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Home My WebLink AboutCSD-014-11 Clariiwn REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 26, 2011 Resolution#: _11 By-law : Report#: CSD-014-11 File : Subject: DARLINGTON SOCCER CLUB — BOWMANVILLE INDOOR SOCCER FACILITY CONCESSION OPERATION RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-014-11 be received; and 2. THAT all interested parties listed in Report CSD-014-11 be advised of Council's decision. Submitted by Reviewed b y Joseph P. Caruana Franklin Wu, Director, Community Chief Administrative Officer Services JPC/ga CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 REPORT NO.: CSD-014-11 PAGE 2 1.0 BACKGROUND 1.1 At the December 14,2009, Council meeting Resolution #GPA-655-09 was approved. This report authorized staff to negotiate with the Darlington Soccer Club to operate the concession at the Bowmanville Indoor Soccer facility. The term of the agreement would include the reminder of the 2009/10 indoor soccer season as well as the entire 2010/11 season. The report also provided that staff would report back to Council prior to the start of the 2011/12 indoor season (October 2011). 2.0 CURRENT SITUATION 2.1 On September 2, 2011, our Purchasing division received correspondence from Kathleen Pasquet, representing the Darlington Soccer Club (Attachment 1), advising the Club did not wish to consider an extension to the current agreement. Although they saw a benefit to this operation to their players and spectators revenues were not adequate to cover the costs of the operation. 2.2 In this communication the Club also expressed an interest in retaining the concession area for other purposes. 3.0 COMMENTS 3.1 With the resulting lack of interest from the Darlington Soccer Club to continue to operate the concession in this facility, staff will work with our vending machine operator to expand the products offered in this facility to best serve our patrons. 3.2 With respect to the request to maintain the concession area for other Club uses, staff sees no issue with this at this point. If in the future a need arises where this space is required for the department's operation this will be discussed with the Darlington Soccer Club. 3.3 The Manager of Purchasing has been consulted during the preparation of this report. 4.0 CONCURRENCE: Not Applicable 5.0 CONCLUSION 5.1 The department will continue to monitor the food and beverage needs of the patrons of this facility. Should the needs change in the future that warrant re- visiting this issue, staff will bring this back to council for consideration. REPORT NO.: CSD-014-11 PAGE 3 CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: George Acorn, Facilities Manager Attachments: Attachment 1 - Correspondence from Darlington Soccer Club, September 2, 2011 List of interested parties to be advised of Council's decision: Kathleen Pasquet C/O Darlington Soccer Club Attachment 1 to Report CSD-014-11 From: Kathleen Pasquet fmailto:kathleen.darlington rogers.com] Sent: Friday, September 02, 2011 12:31 PM To: McKee, Sandra Subject: RE: Lease Agreement Hi Sandra: After careful consideration, we have decided not to re-open the concession stand. While we do believe that having the concession stand open, provided a great service to our players, parents, siblings etc.,the sales were not quite enough to cover wage expenses and as you well know,volunteers are not a plenty. We were wondering however if it would be possible to continue to rent the space- it has come in very handy for"extra space" which is always at a premium in this building. Let me know, and have a great long weekend.