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General Government Committee
Minutes
Date: January 10, 2022
Time: 9:30 a.m.
Location: Council Members (in Chambers or MS Teams) I Members of
the Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor M. Zwart
Regrets: Councillor C. Traill
Staff Present: A. Allison, J. Newman, L. Patenaude, G. Acorn, S. Brake, T.
Pinn, M. Perini
1. Call to Order
Mayor Foster called the meeting to order at 9:30 a.m.
2. Land Acknowledgement Statement
Councillor Anderson led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
5. Presentations/Delegations
5.1 Delegation of Marilyn Morawetz, Jury Lands Foundation, Regarding Camp
30
Marilyn Morawetz, Jury Lands Foundation, was present regarding Camp 30. Ms.
Morawetz stated that the seeds of hope have been planted and expressed her
thanks to Council for their continued support toward the goal of protecting and
repurposing the Camp 30/Boys Training School heritage site. She requested that
a meeting be held with municipal Staff, including the Solicitor, to be fully apprised
of the details in the legal agreement including how the Jury Lands Foundation will
assume its stewardship obligations and more specific planning can take place.
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General Government Committee Minutes January 10, 2022
Ms. Morawetz added that Community Services, Public Works, and Planning and
Development Services Staff should be included in the meeting, to understand
their roles as the green space will be designated as Municipal Wide Parkland.
She understands that the cafeteria building, and 2 acres of land have been
transitioned to the municipality and expressed her concern regarding the stability
and security of the buildings still in possession of the landowners and the impact
that may have on their work. Ms. Morawetz requested Council's support and
direction on how the landowner's financial transfer could best support the
foundation's efforts in fundraising, obtaining in -kind sweat equity and professional
support, and in pursuing grants and other revenue -generating activities. She
stated that through the requested meeting, they hope to establish how they will
access the documentation required to confirm municipal ownership of the
cafeteria building and designated lands in accordance with the agreement. Ms.
Morawetz added that it would be an essential part of their application for
charitable status, and their fundraising mandate. She also requested confirmation
from the municipality on the foundation's obligation going forward as stewards of
the heritage park and buildings. She concluded by thanking Council for their
support and answered questions from Members of Committee.
6. Reports/Correspondence Related to Presentations/Delegations
7. Communications
Resolution # GG-001-22
Moved by Councillor Hooper
Seconded by Councillor Neal
That Communication Items 7.1 and 7.2 be received for information.
Carried
7.1 Minutes of the Solina Hall Board dated December 14, 2021
Resolution # GG-002-22
That Communication Item 7.1, Minutes of the Solina Hall Board dated December
14, 2021, be received for information.
7.2 Minutes of the Newcastle Village Community Hall Board dated December
21, 2021
Resolution # GG-003-22
That Communication Item 7.2, Minutes of the Newcastle Village Community Hall
Board dated December 21, 2021, be received for information.
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General Government Committee Minutes January 10, 2022
7.3 Ron Wakeford, Regarding Speeding on Centerfield Drive in Courtice
Resolution # GG-004-22
Moved by Councillor Jones
Seconded by Councillor Neal
That Communication Item 7.3, Ron Wakeford, Regarding Speeding on
Centerfield Drive in Courtice, be referred to Staff.
Carried
8. Staff Reports, Staff Memos and New Business Consideration
8.1 Public Works
Councillor Hooper chaired this portion of the meeting.
8.1.1 PWD-001-22 Clarington Cricket Pitch
Resolution # GG-005-22
Moved by Mayor Foster
Seconded by Councillor Anderson
That Report PWD-001-22 and any related communication items, be received;
That Staff coordinate the development of an agreement with one of the School
Boards in Courtice to establish a Cricket Pitch overlay on one of their existing
sports fields; and
That all interested parties listed in Report PWD-001-22 and any delegations be
advised of Council's decision.
Carried as Amended Later in the Meeting
See following motion.
Amendment:
Resolution # GG-006-22
Moved by Councillor Neal
Seconded by Councillor Anderson
That the foregoing Resolution #GG-005-22 be amended by adding the following
after paragraph two:
"That Staff work with Mr. Yasi Majid and Dr. Naveed Tariq on the
establishment of a Cricket Pitch overlay on the previously identified
Municipal soccer field at Rickard Neighbourhood Park in Newcastle".
Carried
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General Government Committee Minutes January 10, 2022
Main Motion as Amended
Resolution # GG-007-22
Moved by Mayor Foster
Seconded by Councillor Anderson
That Report PWD-001-22 and any related communication items, be received;
That Staff coordinate the development of an agreement with one of the School
Boards in Courtice to establish a Cricket Pitch overlay on one of their existing
sports fields;
That Staff work with Mr. Yasi Majid and Dr. Naveed Tariq on the establishment of
a Cricket Pitch overlay on the previously identified Municipal soccer field at
Rickard Neighbourhood Park in Newcastle; and
That all interested parties listed in Report PWD-001-22 and any delegations be
advised of Council's decision.
Carried
8.1.2 New Business - Development of Phase 1 for the Courtice Waterfront Park
(Councillor Neal)
Resolution # GG-008-22
Moved by Councillor Neal
Seconded by Councillor Jones
That Item 8.1.2, New Business - Development of Phase 1 for the Courtice
Waterfront Park, be referred to the end of the agenda (after item 11.2).
Carried
8.2 Emergency and Fire Services
Councillor Zwart chaired this portion of the meeting.
8.2.1 ESD-001-22 Community Risk Assessment
Resolution # GG-009-22
Moved by Councillor Hooper
Seconded by Mayor Foster
That Report ESD-001-22 be received for information.
Carried
8.3 Community Services
Mayor Foster chaired this portion of the meeting.
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General Government Committee Minutes January 10, 2022
8.3.1 CSD-001-22 Future Indoor Recreation Facility at the Garnet B. Rickard
Recreation Complex Site
Resolution # GG-010-22
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report CSD-001-22 and any related communication items, be received;
That Option 2 — Expansion of Indoor Recreation at the South Bowmanville
location, be approved and adopted as the location for the proposed indoor
recreation expansion plan;
That the proposed project budget of $57,636,300, be referred to the 2022 budget
for consideration; and
That all interested parties listed in Report CSD-001-22 and any delegations be
advised of Council's decision.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (2): Councillor Jones, and Councillor Neal
Absent (1): Councillor Traill
Carried on a recorded vote (4 to 2)
Later in the meeting, see following motion.
Resolution # GG-011-22
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-010-22 for a second time.
Carried
The foregoing resolution #GG-010-22 was then carried on a recorded vote.
8.3.2 CSD-002-22 Orono Arena and Newcastle Memorial Arena Renovations
Resolution # GG-012-22
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Report CSD-002-22 and any related communication items, be received;
That Council refer the proposed budget of $6,402,000 (exclusive of debt
administration costs) to the 2022 budget for consideration; and
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General Government Committee Minutes January 10, 2022
That all interested parties listed in Report CSD-002-22 and any delegations be
advised of Council's decision.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor
Jones, Councillor Neal, and Councillor Zwart
Absent (1): Councillor Traill
Carried on a recorded vote (6 to 0)
8.3.3 CSD-003-22 Leading Equitable and Accessible Delivery in Clarington
Resolution # GG-013-22
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report CSD-003-22 be received for information.
Carried
8.4 Legislative Services
Councillor Jones chaired this portion of the meeting.
8.4.1 LGS-001-22 2022 Municipal Elections — Compliance Audit Committee Terms
of Reference
Resolution # GG-014-22
Moved by Mayor Foster
Seconded by Councillor Hooper
That LGS-001-22, and any related communication items, be received;
That the By-law attached as Attachment 1 to LGS-001-22, to update the Terms
of Reference for the Municipality of Clarington's Compliance Audit Committee, be
approved; and
That all interested parties listed in LGS-001-22 and any delegations be advised
of Council's decision.
Carried
8.4.2 LGS-002-22 Appointment of Private Parking Officers
Resolution # GG-015-22
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report LGS-002-22 and any related communication items, be received;
That the By-law attached to Report LGS-002-22, as attachment 1, be approved;
and
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General Government Committee Minutes January 10, 2022
That all interested parties listed in Report LGS-002-22 and any delegations be
advised of Council's decision.
Carried
8.5 Financial Services
Councillor Neal chaired this portion of the meeting.
8.5.1 FSD-001-22 2022 Interim Financing By-law
Resolution # GG-016-22
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report FSD-001-22 and any related communication items, be received;
That the By-law attached to Report FSD-001-22, as attachment 1, be approved;
and
That all interested parties listed in Report FSD-001-22 and any delegations be
advised of Council's decision.
Carried
8.5.2 FSD-002-22 2022 COVID-19 Property Tax Deferral Program
Resolution # GG-017-22
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report FSD-002-22 and any related communication items, be received;
That the Director of Financial Services/Treasurer be directed to re-establish the
COVID-19 Property Tax Deferral Program allowing a deferral of taxes, interest
and penalty free, to qualifying taxpayers for a period of up to sixty days for the
first six months of the 2022 taxation year; and
That all interested parties listed in Report FSD-002-22 and any delegations be
advised of Council's decision.
Carried
8.5.3 FSD-003-22 Obtaining Valuation of Elexicon Investment
Resolution # GG-018-22
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report FSD-003-22 and any related communication items, be received;
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General Government Committee Minutes January 10, 2022
That Staff be directed to procure the services of a business valuator for the
purposes of determining an En Bloc Fair Market Value of the equity of Elexicon
Corporation provided that the cost is equally shared between the Town of Ajax,
Town of Whitby and the City of Belleville; and
That all interested parties listed in Report FSD-003-22 and any delegations be
advised of Council's decision.
Carried
8.5.4 FSD-004-22 Funding Reallocation for Farewell Creek Trail Project
Resolution # GG-019-22
Moved by Mayor Foster
Seconded by Councillor Anderson
That Report FSD-004-22 and any related communication items, be received;
That up to $12,100 from the Municipal Capital Works Reserve Fund and
$108,090 from the Development Charges — Parks Reserve Fund be authorized
to complete the Farewell Creek Phase 2B and Phase 3 projects; and
That all interested parties listed in Report FSD-004-22 and any delegations be
advised of Council's decision.
Carried
9. Unfinished Business
9.1 Memo from Stephen Brake, Director of Public Works, Regarding Recent
Train Whistle Cessation Projects within Markham and York Region Update
(Referred from the November 29, 2021 General Government Committee
Meeting)
Resolution # GG-020-22
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Item 9.1, Memo from Stephen Brake, Director of Public Works, Regarding
Recent Train Whistle Cessation Projects within Markham and York Region
Update, be received for information.
Carried
General Government Committee Minutes January 10, 2022
9.2 Anaerobic Digestor Environmental Assessment - (Motion from Councillor
Neal) (Referred from the November 29, 2021 General Government
Committee Meeting)
Resolution # GG-021-22
Moved by Councillor Neal
Seconded by Councillor Jones
That Clarington provide all necessary information to the MECP in order that they
can give due consideration to ordering an Environmental Assessment for the
anaerobic digester.
Referred
See following motion.
Councillor Anderson chaired this portion of the meeting.
Resolution # GG-022-22
Moved by Mayor Foster
Seconded by Councillor Zwart
That the foregoing Resolution #GG-021-22 be referred to the February 7, 2022,
Joint General Government and Planning and Development Services Committees
meeting.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwa rt
No (2): Councillor Jones, and Councillor Neal
Absent (1): Councillor Traill
Carried on a recorded vote (4 to 2)
10. Questions to Department Heads/Request for Staff Report(s)
Mayor Foster chaired this portion of the meeting.
Members of Committee asked questions to the Department Heads.
Resolution # GG-023-22
Moved by Councillor Neal
Seconded by Councillor Jones
That the Director of Public Works report back on the possibility of installing paid
parking meters at the municipal waterfront parking lots.
Carried
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General Government Committee Minutes January 10, 2022
11. Confidential Items
11.1 Memo from Rob Maciver, Director of Legislative Services/Municipal
Solicitor, Regarding Beech Avenue Red Oak Tree
Resolution # GG-024-22
Moved by Councillor Neal
Seconded by Councillor Hooper
That Item 11.1, Memo from Rob Maciver, Director of Legislative
Services/Municipal Solicitor, Regarding Beech Avenue Red Oak Tree, be
received for information.
Carried
11.2 Memo from Rob Maciver, Director of Legislative Services/Municipal
Solicitor, Regarding the Anaerobic Digestion Facility Dispute
Resolution # GG-025-22
Moved by Councillor Neal
Seconded by Councillor Anderson
That Item 11.2, Memo from Rob Maciver, Director of Legislative
Services/Municipal Solicitor, Regarding the Anaerobic Digestion Facility Dispute,
be referred to the January 24, 2022 Council meeting.
Carried
The Committee recessed for their one hour scheduled break in accordance with
the Procedural By- law.
The meeting reconvened at 1.00 p.m. with Mayor Foster in the Chair.
Item 8.1.2 New Business — Development of Phase 1 for the Courtice
Waterfront Park (Councillor Neal)
Closed Session
Resolution # GG-026-22
Moved by Councillor Neal
Seconded by Councillor Jones
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing a matter that
deals with a proposed or pending acquisition or disposition of land by the
municipality or local board.
Carried
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General Government Committee Minutes January 10, 2022
Rise and Report
The meeting resumed in open session at 1:34 p.m.
Mayor Foster advised that one item was discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions
were passed.
Resolution # GG-027-22
Moved by Councillor Neal
Seconded by Councillor Jones
That Staff commence development of Phase 1 for the Courtice waterfront park
on land currently in municipal ownership; and
That Staff report on the acquisition of property for Phase 2 of the Courtice
waterfront park.
Yes (3): Councillor Anderson, Councillor Jones, and Councillor Neal
No (3): Mayor Foster, Councillor Hooper, and Councillor Zwart
Absent (1): Councillor Traill
Motion Lost on a recorded vote (3 to 3)
12. Adjournment
Resolution # GG-028-22
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the meeting adjourn at 1.51 p.m.
Carried
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