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HomeMy WebLinkAbout09/12/2011 mull LwAq dv r General Purpose and Administration Committee Minutes September 12, 2011 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, September 12, 2011 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Manager Transportation and Design, Leslie Benson Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Neal indicated that he would be declaring an interest in Report LGL-009-11. ANNOUNCEMENTS Councillor Novak announced that over the summer she attended many events, including: the Courtice Kids of Steel Triathlon, the grand opening of the New Life Midwives Clinic in Bowmanville, and Pingle's Community Supper. She also announced the upcoming Durham Region Comedy Festival taking place September 14-17 at the Regent Theatre in Oshawa. She noted that there is more information on the Festival website: www.dref.ca. - 1 - General Purpose and Administration Committee Minutes September 12, 2011 Councillor Neal announced that he had attended Orono Campfest and Orono Fair over the summer. Councillor Hooper congratulated staff and sponsors on the successful completion of the Junior Fire Fighters Program, which included 200 children. He announced that Breakfast Television recently filmed at the Clarington Older Adult Centre. Councillor Hooper congratulated Rose Taylor on receiving a medallion as a result of her volunteer work with the "Rose Volunteers" and the Coffee to Kandahar project. He also attended the grand opening of the New Life Midwives Clinic in Bowmanville. Councillor Woo announced that he attended the Community Supper held on Sunday, September 11, 2011 at Pingle's Farm Market which featured locally sourced ingredients and also supported Feed the Need Durham. He announced the upcoming 14th Annual Tee Off Fore Health Golf Tournament which will be held at the Newcastle Golf and Country Club on Thursday, September 15, 2011 to benefit the Bowmanville Memorial Hospital Foundation. Councillor Woo also reminded everyone present that the Clarington Blooms Awards Ceremony will be held on Wednesday, September 15, 2011 at 7:00 p.m. at the Garnet B. Rickard Recreation Complex. Councillor Traill announced that, on Tuesday, July 26, 2011, she made a delegation to the Special Meeting of Durham Regional Council regarding the DurhamNork co-owners agreement for the Energy From Waste Project. She also attended the following: • 8th Annual Women on Course Golf Tournament at the Archibald Winery on Saturday, August 13, 2011 which raised over $10,000 for Breast Cancer. • The Energy From Waste ground breaking ceremony Wednesday, August 17, 2011. • The Durham Region Labour Council Labour Day Picnic on Monday, September 5, 2011. Councillor Partner announced that she attended the following: • Mini Ovarian Cancer Canada Walk of Hope on Sunday, September 11, 2011. • Orono Fair from September 8-11, 2011. Councillor Partner reminded everyone of the upcoming Orono Chili Cookoff to be held on September 24, 2011 and that entry forms are available. Councillor Partner also announced that there will now be two GO Transit stops in Newtonville (at Stapleton Auction Barn and at the four corners) starting September 13th, on Tuesdays. She added that there will be 18 stops from Newcastle to Newtonville, with stops on request. - 2 - General Purpose and Administration Committee Minutes September 12, 2011 Mayor Foster announced that the fundraising calendars for the Clarington Older Adults Association are now available for sale. He announced that he had attended the Courtice Kids of Steel Triathlon, and thanked employees from the Community Services Department for their efforts in making the event a success. He also congratulated the Orono Fair on 159 years of success. MINUTES Resolution #GPA-525-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on July 11, 2011, be approved. CARRIED PRESENTATIONS Steve Meringer, Oshawa Fire Chief, Durham Region Fire Coordinator, Member of Joint Working Group for the New Next Generation Radio Committee, was present regarding Report ESD-013-11, "Next Gen" — Next Generation Common Communication Platform. Mr. Meringer made a verbal presentation to accompany a PowerPoint presentation. He explained the background of the project and listed the organization's involvement in the replacement of the existing emergency radio system. Mr. Meringer noted that the Durham Region Police Service will pay 70% and Durham Region will pay 30% of the primary infrastructure costs. Mr. Meringer explained the difficulties with the existing system. He noted the following advantages of the proposed system: taxpayers support only one system, high reliability, redundancy, region-wide coverage, P-25 compliant, better security, and the wide range of user gear available. Mr. Meringer detailed the need for improved communication interoperability among the emergency services. He informed the Committee of the progress to date as well as details regarding the costs. Mr. Meringer noted that partners will purchase their own user gear with the operation/maintenance costs divided proportionally amongst partners, depending on number of user gear. Dave Hardy, Hardy Stevenson and Associations, was present regarding Report PSD-078-11, Port Granby Project — Licensing Hearing before the Canadian Nuclear Safety Commission, and Roads Agreement with the Government of Canada. He made a verbal presentation to accompany a PowerPoint presentation, focussing on the Peer Review Team. Mr. Hardy provided the Committee with background information regarding the Port Granby Project (remediation of low-level radioactive waste). He explained that the project is lead by the Port Hope Area Initiative Management Office (PHAIMO). Mr. Hardy provided statistics on the existing contamination and clean up criteria. He explained the project's three phases (transition, implementation and post- - 3 - General Purpose and Administration Committee Minutes September 12, 2011 closure); licensing process, and the peer review methodology. He informed the Committee of the Peer Review Team's activities to date. Further, Mr. Hardy advised of the details of some of the Committee's technical concerns, which include: hydrogeology, natural environment, socio-economic environment, dust management, human health, radiation monitoring and safety, and transportation. He concluded that the Peer Review Team agrees with the Canadian Nuclear Safety Council staff's conclusion that the Atomic Energy Council is qualified to manage the Long Term Waste Management Facility and complete the activities that will be authorized by the license. RECESS Resolution #GPA-526-11 Moved by Councillor Novak, seconded by Councillor Partner THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 11:55 a.m. DELEGATIONS Cathy Clark was present regarding Report PSD-072-11, Expiry Dates for Draft Approval of Plans of Subdivision. She is a joint owner of the subject lands pertaining to Application 18T-89007. She informed the Committee of the location of the proposed subdivision and some of the history of the project. Ms. Clarke stated that the surveying, the engineering and legal tasks have taken place. She noted that there have been offers to purchase over the years, but that they have not been satisfactory offers and her family plans to develop the property themselves. Ms. Clarke informed the Committee that the plans are to construct the houses to a higher level of construction especially with regard to energy savings. She noted that there will be two septic beds on each of the two acre lots and that they are compliant with the new Ministry of Environment mapping. Ms. Clarke requested a five year extension. If only a three extension is approved, she further requested that an option be made available for a future extension. Kim McDonald was present requesting an amendment to the Exotic Pet By-Law (By-law 93-161) regarding section 4.b) of the By-law regulating pigeons. Ms. McDonald informed the Committee that her neighbour has approximately 40 racing pigeons in his backyard. As well, the neighbour is breeding and keeping parakeets. She stated that the pigeons are loose and are defecating, causing noise problems and being a nuisance to the neighbours. Ms. McDonald requested that pigeons be regulated so that she may enjoy her backyard without pigeon issues. - 4 - General Purpose and Administration Committee Minutes September 12, 2011 Resolution #GPA-527-11 Moved by Councillor Hooper, seconded by Councillor Partner THAT pigeons and other birds be considered by the Municipal Clerk's Department Staff as part of the overall review of the Exotic Pet By-law. CARRIED Jim Richards had informed the Municipal Clerk's office that he would be unable to attend the meeting today. Anne Marie Marchetti was present regarding Report PSD-072-11, Expiry Dates for Draft Approval of Plans of Subdivision, in particular, Application 18T-95030. She stated that she is one of five registered owners of the subject lands. Ms. Marchetti wished to address the recommendation of a three year extension for her proposed subdivision. She provided the Committee with a brief history of the project. Ms. Marchetti informed the Committee that the delay is due to the lack of sewage capacity. Therefore, Mrs. Marchetti requested that the extension be made to 2017 (so that the three year extension starts when the construction of the municipal sewage treatment plant is completed). Derek Hannan was present regarding Report PSD-071-11, Proposed Official Plan and Zoning By-Law Amendment to Permit Commercial Use. Mr. Hannan stated that he has several concerns which were not addressed in Report PSD-071-11. In particular, Mr. Hannan is concerned about traffic. He noted that the sidewalks, indicated in the traffic study, on North Street do not include boulevards and therefore this should be considered in the traffic study. Mr. Hannan noted that his house is close to the street and he is concerned about large trucks turning in front of his house, into the store property. He also had concerns a nearby store, which operates without a loading entrance, was not included in the traffic study. Mr. Hannan noted that there has recently been an incident where a large truck was stuck on North Street due to legal parking on both sides of the street. He informed the Committee that the new bus stop was not included in the traffic study. Mr. Hannan pointed out errors in the Report with respect to some details on the maps. He stated that he is concerned that the Region of Durham and Clarington are each paying 25% for the signal light and he believes that the developer should be responsible for the whole cost, as the lights would not be warranted without the development. Mr. Hannan reminded the Committee that the dental office regularly has overflow on-street parking, which has not been addressed by the traffic study. He stated he was disappointed with the long wait he had at the most recent public meeting for this issue. Mr. Hannan concluded that he was only recently (last Wednesday) informed of this issue coming to this meeting and that it is difficult to attend daytime meetings at the last minute. - 5 - General Purpose and Administration Committee Minutes September 12, 2011 Allan Kirby was present regarding Report PSD-071-11, Proposed Official Plan and Zoning By-Law Amendment to Permit Commercial Use. Mr. Kirby stated that he still has concerns regarding this proposal, in particular: noise from shopping carts, noise from horns honking confirming that the cars are locked, the low height of the fence, no requirement for a sound dampening quality of the fence, light pollution, lack of street lighting on Wilmot Street, lack of sidewalks on Wilmot Street, safety concerns, water runoff from snow removal, street traffic, and lack of historic detail on the building. Terra Mucci was present regarding Report PSD-071-11, Proposed Official Plan and Zoning By-Law Amendment to Permit Commercial Use. She stated that she is a resident of Wilmot Street and she clarified that she has never been in favour of the development. Ms. Mucci stated that she and her husband are in favour of a traffic light signal as well as a speed bump on Wilmot Street. She requested that the fence be 10 feet high and be constructed of sound dampening material. Ms. Mucci requested full growth coniferous trees instead of the proposed deciduous trees. She asked that the snow be removed completely in order to eliminate runoff concerns. In conclusion, Ms. Mucci requested that the communication between the neighbours and the developer continue throughout the construction. Bruce Blight was present regarding Report CLD-024-11, Results of Mediation Meeting — Shooting Club Noise. Mr. Blight referred to a calendar which was distributed to the Committee, indicating the shooting schedule of the Orono Fish and Hunt Club compared to the actual shooting dates and times. He stated that his family's concern is the loss of enjoyment of the normal use of their property, especially within the past two years. In particular, Mr. Blight noted that they cannot enjoy fishing and gardening, which are their family's main hobbies. He stated that family and friend gatherings cannot take place now that there are so many days being used by the shooting club. Mr. Blight stated that he is concerned about the number of days which non-members are using the facility. In conclusion, he asked the Committee to limit the number of shooting days at the Orono Fish and Hunt Club to Wednesdays and Sundays, limit the level of noise, and implementing these aspects in a timely fashion so that the neighbours can enjoy their houses in the month of September. Nancy Wilson was present regarding Report CLD-024-11, Results of Mediation Meeting — Shooting Club Noise. Ms. Wilson stated that she would like the Committee to remember the goal of the Environmental Protection Act (EPA), which protects against harm from noise. She informed the Committee that the Orono Fish and Hunt Club has caused harm from the shooting noise. Ms. Wilson asked that the Municipality enforce the EPA, including ensuring that Clarington's by-law abides by the goal of the EPA. She stated that, due to the specific nature of the sound, the shots are heard twice (initial and the reverberation) and that health is affected (similar to the effects on Post Traumatic Stress Syndrome). Ms. Wilson informed the Committee that the Province's draft paper indicates a 50 decibel limit on all gun clubs, without `grandfathering'. She urged the Committee to implement the 50 decibel limit. Ms. Wilson stated that the - 6 - General Purpose and Administration Committee Minutes September 12, 2011 neighbours are subject to health effects, as well as financial effects (from decreased property values). Ms. Wilson stated that the increased shooting over the past two years took place without consultation with the neighbours. In conclusion, she urged the Committee to amend the noise by-law to reduce the regulations to 50 decibels, following the EPA regulations. RECESS Resolution #GPA-528-11 Moved by Councillor Partner, seconded by Councillor Traill THAT the Committee recess for one hour. CARRIED The meeting resumed at 1:13 p.m. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Official Plan Applicant: 672003 Ontario Limited (Adalan Development Corp.) Report: PSD-067-11 Tracey Webster, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Neither the applicant nor an agent for the applicant were present. (b) Subject: Application to Amend the Zoning By-law Applicant: Stephen Selby Report: PSD-068-11 Nicole Granzotto, Junior Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Stephen Selby, applicant, was present, expressed support of the recommendations contained in Report PSD-068-11, and was present to answer questions. - 7 - General Purpose and Administration Committee Minutes September 12, 2011 PLANNING SERVICES DEPARTMENT TO REDESIGNATE THE PROPERTY TO PERMIT A MEDIUM DENSITY RESIDENTIAL DEVELOPMENT APPLICANT: 672003 ONTARIO LIMITED (ADALAN DEVELOPMENT CORPORATION) Resolution #GPA-529-11 Moved by Councillor Neal, seconded by Councillor Partner THAT Report PSD-067-11 be received; THAT Staff continue to process the application to amend the Clarington Official Plan COPA2011-0005, submitted by 672003 Ontario Limited (Adalan Development Corporation); and THAT all interested parties listed in Report PSD-067-11 and any delegations be advised of Council's decision. CARRIED TO PERMIT REZONING OF A FARM PROPERTY TO PROHIBIT RESIDENTIAL USES APPLICANT: STEPHEN SELBY Resolution #GPA-530-11 Moved by Mayor Foster, seconded by Councillor Woo THAT Report PSD-068-11 be received; THAT the application to amend Zoning By-law 84-63 to facilitate the severance of a surplus farm dwelling be approved and that the attached Zoning By-law Amendment (Attachment 1 to Report PSD-068-11) be adopted by Council; THAT the Region of Durham and the Durham Region Land Division Committee be forwarded a copy of Report PSD-068-11 and Council's decision; and THAT all interested parties listed in Report PSD-068-11 and any delegations be advised of Council's decision. CARRIED - 8 - General Purpose and Administration Committee Minutes September 12, 2011 APPLICATION FOR REMOVAL OF HOLDING - 5720 SOLINA ROAD APPLICANT: ARNOT WOTTEN Resolution #GPA-531-11 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD-069-11 be received; THAT the application submitted by Arnot Wotten to remove the Holding (H) symbol be approved; THAT the By-law attached to Report PSD-069-11, to remove the Holding (H) symbol, be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-069-11, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED APPLICATION TO AMEND THE DURHAM REGIONAL OFFICIAL PLAN TO EXTEND MUNICIPAL SERVICES TO THE PROPOSED DURHAM REGIONAL POLICE SERVICE FACILITY APPLICANT: REGIONAL MUNICIPALITY OF DURHAM Resolution #GPA-532-11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD-070-11 be received; THAT the Regional Municipality of Durham be advised that the Municipality of Clarington has no objections with the approval of application ROPA-2011-0004, by the Region, provided that the Regional Municipality of Durham is satisfied that the application demonstrates compliance with all relevant provincial policies; THAT the Regional Municipality of Durham Planning Department be forwarded a copy of Report PSD-070-11; and THAT all interested parties listed in Report PSD-070-11 and any delegations be advised of Council's decision. CARRIED - 9 - General Purpose and Administration Committee Minutes September 12, 2011 PROPOSED OFFICIAL PLAN AND ZONING BY-LAW AMENDMENT TO PERMIT COMMERCIAL USE APPLICANT: NEWCASTLE (KING) DEVELOPMENTS INC. Resolution #GPA-533-11 Moved by Mayor Foster, seconded by Councillor Partner THAT Report PSD-071-11 be received; THAT the application to amend the Clarington Official Plan (COPA 2011-0002) for a portion of the subject lands (45 North Street) from "Urban Residential" to "Village Centre" and "Street Related Commercial Area" be adopted as Amendment No. 81 to the Clarington Official Plan as shown in Attachment 3 of Report PSD-071-11 and the necessary By-law contained in Attachment 4 of Report PSD-071-11 be approved; THAT the application to amend Zoning By-law 84-63 (ZBA 2011-0007) as shown in Attachment 5 of Report PSD-071-11 be approved as follows: a) portion of the subject lands (37 and 45 North Street) from "Environmental Protection (EP) Zone" and "Urban Residential Exception (R1-1) Zone" to "General Commercial Exception (C1-57) Zone" be approved, with a "Holding (H) Symbol; b) a portion of the subject lands (80, 92 and 100 King Avenue West) from "General Commercial Exception (C1-33) Zone" to "General Commercial Exception (C1-57) Zone"; THAT a By-law lifting the Holding (H) Symbol be forwarded to Council once Site Plan approval has been granted, permanent easements for a laneway to access Mill Street have been granted, and the Municipality has received all required financial securities; and THAT all interested parties listed in Report PSD-071-11 and any delegations be advised of Council's decision. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) - 10 - General Purpose and Administration Committee Minutes September 12, 2011 Resolution #GPA-534-11 Moved by Councillor Neal, seconded by Councillor Traill THAT Report PSD-071-11 be tabled until the General Purpose and Administration meeting of September 26, 2011. MOTION LOST Resolution #GPA-535-11 Moved by Councillor Woo, seconded by Councillor Partner THAT the foregoing resolution #GPA-533-11 be amended by adding the following clause: "THAT the site plan approval require that the architectural facade of the building proposed in Report PSD-071-11 contain transparent window glazing on King Avenue and that the brick be historic rusty brown in colour in keeping with the historical flavour of downtown Newcastle;" CARRIED The foregoing Resolution #GPA-533-11 was then put to a vote and carried as amended. EXPIRY DATES FOR DRAFT APPROVAL OF PLANS OF SUBDIVISION Resolution #GPA-536-11 Moved by Mayor Foster, seconded by Councillor Partner THAT Report PSD-072-11 be received; THAT the Director of Planning be authorized to amend the conditions of Draft Approval for applications 18T-87083, 18T-890077 18T-90043, and 18T-95030 to have a three year expiry date from the date of Council's decision; and THAT the interested parties and delegations regarding each application dealt with in Report PSD-072-11 be advised of Council's decision with respect to the application. CARRIED (See following motions) - 11 - General Purpose and Administration Committee Minutes September 12, 2011 Resolution #GPA-537-11 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing resolution #GPA-536-11 be amended to grant Application 18T-95030 a six year extension. MOTION LOST Resolution #GPA-538-11 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing resolution #GPA-536-11 be amended to allow applications 18T-90043 and 18T-95030 to have a six year extension. MOTION LOST The foregoing Resolution #GPA-536-11 was then put to a vote and carried. APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: 511060 ONTARIO LIMITED Resolution #GPA-539-11 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report PSD-073-11 be received; THAT the request for removal of Part Lot Control with respect to Lot 13 on Plan 40M-2094 be approved; THAT the Part Lot Control By-law contained in Attachment 2 of PSD-073-11 be passed pursuant to Section 50 (7.1) of the Planning Act; and THAT all interested parties listed in Report PSD-073-11 any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED - 12 - General Purpose and Administration Committee Minutes September 12, 2011 ENVIRONMENTAL STEWARDSHIP TREES FOR RURAL ROADS PROGRAM Resolution #GPA-540-11 Moved by Mayor Foster, seconded by Councillor Woo THAT Report PSD-074-11 be received; and THAT any interested parties listed in Report PSD-074-11 be notified of Council's decision. CARRIED WATERFRONT LAND ACQUISITION 43 WEST BEACH ROAD, BOWMANVILLE Resolution #GPA-541-11 Moved by Councillor Traill, seconded by Councillor Neal THAT Report PSD-075-11 be received; THAT the property identified as 43 West Beach Road, Bowmanville, Ontario and being more particularly described as Lot 26 and Part Lot 27, Plan 150, in the Municipality of Clarington, Regional Municipality of Durham, for the purchase price of Two Hundred and Sixty Five Thousand ($265,000.00) Dollars, subject to adjustments; THAT the funds for the purchase, and any associated costs, be charged to account number 110-50-130-850002-7401 Land Acquisition Account; THAT the Mayor and Clerk, on behalf of the Municipality, be authorized to execute an Agreement to acquire the property; THAT Staff be directed to take all necessary actions to complete the transaction; and THAT all interested parties listed in Report PSD-075-11 be notified of Council's decision. CARRIED - 13 - General Purpose and Administration Committee Minutes September 12, 2011 MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETINGS OF JULY 14 AND AUGUST 11, 2011 Resolution #GPA-542-11 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD-076-11 be received; THAT Council concurs with the decisions of the Committee of Adjustment made on July 14 for applications A2011-0026 and A2011-0027 and on August 11 for application A2011-0028; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED REFURBISHMENT AND CONTINUED OPERATION OF THE DARLINGTON NUCLEAR GENERATING STATION MUNICIPALITY OF CLARINGTON COMMENTS — DRAFT SCOPING INFORMATION DOCUMENT Resolution #GPA-543-11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD-077-11 be received; THAT Council endorse the comments on the Draft Scoping Information Document for the Refurbishment and Continued Operation of the Darlington Nuclear Generating Station as set out in the August 22, 2011 letter from the Director of Planning Services to the Canadian Nuclear Safety Commission, being Attachment 3 to Report PSD-077-11; and THAT a copy of Report PSD-077-11 and Council's decision be forwarded to the Canadian Nuclear Safety Commission and Ontario Power Generation. CARRIED - 14 - General Purpose and Administration Committee Minutes September 12, 2011 PORT GRANBY PROJECT - LICENSING HEARING BEFORE THE CANADIAN NUCLEAR SAFETY COMMISSION, AND ROADS AGREEMENT WITH THE GOVERNMENT OF CANADA Resolution #GPA-544-11 Moved by Councillor Partner, seconded by Councillor Woo THAT Report PSD-078-11 be received; THAT Council adopt the following resolution in support of the application by Atomic Energy of Canada Limited for a licence from the Canadian Nuclear Safety Commission to permit the construction of the Port Granby Project: "WHEREAS the Port Granby Project has been underway since 2001 and has been subject to a thorough Environmental Assessment process to ensure that the Project can be undertaken safely; AND WHEREAS on June 26, 2006, the Council of the Municipality of Clarington endorsed a Preferred Option for the Port Granby Project and consented to the submission of the Environmental Assessment Study Report to federal decision makers for review; AND WHEREAS on October 26, 2009, Council endorsed the findings of the EA Screening Report which stated that the Port Granby Project is not likely to result in significant adverse environmental effects provided that the mitigation measures outlined in the Environmental Assessment Study Report and the Screening Report are implemented; AND WHEREAS Atomic Energy of Canada Limited has submitted an application to the Canadian Nuclear Safety Commission for a Waste Nuclear Safety Licence to permit the construction of the Port Granby Project; AND WHEREAS the Municipality's Peer Review Team has advised Clarington Council that, based on its review of the detailed engineering design and licensing documents for the Port Granby Project, the Team is satisfied that the Project can proceed safely and with minimal environmental effects and that appropriate measures will be implemented to ensure that the health and safety and well- being of our residents will be protected throughout the Project; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Clarington supports the application by Atomic Energy of Canada Limited for a Waste Nuclear Substance Licence to permit the construction of the Port Granby Project"; - 15 - General Purpose and Administration Committee Minutes September 12, 2011 THAT Staff be authorized to finalize the agreement with the Government of Canada regarding the use by Canada of municipal roads for the Port Granby Project; THAT the Mayor and Clerk be authorized to sign the agreement with the Government of Canada once the agreement has been finalized to the satisfaction of the Municipal Solicitor; THAT a copy of Report PSD-078-11 and Council's decision be forwarded to the Canadian Nuclear Safety Commission, the Port Hope Area Initiative Management Office, and the Southeast Clarington Rate Payers Association; and THAT all interested parties listed in Report PSD-078-11 and any delegations be advised of Council's decision. CARRIED RECESS Resolution #GPA-545-11 Moved by Mayor Foster, seconded by Councillor Traill THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 2:36 p.m. Councillor Traill chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JUNE, 2011 Resolution #GPA-546-11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report EGD-031-11 be received for information. CARRIED - 16 - General Purpose and Administration Committee Minutes September 12, 2011 MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JULY, 2011 Resolution #GPA-547-11 Moved by Councillor Neal, seconded by Mayor Foster THAT Report EGD-032-11 be received for information. CARRIED PROPOSAL TO CLOSE AND CONVEY PORTIONS OF A ROAD ALLOWANCE SITUATED BETWEEN LOTS 32 AND 33, CONCESSION 7, FORMER TOWNSHIP OF CLARKE Resolution #GPA-548-11 Moved by Councillor Novak, seconded by Councillor Neal THAT Report EGD-033-11 be received; THAT Council authorize the publication of a notice of application that the Municipality intends to pass a by-law to close those parts of the road allowance situated between Lots 32 and 33, Concession 7, Former Township of Clarke (Attachment 1 of Report EGD-033-11), pursuant to section 34 of the Municipal Act and By-Law No. 95-22; THAT staff report back to Council with final recommendations and appropriate by-laws; THAT the applicant pay all legal, advertising, appraisal and land costs associated with this transaction; and THAT all interested parties listed in Report EGD-033-11 be advised of Council's decision. CARRIED Councillor Woo chaired this portion of the meeting. - 17 - General Purpose and Administration Committee Minutes September 12, 2011 OPERATIONS DEPARTMENT SENIOR CITIZENS AND THE PHYSICALLY DISABLED SIDEWALK AND DRIVEWAY WINDROW SNOW CLEARING PROGRAM Resolution #GPA-549-11 Moved by Mayor Foster, seconded by Councillor Novak THAT Report OPD-011-11 be received; and THAT the fee for resident participation in the Senior Citizens And The Physically Disabled Sidewalk And Driveway Windrow Snow Clearing Program remain at $60 + HST per registered address. CARRIED RECOGNITION OF OVERSEAS SERVICE Resolution #GPA-550-11 Moved by Councillor Novak, seconded by Councillor Partner THAT the Director of Operations prepare a report addressing the way the Municipality of Clarington recognizes men and women from the municipality who have served overseas; and THAT the report be presented to the General Purpose and Administration Committee within one month. CARRIED (See following motion) Resolution #GPA-551-11 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing resolution #GPA-550-11 be amended to add the following clause: "THAT the banner provided to Mr. Sullivan be installed on the light standard in front of Mr. Sullivan's house." MOTION LOST The foregoing Resolution #GPA-550-11 was then put to a vote and carried. Councillor Hooper chaired this portion of the meeting. - 18 - General Purpose and Administration Committee Minutes September 12, 2011 EMERGENCY AND FIRE SERVICES DEPARTMENT "NEXTGEN" — NEXT GENERATION COMMON COMMUNICATION PLATFORM Resolution #GPA-552-11 Moved by Councillor Novak, seconded by Mayor Foster THAT Report ESD-013-11 be received for information; THAT staff continue to support the NextGen - Next Generation Common Communication Platform project; THAT Council authorize the Clerk and Mayor to sign an agreement committing Clarington to the Next Generation Common Communication Platform project; and THAT all interested parties listed in Report ESD-013-11 be advised of Council's decision. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Partner chaired this portion of the meeting. CLERK'S DEPARTMENT HIRING OF MUNICIPAL LAW ENFORCEMENT OFFICER Resolution #GPA-553-11 Moved by Mayor Foster, seconded by Councillor Neal THAT Report CLD-021-11 be received for information. CARRIED - 19 - General Purpose and Administration Committee Minutes September 12, 2011 2NDQUARTER PARKING REPORT Resolution #GPA-554-11 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report CLD-022-11 be received; and THAT all interested parties listed in Report CLD-022-11 be advised of Council's decision. CARRIED ONTARIO WILDLIFE DAMAGE COMPENSATION PROGRAM Resolution #GPA-555-11 Moved by Councillor Novak, seconded by Councillor Neal THAT Report CLD-023-11 be received; and THAT a copy of Report CLD-023-11 be forwarded to the Agricultural Advisory Committee for information. CARRIED RESULTS OF MEDIATION MEETING - SHOOTING CLUB NOISE Resolution #GPA-556-11 Moved by Councillor Neal, seconded by Councillor Woo THAT Report CLD-024-11 be received; THAT an expenditure not to exceed $5,800.00 be approved, the funds to come from Account # 19-191-00000-7161 By-law Enforcement — Professional Fees, to retain the services of Swallow Acoustic Consultants Ltd.; and THAT all interested parties listed in Report CLD-024-11 be advised of Council's decision. CARRIED - 20 - General Purpose and Administration Committee Minutes September 12, 2011 EXEMPTION FROM EXOTIC PET BY-LAW— D&D'S EXOTICS Resolution #GPA-557-11 Moved by Mayor Foster, seconded by Councillor Traill THAT the request from Debbie Grills, D&D's Exotics for an exemption from the Exotic Pet By-Law for the "Celebrate Your Pet Day" Fundraiser event at the Bowmanville Veterinarian Clinic on Saturday, October 1, 2011 be approved at the Municipal Clerk's concurrence. CARRIED RECESS Resolution #GPA-558-11 Moved by Councillor Partner, seconded by Councillor Traill THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 4:06 p.m. Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CONTRACT AWARDS COUNCIL RECESS Resolution #GPA-559-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report COD-027-11 be received for information. CARRIED - 21 - General Purpose and Administration Committee Minutes September 12, 2011 CL2011-27, ASPHALT RESURFACING, VARIOUS LOCATIONS Resolution #GPA-560-11 Moved by Councillor Neal, seconded by Councillor Woo THAT Report COD-028-11 be received; THAT Coco Paving Limited, Bowmanville, Ontario, with a total bid in the amount of $422,743.92 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2011-27, be awarded the contract for Asphalt Resurfacing, Various Locations, as required by the Engineering Department; THAT the additional funds in the amount of $17,000.00 required to complete the Old Scugog Road resurfacing project be transferred from the 2011 Pavement Rehabilitation Account to the Old Scugog Road Account; THAT the additional funds for Nash Road and Concession Road 3 be funded from the unexpended funds from the Mearns Avenue project; THAT the funds required in the amount of $478,000.00 (i.e., which includes $422,743.92 for tendering and a ten percent contingency amount and materials testing and the Municipality's Net HST amount) be drawn from the following Engineering Department Capital Budget Accounts: 110-32-330-83214-7401 - Nash Rd $1007000 110-32-330-83316-7401 - Old Scugog Rd. $527000 110-32-330-83319-7401 - Conc. Rd. 3 $1017000 110-32-330-83208-7401 - Mearns Ave. $225,000 Total $4787000 THAT the Mayor and the Clerk be authorized to execute the necessary agreement. CARRIED PURCHASE OF A PRE-BUILT PUMPER Resolution #GPA-561-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report COD-029-11 be received; THAT the Purchasing Manager be authorized to negotiate a purchase price from the three (3) fire truck manufacturers who responded to the Expression of Interest; and - 22 - General Purpose and Administration Committee Minutes September 12, 2011 THAT a report to Council be provided summarizing the results of the negotiations and providing a recommendation for the purchase of the selected unit. CARRIED PUBLICATION OF COUNCIL'S ACTIONS REGARDING THE ENERGY FROM WASTE FACILITY Resolution #GPA-562-11 Moved by Councillor Woo, seconded by Councillor Partner THAT the Mayor's Office and staff prepare for publication in the Orono Times and Metroland newspaper, the actions taken by this Council regarding the Energy From Waste Facility; and THAT the funds to be taken from the budget set aside for the last edition of the Clarington.net. CARRIED FINANCE DEPARTMENT 2011/2012 INSURANCE PROGRAM Resolution #GPA-563-11 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report FND-017-11 be received; and THAT the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan Company for an integrated pooling arrangement that includes integrated insurance coverages and common self retention deductible levels for the period July 1, 2011 to June 30, 2012 at an approximate cost to Clarington of $782,564 be confirmed. CARRIED FINANCIAL UPDATE AS AT JUNE 30, 2011 Resolution #GPA-564-11 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report FND-018-11 be received for information. CARRIED - 23 - General Purpose and Administration Committee Minutes September 12, 2011 SOLICITOR'S DEPARTMENT The Solicitor's Department reports were considered under the Confidential Reports section, later in the meeting. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS No items were considered in this portion of the agenda. OTHER BUSINESS No items were considered in this portion of the agenda. COMMUNICATIONS No items were considered in this portion of the agenda. CONFIDENTIAL REPORTS CLOSED SESSION Resolution #GPA-565-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of hearing the advice of the Municipal Solicitor regarding Reports LGL-009-11, LGL-010-11, and LGL-011-11, being matters which are subject to solicitor-client privilege, including communications necessary for that purpose, and deal with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. CARRIED - 24 - General Purpose and Administration Committee Minutes September 12, 2011 RISE AND REPORT The meeting resumed in open session at 5:50 p.m. with Mayor Foster in the Chair. Mayor Foster advised that three items were discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and two resolutions were passed. One resolution was passed to provide direction to staff regarding Report LGL-010-11. DURHAM CITIZENS LOBBY FOR ENVIRONMENTAL AWARENESS AND RESPONSIBILITY V. THE REGIONAL MUNICIPALITY OF DURHAM ET AL Councillor Neal declared a pecuniary interest in Report LGL-009-11, regarding the Durham Citizens Lobby for Environmental Awareness case, due to the fact that his wife is a supporter of the Lobby group. Councillor Neal left the room and did not participate in discussions and voting on this matter. The following resolution was passed in "closed" session regarding Report LGL-009-11. Resolution #CGPA-16-11 Moved by Councillor Traill, seconded by Councillor Novak THAT the confidential Report LGL-009-11 be received; and THAT the Municipal Solicitor be authorized to file a Notice of Appearance to maintain a watching brief and preserve litigation options. CARRIED Councillor Neal returned to the meeting at 5:51 p.m. TEMPORARY USE REZONING APPLICATION 5105 MAIN STREET, ORONO APPLICANTS: WES AND MARGARET KNAPP APPEAL TO THE ONTARIO MUNICIPAL BOARD Resolution #GPA-566-11 Moved by Councillor Novak, seconded by Councillor Partner THAT Report LGL-011-11 be received; and THAT the Municipal Solicitor be directed to defend Council's position. CARRIED - 25 - General Purpose and Administration Committee Minutes September 12, 2011 ADJOURNMENT Resolution #GPA-567-11 Moved by Councillor Neal, seconded by Councillor Hooper THAT the meeting adjourn at 5:53 p.m. CARRIED MAYA D�U Y CLERK - 26 -