (municipal logo, banners, and flags) may not be used for any non - municipal business or interest, including for the purpose of election signs or other electioneering material. This includes the display of campaign related signs in windows or on premises. SCOPE This policy applies to all Members of Council. The policy is effective upon ratification b� Council, however the logo or any related material shall not be available for use as of January 1s in an election year. BACKGROUND This policy ensures that the Administration is aware of and approves the materials in which Members of Council wish to include the Municipality's corporate logo. It will ensure that consistency and equity is applied to all requests by Members of Council wanting to use the Municipality's logo and most importantly it will ensure the. brand of the Municipality is maintained and constant. IMPLICATIONS (Financial, Human Resources)- None IMPLEMENTATION The implementation plan for this policy includes the following steps: The M e m be of Council wishing to use the Municipality's logo must submit a request to the Manager Communications and Tourism; 14 -4 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Cla ring ATTACHMENT #1 2. The Manager Communications and Tourism is to approve or reject logo request based on the following criteria: a) Is for a genuine Municipality of Clarington business activity; b) Is consistent with the Municipality's brand; c) The material on which the logo will appear is considered appropriate; d) Is in compliance with the objectives of the Strategic Plan: i. Connecting Clarington — Objective #2 3. If approved, the logo will be forwarded to Member of Council electronically; and 4. Member of Council is to provide a copy /location of information in which the Municipality's logo is used to Manager Communications and Tourism. ROLES AND RESPONSIBILITIES The Manager of Communications and Tourism (or his /her designate) is responsible for the implementation, monitoring and enforcement of this policy. DISPUTE RESOLUTION All disputes in regard to this policy will be referred to the Chief Administrative Officer. In the event that an agreement cannot be reached, the matter will be submitted to Council for a decision. WHO NEEDS TO KNOW ABOUT THIS POLICY? The Office of the Mayor, Members of Council, Chief Administrative Officer, Directors and Managers as well as the Communications and Tourism team need to know the details of this policy. EVALUATION AND REVIEW PROVISIONS This policy will be evaluated and its effectiveness measured by the following key performance indicators: Number of requests made by Members of Council to use the Municipality's logo; Number of these requests approved; Number of these requests rejected; DEFINITIONS There are no definitions for this policy. CORPORATION OF THE MUNICIPALITY OF CLARINGTONI 4 -5 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Arlo Leading lite Way Administrative and Corporate Policies ATTACHMENT #2 -I - �TS-E -OF CORINGRATE- RESOUlZCES -- FOR ELECTION PURPOSES Section: H Date Approved: January 27, 2010 Category: Operations Last Revised: Subsection: H34 Approved by: Council Application: All Employees 1. Purpose: To clarify that Candidates are required to follow the provisions of the Municipal Elections Act, 1996 and that: ® No Candidate shall use the facilities, equipment, supplies, services, staff or other resources of the municipality (including Councillor newsletters and Councillor budgets) for any election campaign or campaign related activities. o No, Candidate shall undertake campaign- related activities on Municipal property, except as otherwise provided for in section 2(g) of Policy H18 — Political Activities. ® No Candidate shall use the services of persons during hours in which those persons receive any compensation from the Municipality of Clarington. 2. Policy: a) Corporate resources and funding may not be used for any election - related purposes; b) Staff may not undertake political activities (as defined in Policy H18) or as they relate to support of a position on any by -law or question being placed on a ballot, in the workplace; c) Candidates may not use any municipal or any municipally- provided facilities for any election- related purposes, which includes displaying of any campaign related signs in the window or on the premises, as well as displaying any election - related material in the office; Page 1 of 3 — All Employees: H34 14 -6 d In -an material printed or distributed b the Munic alit of Clarin on- Members of Y p Y p Y Council are not permitted to: i. Illustrate that an individual (either a Member of Council or any other individual) is a candidate registered in any election; ii. Identify where they will be running for office; or iii. Profile or make reference to candidates in any election. e) Members of Council are responsible to ensure that the content of any communications material, printed, hosted or distributed by the Municipality of Clarington, is not election - related; f) Web sites or domain names that are funded by the Municipality may not include any election - related campaign material; g) The Municipality of Clarington's voicemail system may not be used to record election - related messages; h) The Municipality of Clarington's computer system (hardware, software and network) may not be used to record or distribute election - related messages; i) The following may not be printed or distributed on any election materials or included in any election campaign related website: i. reference to any of the Municipality of Clarington's email addresses, telephone numbers or facility addresses or municipally- funded facility addresses; or ii. the Municipality of Clarington's logo, crest, coat of arms, slogan, etc.; Exception: a link to the Municipality's election website is permitted for the purpose of providing information about the election/ j) Photographs produced for and owned by the Municipality of Clarington may not be used for any election purpose; and k) The Municipal Clerk, or designate, shall be responsible for enforcement of this Policy. Limitation: Nothing in this Policy shall prohibit Members of Council from performing their duties as sitting Members or interfere with their representing the interests of our residents. Implementation: This policy shall become effective immediately upon adoption by Municipal Council. Page 2 of 3 — All Employees: H34 14 -7 3. Appendices: None Page 3 of 3 —All Employees: H34 14 -8 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: SEPTEMBER 26, 2011 Resolution #: By -law #: Report#: FND -019 -11 File #: Subject: MUNICIPAL PERFORMANCE MEASURES PROGRAM - 2010 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND- 019 -11 be received for information. Submitted by: NT /hjl Reviewed by: Nancy T to , , CA. Franklin Wu, Director of Finance / Chief Administrative Officer Treasurer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 15 -1 REPORT NO.: FND- 019 -11 1. BACKGROUND PAGE 2 1.1 The Province dictates the formal requirements for Year 11 (2010) of the Municipal Performance Measures Program (MPMP). 1.2 The required measures have been filed with the Ministry of Municipal Affairs and Housing and are included in Schedule "A ". 1.3 The Province has mandated that these measures be published to taxpayers by September 30, 2011. The information will be posted on the Municipality's website and will be presented at the Clarington Board of Trade Annual Mayor's event, September 27, 2011. 1.4 The provincial objectives of the MPMP are to enhance accountability to taxpayers, increase taxpayer awareness and share best practices between municipalities. The information is intended to be used as a tool to gauge improvements in service delivery year over year. 1.5 The format of the attached report is a provincial form. For years where no historical data is provided, that is as a result of changes to the formulas or calculations determined by the Province which causes the new measures not to be comparable to those prior to the calculation or methodology change. 2. CONCLUSION It is recommended that the Municipal Performance Measures Program results for 2010 be received for information. 3. CONCURRENCE — not applicable CONFORMITY WITH STRATEGIC PLAN - - - The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: _ Promoting economic development X Maintaining financial stability _ Connecting Clarington _ Promoting green initiatives _ Investing in infrastructure _ Showcasing our community Not in conformity with Strategic Plan Staff Contact: Nancy Taylor, B.B.A., C.A., Director of Finance/Treasurer 15 -2 REPORT NO.: FND- 019 -11 Attachments: Attachment A - Performance Measures for 2010 PAGE 3 15 -3 MUNICIPALITY SCHEDULE A Municipal Performance Measurement Program (MPMP) • 2010 RESULTS Questions about MPMP results should be addressed to: Name: NANCY TAYLOR Phone: (905) 623 -3379 Title: DIRECTOR OF FINANCE/TREASURER Municipality: CLARINGTON Email: ntaylor @clarington.net Related documents and links: Local Government CONTACT PERSON FOR LOCAL GOVERNMENT: Nancy Taylor, Director of Finance 15 -4 MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2010 RESULTS Fire Services CONTACT PERSON FOR FIRE SERVICES: Gord Weir, Director of Emergency Services REFERENCE: • The formulas for efficiency measures were revised in 2009 to reflect changes in the reporting of expenses consistent with accrual accounting concepts. New total cost measures were introduced and revised in 2010. Total costs mean operating costs as defined in MPMP, plus amortization and interest on long -term debt, less revenue received from other municipalities for tangible capital assets. . Financial Information Return: 91 1103 35 (Operating costs measure) and 91 1103 45 (Total costs measure). 2 15 -5 MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2010 RESULTS 2010 2009 2.4 Number of residential fire related civilian fatalities per 1,000 persons. 0.000 0.000 2.5 Number of residential fire related civilian fatalities averaged over 5 0.000 0.000 years per 1,000 persons. OBJECTIVE: Minimize the number of civilian fatalities in residential fires. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: REFERENCE: . Financial Information Return: 92 1155 07 (2.4) and 92 1156 07 (2.5). _ 2010 2009 2.6 Number of residential structural fires per 1,000 households. 1.229 1.159 OBJECTIVE: Minimize the number of residential structural fires. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: REFERENCE: • Financial Information Return: 92 1160 07. 15 -6 MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2010 RESULTS Roads CONTACT PERSON FOR ROADS: Fred Horvath, Director of Operations and Tony Cannella, Director of Engineering 2010 2009 - 4.2 a) Operating costs for unpaved (loose top) roads per lane kilometer. $ 1,859.41 $ 2,513.32 4.2 b) Total costs for unpaved (loose top) _ roads per lane kilometer. $ 15,717.83 OBJECTIVE: Efficient maintenance of unpaved roads. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: 2010 seasonal rainfall was average in comparison to 2009. Ongoing improvements to the tangible capital asset reporting process resulted in an increase of total costs in comparison to 2009. REFERENCE: • The formulas for efficiency measures were revised in 2009 to reflect changes in the reporting of expenses consistent with accrual accounting concepts. New total cost measures were introduced and revised in 2010. Total costs mean operating costs as defined in MPMP, plus amortization and interest on long -term debt, less revenue received from other municipalities for tangible capital assets. • Financial Information Return: 91 2110 35 (Operating costs measure) and 91 2110 45 (Total costs measure). 4 15 -7 MUNICIPALITY Municipal Performance Measurement Program (MPMP) . 2010 RESULTS 2010 2009 4.3 a) Operating costs for bridges and - culverts per square metre of surface $ 4.82 $ 8.16 area. 4.3 b) Total costs for bridges and culverts per square metre of surface area. $ 38.40 $ 39.95 OBJECTIVE: Efficient maintenance of bridges and culverts. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: In 2009, a significant amount of capital fund expenses were transferred to operating in accordance with PSAB /TCA requirements. In 2010, this amount was significantly reduced. REFERENCE: • The formulas for efficiency measures were revised in 2009 to reflect changes in the reporting of expenses consistent with accrual accounting concepts. New total cost measures were introduced and revised in 2010. Total costs mean operating costs as defined in MPMP, plus amortization and interest on long -term debt, less revenue received from other municipalities for tangible capital assets. • Financial Information Return: 91 2130 35 (Operating costs measure) and 91 2130 45 (Total costs measure). 15 -8 MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2010 RESULTS 2010 2009 2008 2007 2006 4.5 Percentage of paved lane kilometres where the condition is rated as good 59% 58% 68% 67% 71% to very good.' OBJECTIVE: Pavement condition meets municipal objectives. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: REFERENCE: • ' Pavement condition is rated using a Pavement Condition Index (PCI) such as the Index used by the Ontario Good Roads Association (OGRA) or the Ministry of Transportation's Roads Inventory Management System (RIMS). . Financial Information Return: 92 2152 07. 2010 2009` 4.6 Percentage of bridges and culverts where the condition is rated as good 79% 79% to very good.' OBJECTIVE: Safe bridges and culverts. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: REFERENCE: . The effectiveness measure for bridges and culverts was introduced in 2009. • ' A bridge or culvert is rated in good to very good condition if distress to the primary components is minimal, requiring only maintenance. Primary components are the main load carrying components of the structure, including the deck, beams, girders, abutments, foundations, etc. • Financial Information Return: 92 2165 07. 15 -9 MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2010 RESULTS 2010 2009 2008 2007 2006 4.7 Percentage of winter events where the response met or exceeded locally determined municipal service levels 100% 100% 100% 100% 100% for road maintenance. OBJECTIVE: Response to winter storm events meets locally determined service levels for winter road maintenance. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: REFERENCE: • Financial Information Return: 92 225107. 5 -10 7 - MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2010 RESULTS Storm Water CONTACT PERSON FOR STORKWATER: Fred Horvath, Director of Operations 15 -11 MUNICIPALITY 15 -12 MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2010 RESULTS Parks and Recreation CONTACT PERSON FOR PARKS AND RECREATION: Joseph Caruana, Director of Community Services and Fred Horvath, Director of Operations 2010 2009 10.1 a) Operating costs for parks per person. $ 21.46 $ 23.34 10.1 b) Total costs for parks per person. $ 27.37 OBJECTIVE: Efficient operation of parks. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: In 2009, transfer of capital fund expenses to operating in accordance with PSAB /TCA requirements. In 2010, this amount was significantly reduced. REFERENCE: • The formulas for efficiency measures were revised in 2009 to reflect changes in the reporting of expenses consistent with accrual accounting concepts. New total cost measures were introduced and revised in 2010. Total costs mean operating costs as defined in MPMP, plus amortization and interest on long -term debt, less-revenue received from other municipalities for tangible capital assets. • Financial Information Return: 91 7103 35 (Operating costs measure) and 91 7103 45 (Total costs measure). 2010 2009 10.2 a) Operating costs for recreation programs per person. $ 26 72 $ 26.52 10.2 b) Total costs for recreation programs per person. $ 26.72 OBJECTIVE: Efficient operation of recreation programs. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: In 2010 and in addition to previously offered programs, new programs were implemented to remain viable and competitive. Such programs include Fitness Bootcamp, Zumba, and Kettlebells. REFERENCE: • The formulas for efficiency measures were revised in 2009 to reflect changes in the reporting of expenses consistent with accrual accounting concepts. New total cost measures were introduced and revised in 2010. Total costs mean operating costs as defined in MPMP, plus amortization and interest on long -term debt, less revenue received from other municipalities for tangible capital assets. • Financial Information Return: 91 7203 35 (Operating costs measure) and 91 7203 45 (Total costs measure). 10 15 -13 MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2010 RESULTS 2010 2009 10.3 a) Operating costs for recreation facilities per person. $ 98.57 $ 91.44 10.3 b) Total costs for recreation facilities per person. $ 121.05 OBJECTIVE: Efficient operation of recreation facilities. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: In 2010, increase in amortization expense. Newcastle & District Recreation Complex was amortized for a full year in comparison to 2009 with one -half year expensed. This facility was readied for use in July 2008. REFERENCE: • The formulas for efficiency measures were revised in 2009 to reflect changes in the reporting of expenses consistent with accrual accounting concepts. New total cost measures were introduced and revised in 2010. Total costs mean operating costs as defined in MPMP, plus amortization and interest on long -term debt, less revenue received from other municipalities for tangible capital assets. • Financial Information Return: 91 7306 35 (Operating costs measure) and 91 7306 45 (Total costs measure). 2010 2009 10.4 a) Operating costs for recreation programs and recreation facilities per $ 125.29 $ 117.98 person (Subtotal) 10.4 b) Total costs for recreation programs and recreation facilities per person $ 147.78 (Subtotal) OBJECTIVE: Efficient operation of recreation programs and facilities. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: In 2010 and in addition to previously offered programs, new programs were implemented to remain viable and competitive. Such programs include Fitness Bootcamp, Zumba, and Kettlebells. Newcastle & District Recreation Complex was amortized for a full year in comparison to 2009 with one -half year expensed. This facility was readied for use in July 2008 -. REFERENCE: • The formulas for efficiency measures were revised in 2009 to reflect changes in the reporting of expenses consistent with accrual accounting concepts. New total cost measures were introduced and revised in 2010. Total costs mean operating costs as defined in MPMP, plus amortization and interest on long -term debt, less revenue received from other municipalities for tangible capital assets. • Financial Information Return: 91 7320 35 (Operating costs measure) and 91 7320 45 (Total costs measure). 15 -14 11 MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2010 RESULTS 2010 2009 2008 2007 2006 10.5 Total kilometres of trails 20 20 19 19 16 10.5 Total kilometres of trails per 1,000 owned) 547 379 379 persons 0.23 0.23 0.22 0.23 0.19 OBJECTIVE: Trails provide recreation opportunities. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: REFERENCE: Financial Information Return: 92 7152 05 and 92 7152 07. 2010 2009 2008 2007 2006 10.6 Hectares of open space (municipally owned) 547 379 379 379 377 10.6 Hectares of open space per 1,000 persons (municipally owned) 6.2 4.4 4.4 4.5 4.5 OBJECTIVE: Open space is adequate for population. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: The number of hectares of open space has significantly increased from previous years. In 2010, the number of hectares of open space includes valleylands owned by the Municipality which previously were not included the calculation. REFERENCE: . Financial Information Return: 92 7155 05 and 92 7155 07. 12 15 -15 MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2010 RESULTS 2010 2009 2008 2007 2006 10.7 Total participant hours for recreation programs per 1,000 persons. 8,806.1 8,962.1 9,138.3 9,103.4 9,717.9 OBJECTIVE: Recreation programs serve needs of residents. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: REFERENCE: • Financial Information Return: 92 7255 07. 2010 2009 2008 2007 2006 10.8 Square metres of indoor recreation facilities (municipally owned) 32,128 32,128 32,128 26,375 25,910 10.8 Square metres of indoor recreation - facilities per 1,000 persons (municipally owned) 365.5 370.8 374.0 312.1 309.7 OBJECTIVE: Indoor recreation facility space is adequate for population. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: REFERENCE: • Financial Information Return: 92 7356 05 and 92 7356 07. 15 -16 13 MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2010 RESULTS 2010 2009 2008 2007 2006 10.9 Square metres of outdoor recreation facility space (municipally owned) 2,421 2,421 3,179 3,179 1,841 10.9 Square metres of outdoor recreation facility space per 1,000 persons 27.5 27.9 37.0 37.6 22.0 (municipally owned) OBJECTIVE: Outdoor recreation facility space is adequate for population. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: REFERENCE: • Financial Information Return: 92 7359 05 and 92 7359 07. 14 15 -17 MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2010 RESULTS Libraries CONTACT PERSON FOR LIBRARIES: Edith Hopkins, Chief Executive Officer 15 -18 15 MUNICIPALITY 16 15 -1 MUNICIPALITY 15_20 17 MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2010 RESULTS Land Use Planning CONTACT PERSON FOR LAND USE PLANNING: David Crome, Director of Planning 2010 2009 2008 2007 12.1 Percentage of new residential units located within settlement areas 100% 100% 100% 100% OBJECTIVE: New residential development is occurring within settlement areas. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: REFERENCE: • Financial Information Return: 92 8170 07. 2010 2009 2008 2007 2006 12.2 Percentage of land designated for agricultural purposes which was not re- designated for other uses during 100% 100% 100% 100% 100% the reporting year. OBJECTIVE: Preservation of agricultural land. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: Historically, the number of hectares of agricultural land in the Official Plan has been manually calculated. The calculation took the number from the previous years figure and reduced it by the amount of land known to have been removed from the Agricultural designation. There was a major adjustment in 2005 when Oak Ridges Moraine lands were redesignated into environmental protection. The original 2000 base amount does not match Prime Ag (which is less than the combination of prime and general ag) but is closer and could have been the difference between the accuracy of the mapping products from Map Info and Auto Cad to today's system of ARCReader (the GIS mapping program). In 2010, a correction has been made to the 2000 base year amount to be 32,249 hectares. REFERENCE: • Financial Information Return: 92 8163 07. 18 15 -21 MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2010 RESULTS 2010 2009 2008 2007 2006 12.3 Percentage of land designated for agricultural purposes which was not re- designated for other uses relative 88% 83% 83% 83% 83% to the base year of 2000. OBJECTIVE: Preservation of agricultural land. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: Historically, the number of hectares of agricultural land in the Official Plan has been manually calculated. The calculation took the number from the previous years figure and reduced it by the amount of land known to have been removed from the Agricultural designation. There was a major adjustment in 2005 when Oak Ridges Moraine lands were redesignated into environmental protection. The original 2000 base amount does not match Prime Ag (which is less than the combination of prime and general ag) but is closer and could have been the difference between the accuracy of the mapping products from Map Info and Auto Cad to today's system of ARCReader (the GIS mapping program). In 2010, a correction has been made to the 2000 base year amount to be 32,249 hectares. REFERENCE: • Financial Information Return: 92 8164 07. 2010 2009 2008 2007 2006 12.4 Number of hectares of land originally designated for agricultural purposes which was re- designated for other 0 61 61 0 0 uses during the reporting year. OBJECTIVE: Preservation of agricultural land. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: REFERENCE: • Financial Information Return: 92 8165 07. 15 -22 19 MUNICIPALITY Municipal Performance Measurement Program (MPMP). 2010 RESULTS 2010 2009 2008 2007 2006 12.5 Number of hectares of land originally designated for agricultural purposes which was re- designated for other 3,922 3,922 3,922 3,861 3,861 uses since January 1, 2000. OBJECTIVE: Preservation of agricultural land. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: REFERENCE: • Financial Information Return: 92 8166 07. 20 15 -23 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 26, 2011 Resolution #: By -law #: Report#: FND- 020 -11 File #: Subject: TAX WRITE -OFFS UNDER SECTION 354(2)(b), 354(4) (b), & 353(3) OF THE MUNICIPAL ACT, 2001 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND- 020 -11 be received; and 2. THAT the Treasurer be authorized, under Section 354(2)(b), 354(4) (b), & 353(3) of the Municipal Act 2001 to write -off taxes as uncollectible and charge back the proportionate amounts to the Region of Durham and the School Boards for those properties listed in Attachment "A ". Submitted by: �'� %��' -���� Reviewed by: Nancy Taylor, BBA; CA. Franklin Wu, Director of Finance/ Chief Administrative Officer Treasurer NT /hj I CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 15 -24 REPORT NO.: FND- 020 -11 1. BACKGROUND PAGE 2 1.1 Under Section 354(2) of the Municipal Act, 2001, the Treasurer shall remove unpaid taxes from the tax roll if the taxes are no longer payable as a result of a decision of court. 1.2 Under Section 354(4) of the Municipal Act the Treasurer may write -off taxes without first conducting a tax sale if the Treasurer recommends to Council that a tax sale would be ineffective or inappropriate. 1.3 Section 353(3) of the Municipal Act, 2001, allows the Municipality to charge back the proportionate share of any taxes written off to the Region and applicable school board. 1.4 The purpose of this report is to advise Council that a decision of a Court applies to the write -offs identified in Attachment "A ", properties #1 to #5. The Treasurer is also seeking Council's approval under Section 354(4) of the Municipal Act, 2001, for properties #6 and #7 shown on Attachment "A ". 2. COMMENTS 2.1 Properties identified on Attachment "A ", as numbers #1 to #3, located in Bowmanville previously owned by a defunct company were vested on February 22, 2011 by decision of the Ontario Superior Court of Justice, based on provisions of an old subdivision agreement. 2.2 Property #4, a walkway located on Lillian Crescent in Newcastle, was vested on July 25, 2011 by decision of the Ontario Superior Court of Justice, again based on provisions of an old agreement. 2.3 Property #5, a piece of property which was .01 acres was located in the middle of the boulevard located at Mearns and Concession was deeded to Clarington by the owners on June 30, 2011, based on provisions of old agreements. The legal department has overseen the ownership transfers of these five properties. In these cases, companies involved were no longer active. 2.4 Properties #6 and #7 are two properties that are private roads for properties located on East Beach Road /Cove Road and the second one on Rundle Road. Conducting a tax sale would be inappropriate as access cannot practically be then restricted to the other homeowners relying on these private roads for access to their properties. In this case, however, it is not in Clarington's interests to assume ownership. The taxes annually are relatively minor and are uncollectable at this time. 15 -25 REPORT NO.: FND- 020 -11 PAGE 3 3. CONCLUSION 3.1 The financial impact for the above write -offs for the municipality plus penalty amounts and other charges, which were legal and other fees relating to attempts to selling the property through the tax sale process, are an impact of $94,460.08. All seven of these properties are very unusual circumstances. The legal department has been integral to assisting in resolving these long- standing issues. 4. CONCURRENCE — not applicable CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: _ Promoting economic development X Maintaining financial stability _ Connecting Clarington _ Promoting green initiatives _ Investing in infrastructure _ Showcasing our community Not in conformity with Strategic Plan Staff Contact: Nancy Taylor, B.B.A., C.A., Director of Finance/Treasurer Attachments: Attachment "A" — Write -Off Report 2011 15 -26 r• N I LO T_ N ' O 6 Z Write-Off Report 2011 Q For Non Collectible taxes.on properties m E Date Owner Residential Year Property location c� Q Taxes Penalty Other. Adjusted & Notes Applicant To be shared with Charges Charges For Region&Province 1 Aug-11 Clarington 13,077.26 16,212.7-1 0.00 1995-2011 21 Fourth St,Bowmanville 2 Aug-11 Clarington 15,006.62 19,300.64 0.00 1995-2011 12 Fourth St,maybe consolidated and sold 3 Aug-11 Clarington 16,157.95 20,730.48 0.00 1995-2011 Clarington needs for parkland 4 Aug-11 Clarington 4,555.22 6,386.35 4,466.69 1995-2011 Walkway on Lillian Cres,Newcastle 5 Aug-11 Clarington 213.43 239.76 3,671.00 1995-2011 Concession St E located in middle of boulevard 6 Aug-11 McCarron Clifford 146.15 18.58 0.00 2008-2011 Road way for properties 7 Aug-11 Orchardscove 1,642.29 1,268.92 0.00 2001-2011 Road way for properties Total Page 1 of 1 50,798.92 64,157.44 8,137.69 Municipality's Share 14,659.08 64,157.44 8,137.69 Total Municipal Financial Impact $ 86,954.21 r• N I LO T_ Clarftwn REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 26, 2011 Resolution #: By -law #: Report#: FND- 021 -11 File #: Subject: LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENTS OR REFUND OF TAXES RECOMMENDATIONS: . It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND- 021 -11 be received; and 2. THAT the attached list of applications for cancellation, reduction, apportionments or refund of taxes be approved. Submitted by: Reviewed by: Nancy T ylor, f A, A. Franklin Wu, Director of Finance/ Chief Administrative Officer Treasurer NT /MM /hjl CORPORATION OF THE MUNICIPALITY OF.CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 15 -28 REPORT NO.: FND- 021 -11 1. BACKGROUND PAGE 2 1.1 Pursuant to Sections 354, 356, 357 and 358 of the Municipal Act, 2001, C25, a list of applications for cancellation, reduction, apportionments or refund of taxes is presented to Committee for its review and approval. 1.2 Section 357(3 & 4) indicates that the Council shall hear and dispose of every application not later than the 30th day of April in the year following the year in respect of which the application is made. The last day for making application for the previous year's tax reduction is the 28th day of February in the following year 1:3 More specifically, under Section 354, the Treasurer shall recommend to Council that outstanding taxes be stricken from the roll. To strike taxes from the roll it must be by reason of a decision under Section 357 or 358, or of a decision of a judge of any court or that the taxes are uncollectible. 1.4 An application for a cancellation, reduction or refund may be made for one of the following reasons: • Ceased to be liable to be taxed at rate it was; • real property becomes exempt; • razed by fire, demolition or otherwise; • damaged by fire, demolition or otherwise (substantially unusable) • _ removal of a mobile unit; • sickness or extreme poverty; • gross or manifest clerical error; and • repairs /renovations preventing normal use of period of 3 months. 1.5 The 357 and the 358 process begins when an application is prepared by either the Regional Assessment Office or the Tax Department. The neighbourhood assessor will perform an on -site inspection of the property. The assessor will verify the reason for the application, the period of time, for which the tax relief is claimed, and- the amount and type of assessment that is affected. The application is then sent back to the Tax Department where the actual tax adjustment is calculated and the taxpayer's account adjusted. 1.6 Section 356, deals with severances or divisions into parcels. These parcels of land were taxed in blocks in the year(s) prior to severance /consolidation. Taxes are being apportioned to the individual properties which are now severed /consolidated. Therefore, tax amounts are removed from one roll number and applied to another roll number as determined by MPAC. 15 -29 REPORT NO.: FND- 021 -11 PAGE 3 2. CONCLUSION 2.1 The total amount of taxes to be written off, for January 1 to August 31, 2011, as shown in this report total $28,915.18. 3. CONCURRENCE — not applicable CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: _ Promoting economic development X Maintaining financial stability _ Connecting Clarington _ Promoting green initiatives Investing in infrastructure _ Showcasing our community Not in conformity with Strategic Plan Staff Contact: Nancy Taylor, B.B.A., C.A., Director of Finance/Treasurer Attachments: Attachment "A" - Write -Off Report January 1 to August 31, 2011 15 -30 N Date Z LL O Q 1✓ 1 Jan-11 (3) E 2 Jan-11 L L 3 Jan-11 Q4 Jan-11 5 Jan-11 6 Jan-11 7 Jan-11 8 Jan-11 9 Jan-11 10 Jan-11 11 Jan-11 12 Apr-11 13 Apr-11 14 Apr-11 15 Apr-11 16 Apr-11 17 May-11 18 May-11 19 May-11 20 May-11 21 May-11 22 May-11 23 May-11 24 May-11 25 Jun-11 26 Jun-11 27 Jun-11 28 Jun-11 Write-Off Report 2011 For the Period of-January 1 -August 31,2011 Council 2011 Person(s)Taxes Adj/WTX Commercial Residential Year Reason Claimed by Ref.No. Industrial etc Farm Adjusted Applicant Applicant Number Municipal Managed Forest For Municipal Clarington Municipality WTX0593 26.72 2009 Property became exempt Mason Clinton David WTX0593 35.75 (24.66) 2010 Class change from Commercial to Residential Harty Robert Andrew WTX0593 263.20 2008 MPAC Overcharge Clerical Error Fletcher Keith WTX0593 263.20 2008-2009 MPAC Overcharge Clerical Error Oshawa Hungarian Cultr Club WTX593-607 1,409.45 2009-2011 MPAC Overcharge Clerical Error Roll Severed to 2 lots WTX0594 0.00 2009 Severance/Consolidation Chatten Kelly WTX0594 743.07 2008-2009 MPAC Overcharge Clerical Error Roll Severed to 2 lots WTX0594 0.00 2010 Severance/Consolidation Roll Severed to 2 lots WTX0594 0.00 2010 Severance/Consolidation Michael Elias WTX0594 915.26 2008-2010 MPAC Overcharge Clerical Error Clarington Municipality WTX0594 491.51 2009 Property became exempt Natural Resources WTX0597-602 2,252.12 2006-2010 Property became exempt Clarington Municipality WTX0597-602 1,056.70 2007-2011 Property became exempt Gumbinger Andrew Robert WTX0598 116.23 2009-2010 MPAC Overcharge Clerical Error Clarington Municipality WTX0598-607 348.90 2010-2011 Property became exempt Hunter's Sports Photo WTX0599-610 907.90 (636.84) 2010 Class change from Commercial to Residential 1249979 Ontario Ltd WTX0600-602 1,199.43 2004-2011 MPAC Overcharge Clerical Error Clarington Municipality WTX600-608 2,915.64 2001-2011 Property became exempt Ambra Fernando Domenic WTX600-608-6010 186.38 2009-2011 MPAC Overcharge Clerical Error Clarington Municipality WTX 600-607 3,052.92 1998-2011 MPAC Overcharge Clerical Error Campbell Charles John 600-602 826.63 (38.46) 2010 Class change from Commercial to Residential Wallis Andrea Mary WTX0602 311.37 (94.14) 2011 MPAC Overcharge Clerical Error Cedar Park WTX0603 (171.09) 2010 correction to phase in value on WTX567 Cedar Park WTX0604-608 123.61 2010-2011 Mobile units removed Conservation Authority WTX605 1,352.12 2010 Fire,Demolition Hall Hilda WTX605-607 186.30 2010-2011 . Fire,Demolition 2231231 Ontario WTX605 563.07 (388.32) 2010 Class change from Commercial to Residential Pickard J Gary WTX605-607 82.50 2009-2011 Fire,Demolition Total Page 1 of 3 2,644.72 15,631.75 Page 1 ,-- M I LO T Page 2 CV M Lf) T Write-Off Report 2011 For the Period of-January 1 -August 31, 2011 Council 2011 Date Person(s)Taxes Adj/WTX Commercial Residential Year Reason Claimed by Ref.No. Industrial etc Farm Adjusted Applicant Applicant Number Municipal Managed Forest For Municipal Balance Forward from Page 1 2,644.72 15,631.75 29 Jun-11 Clarington Municipality WTX606 936.57 2006-2010 uncollectable taxes 30 Jul-11 Mason Clinton David WTX607 784.85 (542.83) 2011 Class change from Commercial to Residential 31 Jul-11 Clarington Municipality WTX607 953.74 2011 Property became exempt 32 Jul-11 Conservation Authority WTX607 1,425.67 2011 Fire,Demolotion etc... 33 Jul-11 Maartense Peter Chad WTX607 429.02 2011 MPAC Overcharge Clerical Error 34 Jul-11 Transportation Ministry WTX607 1,054.07 2011 Ceased to be taxed at rate 35 Aug-11 Kester Allan WTX613 556.75 (383.96) 2011 Class change from Commercial to Residential 36 Aug-11 Canada Post Property Taxes ADJ2045 2,941.72 2011 Grant capped at 5% 37 Aug-11 Roll Severed to 2 lots WTX614 0.00 2011. Severance/Consolidation 38 Aug-11 Roll Severed to 2 lots WTX614 0.00 2011 Severance/Consolidation 39 Aug-11 Roll Severed to 2 lots WTX614 0.00 2011 Severance/Consolidation 40 Aug-11 Roll Severed to 2 lots WTX614 0.00 2011 Severance/Consolidation 41 Aug-11 Roll Severed to 2 lots WTX614 0.00 2011 Severance/Consolidation 42 Aug-11 Roll Severed to 2 lots WTX614 0.00 .2011 Severance/Consolidation 43 Aug-11 Roll Severed to 2 lots WTX614 0.00 2011 Severance/Consolidation 44 Aug-11 Roll Severed to 2 lots l WTX614 0.00 2011 Severance/Consolidation 45 Aug-11 Roll Severed to 2 lots WTX614 0.00 2011 Severance/Consolidation 46 Aug-11 Roll Severed to 2 lots WTX614 0.00 2011 Severance/Consolidation 47 Aug-11 Roll Severed to 2 lot's WTX614 0.00 2011 Severance/Consolidation 48 Aug-11 Roll Severed to 2 lots WTX614 0.00 2011 Severance/Consolidation 49 Aug-11 Roll Severed to 2 lots WTX614 0.00 2011 Severance/Consolidation 50 Aug-11 McCloskey James WTX616-617 486.20 2010-2011 Fire,Demolotion etc... 52 Aug-11 Clarington Municipality WTX0616 1,099.80 1998-2010 MPAC Overcharge Clerical Error 53 Aug-11 Stapleton Glenn Edward WTX0616 257.96 2009 Fire,Demolotion etc... 54 Aug-11 Liberty Street Development WTX0617 821.26 (218.81) 2011 Class change from Commercial to Residential 55 Aug-11 Clarington Municipality WTX0617 23.38 2011 Property became exempt 56 Aug-11 Pearcey David WTX0617 13.32 2011 Fire,Demolotion etc... 57 Aug-11 Roll Severed to 2 lots WTX0618 0.00 2010 Severance/Consolidation Total Page 2 of 3 24,107.60 4,807.58 Page 2 CV M Lf) T Grand Total To Be Written Off Not Including Minutes of Settlements, or ARB Decisions For the Period of January 1st,2011 to August 31,2011 28,915.18 Page 3 M M I U') T1— `e-Off Rtport 2011 i she Period of-January 1 -August 31,2011 Co--a 2011 Date Person(s)Taxes Adj/WTX Commercial Residential Year Reason Claimed by Ref.No. Industrial etc Farm Adjusted Applicant Applicant Number Municipal Managed Forest For Municipal Balance Forward from Page 2 4,807.58 24,107.60 58 Aug-11 Roll Severed to 2 lots WTX0618 0.00 2010 Severance/Consolidation 59 Aug-11 Roll Severed to 2 lots WTX0619 0.00 2011 Severance/Consolidation 60 Aug-11 Roll Severed to 2 lots WTX0619 0.00 2011 Severance/Consolidation 61 Aug-11 Roll Severed to.2 lots WTX0619 0.00 2011 Severance/Consolidation 62 Aug-11 Roll Severed to 2 lots WTX0619 0.00 2011 Severance/Consolidation 63 Aug-11 Roll Severed to 2 lots WTX0619 0.00 2011 Severance/Consolidation 64 Aug-11 Roll Severed to 2 lots WTX0619 0.00 2011 Severance/Consolidation 65 Aug-11 Roll Severed to 2 lots WTX0619 0.00 2011 Severance/Consolidation 66 Aug-11 Roll Severed to 2 lots WTX0619 0.00 2011 Severance/Consolidation 67 Aug-11 Roll Severed to 2 lots WTX0619 0.00 2011 Severance/Consolidation 68 Aug-11 Roll Severed to 2 lots WTX0619 0.00 2011 Severance/Consolidation 69 Aug-11 Roll Severed to 2 lots WTX0619 0.00 2011 Severance/Consolidation 70 Aug-11 Roll Severed to 2 lots WTX0619 0.00 2011 Severance/Consolidation 71 Aug-11 Roll Severed to 2 lots WTX0619 0.00 2011 Severance/Consolidation 72 Aug-11 Roll Severed to 2 lots WTX0619 0.00 2011 Severance/Consolidation 73 Aug-11 Roll Severed to 2 lots WTX0619 0.00 2011 Severance/Consolidation 74 Aug-11 Roll Severed to 2 lots WTX0619 0.00 2011 Severance/Consolidation 75 Aug-11 Roll Severed to 2 lots WTX0619 0.00 2011 Severance/Consolidation Total Page 3 of 3 4,807.58 24,107,60 Grand Total To Be Written Off Not Including Minutes of Settlements, or ARB Decisions For the Period of January 1st,2011 to August 31,2011 28,915.18 Page 3 M M I U') T1— REPORT # COD - 030 -11 1. BACKGROUND PAGE 2 The municipal (corporate) logo and initial branding initiative was adopted by Council in the historic report ADMIN -1 -90. Subsequently there have been a number of reports and policies developed which refer to the logo: a. Report COD -14 -02 identified the permitted use of the logo through sponsorship agreements with community organizations that met the municipally defined criteria. That report is still in effect and has not been incorporated into this report or policy as it relates to a separate opportunity where the corporate logo is used as a promotion of the Municipality in events that are sponsored by the Municipality. b. Policy H34 Use of Corporate Resources for Election Purposes was approved by Council in 2010 and references websites or domain names that are funded by the Municipality. A copy of that policy is attached for reference. The corporate logo (as text and as an image) is a registered trademark of the Corporation of the Municipality of Clarington. The registration process, via the Canadian Intellectual Property Office, was completed in March 2006. As a registered trademark, use of the logo is at the discretion of the Municipality of Clarington and use without (written) consent could result in legal action. It should be noted that the cut lines /slogans (eg. Leading the Way) can be added or deleted without affecting the integrity of the municipal logo. The significance of the logo and its protection is to enhance Clarington's visual identity and to connect with positive perceptions of the "Municipality" through its consistent presentation. These connections promote the development of positive local recognition for the Clarington brand relative to the services, facilities and programs made available to our residents, businesses and visitors. This is an identified objective (Connecting Clarington: Objective #2) of the recently adopted Strategic Plan 2011 -2014. Given the growth in popularity and popularity of websites and social media (blogs, facebook, twitter) it is appropriate time to incorporate its Members of Council. The attached policy is updated to include use of the logo on websites and in social media communications to ensure that the Municipality is aware of where and how the Municipality's image is referenced or where there could be an implied associated. The consistent message associated with the Municipality's logo will ensure the brand of the Municipality is maintained and upheld. The policy sets out a restriction for use of the logo or any Municipally related material as of January 1 in an election year. 2. CONCURRENCE — Not Applicable 14-2 1 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 REPORT # COD- 030 -11 CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability X Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Jennifer Cooke, Manager of Communications & Tourism Attachments- Attachment 1- Use of Corporate Logo Policy by Members of Council Attachment 2- Corporate Policy H34, Use of Corporate Resources for Election Purposes PAGE 3 CORPORATION OF THE MUNICIPALITY OF CLARINGTOA 4 -3 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 POLICY STATEMENT The Municipality of Clarington's logo is registered and protected under the Trademarks Act of Canada. The Municipality's logo may only be used by those. with written permission, otherwise use is prohibited. The approved use of the municipal logo does not provide authority or rights to the user to portray their words or comments as representative of the municipal corporation. Corporate messages will continue to be the responsibility, of the Mayor's Office and /or the Communications & Tourism Office. Members of Council are permitted to submit a request to use the Municipality of Clarington corporate logo for applications listed below and in a manner which is consistent with the requirements of the Corporate Visual Identity Program.: For any other use, or for uses that are not consistent with the Corporate Identity Program, Members shall seek the prior approval of Council, such approval to be subject to such terms and conditions as Council may impose. • Advertisements; • Newsletters; • Web pages; or • General information /educational material. The elements of the Corporate Visual Identity Program (municipal logo, banners, and flags) may not be used for any non - municipal business or interest, including for the purpose of election signs or other electioneering material. This includes the display of campaign related signs in windows or on premises. SCOPE This policy applies to all Members of Council. The policy is effective upon ratification b� Council, however the logo or any related material shall not be available for use as of January 1' in an election year. BACKGROUND This policy ensures that the Administration is aware of and approves the materials in which Members of Council wish to include the Municipality's corporate logo. It will ensure that consistency and equity is applied to all requests by Members of Council wanting to use the Municipality's logo and most importantly it will ensure the. brand of the Municipality is maintained and constant. IMPLICATIONS (Financial, Human Resources), None IMPLEMENTATION The implementation plan for this policy includes the following steps: 1. The Member of Council wishing to use the Municipality's logo must submit a request to the Manager Communications and Tourism; 14 -4 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Clarington ' ATTACHMENT #1 2. The Manager Communications and Tourism is to approve or reject logo request based on the following criteria: a) Is for a genuine Municipality of Clarington business activity; b) Is consistent with the Municipality's brand; c) The material on which the logo will appear is considered appropriate; d) Is in compliance with the objectives of the Strategic Plan: i. Connecting Clarington — Objective #2 3. If approved, the logo will be forwarded to Member of Council electronically; and 4. Member of Council is to provide a copy /location of information in which the Municipality's logo is used to Manager Communications and Tourism. ROLES AND RESPONSIBILITIES . The Manager of Communications and Tourism (or his /her designate) is responsible for the implementation, monitoring and enforcement of this policy. DISPUTE RESOLUTION All disputes in regard to this policy will be referred to the Chief Administrative Officer. In the event that an agreement cannot be reached, the matter will be submitted to Council for a decision. WHO NEEDS TO KNOW ABOUT THIS POLICY? The Office of the Mayor, Members of Council, Chief Administrative Officer, Directors and Managers as well as the Communications and Tourism team need to know the details of this policy. EVALUATION AND REVIEW PROVISIONS This policy will be evaluated and its effectiveness measured by the following key performance indicators: • Number of requests made by Members of Council to use the Municipality's logo; • Number of these requests approved; • Number of these requests rejected; DEFINITIONS There are no definitions for this policy. CORPORATION OF THE MUNICIPALITY OF CLARINGTONj 4 -5 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Administrative and Corporate Policies ATTACHMENT #2 14 -6 Section: H Category: Operations Subsection: H34 Application: All Employees 1. Purpose: Date Approved: Last Revised: Approved by: January 27, 2010 Council To clarify that Candidates are required to follow the provisions of the Municipal Elections Act, 1996 and that: ® No Candidate shall use the facilities, equipment, supplies, services, staff or other resources of the municipality (including Councillor newsletters and Councillor budgets) for any election campaign or campaign related activities. ® No Candidate shall undertake campaign- related activities on Municipal property, except as otherwise provided for in section 2(g) of Policy H18 — Political Activities. ® No Candidate shall use the services of persons during hours in which those persons receive any compensation from the Municipality of Clarington. 2. Policy: a) Corporate resources and funding may not be used for any election - related purposes; b) Staff may not undertake political activities (as defined in Policy H18) or as they relate to support of a position on any by -law or question being placed on a ballot, in the workplace; c) Candidates may not use any municipal or any municipally- provided facilities for any election- related purposes, which includes displaying of any campaign related signs in the window or on the premises, as well as displaying any election- related material in the office; Page 1 of 3 — All Employees: H34 d) In any material printed or distributed by the Municipality of Clarington, Members of Council ate not permitted to: i. Illustrate that an individual (either a Member of Council or any other individual) is a candidate registered in any election; ii. Identify where they will be running for office; or iii. Profile or make reference to candidates in any election. e) Members of Council are responsible to ensure that the content of any communications material, printed, hosted or distributed by the Municipality of Clarington, is not election- related; f) Web sites or domain names that are funded by the Municipality may not include any election - related campaign material; g) The Municipality of Clarington's voicemail system may not be used to record election- related messages; h) The Municipality of Clarington's computer system (hardware, software and network) may not be used to record or distribute election - related messages; i) The following may not be printed or distributed on any election materials or included in any election campaign related website: i. reference to any of the Municipality of Clarington's email addresses, telephone numbers or facility addresses or municipally - funded facility addresses; or ii. the Municipality of Clarington's logo, crest, coat of arms, slogan, etc.; Exception: a link to the Municipality's election website is permitted for the purpose of providing information about the election/ j) Photographs produced for and owned by the Municipality of Clarington may not be used for any election purpose; and k) The Municipal Clerk, or designate, shall be responsible for enforcement of this Policy. Limitation: Nothing in this Policy shall prohibit Members of Council from performing their duties as sitting Members or interfere with their representing the interests of our residents. Implementation: This policy shall become effective immediately upon adoption by Municipal Council. Page 2 of 3 — All Employees: H34 14 -7 3. Appendices: Nome Page 3 of 3 — All Employees: H34 14 -8 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: SEPTEMBER 26, 2011 Resolution #: By -law #: Report#: FND- 019 -11 File #: Subiect: MUNICIPAL PERFORMANCE MEASURES PROGRAM - 2010 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND- 019 -11 be received for information. Submitted by: NT /hjl Nancy TOW, BVA, CA. Director of Finance/ Treasurer Reviewed by: Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 15 -1 HANDOUTS PRESENTATIONS Claringt n `1 Board of Trade and Office of Economic Development Empowering Your Business Clarington Board of Trade & Office of Economic Development Presentation to Clarington Council - Monday, September 261h, 207 7 Economic Development Activity Number of Leads March 9 April 3 May 4 June 1 July 6 August 9 September 4 , . ��Clarinqton Board of Trade and Office of Economic Development New Business & Employees Courtice Bowmanville Bowmanville Newcastle Orono • Picture It & Frame • Swiss Chalet Newlife Midwife • )udeful Designs • The Grand Hilltop • Marble Slab Clinic • The Hedgehog • R&R Tanning Creamery Herc's Nutrition OM Creations & • Hot Heads Spa Mucho Burrito Bowmanville Yoga Studio • Great Clips Massage Therapy • Murdock's • Sally Beauty Supply • Floor Trends Firehouse Grill • Extreme Pita • Touch of Dutch • Sunrise Smoothies • Global Pet Foods (seasonal) • The Bee's Knees • Home Hardware • Dr. Awadia • Shopper's Drug Optometry Mart • Salon Amara • Dee's Harvest Table • Home Healthcare • Two Timers Solutions • Grow Like Weeds • Newcastle Denture Approximately 11 jobs have been created ! ► Business Relocations ~ � t4+ 1 Brokerlink — Newcastle =� F 1 Wellness Path — Bowmanville 1 Village Card & Gift — Bowmanville ° 1 Hypnosis Connection — Bowmanville T 1 Curves — Courtice low 1 Puppy Dog Tails — Bowmanville ► Businesses Closed T 1 Off— Courtice Laugh it O • g ... 1 Game Power - Bowmanville 's 1 Manheim Oshawa — Courtice 1 Baby Go Round — Bowmanville w, , 1 Blockbuster — Bowmanville "JAClarinqton Board of Trade and Office of Economic Development z. I 405 Lake Road, Bowmanv ille Leased to a local manufacturer 50,000 sq ft. Welcome to Canada Rubber , moving into 405 Lake Road, .January 2012 Retention Initiatives Lake Rd . Round Table Discussion R Economic Development Newsletter Developing Clarington Round Table Corporate Calls R Educational Events • Energy Summit • Expanding into Global Markets Broadband Research ► Ontario Centres of Excellence - Discovery 2011 Att ract i o n MedEdge — Life Science Outreach Land & Building Inventory pistover pP° toil Customized Investment Packages N Nuclear Supply Chain Outreach M at�h��oh Irish Delegation ;rrp «r R p1 �rQYvu r Clarinqton Board of Trade and Office of Economic Development The Nuclear Por i Announcement for joint review panel recommendations Ground breaking for Darlington Energy Complex Proximity map O C I Survey CNA in 2012 with Durham Region Building relationship — OCI Suppliers Day, Golf Tournament Polish Delegation Clarinqton Board of Trade and Office of Economic Development Proximity Utica Genereske r--t Proposed Hwy 407 Forest 2 Qe l�J Extension to Hwy 35/115 El bnthvitle Glen 1vAajar Forest Raglan Enniskillen K,rny Ashburn i3 ant Calumtxn ciff-inooft n &ookfn Bowmanville Nevrtonvwtte iqp�t oughe •CentraiCleringtonCommemievindusthei Oshawa Coo e W hitby • Clarington Technology Park South Cou lice Employment Lands O South 8owmanvilte ANTARIR'ruAATEN 8usinessArea Port Granby Project Dixie Oecker5 Hwll ,�1 Clarington Energy Park nNraanoN Pic 9 Ajax Pickering °� Darlington Nuclear Darlington Nuclear Refurbishment Project Proposed New Build Project RNTARICKWiR Pickering Nuclear GFNFAAiION Decommissioning Project DISTANCE TO NUCLEAR PROJECTS DISTANCE TO: LAND &SPACE OPPORTUNITES Darlington Port Granby Pickering Q Clarington Energy Park 2 km 29 km 33 km OSouth Courtice Employment Lands 6 km 25 km 34 km • Central Clarington Commercial/Industrial Space 7 km 22 km 38 km Clarington Technology Park 19 km 118 km 40 km OSouth Bowmanville Business Area 6 km 21 km 36 km lClarington Board of Trade and Office of Economic Development New Members of C ► Acara Marketing Group ► Keller Williams Energy ► Bowmanville Vet Clinic ► Leslie Ray, CA ► Business Development Bank of Canada Mobile Computer Services ► Cadby Building Corp. Mom's Night Out ► Dr. Awadia & Associates Newcastle Denture Clinic ► Gay Company Ltd. Northern Lights Canada ► Global Pet Foods R&R Tanning ► Goodlife Fitness ReMax Jazz ► Heather Prosser Photography Tranquility Home Comfort ► Home Healthcare Solutions Country Chic ► 'I Do Knot' Events Covanta Energy ► Ivan B. Wallace Land Surveyors Acromac Business Solutions ► Kari-Jo's Coffee & Cafe ► Spotlight DanceWorks Clarington Board of Trade and Office of Economic Development Ev e nts 2011 Annual General Meeting & 3rd Annual Clarington Energy Annual Golf Tournament— Business Awards —April 2011 Summit— May 2011 June 2011 - +1 .tea► ,_. � _.. ;- ��'�� - . Regional Chair Luncheon — Simply Social Networking Ask An Expert, Lunch & Learn February 2011 Clarington Board of Trade and Office of Economic Development ,0-1111 k Speo cq` e c t s Business Plan ED Tools Website Developing marketing strategy to build synergy between the Technology Park, Energy Park and South Bowmanville Business Area Upcoming Clarington Land & Building Familiarization Tour Upcoming 'Developing Clarington' focus group 1 C rin a to n Board of Trade and Office of Economic Development Partnerships Municipality of Clarington Region of Durham Durham Economic Development Partnership Durham Strategic Energy Alliance Greater Toronto Marketing Alliance Toronto Region Research Alliance Province of Ontario (All ministries) Ministry of Economic Development and Trade Durham Local Training Board Durham Home Builders Association Durham Real Estate Board Toronto Real Estate Board Economic Development Council of Ontario Economic Development Council of Canada Ontario Chamber of Commerce Fed©ev Canadian Manufacturers and Exporters Organization of Candu Industries Durham Joint Chambers/Boards University of Ontario Institute of Technology Durham College Existing local businesses community (inclusive of all sectors) Department of Foreign Affairs and International Ontario Ministry of Agriculture Food and Rural Trade Affa i rs Canadian Nuclear Association Business Advisory Centre of Durham Innovation Durham Northumberland Ontario Centres of Excellence jClarinqton Board of Trade and Office of Economic Development CBOT / Physician Recruitment Clarinqton Board ctl of Trade and Office Economic Development Clarington Physician Recruitment Presentation to Clarington Council September 26t", 2011 Family Physicians in 2010 • Dr. Quadir (Bowmanville Clinic) • Additional doctor committed to join us in June 2012 • 3 doctors currently interested in practicing between now and the end of 2012 Clarington Physician Recruitment LO P.1; As of September we have 52 doctors working in our community. According to the Ministry of Health & Long- Term Care we should have a complement of 56 — our vacancy rate is now 4 positions q1 I Clarington Physician Recruitment P w I wh I wh I iiNks CPR has successfully recruited 13 family doctors to Clarington since 2005 . 25% of the current compliment of doctors ! Thank Thank you for supporting CBOT Economic Development and Physician Recruitment as we move forward, focusing on the responsibility for advancing community and business development through our attraction, retention and expansion efforts. Clarlm 9 ton 41 Board of Trade and Office of Economic Development www.cbot.ca http://docs4.clarington.net Bicycling in Clarington Moraine ridges Country roads Waterfront Trail Waterfront Tra i I Maintenance Signs Connecting Corridors Existing Route/Long Term Plan 80 Km/42 Km Bike Friendly Tourism Map Routes & Ratings Accommodations & Refreshments Mecca for out of area bike groups Future Vision Establish Bike/Pedestrian Committee Master Plan for Bikes & Pedestrians Identify Bike Friendly Routes Work with the Region Community Benefits Healthy People Better Community Life Style Reduced Air Pollution Increased Tourism Bicycling in the Municipality of Clarington In our municipality of Clarington, we enjoy some of the best bicycling routes that Ontario has to offer, from the challenging moraine ridges, to quiet country roads and the scenic Water Front Trail. We have numerous small hamlets that act like a magnet to the adventure some bicyclist. 1-Waterfront trail • Trail maintenance program, monitor and present a report 3 times per season (April to Oct) • Place a sign at each end of our WFT,welcoming trail users to Clarington • Connecting corridors to reach our towns from the WFT from • Look at our current WFT route: are there any possible detours due to future construction, and what is our long range route plan? • Durham region has approx 80 km of WFT and of that, Clarington has over 42 km 2-Bicycle friendly tourism map • Show routes to area villages; include distances with easy, moderate and challenging ratings • Showcase accommodation; B&B, refreshment locations, etc. • There are many groups from other communities bicycling in our municipality 3-Future vision for pedestrian & bicycling routes in our community • Form a pro-active bicycling advocacy committee • A pedestrian and bicycling master plan for our municipality • Ensure that all new transportation projects are also viewed from the eyes of pedestrians and bicyclists. • Identifying bicycle priority streets and roads • Dovetailing/merging our bicycling needs into the Region's cycling plan How will our community benefit from the above? Active people are healthy, improved quality of life, reduced air pollution, increased tourism potential, the list of benefits is endless, but most of all "walking and bicycling are fun" PS: BSS would like to extend an invitation to council to ride all or part of the WFT that runs through Clarington. We can provide transportation to and from the start and end point. If you do not have a bike,we can provide one. You choose the date! Presented by Jim Boate, COAA bicycle route coordinator, 905-433-1813 jim.boate @sympatico.ca Liqtkp9ton GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: September 26, 2011 TIME: 9:30 A. M. PLACE: COUNCIL CHAMBERS 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of September 12, 2011 5. PRESENTATIONS (a) Sheila Hall, Executive Director, Clarington Board of Trade, Regarding Economic Development Update 6. DELE )placed with Final REPLACED . (a) SEE FINAL LIST ATTACHED 7. PUBLIC MEETINGS No Public Meetings 8. PLANNING SERVICES DEPARTMENT (a) PSD- 079 -11 Monitoring of the Decisions of the Committee of Adjustment for the Meeting of September 15, 2011 (b) PSD- 080 -11 Official Plan Review Release of Intensification Discussion Paper [Discussion Paper Distributed Under Separate Cover] 9. ENGINEERING SERVICES DEPARTMENT (a) EGD- 034 -11 Monthly Report on Building Permit Activity for August, 2011 4 -1 6 -1 :. 9 -1 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 G.P. & A. Agenda - 2 - September 26, 2011 10. OPERATIONS DEPARTMENT (a) OPD- 013 -11 Special Waste Collection Events 11. EMERGENCY AND FIRE SERVICES DEPARTMENT No Reports 12. - COMMUNITY SERVICES DEPARTMENT (a) CSD- 013 -11 Newcastle & District Recreation Complex — Concession Operation Expression of Interest (b) CSD- 014 -11' Darlington Soccer Club — Bowmanville Indoor Soccer Facility Concession Operation (c) CSD- 015 -11 Customer Service Week 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD- 025 -11 Appointments to Energy from Waste — Waste Management Advisory Committee [Confidential Attachment Distributed Under Separate Cover] (b) CLD- 026 -11 Proposed Fortification By -law 14. CORPORATE SERVICES DEPARTMENT (a) COD -030 -11 Use of Corporate Logo by Members of Council 15. FINANCE DEPARTMENT (a) FND- 019 -11 Municipal Performance Measures Program - 2010 (b) FND- 020 -11 Tax Write -Offs Under Section 354(2)(b), 354(4)(b), & 353(3) of the Municipal Act, 2001 (c) FND- 021 -11 List of Applications for Cancellation, Reductions, Apportionments or Refund of Taxes 16. SOLICITOR'S DEPARTMENT No Reports 17. CHIEF ADMINISTRATIVE OFFICE No Reports 10 -1 12 -1 12 -4 12 -8 13 -1 13 -5 14 -1 15 -1 15 -24 15 -28 G.P. & A. Agenda - 3 - September 26, 2011 18. UNFINISHED BUSINESS 19., OTHER BUSINESS 20. COMMUNICATIONS 21. CONFIDENTIAL REPORTS 22. ADJOURNMENT Attachment #2 of Update Memo FINAL LIST OF DELEGATIONS GPA Meeting: September 26, 2011 (a) Jim Boate, Regarding Cycling in the Municipality Qdinx the 19up General Purpose and Administration Committee Minutes September 12, 2011 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, September 12, 2011 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Manager Transportation and Design, Leslie Benson Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A..Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Neal indicated that he would be declaring an interest in Report'LGL- 009 -11. ANNOUNCEMENTS Councillor Novak announced that over the summer she attended many events, including: the Courtice Kids of Steel Triathlon, the grand opening of the New Life Midwives Clinic in Bowmanville, and Pingle's Community Supper. She also announced the upcoming Durham Region Comedy Festival taking place September 14 -17 at the Regent Theatre in Oshawa. She noted that there is more information on the Festival website: www.dref.ca. - 1 - 4 -1 General Purpose and Administration Committee Minutes September 12, 2011 Councillor Neal announced that he had attended Orono Campfest and Orono Fair over the summer. Councillor Hooper congratulated staff and sponsors on the successful completion of the Junior Fire Fighters Program, which included 200 children. He announced that Breakfast Television recently filmed at the Clarington Older Adult Centre. Councillor Hooper congratulated Rose Taylor on receiving a medallion as a result of her volunteer work with the "Rose Volunteers" and the Coffee to Kandahar project. He also attended the grand opening of the New Life Midwives Clinic in Bowmanville. Councillor Woo announced that he attended the Community Supper held on Sunday, September 11, 2011 at Pingle's Farm Market which featured locally sourced ingredients and also supported Feed the Need Durham. He announced the upcoming 14th Annual Tee Off Fore Health Golf Tournament which will be held at the Newcastle Golf and Country Club on Thursday, September 15, 2011 to benefit the Bowmanville Memorial Hospital Foundation. Councillor Woo also reminded everyone present that the Clarington Blooms Awards Ceremony will be held on Wednesday, September 15, 2011 at 7:00 p.m. at the Garnet B. Rickard Recreation Complex. Councillor Traill announced that, on Tuesday, July 26, 2011, she made a delegation to the Special Meeting of Durham Regional Council regarding the DurhamNork co- owners agreement for the Energy From Waste Project. She also attended the following: • 8th Annual Women on Course Golf Tournament at the Archibald Winery on Saturday, August 13, 2011 which raised over $10,000 for Breast Cancer. • The Energy From Waste ground breaking ceremony Wednesday, August 17, 2011. • The Durham Region Labour Council Labour Day Picnic on Monday, September 5, 2011. Councillor Partner announced that she attended the following: • Mini Ovarian Cancer Canada Walk of Hope on Sunday, September 11, 2011. • Orono Fair from September 8 -11, 2011. Councillor Partner reminded everyone of the upcoming Orono Chili Cookoff to be held on September 24, 2011 and that entry forms are available. Councillor Partner also announced that there will now be two GO Transit stops in Newtonville (at Stapleton Auction Barn and at the four corners) starting September 13th, on Tuesdays. She added that there will be 18 stops from Newcastle to Newtonville, with stops on request. -2- 4 -2 General Purpose and Administration Committee Minutes September 12, 2011 Mayor Foster announced that the -fundraising calendars for the Clarington Older Adults Association are now available for sale. He announced that he had attended the Courtice Kids of Steel Triathlon, and thanked employees from the Community Services Department for their efforts in making the event a success. He also congratulated the Orono Fair on 159 years of success. MINUTES Resolution #GPA- 525 -11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on July 11, 2011, be approved. CARRIED PRESENTATIONS Steve Meringer, Oshawa Fire Chief, Durham Region Fire Coordinator, Member of Joint Working -Group for the New Next Generation Radio Committee, was present regarding Report ESD- 013 --11, "Next Gen ". — Next Generation Common Communication Platform. Mr. Meringer made a verbal presentation to accompany a PowerPoint presentation. He explained the background of the project and listed the organization's involvement in the replacement of the existing emergency radio system. Mr. Meringer noted that the Durham,Region Police Service will pay 70% and Durham Region will pay 30% of the primary infrastructure costs. Mr. Meringer explained the difficulties with the existing system. He noted the following advantages of the proposed system: taxpayers support only one system, high reliability, redundancy, region -wide coverage, P -25 compliant, better security, and the wide range of user gear available. Mr. Meringer detailed the need for improved communication interoperability among the emergency services. He informed the Committee of the progress to date as well as details regarding the costs. Mr. Meringer noted that partners will purchase their own user gear with the operation /maintenance costs divided proportionally amongst partners, depending on number of user gear. Dave Hardy, Hardy Stevenson and Associations, was present regarding Report PSD- 078 -11, Port Granby Project— Licensing Hearing before the Canadian Nuclear Safety Commission, and Roads Agreement with the Government of Canada. He made a verbal presentation to accompany a PowerPoint presentation, focussing on the Peer Review Team. Mr. Hardy provided the_ Committee with background information regarding the Port Granby Project (remediation of low -level radioactive waste). He explained that the project is lead by the Port Hope Area Initiative Management Office (PHAIMO). Mr. Hardy provided statistics on the existing contamination and clean up criteria. He explained the project's three phases (transition, implementation and post- -3- 4 -3 General Purpose and Administration Committee Minutes September 12, 2011 closure); licensing process, and the peer review methodology. He informed the Committee of the Peer Review Team's activities to date. Further, Mr. Hardy advised of the details of some of the Committee's technical concerns, which include: hydrogeology, natural environment, socio- economic environment, dust'management, human health, radiation monitoring and safety, and transportation. He concluded that the Peer Review Team agrees with the Canadian. Nuclear Safety Council staff's - conclusion that the Atomic Energy Council is qualified to manage the Long Term Waste Management Facility and complete the activities that will be authorized by the license. RECESS Resolution #GPA- 526 -11 Moved by Councillor Novak, seconded by Councillor Partner THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 11:55 a.m. DELEGATIONS Cathy Clark was present regarding Report PSD- 072 -11, Expiry Dates for Draft Approval of Plans of Subdivision. She is a joint owner of the subject lands pertaining to Application 18T- 89007. She informed the Committee of the location of the proposed subdivision and some of the history of the project. Ms. Clarke stated that the surveying, the engineering and legal tasks have taken place. She noted that there have been offers to purchase over the years, but that they have not been satisfactory offers and her family plans to develop the property themselves. Ms. Clarke informed the Committee that the plans are to construct the houses to a higher level of construction especially with regard to energy savings. She noted that there will be two septic beds on each of the two acre lots and that they are compliant with the new Ministry of Environment mapping. Ms. Clarke requested a five year extension. If only a three extension is approved, she further requested that an option be made available for a future extension. Kim McDonald was present requesting an amendment to the Exotic Pet By -Law (By -law 93 -161) regarding section 4.b) of the By -law regulating pigeons. Ms. McDonald informed the Committee that her neighbour has approximately 40 racing pigeons in his backyard. As well, the neighbour is breeding and keeping parakeets. She stated that the pigeons are loose and are defecating, causing noise problems and being a nuisance to the neighbours. Ms. McDonald requested that pigeons be regulated so that she may enjoy her backyard without pigeon issues. M 4 -4 General Purpose and Administration-Committee Minutes September 12, 2011 Resolution #GPA- 527 -11 Moved by Councillor Hooper, seconded by Councillor Partner THAT pigeons and other birds be considered by the Municipal Clerk's Department Staff as part of the overall review of the Exotic Pet By -law. CARRIED Jim Richards had informed the Municipal Clerk's office that he would be unable to attend the meeting today. Anne Marie Marchetti was present regarding Report PSD- 072 -11, Expiry Dates for Draft Approval of Plans of Subdivision, in particular, Application 18T- 95030. She stated that she is one of five registered owners of the subject lands. Ms. Marchetti wished to address the recommendation of a three year extension for her proposed subdivision. She provided the Committee with a brief history of the project. Ms. Marchetti informed the Committee that the delay is due to the lack of sewage capacity. Therefore, Mrs. Marchetti requested that the extension be made to 2017 (so that the three year extension starts when the construction of the municipal sewage treatment plant is completed). Derek Hannan was present regarding Report PSD- 071 -11, Proposed Official Plan and Zoning By -Law Amendment to Permit Commercial Use. Mr. Hannan stated that he has several concerns which were not addressed in Report PSD- 071 -11. In particular, Mr. Hannan is concerned about traffic. He noted that the sidewalks, indicated in the traffic study, on North Street do not - include boulevards and therefore this should be considered in the traffic study. Mr. Hannan noted that his house is close to the street and he is concerned about large trucks turning in front of his house, into the store property. He also had concerns a nearby store, which operates without a loading entrance, was not included in the traffic study. Mr. Hannan noted that there has recently been an incident where a large truck was stuck on North Street due to legal parking on both sides of the street. He informed the Committee that the new bus stop was not included in the traffic study. Mr. Hannan pointed out errors in the Report with respect to some details on the maps. He stated that he is concerned that the Region of Durham and Clarington are each paying 25% for the signal light and he believes that the developer should be responsible for the whole cost, as the lights would not be warranted without the development. Mr. Hannan reminded the Committee that the dental office regularly has overflow on- street parking, which has not been addressed by the traffic study. He stated he was disappointed with the long wait he had at the most recent public meeting for this issue. Mr. Hannan concluded that he was only recently (last Wednesday) informed of this issue coming to this meeting and that it is difficult to attend daytime meetings at the last minute. -5- 4 -5 General Purpose and Administration Committee Minutes September 12, 2011 Allan Kirby was present regarding Report PSD- 071 -11, Proposed Official Plan and Zoning By -Law Amendment to Permit Commercial Use. Mr. Kirby stated that he still has concerns regarding this proposal, in particular: noise from shopping carts, noise from horns honking confirming that the cars are locked, the low height of the fence, no requirement for a sound dampening quality of the fence, light pollution, lack of street lighting on Wilmot Street, lack of sidewalks on Wilmot Street, safety concerns, water runoff from snow removal, street traffic, and lack of historic detail on the building. Terra Mucci was present regarding Report PSD- 071 -11, Proposed_ Official Plan and Zoning By -Law Amendment to Permit Commercial Use. She stated that she is a resident of Wilmot Street and she clarified that she has never been in favour of the development. Ms. Mucci stated that she and her husband are in favour of a traffic light signal as well as a speed bump on Wilmot Street. She requested that the fence be 10 feet high and be constructed of sound dampening material. Ms. Mucci requested full growth coniferous trees instead of the proposed deciduous trees. She asked that the snow be removed completely in order to eliminate runoff concerns. In conclusion, Ms. Mucci requested that the communication between the neighbours and the developer continue throughout the construction. Bruce Blight was present regarding Report CLD- 024 -11, Results of Mediation Meeting — Shooting Club Noise. Mr. Blight referred to a calendar which was distributed to the Committee, indicating the shooting schedule of the Orono Fish and Hunt Club compared to the actual shooting dates and times. He stated that his family's concern is the loss of enjoyment of the normal use of their property, especially within the past two years. In particular, Mr. Blight noted that they cannot enjoy fishing and gardening, which are their family's main hobbies. He stated that family and friend gatherings cannot take place now that there are so many days being used by the shooting club. Mr. Blight stated that he is concerned about the number of days which non - members are using the facility. In conclusion, he asked the Committee to limit the number of shooting days at the Orono Fish and Hunt Club to Wednesdays and Sundays, limit the level of noise, and implementing these aspects in a timely fashion so that the neighbours can enjoy their houses in the month of September. Nancy Wilson was present regarding Report CLD- 024 -11, Results of Mediation Meeting — Shooting Club Noise. Ms. Wilson stated that she would like the Committee to remember the goal of the Environmental Protection Act (EPA), which protects against harm from noise. She informed the Committee that the Orono Fish and Hunt Club has caused harm from the shooting noise.. Ms. Wilson asked that the Municipality enforce the EPA, including ensuring that Clarington's by -law abides by the goal of the EPA. She stated that, due to the specific nature of the sound, the shots are heard twice (initial and the reverberation) and that health is affected (similar to the effects on Post Traumatic Stress Syndrome). Ms. Wilson informed the Committee that the Province's draft paper indicates a 50 decibel limit on all gun clubs., without 'grandfathering'. She urged the Committee to implement the 50 decibel limit. Ms. Wilson stated that the M 4 -6 General Purpose and Administration Committee Minutes September 12, 2011 neighbours are subject to health effects, as well as financial effects (from decreased property values). Ms. Wilson stated that the increased shooting over the past two years took place without consultation with the neighbours. In conclusion, she urged the Committee to amend the noise by -law to reduce the regulations to 50 decibels, following the EPA regulations. RECESS Resolution #GPA -528 -11 Moved by Councillor Partner, seconded by Councillor Traill THAT the Committee recess for one hour. CARRIED The meeting resumed at 1:13 p.m. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Official Plan Applicant: 672003 Ontario Limited (Adalan Development Corp.) Report: PSD- 067 -11 Tracey Webster, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Neither the applicant nor an agent for the applicant were present. (b) Subject: Application to Amend the Zoning By -law Applicant: Stephen Selby Report: PSD- 068 -11 Nicole Granzotto, Junior Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Stephen Selby, applicant, was present, expressed support of the recommendations contained in Report PSD- 068 -11, and was present to answer questions. -7- 4 -7 General Purpose and Administration Committee Minutes September 12, 2011 PLANNING SERVICES DEPARTMENT TO REDESIGNATE THE PROPERTY TO PERMIT A MEDIUM DENSITY RESIDENTIAL DEVELOPMENT APPLICANT: 672003 ONTARIO LIMITED (ADALAN DEVELOPMENT CORPORATION) Resolution #GPA -529 -11 Moved by Councillor Neal, seconded by Councillor Partner THAT Report PSD- 067 -11 be received; THAT Staff continue to process the application to amend the Clarington Official Plan. COPA2011 -0005, submitted by 672003 Ontario Limited (Adalan Development Corporation); and THAT all interested parties listed in Report PSD -067 -11 and any delegations be advised of Council's decision. CARRIED TO PERMIT REZONING OF A FARM PROPERTY TO PROHIBIT RESIDENTIAL USES APPLICANT: STEPHEN SELBY Resolution #GPA - 530 -11 Moved by Mayor Foster, seconded by Councillor Woo THAT Report PSD- 068 -11 be received; THAT the application to amend Zoning By -law 84 -63 to facilitate the severance of a surplus farm dwelling be approved and that the attached Zoning By -law Amendment (Attachment 1 to Report PSD -068 -11) be adopted by Council; THAT the Region of Durham and the Durham Region Land Division Committee be forwarded a copy of Report PSD- 068 -11 and Council's decision; and THAT all interested parties listed in Report PSD -068 -11 and any delegations be advised of Council's decision. '73L27 General Purpose and Administration Committee Minutes September 12, 2011 APPLICATION FOR REMOVAL OF HOLDING - 5720 SOLINA ROAD APPLICANT: ARNOT WOTTEN Resolution #GPA- 531 =11 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD- 069 -11 be received; THAT the application submitted by Arnot Wotten to remove the Holding (H) symbol be approved; THAT the By -law attached to Report PSD -069 -11, to remove the Holding (H) symbol, be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD -069 -11, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED APPLICATION TO AMEND THE DURHAM REGIONAL OFFICIAL PLAN TO EXTEND MUNICIPAL SERVICES TO THE PROPOSED DURHAM REGIONAL POLICE SERVICE FACILITY APPLICANT: REGIONAL MUNICIPALITY OF DURHAM Resolution #GPA- 532 -11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD- 070 -11 be received; THAT the Regional Municipality of Durham be advised that the Municipality of Clarington has no objections with the approval of application ROPA- 2011 -0004, by the Region, provided that the Regional Municipality of Durham is satisfied that the application demonstrates compliance with all relevant provincial policies; THAT the Regional Municipality of Durham Planning Department be forwarded a copy of Report PSD- 070 -11; and THAT all interested parties listed in Report PSD- 070 -11 and any delegations be advised of Council's decision. CARRIED 4 -9 General Purpose and Administration Committee Minutes September 12, 2011 PROPOSED OFFICIAL PLAN AND ZONING BY -LAW AMENDMENT TO PERMIT COMMERCIAL USE APPLICANT: NEWCASTLE (KING) DEVELOPMENTS INC. Resolution #GPA- 533 -11 Moved by Mayor Foster, seconded by Councillor Partner THAT Report PSD- 071 -11 be received;. THAT the application to amend the Clarington Official Plan (COPA 2011 -0002) for a portion of the subject lands (45 North Street) from "Urban Residential" to "Village Centre" and "Street Related Commercial Area" be adopted as Amendment No. 81 to the Clarington Official Plan as shown in Attachment 3 of Report PSD- 071 -11 and the necessary By -law contained in Attachment 4 of Report PSD -071 -11 be approved; THAT the application to amend Zoning By -law 84 -63 (ZBA 2011 -0007) as shown in Attachment 5 of Report PSD- 071 -11 be approved as follows: a) portion of the subject.lands (37 and 45 North Street) from "Environmental Protection (EP) Zone" and "Urban Residential Exception (R1 -1) Zone" to "General Commercial Exception (C1 -57) Zone" be approved, with a "Holding (H) Symbol; b) a portion of the subject lands (80, 92 and 100 King Avenue West) from "General Commercial Exception (C1 -33) Zone" to "General Commercial Exception (C1 -57) Zone "; THAT a By -law lifting the Holding (H) Symbol be forwarded to Council once Site Plan approval has been granted, permanent easements for a laneway to access Mill Street have been granted, and the Municipality has received all required financial securities; and THAT all interested parties listed in Report PSD- 071 -11 and any delegations be advised of Council's decision. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) -10- 4 -10 General Purpose and Administration Committee Minutes September 12, 2011 Resolution #GPA- 534 -11 Moved by Councillor Neal, seconded by Councillor Traill THAT Report PSD- 071 -11 be tabled until the General Purpose and Administration meeting of September 26, 2011. MOTION LOST Resolution #GPA- 535 -11 Moved by Councillor Woo, seconded by Councillor Partner THAT the foregoing resolution #GPA- 533 -11 be amended by adding the following clause: "THAT the site plan approval require that the architectural facade of the building proposed in Report PSD -071 -11 contain transparent window glazing on King Avenue and that the brick be historic rusty brown in colour in keeping with the historical flavour of downtown Newcastle;" CARRIED The foregoing Resolution #GPA- 533 -11 was then put to a vote and carried as amended. EXPIRY DATES FOR DRAFT APPROVAL OF PLANS OF SUBDIVISION Resolution #GPA- 536 -11 Moved by Mayor Foster, seconded by Councillor Partner THAT Report PSD- 072 -11 be received; THAT the Director of Planning be authorized to amend the conditions of Draft Approval for applications 18T- 87083, 18T- 89007, 18T- 90043, and 18T -95030 to have a three year expiry date from the date of Council's decision; and THAT the interested parties and delegations regarding each application dealt with in Report PSD- 072 -11 be advised of Council's decision with respect to the application. CARRIED (See following motions) - 11 - 4 -11 General Purpose and Administration Committee Minutes September 12, 2011 Resolution #GPA -537 -11 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing resolution #GPA- 536 -11 be amended to grant Application 18T -95030 a six year extension. MOTION LOST Resolution #GPA- 538 -11 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing resolution #GPA- 536 -11 be amended to allow applications 18T -90043 and 18T -95030 to have a six year extension. - MOTION LOST The foregoing Resolution #GPA- 536 -11 was then put to a vote and carried. APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: 511060 ONTARIO LIMITED Resolution #GPA- 539 -11 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report PSD -073 -11 be received; THAT the request, for removal of Part Lot Control with respect to Lot 13 on Plan 40M -2094 be approved; THAT the Part Lot Control By -law contained in Attachment 2 of PSD -073 -11 be passed pursuant to Section 50 (7.1) of the Planning Act; and THAT all interested parties listed in Report PSD- 073 -11 any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED -12- 4 -12 General Purpose and Administration Committee Minutes September 12, 2011 ENVIRONMENTAL STEWARDSHIP TREES FOR RURAL ROADS PROGRAM Resolution #GPA- 540 -11 Moved by Mayor Foster, seconded by Councillor Woo THAT Report PSD- 074 -11 be received; and THAT any interested parties listed in Report PSD - 074 -11 be notified of Council's decision. CARRIED WATERFRONT LAND ACQUISITION 43 WEST BEACH ROAD, BOWMANVILLE Resolution #GPA- 541 -11 Moved by Councillor Traill, seconded by Councillor Neal THAT Report PSD- 075 -11 be received; THAT the property identified as 43 West Beach Road, Bowmanville, Ontario and being more particularly described as Lot 26 and Part Lot 27, Plan 150, in the Municipality of Clarington, Regional Municipality of Durham, for the purchase price of Two Hundred and Sixty Five Thousand ($265,000.00) Dollars, subject to adjustments; THAT the funds for the purchase, and any associated costs, be charged to account number 110 -50- 130 - 850002 -7401 Land Acquisition Account; THAT the Mayor and Clerk, on behalf of the. Municipality, be authorized to execute an Agreement to acquire the property; THAT Staff be directed to take all necessary actions to complete the transaction; and THAT all interested parties listed in Report PSD -075 -11 be notified of Council's decision. CARRIED -13- 4 -13 General Purpose and Administration Committee Minutes September 12, 2011 MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETINGS OF JULY 14 AND AUGUST 11, 2011 Resolution #GPA- 542 -11 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD- 076 -11 be received; THAT Council concurs with the decisions of the Committee of Adjustment made on July 14 for applications A2011 -0026 and A2011 -0027 and on August 11 for application A2011 -0028; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED REFURBISHMENT AND CONTINUED OPERATION OF THE DARLINGTON NUCLEAR GENERATING STATION MUNICIPALITY OF CLARINGTON COMMENTS — DRAFT SCOPING INFORMATION DOCUMENT Resolution #GPA- 543 -11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD- 077 -11 be received; THAT Council endorse the comments on the Draft Scoping Information Document for the Refurbishment and Continued Operation of the Darlington Nuclear Generating Station as set out in the August 22, 2011 letter from the Director of Planning Services to the Canadian Nuclear Safety Commission, being Attachment 3 to Report PSD- 077 -11; and THAT a copy of Report PSD- 077 -11 and Council's decision be forwarded to the Canadian Nuclear Safety Commission and Ontario Power Generation. CARRIED -14- 4 -14 General.Purpose and Administration Committee Minutes September 12, 2011 PORT GRANBY PROJECT LICENSING HEARING BEFORE THE CANADIAN NUCLEAR SAFETY COMMISSION, AND ROADS AGREEMENT WITH THE GOVERNMENT OF CANADA Resolution #GPA- 544 -11 Moved by Councillor Partner, seconded by Councillor Woo THAT Report PSD- 078 -11 be received; THAT Council adopt the following resolution in support of the application by Atomic Energy of Canada Limited for a licence from the Canadian Nuclear Safety Commission to permit the construction of the Port Granby Project: "WHEREAS the Port Granby Project has been underway since 2001 and has been subject to a thorough Environmental Assessment process to ensure that the Project can be undertaken safely; AND WHEREAS on June 26, 2006, the Council of the Municipality of Clarington endorsed a Preferred Option for the Port Granby Project and consented to the submission of the Environmental Assessment Stu_ dy Report to federal decision makers for review; AND WHEREAS on October 26, 2009, Council endorsed the findings of the EA Screening Report which stated that the Port Granby Project is not likely to result in significant adverse environmental effects provided that the mitigation measures outlined in the Environmental Assessment Study Report and the Screening Report are implemented; AND WHEREAS Atomic Energy of Canada Limited has submitted an application to the Canadian Nuclear Safety Commission for a Waste Nuclear Safety Licence to permit the construction of the Port Granby Project; AND WHEREAS the Municipality's Peer Review_ Team has advised Clarington Council that, based on its review of the detailed engineering design and licensing documents for the Port Granby Project, the Team is satisfied that the Project can proceed safely and with minimal environmental effects and that appropriate measures will be implemented to ensure that the health and safety and well- being of our residents will be protected throughout the Project; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Clarington supports the application by Atomic Energy of Canada Limited for a Waste Nuclear Substance Licence to permit the construction of the Port Granby Project "; -15- 4 -15 General Purpose and Administration Committee Minutes September 12, 2011 THAT Staff be authorized to finalize the agreement with the Government of Canada regarding the use by Canada of municipal roads for the Port Granby Project; THAT the Mayor and Clerk be authorized to sign the agreement with the Government of Canada once the agreement has been finalized to the satisfaction of the Municipal Solicitor; THAT a copy of Report PSD- 078 -11 and Council's decision be forwarded to the Canadian Nuclear Safety Commission, the Port Hope Area Initiative Management Office, and the Southeast Clarington Rate Payers Association; and THAT all interested parties listed in Report PSD- 078 -11 and any delegations be advised of Council's decision. mr-1160"60, 11"a RECESS Resolution #GPA- 545 -11 Moved by Mayor Foster, seconded by Councillor Traill THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 2:36 p.m. Councillor Traill chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JUNE, 2011 Resolution #GPA -546 -11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report EGD,- 031 -11 be received for information. CARRIED -16- 4 -16 General Purpose and Administration Committee Minutes September 12, 2011 MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JULY, 2011 Resolution #GPA- 547 -11 Moved by Councillor Neal, seconded by Mayor Foster THAT Report EGD- 032 -11 be received for information. CARRIED PROPOSAL TO CLOSE AND CONVEY PORTIONS OF A ROAD ALLOWANCE SITUATED BETWEEN LOTS 32 AND 33, CONCESSION 7, FORMER TOWNSHIP OF CLARKE Resolution #GPA- 548 -11 Moved by Councillor Novak, seconded by Councillor Neal THAT Report EGD = 033 -11 be received; THAT Council authorize the publication of a notice of application that the Municipality intends to pass a by -law to close those parts of the road allowance situated between Lots 32 and 33, Concession 7, Former Township of Clarke (Attachment 1 of Report EGD- 033 -11), pursuant to section 34 of the Municipal Act and By -Law No. 95 -22; THAT staff report back to Council with final recommendations and appropriate by -laws; THAT the applicant pay all legal, advertising, appraisal and land costs associated with this transaction; and THAT all interested parties listed in Report EGD- 033 -11 be advised of Council's decision. CARRIED Councillor Woo chaired this portion of the meeting. 17- 4 -17 General Purpose and Administration Committee Minutes September 12, 2011 OPERATIONS DEPARTMENT SENIOR CITIZENS AND THE PHYSICALLY DISABLED SIDEWALK AND DRIVEWAY WINDROW SNOW CLEARING PROGRAM Resolution #GPA- 549 -11 Moved by Mayor Foster, seconded by Councillor Novak THAT Report OPD- 011 -11 be received; and THAT the fee for resident participation in the Senior Citizens And The Physically Disabled Sidewalk And Driveway Windrow Snow Clearing Program remain at $60 + HST per registered address. CARRIED RECOGNITION OF OVERSEAS SERVICE Resolution #GPA- 550 -11 Moved by Councillor Novak, seconded by Councillor Partner THAT the Director of Operations prepare a report addressing the way the Municipality of Clarington recognizes men and women from the municipality who have served overseas; and THAT the report be presented to the General Purpose and Administration Committee within one month. CARRIED (See following motion) Resolution #GPA -551 -11 Moved by Councillor Neal, seconded by Councillor Trail[ THAT the foregoing resolution #GPA- 550 -11 be amended to add the following clause: "THAT the banner provided to Mr. Sullivan be installed on the light standard in front of Mr. Sullivan's house." MOTION LOST The foregoing Resolution #GPA- 550 -11 was then put to a vote and carried. Councillor Hooper chaired this portion of the meeting. sm General Purpose and Administration Committee Minutes September 12, 2011 EMERGENCY AND FIRE SERVICES DEPARTMENT "NEXTGEN" — NEXT GENERATION COMMON COMMUNICATION PLATFORM Resolution #GPA- 552 -11 Moved by Councillor Novak, seconded by Mayor Foster THAT Report ESD-013-1 1'be received for information; THAT staff continue to support the NextGen - Next Generation Common Communication Platform project; THAT Council authorize the Clerk and Mayor to sign an agreement committing Clarington to the Next Generation Common Communication Platform project; and THAT all interested parties listed in Report ESD- 013 -11 be advised of Council's decision. 1 COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Partner chaired this portion of the meeting. CLERK'S DEPARTMENT HIRING OF MUNICIPAL LAW ENFORCEMENT OFFICER Resolution #GPA -553 -11 Moved by Mayor Foster, seconded by Councillor Neal THAT Report CLD -021 -11 be received for information. CARRIED -19- 4 -19 General Purpose and Administration Committee Minutes September 12, 2011 2NDQUARTER PARKING REPORT Resolution #GPA- 554 -11 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report CLD -022 -11 be received; and THAT all interested parties listed in Report CLD- 022 -11 be advised of Council's decision. I�,:: 1:17-9 ONTARIO WILDLIFE DAMAGE COMPENSATION PROGRAM Resolution #GPA- 555 -11 Moved by Councillor Novak, seconded by Councillor Neal THAT Report CLD- 023 -11 be received; and THAT a copy of Report CLD - .023 -11 be forwarded to the Agricultural Advisory Committee for information. CARRIED RESULTS OF MEDIATION MEETING - SHOOTING CLUB NOISE Resolution #GPA -556 -11 Moved by Councillor Neal, seconded by Councillor Woo THAT Report CLD- 024 -11 be received; THAT an expenditure not to exceed $5,800.00 be approved, the funds to come from Account # 19- 191 - 00000 -7161 By -law Enforcement — Professional Fees, to retain the services of Swallow Acoustic Consultants Ltd.; and THAT all interested parties listed in Report CLD- 024 -11 be advised of Council's decision. CARRIED -20- 4 -20 General Purpose and Administration Committee Minutes September 12, 2011 EXEMPTION FROM EXOTIC PET BY -LAW — D &D'S EXOTICS Resolution #GPA- 557 -11 Moved by Mayor Foster, seconded by Councillor Traill THAT the request from Debbie Grills, D &D's Exotics for an exemption from the Exotic Pet By -Law for the "Celebrate Your Pet Day" Fundraiser event at the Bowmanville Veterinarian Clinic on Saturday, October 1, 2011 be approved at the Municipal Clerk's concurrence. CARRIED RECESS Resolution #GPA- 558 -11 Moved by Councillor Partner, seconded by Councillor Traill THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 4:06 p.m. Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CONTRACT AWARDS COUNCIL RECESS Resolution #GPA- 559 -11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report COD - 027 -11 be received for information. CARRIED -21- 4 -21 General Purpose and Administration Committee Minutes September 12, 2011 CL2011 -27, ASPHALT RESURFACING, VARIOUS LOCATIONS Resolution #GPA- 560 -11 Moved by Councillor Neal, seconded by Councillor Woo THAT Report COD - 028 -11 be received; THAT Coco Paving Limited, Bowmanville, Ontario, with 'a total bid in the amount of $422,743.92 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2011 -27, be awarded the contract for Asphalt Resurfacing, Various Locations, as required by the Engineering Department; THAT the additional funds in the amount of $17,000.00 required to complete the Old Scugog Road resurfacing project be transferred from the 2011 Pavement Rehabilitation Account to the Old Scugog Road Account; THAT the additional funds for Nash Road and Concession Road 3 be funded from the unexpended funds from the Mearns Avenue project; THAT the funds required in the amount of $478,000.00 (i.e., which includes $422,743.92 for tendering and a ten percent contingency amount and materials testing and the Municipality's Net HST amount) be drawn from the following Engineering Department Capital Budget Accounts: 110 -32- 330 -83214 -7401 - Nash Rd .$100,000 110 -32- 330 - 83316 -7401 - Old Scugog Rd. $52,000 110 -32- 330 - 83319 -7401 - Conc. Rd. 3 $101,000 110 -32 =330- 83208 -7401 - Mearns Ave. $225,000 Total $478,000 THAT the Mayor and the Clerk be authorized to execute the necessary agreement. CARRIED PURCHASE OF A PRE -BUILT PUMPER Resolution #GPA- 561 -11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report COD - 029 -11 be received; THAT the Purchasing Manager be authorized to negotiate a purchase price from the three (3) fire truck manufacturers who responded to the Expression of Interest; and -22- 4 -22 General Purpose and Administration Committee Minutes September 12, 2011 THAT a report to Council be provided summarizing the results of the negotiations and providing a recommendation for the purchase of the selected unit. CARRIED PUBLICATION OF COUNCIL'S ACTIONS REGARDING THE ENERGY FROM WASTE FACILITY Resolution #GPA- 562 -11 Moved by Councillor Woo, seconded by Councillor Partner THAT the Mayor's Office and staff prepare for publication in the Orono Times and Metroland newspaper, the actions taken by this Council regarding the Energy From Waste Facility; and THAT the funds to be taken from the budget set aside for the last edition of the Clarington.net. CARRIED FINANCE DEPARTMENT 2011/2012 INSURANCE PROGRAM Resolution #GPA- 563 -11 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report FND- 017 -11 be received; and THAT the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan Company for an integrated pooling arrangement that includes integrated insurance coverages and common self retention deductible levels for the period July 1, 2011 to June 30, 2012 at an approximate cost to Clarington of $782,564 be confirmed. CARRIED FINANCIAL UPDATE AS AT JUNE 30, 2011 Resolution #GPA- 564 -11 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report FND -018 -11 be received for information. CARRIED -23- 4 -23 General Purpose and Administration Committee Minutes September 12, 2011 SOLICITOR'S DEPARTMENT The Solicitor's Department reports were considered under the Confidential Reports section, later in the meeting. CHIEF'ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS No items were considered in this portion of the agenda. OTHER BUSINESS No items were considered in this portion of the agenda. COMMUNICATIONS No items were considered in this portion of the agenda. CONFIDENTIAL REPORTS CLOSED SESSION Resolution #GPA- 565 -11 Moved by Councillor Novak, seconded by Councillor Hooper THAT in accordance with Section 239 (2) of the Municipal Act, 200 1, ,as amended, the meeting be closed for the purpose of hearing the advice of the Municipal Solicitor regarding Reports LGL- 009 -11, LGL- 010 -11, and LGL- 011 -11, being matters which are subject to solicitor - client privilege, including communications necessary for that purpose, and deal with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. CARRIED WOE 4 -24 General Purpose and Administration Committee Minutes September 12, 2011 RISE AND REPORT The meeting resumed in open session at 5:50 p.m. with Mayor Foster in the Chair. Mayor Foster advised that three items were discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and two resolutions were passed. One resolution was passed to provide direction to staff regarding Report LGL- 010 -11. DURHAM CITIZENS LOBBY FOR ENVIRONMENTAL AWARENESS AND RESPONSIBILITY V. THE REGIONAL MUNICIPALITY OF DURHAM ET AL Councillor Neal declared a pecuniary interest in Report LGL- 009 -11, regarding the Durham Citizens Lobby for Environmental Awareness case, due to the fact that his wife is a supporter of the Lobby group. Councillor-Neal left the room and did not participate in discussions and voting on this matter. The following resolution was passed in "closed" session regarding Report LGL- 009 -11.- Resolution #CGPA- 1.6 -11 Moved by Councillor Traill, seconded by Councillor Novak THAT the confidential Report LGL- 009 -11 be received; and THAT the Municipal Solicitor be authorized to file a Notice of Appearance to maintain a watching brief and preserve litigation options. CARRIED Councillor Neal returned to the meeting. at 5:51 p.m. TEMPORARY USE REZONING APPLICATION 5105 MAIN STREET, ORONO APPLICANTS: WES AND MARGARET KNAPP APPEAL TO THE ONTARIO MUNICIPAL BOARD Resolution #GPA- 566 -11 Moved by Councillor Novak, seconded by Councillor Partner THAT Report LGL- 011 -11 be received; and THAT the Municipal Solicitor be directed to defend Council's position. CARRIED -25- 4 -25 General Purpose and Administration Committee Minutes September 12,2011 ADJOURNMENT Resolution #GPA- 567 -11 Moved by Councillor Neal, seconded by Councillor Hooper THAT the meeting adjourn at 5:53 p.m. MAYOR 4 -26 CARRIED -26- DEPUTY CLERK Attachment #2 of Update Memo FINAL LIST OF DELEGATIONS GPA Meeting: September 26, 2011 (a) Jim Boate, Regarding Cycling in the Municipality I-M lar.� n Leadin the Way REPORT PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 26, 2011 Resolution #: By -law #: N/A Report #: PSD- 079 -11 File #: A2011 -0029 and A2011 -0030 Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF SEPTEMBER 15TH, 2011 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 079 -11 be received; 2. THAT Council concurs with the decisions of the Committee of Adjustment made on September 15, 2011 for applications A2011 -0029 and A2011 -0030; and 3. THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. Submitted by: / kv� DdVi Crome, MCIP, RPP Director of Planning Services NG /sn /df 20 September 2011 Reviewed byD �` C Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -0830 �19=1111 REPORT NO.: PSD- 079 -11 1. APPLICATION DETAILS PAGE 2 1.1 All applications received by the Municipality for minor variance are scheduled for a hearing within 30 days of being received by the Secretary- Treasurer. The purpose of the minor variance applications and the Committee's decisions are detailed in Attachment 1. The decisions of the Committee are summarized below. DECISION OF COMMITTEE OF ADJUSTMENT FOR SEPTEMBER 15, 2011 1.2 Application A2011 -0029 was filed to permit the construction of a linked dwelling by reducing the required exterior side yard setback from 6 metres to 4.9 meters. The Committee concurred with Staff's recommendation and approved the application. 1.3 Application A2011 -0030 was filed to permit the construction of a single detached dwelling by reducing the required setback from the north property line to 3 meters. Staff recommended that the application be approved as the proposed location for the new dwelling will have a similar rear yard setback to the dwelling that existed prior to being destroyed by the fire. The Committee concurred with Staff's recommendation and approved the application. 2. COMMENTS 2.1 Staff reviewed the Committee's decisions for applications A2011 -0029 to A2011- .0030 and are satisfied that they are in conformity with both Official Plan policies, consistent with the intent of the Zoning By -law, are minor in nature and desirable. 2.2 Council's concurrence with the decisions of the Committee of Adjustment for applications A2011 -0029 to A2011 -0030 is required in order to afford Staff official status before the Ontario Municipal Board in the event of an appeal of any decision of the Committee of Adjustment. 3. CONCURRENCE: Not applicable 8 -2 REPORT NO.: PSD- 079 -11 CONFORMITY WITH STRATEGIC PLAN — Not applicable Staff Contact: Nicole Granzotto, Junior Planner PAGE 3 Attachments: Attachment 1 - Periodic Report for the Committee of Adjustment September 15, 2011 8 -3 . Attachment 1 To Report PSD- 079 -11 Leading the Way PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: TATRA VALLEY HOMES INC OWNER: TATRA VALLEY HOMES INC PROPERTY LOCATION: PART LOT 14, CONCESSION 1 FORMER TOWN OF BOWMANVILLE FILE NO.: A2011 -0029 PURPOSE: To permit the construction of a linked dwelling by reducing the required exterior side yard setback from 6 metres to 4.9 metres. DECISION OF COMMITTEE: To approve the application to permit the construction of a linked dwelling by reducing the minimum required exterior side yard setback from 6 metres to 4.9 metres, as it meets the intent of the Official Plans and Zoning By -law, is minor in nature and appropriate for the use and development of the land, building and structure. DATE OF DECISION: September 15, 2011 LAST DAY OF APPEAL: October 5, 2011 1 ■�■ it Leading the Way PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: GARY MADILL GARY MADILL PROPERTY LOCATION: 86 EAST BEACH ROAD, BOWMANVILLE FILE -NO.: PURPOSE: PART LOT 8, CONCESSION BF FORMER TOWN OF BOWMANVILLE /_V0111Qil8XX To permit the construction of a single detached dwelling by reducing the required setback from the north property line to 3 metres. DECISION OF COMMITTEE: To approve the application to permit the construction of a single detached dwelling by reducing the required setback from the north property line to 3 metres, as it meets the intent of the Official Plans and Zoning By -law, is minor in nature and appropriate for the use and development of the land, building and structure. DATE OF DECISION: LAST DAY OF APPEAL: September 15, 2011 October 5, 2011 8 -5 Clarington REPORT PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 26, 2011 Resolution #: By -law #: N/A Report M PSD- 080 -11 File #: PLN 38.7 Subject: OFFICIAL PLAN REVIEW Release of Intensification Discussion Paper RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report PSD- 080 -11 be received for information. Submitted by: Reviewed by: a i J. Crome, MCIP, RPP Franklin Wu Di[dctor, Planning Services Chief Administrative Officer DJ /COS /df 20 September 2011 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 REPORT NO.: PSD- 080 -11 1. BACKGROUND 1.1 The Official Plan Review Process PAGE 2 The Official Plan Review work plan outlined in Report PSD- 049 -08 provides for a series of discussion papers and emphasised public participation. To allow for continuous implementation through Official Plan amendments, the review process has been broken into several major components namely: Themes: • Built Environment and Planning Process; • Rural /Agricultural; • Growth Management; • Intensification; • Employment Lands; and • Sustainable Communities. Special Protects: • Courtice Main Street Study and Secondary Plan; • Courtice Employment Lands Secondary Plan; and • Parks, Open Space and Trails. Each major component of the Official Plan Review follows the same process. The process begins with the release of a Discussion Paper, followed by comprehensive public and public agency input and review, and which culminates in an Official Plan Amendment, as illustrated in the diagram below: 1.2 The Municipality retained the services of Dillon Consulting to assist staff with the Growth Management and Intensification components of the Official Plan Review. Dillon 8 -7 REPORT NO.: PSD- 080 -11 PAGE 3 Consulting also prepared the Courtice Main Street Master Development Plan which was approved in principle by Council in September 2010. 1.3 The purpose of this report is to announce the release of the Intensification Discussion Paper, prepared by Dillon Consulting in consultation with Joseph Bogdan Associates Inc. Architects & Urban Design Consultants, EDP Consulting and Staff of the Planning Services Department. The report also provides information on the proposed public consultation process associated with the discussion paper and subsequent steps to amend the Official Plan. 2. INTENSIFICATION DISCUSSION PAPER 2.1 Provincial Policy, more specifically the Provincial Policy Statement 2005 and the Growth Plan for the Greater Golden Horseshoe 2006, place particular attention on intensification and the prevention of urban sprawl. Provincial Policy requires municipal Official Plans to include intensification targets and policies consistent with new provincial directives. 2.2 The Region of Durham undertook a Growth Plan conformity exercise (ROPA 128) which only received partial approval by the Minister in October 2010. Several aspects of ROPA 128 were not approved by the Minister and are subject to Ontario Municipal Board (OMB) appeals. Key elements of ROPA 128 which have not been approved include area municipal population, housing and employment allocations, Greenfield density and intensification targets and proposed urban boundary expansions. The final outcome of the various OMB appeals may have an impact on the Regional Official Plan policies and targets allocated to Clarington. 2.3 This Intensification Paper includes an analysis of ROPA 128 and provides recommendations for Clarington's conformity requirements to meet the intensification target. These recommendations will be confirmed once a decision has been made on the outstanding ROPA 128 elements. However, for the purposes of discussion, this Paper sets the stage for meaningful public consultation regarding the implications of planning for residential intensification in Clarington and also provides a platform to formulate an intensification strategy for Clarington. 2.4 The key chapters in the Discussion Paper set out the context for Intensification, the Drivers of Intensification, Opportunities and Constraints for Intensification, a Capacity Analysis, and the paper concludes with recommendations regarding an intensification strategy and proposed policy directions. 2.5 Following the release of the related Growth Management Discussion Paper (November 2011), both Discussion Papers will be the subject of public consultation meetings in Courtice, Bowmanville and Newcastle. 2.6 The availability of the Intensification Discussion Paper will be advertised in the newspapers and notice will be sent to all interested parties. This Discussion Paper and all relevant information is being made available on the Official Plan Review website AW REPORT NO.: PSD- 080 -11 PAGE 4 http : / /www.clarington.net /ourplan /. The public is encouraged to provide comments. The Paper is also available to the public in all Clarington Libraries. 3. CONCURRENCE - not applicable 4. CONCLUSION 4.1 The Intensification Discussion Paper identifies a strategy for meeting the intensification targets established by the Province and the Region. Public input will be sought over the next few months. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington X Promoting green initiatives X Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Dean Jacobs Attachments: Attachment 1 - Intensification Discussion Paper (Under Separate Cover) E:]'7 Claringtm REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 26, 2011 Resolution #: By -law #: Report #: EGD- 034 -11 File #: Subiect: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR AUGUST. 2011 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD- 034 -11 be received for information, Submitted by: Reviewed by: A. . Cannella, C.E.T. Director of Engineering Services ASC /bb C) ` ziti— -mac Franklin Wu, Chief Administrative Officer 9 -1 REPORT NO.: EGD- 034 -11 1. BACKGROUND PAGE 2 1.1 With respect to the Building Permit Activity for the month of August 2011, Staff wish to highlight the following statistics for the information of Committee and Council. MONTH OF AUGUST 2011 2010 BUILDING CATEGORY NUMBER OF PERMITS VALUE OF CONSTRUCTION NUMBER OF PERMITS VALUE OF CONSTRUCTION % CHANGE OF VALU8 2011 -2010 Residential 51 $10,990,553 94 $12,771,806 -13.9% Industrial 2 $50,350,000 1 $95,000 52,900.0% Government 0 $0 0 $0 N/A Commercial 4 $4,725,000 5 $2,152,280 119.5% Institutional 2 $1,500 6 $384,500 -99.6% Agricultural 1 $146,400 4 $906,582 -83.9% Demolition 6 $0 5 $0 N/A TOTAL 66 .$66,213,453 115 $16,310,168 306.0% YEAR TO DATE 2011 2010 BUILDING CATEGORY NUMBER OF PERMITS VALUE OF CONSTRUCTION NUMBER OF PERMITS VALUE OF CONSTRUCTION % CHANGE OF VALUE 2011 -2010 Residential 631 $129,931,667 638 $115,190,255 12.8% Industrial 8 $52,985,000 5 $2,102,125 2,420.5% Government 5 $471,000 3 $2,470,700 -80.9% Commercial 44 $19,054,134 37 $24,748,259 -23.0% Institutional 15 $2,804,125 23 $12,426,900 -77.4% Agricultural 13 $763,716 17 $2,322,118 -67.1% Demolition 23 $0 36 $0 N/A TOTAL 739 $206,009,642 759 $159,260,357 29.4% MWIA REPORT NO.: EGD- 034 -11 PAGE 3 1.2 With respect to building permit activities (over $250,000) and large residential building permit activities, the details are provided as follows: Owner / Applicant Construction Type Location Value 1804603 ONTARIO INC. Site Servicing for Buildings A, 680 LONGWORTH AVENUE, $670,000 B. C BOWMANVILLE 2156601 ONTARIO INC. Shopper's Drug Mart 1,430 HIGHWAY 2, COURTICE $4,000,000 BOWMANVILLE WOOD PRODUCTS Addition to an Industrial INC Building ONTARIO POWER GENERATION Industrial Service & Training INC. Facility (Ontario Power 261 BASELINE EAST ROAD, BOWMANVILLE 41 OSBORNE ROAD, COURTICE $350,000 $50,000,000 9 -3 REPORT NO.: EGD -034 -11 PAGE 4 The following is a comparison of the types of dwelling units issued for the month of AUGUST" and "YEAR TO DATE ". 0 Semi - Detache 0% Dwelling Unit Type "AUGUST" 2011 0 Tovvnhnu5a 1 Apartment 3% I r 31 Single Detached 97% 1 1 Single Detached 31 rASemi =Detached 0 !'7 Townhouse 0 ® Apartment 1 Dwelling Unit Type "YEAR T4 DATE 2011" 4 96 Apartment Tovynhouse _ - 1% i r r� 70 284 Semi- Single Detached Detached 15% - 63% i 1 Single Detached 284 R Semi - Detached 70 F1 Townhouse 96 N Apartment 4 The following is a historical comparison of the building permits issued for the month of AUGUST" and "YEAR TO DATE" for a three year period. Historical Data for Month of "August" $70,000,000 $60,000,000 - $50,000,000 $40,000,000 — $30,000,000 — $20,000,000 -- $10,000,000 - - -- $Q -- 2011 2010 2009 FVaIUej $66,213,453 $16,310,168 $6,965,212 9 -4 Historical datal "YEAR TO DATE" $250,000,000 $200,000,000 - $150,000,000 - -- $100,000,000 - - - - - -- -- $50,000,000 $Q - 2011 2010 -- -- 2009 Value $206,009,642 $159,260,357 $64,060,151 REPORT NO.: EGD- 034 -11 PERMIT REVENUES PAGE 5 2011 2010 August Year to Date August Year to Date PERMIT FEES $463,498 1 $1,393,203 $118,353 $1,160,421 INSPECTION SERVICES NUMBER OF NEW RESIDENTIAL UNITS 2011 2010 August Year to Date August Year to Date Building Inspections 619 3,920 509 3,563 Plumbing & Heating Inspections 742 4,345 503 3,599 Pool Enclosure Inspections 14 52 17 71 TOTAL 1,375 8,317 1,029 7,233 NUMBER OF NEW RESIDENTIAL UNITS 9 -5 2011. 2010 August Year to Date August Year to Date Single Detached 31 284 19 250 Semi - Detached 0 70 4 82 Townhouse 0 96 44 101 Apartments 1 4 1 19 -TOTAL 32 454 1 68 452 9 -5 REPORT NO.: EGD- 034 -11 RESIDENTIAL UNITS HISTORICAL COMPARISON PAGE 6 YEAR: AREA 011 of (to ust 9 ) 2010 2009 2008 2007 2006 2005 2004 2003 2002 2001 Bowmanville 171 282 98 340 451, 609 307 587 468 345 312 Courtice 231 236 113 134 82 126 241 173 180 133 129 Newcastle 31 37 24 60 77 84 202 191 123 131 76 Wilmot Creek 4 8 9 30 16 15 15 25 29 38 24 Orono 0 1 0 2 1 1 1 2 0 1 0 Darlington 4 8 6 10 6 7 14 15 13 17 47 Clarke 7 6 11 5 11 12 13 10 16 15 9 Burketon 0 1 0 0 0 0 1 1 1 1 0 Enfield 0 0 0 0 0 0 0 0 0 0 0 Enniskillen 0 3 2 0 0 1 1 1 0 1 2 5 Hampton 0 0 0 0 1 1 1 0 3 1 1 Haydon 0 0 0 0 0 0 0 0 0 0 0 Kendal 0 1 1 0 1 0 0 1 0 3 2 Kirby 0 1 0 0 0 0 0 0 0 0 0 Leskard 0 0 0 0 0 0 0 0 0 1 0 Maple Grove 0 0 0 0 0 0 0 0 1 0 0 Mitchell Corners 1 0 0 0 1 0 0 1 0 0 0 Newtonville 3 7 5 7 2 2 4 5 3 3 0 Solina 1 1 5 0 6 3 3 3 3 1 1 Tyrone 1 1 1 0 5 0 0 0 1 0 3 9 3 TOTALS 454 593 274 593 655 861 802 1 1,015 843 701 609 REPORT NO.: EGD- 034 -11 2. CONCURRENCE — Not Applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Rick Pigeon, Chief Building Official PAGE 7 9 -7 Clariugtort REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 26, 2011 Resolution #: By -law #: Report#: OPD- 013 -11 File #: Subject: SPECIAL WASTE COLLECTION EVENTS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD- 013 -11 be received for information. i Submitted by: Reviewed by Fre'de4ck J. Horvath B.A., R.D.M.R., R.R.F.A. Director of Operations FH /sh September 14, 2011 Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 10 -1 REPORT NO.: OPD- 013 -11 1. BACKGROUND PAGE 2 The Region of Durham Works Department hosts many community events throughout the year in addition to regular waste collection. Three of these events, Hazardous Household Waste (HHW) Event, E -Waste Event, and Free Compost Give Away, are held in partnership with area municipalities and held in their individual community. These events provide convenient opportunities for residents to divert household hazardous waste from landfills. The Municipality of Clarington hosts three of these events each year at Depot 42,. 178 Darlington /Clarke Townline Road (Regional Road 42), Bowmanville. The following chart provides a picture of the popularity of these events with area residents: Municipality of Clarington Event Review Event Type 2008 2009 , 2010 2011 E -Waste Collection Collected Tonnage Participants Event Date 11.36 tonnes 319 Oct -25 17.94 tonnes 410 Oct -17 16.83 tonnes 351 Oct -30 pending Oct -29 HHW Collection Collected Tonnage 8.64 tonnes no event 5.83 tonnes pending Participants 319 scheduled 139 Oct -01 Event Date Oct -25 in 2009 Oct -02 Compost Give -Aways # of Loads 3 3 3 3 Compost Provided 76 tonnes 50 tonnes 81 tonnes 76 tonnes Participants 240 365 500 241 Event Date Apr -26 Apr -25 Apr -23 Apr -30 This year's events are: April 30 Free Compost Give Away October 1 Household Hazardous Waste Collection Event October 29 E -Waste Collection Event At each event one area food bank is invited to attend and set up to receive donations of non - perishable food items. Clarington East Food Bank, St. Vincent DePaul Society and the Salvation Army have all participated in these events. 10 -2 REPORT NO.: OPD- 013 -11 2. Free Compost Give Away Clarington's first hosting event of the year is typically the Free Compost Give Away held in late April. Durham Region Works department delivers several tonnes of compost created from the composting of green bin materials collected throughout the region. Through advertising residents are invited to trade a non - perishable food item (donated to the local food bank) for free garden compost to a maximum of three containers (blue box size). Advertising stipulates to bring your own container and a shovel as residents line up to fill their containers with fresh compost. Durham Region staff are on hand to facilitate sales of green bins, blue boxes and composters. As well, residents can exchange damaged recycle bins for new ones. 3. Hazardous Household Waste Event PAGE 3 Hazardous household waste (HHW) is defined as those products that are commonly found in homes but for which the owner no longer has a use. These products exhibit some of the same characteristics as more common hazardous products such as flammability, toxicity and products that are corrosive. Examples of common HHW would be: • Paints and coatings, plus their containers • Drain cleaner • Some types of cleaning products • Solvents, such as thinners for paint, lacquer and contact cement, paint strippers and degreasers, and their containers • Oil filters • Oil containers of 30 litres or less • Single -use batteries • Antifreeze and its containers • Pressurized containers, such as propane tanks and cylinders, oxygen and helium tanks • Lawn fertilizers that contain pesticides • Pesticides, and their containers • Florescent light bulbs At the HHW Event held on October 2, 2010 the residents of Clarington contributed 5.83 tonnes of hazardous waste to the event rather than a landfill. 10 -3 REPORT NO.: OPD- 013 -11 4. E -Waste Event PAGE 4 The E -waste event is held in partnership with Ontario Electronic Stewardship (OES). All material collected is disassembled and completely shredded at an industrial recycling site. OES web site indicates that currently 95 percent of the material collected is recovered for reuse. Electronic waste should be recycled properly due to the nature of materials such as lead, mercury and other hazardous materials that can harm the environment if disposed of improperly. On October 30, 2010 the E -Waste Event hosted in Clarington 16.83 tonnes of E -Waste was collected and diverted from landfills. Items included in this event would be: • Receivers • Floor standing devices including printers and photocopiers • Scanners, typewriters • Telephones and answering machines • Cell phones and pagers • P DAs • Audio and video players and recorders (eg. MP3, cassette, digital) • Cameras (web, digital, analog) •. Equalizers /(pre)amplifiers • Radios 5. CONCURRENCE - Not applicable • Speakers • Turntables • Video players /projectors, digital frames • Personal hand held computers • Desktop computers • Portable computers • Computer peripherals (modems, keyboards, mice, hard drives, optical drives - CD, Blueray, DVD, HD -DVD) • Monitors • Televisions • Desktop printing devices including desktop copiers and multi- function devices 10 -4 REPORT NO.: OPD- 013 -11 CONFORMITY WITH STRATEGIC PLAN — PAGE 5 The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington X Promoting green initiatives Investing in infrastructure Showcasing our community Not in.conformity with Strategic Plan Staff Contact: Susan Hajnik, Operations Technician Attachments: Attachment 1 - Advertisement for Free Compost Give Away Attachment 2 - Advertisement for Hazardous Household Collection Event Attachment 3 - Advertisement for E -waste Collection Event 10 -5 Attachment 1 To Report OPD- 013 -11 Come get your free 7�)711upubt anu aki; dour ga7ll�oml happy(*3 container limit per car firing shovel and containers.) Will Saftlat APrIf 30 8 ouins b X10011 � I'i � lIi I1i11 � l AML01iglli OWM(9-0) Alllun Und Nmudfl--41 OILIP bowMuOIMNH'::'ddM Non -p risi' ahk food i`Wns for the bW food drive wiH kx ookctod k4iiN vent. pioao onsure. the food Kem is not past the upiry date. For raore Mfor aUon 905-579-5264 or 1-800-667-5671 o� C clarington.net 10 -6 Attachment 2 To Report OPD- 013 -11 uu5uuuiu uuzuruuu5 way Isidantial collection RVI r - _ �� vm a •i v.iponu �� splmrpqw, 000bei o 8 amino to n chn"HqWfl OPCrafiono 70pWl 1700 000ngWn /G00rho ooDono Road Uuih of Ngh /AloV 29 "o /AmanviHo o�.� www.clarington.net c \�y?r Operations Department Yard or° o dgomu0 of 000000®lo 000rdou ware or » oroomro Reg, von voodoo -goo Hon-paroo kabk food coo loons ocepted for vouv 0uca uood bank. 10 -7 Attachment 3 To Report OPD- 013 -11 recycling Clarington event coming Oct. 29 Let's keep electronics out of landfill. Bring us your unwanted or end -of -life electronics (e- waste) for recycling. No appliances or tools will be accepted. Saturday, Oct. 29 8 a.m. until noon Clarington Operations Depot 178 Darlington /Clarke Townline Rd. (Regional Rd. 42), Bowmanville Non - perishable food items will be accepted at this event to support local food banks. I i Y 2 3 � » '�` r Operations Department Yard C /��y�1j]��/]l�J�� /��// _ WWW. ringcT lon.net V 0 wW jy=4D -1_ 0 0.5 lbns • � 10 1 REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: _ September 26, 2011 Resolution #: By -law #: Report#: CSD- 013 -11 File #: Subject: NEWCASTLE & DISTRICT RECREATION COMPLEX — CONCESSION OPERATION EXPRESSION OF INTEREST RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report CSD- 013 -11 be received for information. Submitted by: i/w, Reviewed 'z J seph P. Caruana irector, Community er Svices JPC /ga by: (0- k, Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 12 -1 REPORT NO.: CSD- 013 -11 1.0 BACKGROUND PAGE 2 1.1 At the May 17, 2011 Council meeting, Resolution #GPA- 358 -11 was approved. This authorized staff, in conjunction with the Purchasing Division to advertise an Expression of Interest exclusively for Clarington based community organizations seeking any interest in operating the concession at the Newcastle & District Recreation Complex. 2.0 EXPRESSION OF INTEREST PROCESS 2.1 The Request for Expressions of Interest was advertised on the municipality's website. In addition, Community Services staff provided a letter to approximately 80 community groups from our community inventory database to specifically advise them of the Expression of Interest. 2.2 A total of three agencies downloaded the document, two private sector service providers and one community organization. One submission was received from the Big Brothers and Sisters of Clarington however it was withdrawn after determining that the project did not meet their current goals and objectives. One of the private sector agencies did not bid due to the community organization requirement clearly stated in the advertisement. A follow up to this service provider determined this was not a viable opportunity for the firm. The other private agency downloaded the document for interest purposes as they were an equipment supplier. 3.0 COMMENTS 3.1 With the resulting' lack of interest from community organizations to operate a concession in this facility, staff will work with our vending machine operator to expand the products offered in this facility to best serve our patrons. 3.2 The Manager of Purchasing has been consulted during the preparation of this report and provided the overview of the Expression of interest process. 4.0 CONCURRENCE: Not applicable 5.0 CONCLUSION 5.1 The department will continue to monitor the food and beverage needs of the patrons of this facility. Should the needs change in the future that warrant re- visiting this issue, staff will bring this back to Council for consideration. 12 -2 REPORT NO.: CSD -013 -11 CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: George Acorn, Facilities Manager PAGE 3 12 -3 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 26, 2011 Resolution #: By -law #: Report#: CSD- 014 -11 File #: Subject: DARLINGTON SOCCER CLUB — BOWMANVILLE INDOOR SOCCER FACILITY CONCESSION OPERATION RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD- 014 -11 be received; and 2. THAT all interested parties listed in Report CSD- 014 -11 be advised of Council's decision. Submitted by: JPC /ga Joseph P. Caruana Director, Community Services Reviewed by. C� Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 12 -4 REPORT NO.: CSD -014 -11 PAGE 2 1.0 BACKGROUND 1.1 At the December 14, -2009, Council meeting Resolution #GPA- 655 -09 was approved. This report authorized staff to negotiate with the Darlington Soccer Club to operate the concession at the Bowmanville Indoor Soccer facility. The term of the agreement would include the reminder of the 2009/10 indoor soccer season as well as the entire 2010/11 season. The report also provided that staff would report back to. Council prior to the start of the 2011/12 indoor season (October 2011). 2.0 CURRENT SITUATION 2.1 On September 2, 2011, our Purchasing division received correspondence from Kathleen Pasquet, representing the Darlington Soccer Club (Attachment 1), advising the Club did not wish to consider an extension to the current agreement. Although they saw a benefit to this operation to their players and spectators revenues were not adequate to cover the costs of the operation. 2.2 In this communication the Club also expressed an interest in retaining the concession area for other purposes. 3.0 COMMENTS 3.1 With the resulting lack of interest from the Darlington Soccer Club to continue to operate the concession in this facility, staff will work with our vending machine operator to expand the products offered in this facility to best serve our patrons. 3.2 With respect to the request to maintain the concession area for other Club uses, staff sees no issue with this at this point. If in the future a need arises where this space is required for the department's operation this will be discussed with the Darlington Soccer Club. 3.3 The Manager of Purchasing has been consulted during the preparation of this report. 4.0 CONCURRENCE: Not Applicable 5.0 CONCLUSION 5.1 The department will continue to monitor the food and beverage needs of the patrons of this facility. Should the needs change in the future that warrant re- visiting this issue, staff will bring this back to council for consideration. 12 -5 REPORT NO.: CSD- 014 -11 PAGE 3 CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: George Acorn, Facilities Manager AttachmPntc- Attachment .1 - Correspondence from Darlington Soccer Club, September 2, 2011 List of interested parties to be advised of Council's decision: Kathleen Pasquet C/O Darlington Soccer Club 12 -6 Attachment 1 to Report CSD- 014 -11 From: Kathleen Pasquet Imailto: kathleen.darlington @rogers.com] Sent: Friday, September 02, 2011 12:31 PM To: McKee, Sandra Subject: RE: Lease Agreement Hi Sandra: After careful consideration, we have decided not to re -open the concession stand. While we do believe that having the concession stand open, provided a great service to our players, parents, siblings etc., the sales were not quite enough to cover wage expenses and as you well know, volunteers are not a plenty. We were wondering however if it would be possible to continue to rent the space- it has come in very handy for "extra space" which is always at a premium in this building. Let me know, and have a great long weekend. 12 -7 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 26, 2011 Resolution #: By -law #: Report#: CSD- 015 -11 File #:. Subject: CUSTOMER SERVICE WEEK RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD- 015 -11 be received; and 2. THAT October 1 -7, 2011 be declared Customer Service Week at Clarington Recreation Facilities! Submitted by: Reviewed by: Jeph P. Cal uana erector, Community Services J PC /sm Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 -623 -3379 12 -8 REPORT NO.: CSD- 015 -11 1.0 BACKGROUND PAGE 2 1.1 Customer Service Week is a national event intended to recognize the importance of customer service. Customer Service Week provides an opportunity to demonstrate our commitment and appreciation to the customers we serve on a daily basis at our recreation facilities. October 1 -7, 2011 has been deemed National Customer Service Week. 1.2 The Community Services Department is proudly celebrating Customer Service Week for the second time. We previously recognized Customer Service Week in January of 2011 and have now aligned our plans to coincide with the National Customer Service Week in October. 2.0 COMMENTS 2.1 The focus of Customer Service Week is to strengthen both internal and external customer relationships and ensure we are striving to not just meet customer's expectations, but exceed them! 2.2 Providing exceptional customer service is integral in everything we do as Community Services Staff with the Municipality of Clarington. The Community Services' Department, at all of our recreation facilities, will be promoting and celebrating our customers and the relationships we've developed with them. 2.3 The Community Services Department will offer a week of activities for the community including: free admissions to scheduled drop -in swims, skates, fitness, squash and indoor soccer (Attachment 1). In addition coffee, tea and light refreshments will be available all day at each facility on the dates listed below: Saturday October 1St — Darlington Sports Centre Sunday October 2nd — Newcastle & District Recreation Complex Monday October 3`d — Courtice Community Complex Tuesday October 4th — Bowmanville Indoor Soccer Wednesday October 5th — Rickard Recreation Complex Thursday October 6th — South Courtice Arena Friday October 7th — Clarington Fitness Centre 3.0 CONCURRENCE — Not Applicable 4.0 CONCLUSION 4.1 Customer Service Week will be held at all Community Services recreation facilities from October 1 -7, 2011 as an opportunity to recognize the relationship 12 -9 REPORT NO.: CSD- 015 -11 PAGE 3 between our staff and our customers as well as thank our customers for their continued participation and support. 4.2 The Community Services Department is requesting Council declare October 1 -7th as Customer Service Week in Clarington Recreation Facilities. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development _ Maintaining financial stability X Connecting Clarington _ Promoting green initiatives _ Investing in infrastructure _ Showcasing our community Not in conformity with Strategic Plan Staff Contact: Erica Mittag, Fitness Coordinator Attachments: Attachment 1 - Customer Service Week Activities 12 -10