HomeMy WebLinkAbout09/12/2011 mull
LwAq dv r
General Purpose and Administration Committee
Minutes
September 12, 2011
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, September 12, 2011 at 9:30 a.m. in the Council Chambers.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Municipal Solicitor, A. Allison
Manager Transportation and Design, Leslie Benson
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services & Human Resources, M. Marano
Director of Finance/Treasurer, N. Taylor
Director of Emergency & Fire Services, G. Weir
Deputy Clerk, A. Greentree
Committee Coordinator, J. Gallagher
Mayor Foster chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
Councillor Neal indicated that he would be declaring an interest in Report LGL-009-11.
ANNOUNCEMENTS
Councillor Novak announced that over the summer she attended many events,
including: the Courtice Kids of Steel Triathlon, the grand opening of the New Life
Midwives Clinic in Bowmanville, and Pingle's Community Supper. She also announced
the upcoming Durham Region Comedy Festival taking place September 14-17 at the
Regent Theatre in Oshawa. She noted that there is more information on the Festival
website: www.dref.ca.
- 1 -
General Purpose and Administration Committee
Minutes
September 12, 2011
Councillor Neal announced that he had attended Orono Campfest and Orono Fair over
the summer.
Councillor Hooper congratulated staff and sponsors on the successful completion of the
Junior Fire Fighters Program, which included 200 children. He announced that
Breakfast Television recently filmed at the Clarington Older Adult Centre. Councillor
Hooper congratulated Rose Taylor on receiving a medallion as a result of her volunteer
work with the "Rose Volunteers" and the Coffee to Kandahar project. He also attended
the grand opening of the New Life Midwives Clinic in Bowmanville.
Councillor Woo announced that he attended the Community Supper held on Sunday,
September 11, 2011 at Pingle's Farm Market which featured locally sourced ingredients
and also supported Feed the Need Durham. He announced the upcoming 14th Annual
Tee Off Fore Health Golf Tournament which will be held at the Newcastle Golf and
Country Club on Thursday, September 15, 2011 to benefit the Bowmanville Memorial
Hospital Foundation. Councillor Woo also reminded everyone present that the
Clarington Blooms Awards Ceremony will be held on Wednesday, September 15, 2011
at 7:00 p.m. at the Garnet B. Rickard Recreation Complex.
Councillor Traill announced that, on Tuesday, July 26, 2011, she made a delegation to
the Special Meeting of Durham Regional Council regarding the DurhamNork co-owners
agreement for the Energy From Waste Project. She also attended the following:
• 8th Annual Women on Course Golf Tournament at the Archibald Winery on
Saturday, August 13, 2011 which raised over $10,000 for Breast Cancer.
• The Energy From Waste ground breaking ceremony Wednesday, August 17,
2011.
• The Durham Region Labour Council Labour Day Picnic on Monday, September
5, 2011.
Councillor Partner announced that she attended the following:
• Mini Ovarian Cancer Canada Walk of Hope on Sunday, September 11, 2011.
• Orono Fair from September 8-11, 2011.
Councillor Partner reminded everyone of the upcoming Orono Chili Cookoff to be held
on September 24, 2011 and that entry forms are available. Councillor Partner also
announced that there will now be two GO Transit stops in Newtonville (at Stapleton
Auction Barn and at the four corners) starting September 13th, on Tuesdays. She
added that there will be 18 stops from Newcastle to Newtonville, with stops on request.
- 2 -
General Purpose and Administration Committee
Minutes
September 12, 2011
Mayor Foster announced that the fundraising calendars for the Clarington Older Adults
Association are now available for sale. He announced that he had attended the
Courtice Kids of Steel Triathlon, and thanked employees from the Community Services
Department for their efforts in making the event a success. He also congratulated the
Orono Fair on 159 years of success.
MINUTES
Resolution #GPA-525-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on July 11, 2011, be approved.
CARRIED
PRESENTATIONS
Steve Meringer, Oshawa Fire Chief, Durham Region Fire Coordinator, Member of Joint
Working Group for the New Next Generation Radio Committee, was present regarding
Report ESD-013-11, "Next Gen" — Next Generation Common Communication Platform.
Mr. Meringer made a verbal presentation to accompany a PowerPoint presentation. He
explained the background of the project and listed the organization's involvement in the
replacement of the existing emergency radio system. Mr. Meringer noted that the
Durham Region Police Service will pay 70% and Durham Region will pay 30% of the
primary infrastructure costs. Mr. Meringer explained the difficulties with the existing
system. He noted the following advantages of the proposed system: taxpayers support
only one system, high reliability, redundancy, region-wide coverage, P-25 compliant,
better security, and the wide range of user gear available. Mr. Meringer detailed the
need for improved communication interoperability among the emergency services. He
informed the Committee of the progress to date as well as details regarding the costs.
Mr. Meringer noted that partners will purchase their own user gear with the
operation/maintenance costs divided proportionally amongst partners, depending on
number of user gear.
Dave Hardy, Hardy Stevenson and Associations, was present regarding Report
PSD-078-11, Port Granby Project — Licensing Hearing before the Canadian Nuclear
Safety Commission, and Roads Agreement with the Government of Canada. He made
a verbal presentation to accompany a PowerPoint presentation, focussing on the Peer
Review Team. Mr. Hardy provided the Committee with background information
regarding the Port Granby Project (remediation of low-level radioactive waste). He
explained that the project is lead by the Port Hope Area Initiative Management Office
(PHAIMO). Mr. Hardy provided statistics on the existing contamination and clean up
criteria. He explained the project's three phases (transition, implementation and post-
- 3 -
General Purpose and Administration Committee
Minutes
September 12, 2011
closure); licensing process, and the peer review methodology. He informed the
Committee of the Peer Review Team's activities to date. Further, Mr. Hardy advised of
the details of some of the Committee's technical concerns, which include:
hydrogeology, natural environment, socio-economic environment, dust management,
human health, radiation monitoring and safety, and transportation. He concluded that
the Peer Review Team agrees with the Canadian Nuclear Safety Council staff's
conclusion that the Atomic Energy Council is qualified to manage the Long Term Waste
Management Facility and complete the activities that will be authorized by the license.
RECESS
Resolution #GPA-526-11
Moved by Councillor Novak, seconded by Councillor Partner
THAT the Committee recess for 10 minutes.
CARRIED
The meeting resumed at 11:55 a.m.
DELEGATIONS
Cathy Clark was present regarding Report PSD-072-11, Expiry Dates for Draft Approval
of Plans of Subdivision. She is a joint owner of the subject lands pertaining to
Application 18T-89007. She informed the Committee of the location of the proposed
subdivision and some of the history of the project. Ms. Clarke stated that the surveying,
the engineering and legal tasks have taken place. She noted that there have been
offers to purchase over the years, but that they have not been satisfactory offers and
her family plans to develop the property themselves. Ms. Clarke informed the
Committee that the plans are to construct the houses to a higher level of construction
especially with regard to energy savings. She noted that there will be two septic beds
on each of the two acre lots and that they are compliant with the new Ministry of
Environment mapping. Ms. Clarke requested a five year extension. If only a three
extension is approved, she further requested that an option be made available for a
future extension.
Kim McDonald was present requesting an amendment to the Exotic Pet By-Law (By-law
93-161) regarding section 4.b) of the By-law regulating pigeons. Ms. McDonald
informed the Committee that her neighbour has approximately 40 racing pigeons in his
backyard. As well, the neighbour is breeding and keeping parakeets. She stated that
the pigeons are loose and are defecating, causing noise problems and being a nuisance
to the neighbours. Ms. McDonald requested that pigeons be regulated so that she may
enjoy her backyard without pigeon issues.
- 4 -
General Purpose and Administration Committee
Minutes
September 12, 2011
Resolution #GPA-527-11
Moved by Councillor Hooper, seconded by Councillor Partner
THAT pigeons and other birds be considered by the Municipal Clerk's Department Staff
as part of the overall review of the Exotic Pet By-law.
CARRIED
Jim Richards had informed the Municipal Clerk's office that he would be unable to
attend the meeting today.
Anne Marie Marchetti was present regarding Report PSD-072-11, Expiry Dates for Draft
Approval of Plans of Subdivision, in particular, Application 18T-95030. She stated that
she is one of five registered owners of the subject lands. Ms. Marchetti wished to
address the recommendation of a three year extension for her proposed subdivision.
She provided the Committee with a brief history of the project. Ms. Marchetti informed
the Committee that the delay is due to the lack of sewage capacity. Therefore, Mrs.
Marchetti requested that the extension be made to 2017 (so that the three year
extension starts when the construction of the municipal sewage treatment plant is
completed).
Derek Hannan was present regarding Report PSD-071-11, Proposed Official Plan and
Zoning By-Law Amendment to Permit Commercial Use. Mr. Hannan stated that he has
several concerns which were not addressed in Report PSD-071-11. In particular, Mr.
Hannan is concerned about traffic. He noted that the sidewalks, indicated in the traffic
study, on North Street do not include boulevards and therefore this should be
considered in the traffic study. Mr. Hannan noted that his house is close to the street
and he is concerned about large trucks turning in front of his house, into the store
property. He also had concerns a nearby store, which operates without a loading
entrance, was not included in the traffic study. Mr. Hannan noted that there has
recently been an incident where a large truck was stuck on North Street due to legal
parking on both sides of the street. He informed the Committee that the new bus stop
was not included in the traffic study. Mr. Hannan pointed out errors in the Report with
respect to some details on the maps. He stated that he is concerned that the Region of
Durham and Clarington are each paying 25% for the signal light and he believes that
the developer should be responsible for the whole cost, as the lights would not be
warranted without the development. Mr. Hannan reminded the Committee that the
dental office regularly has overflow on-street parking, which has not been addressed by
the traffic study. He stated he was disappointed with the long wait he had at the most
recent public meeting for this issue. Mr. Hannan concluded that he was only recently
(last Wednesday) informed of this issue coming to this meeting and that it is difficult to
attend daytime meetings at the last minute.
- 5 -
General Purpose and Administration Committee
Minutes
September 12, 2011
Allan Kirby was present regarding Report PSD-071-11, Proposed Official Plan and
Zoning By-Law Amendment to Permit Commercial Use. Mr. Kirby stated that he still
has concerns regarding this proposal, in particular: noise from shopping carts, noise
from horns honking confirming that the cars are locked, the low height of the fence, no
requirement for a sound dampening quality of the fence, light pollution, lack of street
lighting on Wilmot Street, lack of sidewalks on Wilmot Street, safety concerns, water
runoff from snow removal, street traffic, and lack of historic detail on the building.
Terra Mucci was present regarding Report PSD-071-11, Proposed Official Plan and
Zoning By-Law Amendment to Permit Commercial Use. She stated that she is a
resident of Wilmot Street and she clarified that she has never been in favour of the
development. Ms. Mucci stated that she and her husband are in favour of a traffic light
signal as well as a speed bump on Wilmot Street. She requested that the fence be 10
feet high and be constructed of sound dampening material. Ms. Mucci requested full
growth coniferous trees instead of the proposed deciduous trees. She asked that the
snow be removed completely in order to eliminate runoff concerns. In conclusion, Ms.
Mucci requested that the communication between the neighbours and the developer
continue throughout the construction.
Bruce Blight was present regarding Report CLD-024-11, Results of Mediation Meeting —
Shooting Club Noise. Mr. Blight referred to a calendar which was distributed to the
Committee, indicating the shooting schedule of the Orono Fish and Hunt Club
compared to the actual shooting dates and times. He stated that his family's concern is
the loss of enjoyment of the normal use of their property, especially within the past two
years. In particular, Mr. Blight noted that they cannot enjoy fishing and gardening,
which are their family's main hobbies. He stated that family and friend gatherings
cannot take place now that there are so many days being used by the shooting club.
Mr. Blight stated that he is concerned about the number of days which non-members
are using the facility. In conclusion, he asked the Committee to limit the number of
shooting days at the Orono Fish and Hunt Club to Wednesdays and Sundays, limit the
level of noise, and implementing these aspects in a timely fashion so that the
neighbours can enjoy their houses in the month of September.
Nancy Wilson was present regarding Report CLD-024-11, Results of Mediation Meeting
— Shooting Club Noise. Ms. Wilson stated that she would like the Committee to
remember the goal of the Environmental Protection Act (EPA), which protects against
harm from noise. She informed the Committee that the Orono Fish and Hunt Club has
caused harm from the shooting noise. Ms. Wilson asked that the Municipality enforce
the EPA, including ensuring that Clarington's by-law abides by the goal of the EPA.
She stated that, due to the specific nature of the sound, the shots are heard twice (initial
and the reverberation) and that health is affected (similar to the effects on Post
Traumatic Stress Syndrome). Ms. Wilson informed the Committee that the Province's
draft paper indicates a 50 decibel limit on all gun clubs, without `grandfathering'. She
urged the Committee to implement the 50 decibel limit. Ms. Wilson stated that the
- 6 -
General Purpose and Administration Committee
Minutes
September 12, 2011
neighbours are subject to health effects, as well as financial effects (from decreased
property values). Ms. Wilson stated that the increased shooting over the past two years
took place without consultation with the neighbours. In conclusion, she urged the
Committee to amend the noise by-law to reduce the regulations to 50 decibels, following
the EPA regulations.
RECESS
Resolution #GPA-528-11
Moved by Councillor Partner, seconded by Councillor Traill
THAT the Committee recess for one hour.
CARRIED
The meeting resumed at 1:13 p.m.
Councillor Novak chaired this portion of the meeting.
PUBLIC MEETING
(a) Subject: Application to Amend the Official Plan
Applicant: 672003 Ontario Limited (Adalan Development Corp.)
Report: PSD-067-11
Tracey Webster, Planner, made a verbal and PowerPoint presentation to the Committee
regarding the application.
No one spoke in opposition to or in support of the application. Neither the applicant nor
an agent for the applicant were present.
(b) Subject: Application to Amend the Zoning By-law
Applicant: Stephen Selby
Report: PSD-068-11
Nicole Granzotto, Junior Planner, made a verbal and PowerPoint presentation to the
Committee regarding the application.
No one spoke in opposition to or in support of the application.
Stephen Selby, applicant, was present, expressed support of the recommendations
contained in Report PSD-068-11, and was present to answer questions.
- 7 -
General Purpose and Administration Committee
Minutes
September 12, 2011
PLANNING SERVICES DEPARTMENT
TO REDESIGNATE THE PROPERTY TO PERMIT A MEDIUM DENSITY
RESIDENTIAL DEVELOPMENT
APPLICANT: 672003 ONTARIO LIMITED (ADALAN DEVELOPMENT
CORPORATION)
Resolution #GPA-529-11
Moved by Councillor Neal, seconded by Councillor Partner
THAT Report PSD-067-11 be received;
THAT Staff continue to process the application to amend the Clarington Official Plan
COPA2011-0005, submitted by 672003 Ontario Limited (Adalan Development
Corporation); and
THAT all interested parties listed in Report PSD-067-11 and any delegations be advised
of Council's decision.
CARRIED
TO PERMIT REZONING OF A FARM PROPERTY TO PROHIBIT RESIDENTIAL
USES
APPLICANT: STEPHEN SELBY
Resolution #GPA-530-11
Moved by Mayor Foster, seconded by Councillor Woo
THAT Report PSD-068-11 be received;
THAT the application to amend Zoning By-law 84-63 to facilitate the severance of a
surplus farm dwelling be approved and that the attached Zoning By-law Amendment
(Attachment 1 to Report PSD-068-11) be adopted by Council;
THAT the Region of Durham and the Durham Region Land Division Committee be
forwarded a copy of Report PSD-068-11 and Council's decision; and
THAT all interested parties listed in Report PSD-068-11 and any delegations be advised
of Council's decision.
CARRIED
- 8 -
General Purpose and Administration Committee
Minutes
September 12, 2011
APPLICATION FOR REMOVAL OF HOLDING - 5720 SOLINA ROAD
APPLICANT: ARNOT WOTTEN
Resolution #GPA-531-11
Moved by Councillor Hooper, seconded by Mayor Foster
THAT Report PSD-069-11 be received;
THAT the application submitted by Arnot Wotten to remove the Holding (H) symbol be
approved;
THAT the By-law attached to Report PSD-069-11, to remove the Holding (H) symbol, be
passed and a copy forwarded to the Regional Municipality of Durham; and
THAT all interested parties listed in Report PSD-069-11, any delegations and the
Regional Municipality of Durham Planning Department be advised of Council's decision.
CARRIED
APPLICATION TO AMEND THE DURHAM REGIONAL OFFICIAL PLAN TO EXTEND
MUNICIPAL SERVICES TO THE PROPOSED DURHAM REGIONAL POLICE
SERVICE FACILITY
APPLICANT: REGIONAL MUNICIPALITY OF DURHAM
Resolution #GPA-532-11
Moved by Mayor Foster, seconded by Councillor Hooper
THAT Report PSD-070-11 be received;
THAT the Regional Municipality of Durham be advised that the Municipality of
Clarington has no objections with the approval of application ROPA-2011-0004, by the
Region, provided that the Regional Municipality of Durham is satisfied that the
application demonstrates compliance with all relevant provincial policies;
THAT the Regional Municipality of Durham Planning Department be forwarded a copy
of Report PSD-070-11; and
THAT all interested parties listed in Report PSD-070-11 and any delegations be advised
of Council's decision.
CARRIED
- 9 -
General Purpose and Administration Committee
Minutes
September 12, 2011
PROPOSED OFFICIAL PLAN AND ZONING BY-LAW AMENDMENT TO PERMIT
COMMERCIAL USE
APPLICANT: NEWCASTLE (KING) DEVELOPMENTS INC.
Resolution #GPA-533-11
Moved by Mayor Foster, seconded by Councillor Partner
THAT Report PSD-071-11 be received;
THAT the application to amend the Clarington Official Plan (COPA 2011-0002) for a
portion of the subject lands (45 North Street) from "Urban Residential" to "Village
Centre" and "Street Related Commercial Area" be adopted as Amendment No. 81 to the
Clarington Official Plan as shown in Attachment 3 of Report PSD-071-11 and the
necessary By-law contained in Attachment 4 of Report PSD-071-11 be approved;
THAT the application to amend Zoning By-law 84-63 (ZBA 2011-0007) as shown in
Attachment 5 of Report PSD-071-11 be approved as follows:
a) portion of the subject lands (37 and 45 North Street) from "Environmental
Protection (EP) Zone" and "Urban Residential Exception (R1-1) Zone" to
"General Commercial Exception (C1-57) Zone" be approved, with a "Holding (H)
Symbol;
b) a portion of the subject lands (80, 92 and 100 King Avenue West) from "General
Commercial Exception (C1-33) Zone" to "General Commercial Exception (C1-57)
Zone";
THAT a By-law lifting the Holding (H) Symbol be forwarded to Council once Site Plan
approval has been granted, permanent easements for a laneway to access Mill Street
have been granted, and the Municipality has received all required financial securities;
and
THAT all interested parties listed in Report PSD-071-11 and any delegations be advised
of Council's decision.
CARRIED AS AMENDED
LATER IN THE MEETING
(See following motions)
- 10 -
General Purpose and Administration Committee
Minutes
September 12, 2011
Resolution #GPA-534-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT Report PSD-071-11 be tabled until the General Purpose and Administration
meeting of September 26, 2011.
MOTION LOST
Resolution #GPA-535-11
Moved by Councillor Woo, seconded by Councillor Partner
THAT the foregoing resolution #GPA-533-11 be amended by adding the following
clause:
"THAT the site plan approval require that the architectural facade of the building
proposed in Report PSD-071-11 contain transparent window glazing on King
Avenue and that the brick be historic rusty brown in colour in keeping with the
historical flavour of downtown Newcastle;"
CARRIED
The foregoing Resolution #GPA-533-11 was then put to a vote and carried as amended.
EXPIRY DATES FOR DRAFT APPROVAL OF PLANS OF SUBDIVISION
Resolution #GPA-536-11
Moved by Mayor Foster, seconded by Councillor Partner
THAT Report PSD-072-11 be received;
THAT the Director of Planning be authorized to amend the conditions of Draft Approval
for applications 18T-87083, 18T-890077 18T-90043, and 18T-95030 to have a three
year expiry date from the date of Council's decision; and
THAT the interested parties and delegations regarding each application dealt with in
Report PSD-072-11 be advised of Council's decision with respect to the application.
CARRIED
(See following motions)
- 11 -
General Purpose and Administration Committee
Minutes
September 12, 2011
Resolution #GPA-537-11
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing resolution #GPA-536-11 be amended to grant Application
18T-95030 a six year extension.
MOTION LOST
Resolution #GPA-538-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT the foregoing resolution #GPA-536-11 be amended to allow applications
18T-90043 and 18T-95030 to have a six year extension.
MOTION LOST
The foregoing Resolution #GPA-536-11 was then put to a vote and carried.
APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: 511060 ONTARIO LIMITED
Resolution #GPA-539-11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Report PSD-073-11 be received;
THAT the request for removal of Part Lot Control with respect to Lot 13 on Plan
40M-2094 be approved;
THAT the Part Lot Control By-law contained in Attachment 2 of PSD-073-11 be passed
pursuant to Section 50 (7.1) of the Planning Act; and
THAT all interested parties listed in Report PSD-073-11 any delegations and the
Regional Municipality of Durham Planning Department be advised of Council's decision.
CARRIED
- 12 -
General Purpose and Administration Committee
Minutes
September 12, 2011
ENVIRONMENTAL STEWARDSHIP
TREES FOR RURAL ROADS PROGRAM
Resolution #GPA-540-11
Moved by Mayor Foster, seconded by Councillor Woo
THAT Report PSD-074-11 be received; and
THAT any interested parties listed in Report PSD-074-11 be notified of Council's
decision.
CARRIED
WATERFRONT LAND ACQUISITION
43 WEST BEACH ROAD, BOWMANVILLE
Resolution #GPA-541-11
Moved by Councillor Traill, seconded by Councillor Neal
THAT Report PSD-075-11 be received;
THAT the property identified as 43 West Beach Road, Bowmanville, Ontario and being
more particularly described as Lot 26 and Part Lot 27, Plan 150, in the Municipality of
Clarington, Regional Municipality of Durham, for the purchase price of Two Hundred
and Sixty Five Thousand ($265,000.00) Dollars, subject to adjustments;
THAT the funds for the purchase, and any associated costs, be charged to account
number 110-50-130-850002-7401 Land Acquisition Account;
THAT the Mayor and Clerk, on behalf of the Municipality, be authorized to execute an
Agreement to acquire the property;
THAT Staff be directed to take all necessary actions to complete the transaction; and
THAT all interested parties listed in Report PSD-075-11 be notified of Council's
decision.
CARRIED
- 13 -
General Purpose and Administration Committee
Minutes
September 12, 2011
MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR
THE MEETINGS OF JULY 14 AND AUGUST 11, 2011
Resolution #GPA-542-11
Moved by Councillor Hooper, seconded by Mayor Foster
THAT Report PSD-076-11 be received;
THAT Council concurs with the decisions of the Committee of Adjustment made on July
14 for applications A2011-0026 and A2011-0027 and on August 11 for application
A2011-0028; and
THAT Staff be authorized to appear before the Ontario Municipal Board to defend the
decisions of the Committee of Adjustment.
CARRIED
REFURBISHMENT AND CONTINUED OPERATION OF THE DARLINGTON
NUCLEAR GENERATING STATION MUNICIPALITY OF CLARINGTON COMMENTS
— DRAFT SCOPING INFORMATION DOCUMENT
Resolution #GPA-543-11
Moved by Mayor Foster, seconded by Councillor Hooper
THAT Report PSD-077-11 be received;
THAT Council endorse the comments on the Draft Scoping Information Document for
the Refurbishment and Continued Operation of the Darlington Nuclear Generating
Station as set out in the August 22, 2011 letter from the Director of Planning Services to
the Canadian Nuclear Safety Commission, being Attachment 3 to Report PSD-077-11;
and
THAT a copy of Report PSD-077-11 and Council's decision be forwarded to the
Canadian Nuclear Safety Commission and Ontario Power Generation.
CARRIED
- 14 -
General Purpose and Administration Committee
Minutes
September 12, 2011
PORT GRANBY PROJECT - LICENSING HEARING BEFORE THE CANADIAN
NUCLEAR SAFETY COMMISSION, AND ROADS AGREEMENT WITH THE
GOVERNMENT OF CANADA
Resolution #GPA-544-11
Moved by Councillor Partner, seconded by Councillor Woo
THAT Report PSD-078-11 be received;
THAT Council adopt the following resolution in support of the application by Atomic
Energy of Canada Limited for a licence from the Canadian Nuclear Safety Commission
to permit the construction of the Port Granby Project:
"WHEREAS the Port Granby Project has been underway since 2001 and has
been subject to a thorough Environmental Assessment process to ensure that
the Project can be undertaken safely;
AND WHEREAS on June 26, 2006, the Council of the Municipality of Clarington
endorsed a Preferred Option for the Port Granby Project and consented to the
submission of the Environmental Assessment Study Report to federal decision
makers for review;
AND WHEREAS on October 26, 2009, Council endorsed the findings of the EA
Screening Report which stated that the Port Granby Project is not likely to result
in significant adverse environmental effects provided that the mitigation
measures outlined in the Environmental Assessment Study Report and the
Screening Report are implemented;
AND WHEREAS Atomic Energy of Canada Limited has submitted an application
to the Canadian Nuclear Safety Commission for a Waste Nuclear Safety Licence
to permit the construction of the Port Granby Project;
AND WHEREAS the Municipality's Peer Review Team has advised Clarington
Council that, based on its review of the detailed engineering design and licensing
documents for the Port Granby Project, the Team is satisfied that the Project can
proceed safely and with minimal environmental effects and that appropriate
measures will be implemented to ensure that the health and safety and well-
being of our residents will be protected throughout the Project;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of
Clarington supports the application by Atomic Energy of Canada Limited for a
Waste Nuclear Substance Licence to permit the construction of the Port Granby
Project";
- 15 -
General Purpose and Administration Committee
Minutes
September 12, 2011
THAT Staff be authorized to finalize the agreement with the Government of Canada
regarding the use by Canada of municipal roads for the Port Granby Project;
THAT the Mayor and Clerk be authorized to sign the agreement with the Government of
Canada once the agreement has been finalized to the satisfaction of the Municipal
Solicitor;
THAT a copy of Report PSD-078-11 and Council's decision be forwarded to the
Canadian Nuclear Safety Commission, the Port Hope Area Initiative Management
Office, and the Southeast Clarington Rate Payers Association; and
THAT all interested parties listed in Report PSD-078-11 and any delegations be advised
of Council's decision.
CARRIED
RECESS
Resolution #GPA-545-11
Moved by Mayor Foster, seconded by Councillor Traill
THAT the Committee recess for 10 minutes.
CARRIED
The meeting resumed at 2:36 p.m.
Councillor Traill chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JUNE, 2011
Resolution #GPA-546-11
Moved by Mayor Foster, seconded by Councillor Hooper
THAT Report EGD-031-11 be received for information.
CARRIED
- 16 -
General Purpose and Administration Committee
Minutes
September 12, 2011
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JULY, 2011
Resolution #GPA-547-11
Moved by Councillor Neal, seconded by Mayor Foster
THAT Report EGD-032-11 be received for information.
CARRIED
PROPOSAL TO CLOSE AND CONVEY PORTIONS OF A ROAD ALLOWANCE
SITUATED BETWEEN LOTS 32 AND 33, CONCESSION 7, FORMER TOWNSHIP OF
CLARKE
Resolution #GPA-548-11
Moved by Councillor Novak, seconded by Councillor Neal
THAT Report EGD-033-11 be received;
THAT Council authorize the publication of a notice of application that the Municipality
intends to pass a by-law to close those parts of the road allowance situated between
Lots 32 and 33, Concession 7, Former Township of Clarke (Attachment 1 of Report
EGD-033-11), pursuant to section 34 of the Municipal Act and By-Law No. 95-22;
THAT staff report back to Council with final recommendations and appropriate by-laws;
THAT the applicant pay all legal, advertising, appraisal and land costs associated with
this transaction; and
THAT all interested parties listed in Report EGD-033-11 be advised of Council's
decision.
CARRIED
Councillor Woo chaired this portion of the meeting.
- 17 -
General Purpose and Administration Committee
Minutes
September 12, 2011
OPERATIONS DEPARTMENT
SENIOR CITIZENS AND THE PHYSICALLY DISABLED SIDEWALK AND
DRIVEWAY WINDROW SNOW CLEARING PROGRAM
Resolution #GPA-549-11
Moved by Mayor Foster, seconded by Councillor Novak
THAT Report OPD-011-11 be received; and
THAT the fee for resident participation in the Senior Citizens And The Physically
Disabled Sidewalk And Driveway Windrow Snow Clearing Program remain at $60 +
HST per registered address.
CARRIED
RECOGNITION OF OVERSEAS SERVICE
Resolution #GPA-550-11
Moved by Councillor Novak, seconded by Councillor Partner
THAT the Director of Operations prepare a report addressing the way the Municipality of
Clarington recognizes men and women from the municipality who have served
overseas; and
THAT the report be presented to the General Purpose and Administration Committee
within one month.
CARRIED
(See following motion)
Resolution #GPA-551-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT the foregoing resolution #GPA-550-11 be amended to add the following clause:
"THAT the banner provided to Mr. Sullivan be installed on the light standard in
front of Mr. Sullivan's house."
MOTION LOST
The foregoing Resolution #GPA-550-11 was then put to a vote and carried.
Councillor Hooper chaired this portion of the meeting.
- 18 -
General Purpose and Administration Committee
Minutes
September 12, 2011
EMERGENCY AND FIRE SERVICES DEPARTMENT
"NEXTGEN" — NEXT GENERATION COMMON COMMUNICATION PLATFORM
Resolution #GPA-552-11
Moved by Councillor Novak, seconded by Mayor Foster
THAT Report ESD-013-11 be received for information;
THAT staff continue to support the NextGen - Next Generation Common
Communication Platform project;
THAT Council authorize the Clerk and Mayor to sign an agreement committing
Clarington to the Next Generation Common Communication Platform project; and
THAT all interested parties listed in Report ESD-013-11 be advised of Council's
decision.
CARRIED
COMMUNITY SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Councillor Partner chaired this portion of the meeting.
CLERK'S DEPARTMENT
HIRING OF MUNICIPAL LAW ENFORCEMENT OFFICER
Resolution #GPA-553-11
Moved by Mayor Foster, seconded by Councillor Neal
THAT Report CLD-021-11 be received for information.
CARRIED
- 19 -
General Purpose and Administration Committee
Minutes
September 12, 2011
2NDQUARTER PARKING REPORT
Resolution #GPA-554-11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Report CLD-022-11 be received; and
THAT all interested parties listed in Report CLD-022-11 be advised of Council's
decision.
CARRIED
ONTARIO WILDLIFE DAMAGE COMPENSATION PROGRAM
Resolution #GPA-555-11
Moved by Councillor Novak, seconded by Councillor Neal
THAT Report CLD-023-11 be received; and
THAT a copy of Report CLD-023-11 be forwarded to the Agricultural Advisory
Committee for information.
CARRIED
RESULTS OF MEDIATION MEETING - SHOOTING CLUB NOISE
Resolution #GPA-556-11
Moved by Councillor Neal, seconded by Councillor Woo
THAT Report CLD-024-11 be received;
THAT an expenditure not to exceed $5,800.00 be approved, the funds to come from
Account # 19-191-00000-7161 By-law Enforcement — Professional Fees, to retain the
services of Swallow Acoustic Consultants Ltd.; and
THAT all interested parties listed in Report CLD-024-11 be advised of Council's
decision.
CARRIED
- 20 -
General Purpose and Administration Committee
Minutes
September 12, 2011
EXEMPTION FROM EXOTIC PET BY-LAW— D&D'S EXOTICS
Resolution #GPA-557-11
Moved by Mayor Foster, seconded by Councillor Traill
THAT the request from Debbie Grills, D&D's Exotics for an exemption from the Exotic
Pet By-Law for the "Celebrate Your Pet Day" Fundraiser event at the Bowmanville
Veterinarian Clinic on Saturday, October 1, 2011 be approved at the Municipal Clerk's
concurrence.
CARRIED
RECESS
Resolution #GPA-558-11
Moved by Councillor Partner, seconded by Councillor Traill
THAT the Committee recess for 10 minutes.
CARRIED
The meeting resumed at 4:06 p.m.
Mayor Foster chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
CONTRACT AWARDS COUNCIL RECESS
Resolution #GPA-559-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report COD-027-11 be received for information.
CARRIED
- 21 -
General Purpose and Administration Committee
Minutes
September 12, 2011
CL2011-27, ASPHALT RESURFACING, VARIOUS LOCATIONS
Resolution #GPA-560-11
Moved by Councillor Neal, seconded by Councillor Woo
THAT Report COD-028-11 be received;
THAT Coco Paving Limited, Bowmanville, Ontario, with a total bid in the amount of
$422,743.92 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2011-27, be awarded the contract for
Asphalt Resurfacing, Various Locations, as required by the Engineering Department;
THAT the additional funds in the amount of $17,000.00 required to complete the Old
Scugog Road resurfacing project be transferred from the 2011 Pavement Rehabilitation
Account to the Old Scugog Road Account;
THAT the additional funds for Nash Road and Concession Road 3 be funded from the
unexpended funds from the Mearns Avenue project;
THAT the funds required in the amount of $478,000.00 (i.e., which includes
$422,743.92 for tendering and a ten percent contingency amount and materials testing
and the Municipality's Net HST amount) be drawn from the following Engineering
Department Capital Budget Accounts:
110-32-330-83214-7401 - Nash Rd $1007000
110-32-330-83316-7401 - Old Scugog Rd. $527000
110-32-330-83319-7401 - Conc. Rd. 3 $1017000
110-32-330-83208-7401 - Mearns Ave. $225,000
Total $4787000
THAT the Mayor and the Clerk be authorized to execute the necessary agreement.
CARRIED
PURCHASE OF A PRE-BUILT PUMPER
Resolution #GPA-561-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report COD-029-11 be received;
THAT the Purchasing Manager be authorized to negotiate a purchase price from the
three (3) fire truck manufacturers who responded to the Expression of Interest; and
- 22 -
General Purpose and Administration Committee
Minutes
September 12, 2011
THAT a report to Council be provided summarizing the results of the negotiations and
providing a recommendation for the purchase of the selected unit.
CARRIED
PUBLICATION OF COUNCIL'S ACTIONS REGARDING THE ENERGY FROM
WASTE FACILITY
Resolution #GPA-562-11
Moved by Councillor Woo, seconded by Councillor Partner
THAT the Mayor's Office and staff prepare for publication in the Orono Times and
Metroland newspaper, the actions taken by this Council regarding the Energy From
Waste Facility; and
THAT the funds to be taken from the budget set aside for the last edition of the
Clarington.net.
CARRIED
FINANCE DEPARTMENT
2011/2012 INSURANCE PROGRAM
Resolution #GPA-563-11
Moved by Councillor Woo, seconded by Councillor Hooper
THAT Report FND-017-11 be received; and
THAT the general insurance placement, in conjunction with the other member
municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan Company
for an integrated pooling arrangement that includes integrated insurance coverages and
common self retention deductible levels for the period July 1, 2011 to June 30, 2012 at
an approximate cost to Clarington of $782,564 be confirmed.
CARRIED
FINANCIAL UPDATE AS AT JUNE 30, 2011
Resolution #GPA-564-11
Moved by Councillor Hooper, seconded by Councillor Partner
THAT Report FND-018-11 be received for information.
CARRIED
- 23 -
General Purpose and Administration Committee
Minutes
September 12, 2011
SOLICITOR'S DEPARTMENT
The Solicitor's Department reports were considered under the Confidential Reports
section, later in the meeting.
CHIEF ADMINISTRATIVE OFFICER
There were no reports to be considered under this section of the Agenda.
UNFINISHED BUSINESS
No items were considered in this portion of the agenda.
OTHER BUSINESS
No items were considered in this portion of the agenda.
COMMUNICATIONS
No items were considered in this portion of the agenda.
CONFIDENTIAL REPORTS
CLOSED SESSION
Resolution #GPA-565-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of hearing the advice of the Municipal Solicitor
regarding Reports LGL-009-11, LGL-010-11, and LGL-011-11, being matters which are
subject to solicitor-client privilege, including communications necessary for that
purpose, and deal with litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board.
CARRIED
- 24 -
General Purpose and Administration Committee
Minutes
September 12, 2011
RISE AND REPORT
The meeting resumed in open session at 5:50 p.m. with Mayor Foster in the Chair.
Mayor Foster advised that three items were discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001 and two resolutions were
passed. One resolution was passed to provide direction to staff regarding Report
LGL-010-11.
DURHAM CITIZENS LOBBY FOR ENVIRONMENTAL AWARENESS AND
RESPONSIBILITY V. THE REGIONAL MUNICIPALITY OF DURHAM ET AL
Councillor Neal declared a pecuniary interest in Report LGL-009-11, regarding the
Durham Citizens Lobby for Environmental Awareness case, due to the fact that his wife
is a supporter of the Lobby group. Councillor Neal left the room and did not participate
in discussions and voting on this matter.
The following resolution was passed in "closed" session regarding Report LGL-009-11.
Resolution #CGPA-16-11
Moved by Councillor Traill, seconded by Councillor Novak
THAT the confidential Report LGL-009-11 be received; and
THAT the Municipal Solicitor be authorized to file a Notice of Appearance to maintain a
watching brief and preserve litigation options.
CARRIED
Councillor Neal returned to the meeting at 5:51 p.m.
TEMPORARY USE REZONING APPLICATION
5105 MAIN STREET, ORONO
APPLICANTS: WES AND MARGARET KNAPP
APPEAL TO THE ONTARIO MUNICIPAL BOARD
Resolution #GPA-566-11
Moved by Councillor Novak, seconded by Councillor Partner
THAT Report LGL-011-11 be received; and
THAT the Municipal Solicitor be directed to defend Council's position.
CARRIED
- 25 -
General Purpose and Administration Committee
Minutes
September 12, 2011
ADJOURNMENT
Resolution #GPA-567-11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the meeting adjourn at 5:53 p.m.
CARRIED
MAYA D�U Y CLERK
- 26 -