HomeMy WebLinkAboutCSD-013-11 Ciarftwn REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: September 26, 2011 Resolution#: m �� By-law#:
Report#: CSD-013-11 File#:
Subject: NEWCASTLE & DISTRICT RECREATION COMPLEX — CONCESSION
OPERATION EXPRESSION OF INTEREST
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CSD-013-11 be received for information.
Submitted by: ,/ , Reviewed by:
Y
Jiseph P. Caruana Franklin Wu,
erector, Community Chief Administrative Officer
Services
JPC/ga
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: CSD-013-11 PAGE 2
1.0 BACKGROUND
1.1 At the May 17, 2011 Council meeting, Resolution #GPA-358-11 was approved.
This authorized staff, in conjunction with the Purchasing Division to advertise
an Expression of Interest exclusively for Clarington based community
organizations seeking any interest in operating the concession at the Newcastle
& District Recreation Complex.
2.0 EXPRESSION OF INTEREST PROCESS
2.1 The Request for Expressions of Interest was advertised on the municipality's
website. In addition, Community Services staff provided a letter to approximately
80 community groups from our community inventory database to specifically
advise them of the Expression of Interest.
2.2 A total of three agencies downloaded the document, two private sector service
providers and one community organization. One submission was received from
the Big Brothers and Sisters of Clarington however it was withdrawn after
determining that the project did not meet their current goals and objectives. One
of the private sector agencies did not bid due to the community organization
requirement clearly stated in the advertisement. A follow up to this service
provider determined this was not a viable opportunity for the firm. The other
private agency downloaded the document for interest purposes as they were an
equipment supplier.
3.0 COMMENTS
3.1 With the resulting lack of interest from community organizations to operate a
concession in this facility, staff will work with our vending machine operator to
expand the products offered in this facility to best serve our patrons.
3.2 The Manager of Purchasing has been consulted during the preparation of this
report and provided the overview of the Expression of interest process.
4.0 CONCURRENCE: Not applicable
5.0 CONCLUSION
5.1 The department will continue to monitor the food and beverage needs of the
patrons of this facility. Should the needs change in the future that warrant re-
visiting this issue, staff will bring this back to Council for consideration.
REPORT NO.: CSD-013-11 PAGE 3
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: George Acorn, Facilities Manager